B.05_TIB-2020-RFQ-0003_Final.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 18

PR-2019-STD-0731

TIB-2020-RFQ-0003 10-11-2019

Matthew Hamilton 11-07-2019

3:00pm

FRTIB

77 K Street NE, Suite 1000

Washington DC 20002

X

561312

Net 30

N/A

77 K Street, NE Suite 1000

202-942-1600

See CONTINUATION Page

This Request for Quotes (RFQ) is for contractor support to recruit candidates to apply for Senior Executive and hard to fill positions with the Federal Retirement Thrift Investment

Board.

The Contractor shall furnish and make available all professional, technical, administrative, and management services, as well as supplies, materials needed to accomplish the tasks under this blanket purchase agreement.

All questions regarding this RFQ shall be submitted in writing only using Attachment 005- Q&A Template, to the Contracting

Officer at Matthew.Hamilton@tsp.gov no later than 12:00 pm EST on October 24, 2019.

All quotes shall be submitted no later than 3:00 pm EST on

November 7, 2019. Quotes received after November 7, 2019 will not be considered

See CONTINUATION Page

X X

X One

Section B. Services and Costs

B.1 Background

The Federal Retirement Investment Board (FRTIB) is an independent Federal government agency in the Executive Branch created by the Federal Employees’ Retirement System Act of 1986

(FERSA). The Thrift Savings Plan (TSP) is a retirement savings and investment plan for Federal civilian employees and members of the uniformed services that offers its participants the same type of savings and tax benefits that many private corporations offer their employees under

I.R.C.§401(k) plans. The TSP is the largest participant-directed defined contribution plan in the world. The mission of the FRTIB is to administer the TSP solely in the interest of the participants and beneficiaries.

The Office of Resource Management (ORM) supports and manages human resources and administration activities for FRTIB in accordance with Office of Personnel Management (OPM) regulations and other applicable Federal regulations. ORM serves as a strategic partner with FRTIB leadership to drive the design of innovative, effective administrative services and human resource programs that support FRTIB employees and its overall mission. The Human Resources Division (HRD) is a sub-office within ORM that manages the key business processes related to human resources programs and initiatives.

Consistent with 5 C.F.R. 300.405, the HRD is seeking contractor support to recruit candidates to apply for Senior Executive and hard to fill positions. In doing so, the contractor shall screen candidates to ensure that they meet the basic qualification requirements for the position, which will be specified in the FRTIB vacancy announcement.

B.2 Description of Services

The Contractor shall furnish and make available all professional, technical, administrative, and management services, as well as supplies, materials needed to accomplish the task of the FRTIB Executive Recruitment Services requirement, under this blanket purchase agreement (BPA) and within the amounts specified in paragraph B.3.

TIB-2020-RFQ-0003

B.3 CLIN Structure

This is a firm fixed price (FFP) CLIN structure as outlined below. The FRTIB is obligated only to the extent of authorized task orders placed under the BPA. The dollar limitation for each individual purchase under the BPA will not exceed the total value of each period of performance (POP) set forth below.

CLIN STRUCTURE

CLIN Description of Search Unit of Issue

Percentage

0001 Executive Search – Highest Leadership Positions (EX, SES, SL, ST based on Pay Scale for current Government Fiscal Year)

% of 1st Year Base Salary

0002 Executive Search – Mid Level Positions (GS13 – GS15 based on Pay Scale for current Government Fiscal Year)

0003 Executive Search Low Level Positions (GS9 – GS12 based on Pay Scale for current Government Fiscal Year)

Section C: Performance Work Statement

C.1 Objectives

The contractor shall provide services in order to assist FRTIB in attracting the most qualified candidates to fill executive and hard to fill vacant EX, SES, SL, and GS positions

C.2 Scope

The contractor shall conduct recruitment searches to identify at a minimum at least three highly qualified candidates for each position who are able to apply and compete for selection. The contractor shall identify prospective candidates, screen candidates against the basic qualification requirements for the position, and refer qualified candidates to apply via FRTIB job postings. The specific details for the respective positions will be provided to the contractor when an order is issued.

C.2.1 Attend a Kick-Off Meeting for each vacancy within five (5) business days after the issuance of order to ensure the Contractor has a clear understanding of the capabilities, knowledge and skills required for the vacant position.

C.2.2 Within three (3) business days after kick-off meeting, create a targeted recruitment plan, to include, a list of organizations, publications, websites, etc., where the position should be advertised.

C.2.3 Locate and screen candidates only against the basic qualification requirements for the position and refer all candidates who appear to meet those requirements to apply through the FRTIB vacancy announcement. The contractor shall ensure that it recruits and refers candidates in accordance with merit system principals and shall not imply that it is the sole or primary avenue for employment for the position. The contractor shall not refer any candidate from whom the contractor has accepted fees.

C.2.4 Provide guidance to candidates on how to apply via the appropriate hiring channels, if needed.

C.2.5 On a weekly basis, provide a status report of individuals and organizations contacted.

C.2.6 Within one (1) business day of the close of the vacancy announcement, prepare and submit a list identifying all of the individuals which the contractor referred to apply to the vacancy announcement. For searches that result in fewer than three referred candidates applying to the vacancy or less than three referred candidates meeting the basic qualifications, the contractor shall provide a brief documentation of efforts of recruitment.

C.2.7 Perform reference checks on best-qualified candidates within three (3) calendar days of receipt of contact information.

C.2.8 Maintain all records for timeframe established by FRTIB.

C.2.9 Additional Contract Requirements

The contractor guarantees that the applicant will stay in the position for at least one year. If the applicant leaves or is fired for the position before one year the Contractor will perform another search at no additional cost to FRTIB.

C.3 Non-Disclosure and Conflicts of Interest

The Agency will ensure that all individuals assigned to perform service on the contract sign Non-

Disclosure Agreements, Rules of Behavior, and applicable Ethics Agreements prior to beginning work on the contract. See Attachment 001 and 002

C.4 Call Orders

C.4.1 All work under this BPA shall be accomplished through the issuance of individual Call Orders and tasks and must be defined prior to the performance of any work. Each Call Order will be issued by the Contract Specialist or Contracting Officer and will include:

• Description of the required work and services with details regarding the specific scope.

• Project schedule and completion details.

• Listing of major deliverables, including quantities and delivery dates.

• Statement of the priority of the task as related to other tasks and/or projects.

• The total Call dollar value and/or ceiling.

C.4.2 Following receipt of the fully executed Call Order, the Contractor may begin performance.

C.4.3 The COR will receive and evaluate all products and deliverables for conformance with the Call Order requirements.

Section D: Packaging and Marking

Not Applicable

Section E: Inspections and Acceptance

The basis for acceptance of services shall be in compliance with the requirements set forth in the award of this contract and any subsequent call orders. The Contracting Officer’s Representative

(COR) will have the right to reject or require correction in the event executive search and recruitment services are not timely, or services do not fulfill the stated needs of a call order. In the event of rejection of any services, the Contractor will be notified in writing by the COR of the specific reasons the services were rejected. In such cases, Contractor, COR, and CO may meet to discuss corrective actions for success of future contract performance.

Section F: Performance / Deliverables

F.1 Period of Performance

The period of performance on this BPA consists of a 60 month period, in which individual call orders may be placed. There are no options for this BPA other than a 6 month extension in accordance with FAR 52.217-8, Option to Extend Services.

The POP for individual call orders shall be specified at time of call order solicitation and/or award.

F.2 Contract Performance Location

The contractor’s place of business, unless face-to-face meetings are required or requested (e.g., kick-off meeting). If an in-person meeting is requested, work will be performed at the offices of

FRTIB located at 77 K Street, NE, Suite 1000, Washington, DC 20002.

F.3 Government Furnished Property and Services

The FRTIB will provide information necessary for completion of the required tasks. The contractor will have no access to FRTIB information technology systems and will be treated as a guest when access to FRTIB facilities is required.

F.4 Delay of Deliverables

The Contractor shall not be in default because of any failure to perform this contract under its terms if the failure arises from causes beyond the control and without the fault or negligence of the

Contractor. Examples of causes beyond the control of the Contractor include acts of God or of the public enemy, acts of the Government in either its sovereign or contractual capacity, fire, floods, epidemics, quarantine restrictions, or strikes. If the Contractor believes there is an FRTIB caused potential or actual delay in completing the tasks and deliverables stated herein, the CO and COR are to be notified immediately verbally and in writing via e-mail. All delays that the Contractor believes are caused by the FRTIB shall be sufficiently documented so as to provide adequate proof of the cause of delay (e.g., dates, subjects).

F.5 Tasks and Deliverables

Task or

Subtask

Number

Deliverable Format Due Date or Occurrence Distribution

C.2.1 Kick-Off meeting Agenda and Discussion Questions

Electronic

Copy – MS

Word

2 days prior to kick-off meeting

Email

C.2.2 Recruitment Plan Electronic

Copy – MS

Word

3 days after kick-off meeting Email

C.2.5 Status Report Electronic

Copy – MS

Word or Excel

Every Monday that documents the previous week activities

Email

C.2.6 Candidate List Electronic

Copy – MS

Word or Excel

1 business day after the close of vacancy announcement

Email

C.2.7 Reference Check – summary of reference check questions and answers

Electronic

Copy – MS

Word

3 calendar days from request

Email

Section G: Contract Administration Data

G.1 Contracting Officer (CO)

Responsibility for contracting activities rests solely with the Agency’s Contracting Officer. No conversation, recommendations, or direction, whether given directly by, or implied by Agency personnel, that will affect the scope, schedule, or price of the program, shall be acted upon by the Contractor unless specifically approved by an FRTIB Contracting Officer. In the event that the Contractor implements changes to the contract at the direction of any person other than the CO, the Contractor will not receive reimbursement for the work performed pursuant to those unauthorized changes. Contractual interpretation and assistance may be obtained by contacting the CO.

G.1.1 Contracting Officer Point of Contact

Matthew Hamilton

(Contract

Specialist)

202-864-8738 Matthew.Hamilton@tsp.gov

Monique Mitchell

(Contracting

Officer)

202-864-8608 Monique.Mitchell@tsp.gov

G.1.2 Contracting Officer’s Representative (COR)

The CO shall designate a COR, who is responsible for administering the performance under the contract by:

1. Monitoring the Contractor’s performance

2. Assessing performance

3. Recommending changes to the CO

4. Performing inspection and acceptance

Kelly Powell (COR) 202-942-1681 Kelly.Powell@tsp.gov

G.1.3 Interpretation or Modification

No verbal statement by any person, and no written statement by anyone other than the CO, or his/her authorized representative acting within the scope of his/her authority, shall be interpreted as modifying or otherwise affecting the terms of this contract. All requests for executive searches or modification shall be made in writing to the CO.

G.2 Electronic Invoicing and Payment Requirements – Invoice Processing Platform (IPP)

Payment request must be submitted electronically through the U.S. Department of Treasury’s

Invoice Processing Platform (IPP) system using the “Bill to Agency” of Interior Business

Center – FMD. “Payment request” means any request for contract financing payment or invoice payment by the Contractor. Any changes to submitted invoice (short‐pay or withhold) will require resubmission of invoice with revised amount. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt

Payment clause included in the contract, or the clause 52.212‐4 Contract Terms and

Conditions – Commercial Items include in commercial item contracts. The IPP website address is: https://www.ipp.gov.

mailto:Matthew.Hamilton@tsp.gov mailto:ilton@tsp.gov mailto:Monique.Mitchell@tsp.gov mailto:Kelly.Powell@tsp.gov http://www.ipp.gov/ http://www.ipp.gov/

The Contractor must use the IPP website to register, access and use IPP for submitting requests for payment. The Contractor must attach invoices in IPP. The Contractor

Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve prior to the contract award date, but no more than 3 – 5 business days of the contract award date.

Contractor assistance with enrollment can be obtained by contacting the IPP Production

Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirements to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

G.3 Oracle Supplier Request Form

All contractors who have not previously provided the “Oracle Supplier Request Form” (Attachment

003) to the FRTIB must fill in the highlighted items on the form and submit it to the Contracting

Officer within 3 business days after Contract Award.

G.4 FRTIB Hours and Legal Holidays

Normal business hours for FRTIB personnel are 7:30 AM to 4:30 PM Eastern Standard Time, Monday through Friday, excluding Federal holidays and official Federal Government closures in the Metropolitan DC area. The following Federal holidays are observed by the FRTIB:

Holiday Date

New Year’s Day January 1

Inauguration Day – National Capital Region only

January 20, as observed

Martin Luther King’s Birthday Third Monday in January

President’s Day Third Monday in February

Memorial Day Last Monday in May

Independence Day July 4, as observed

Labor Day First Monday in September

Columbus Day Second Monday in October

Veteran’s Day November 11, as observed

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25

In events such as a Government closing due to severe weather or security issues, the

Contractor is expected to complete and send deliverables on time. If the Contractor believes mailto:IPPCustomerSupport@fiscal.treasury.gov there is a Government caused (potential or actual) delay in completing the tasks and deliverables stated herein, the CO and COR are to be notified immediately in writing (via email). All delays that the contractor believes are caused by the Government shall be sufficiently documented so as to provide adequate proof of the cause of delay (i.e. include names, dates, subjects).

Periodically the Government may close outside the Holiday schedule listed above. Cancellation of scheduled interpreter services can occur up to 2 days in advance of scheduled service at no charge to the Government.

Section H: Special Contract Requirements

H.1 RESERVED

H.2 RESERVED

H.3 RESERVED

H.4 RESERVED

H.5 RESERVED

H.6 RESERVED

H.7 Confidential or Non-Public Information

(a) All information received by the Contractor as a result of performance of this contract may be confidential or non-public information. The Contractor and Contractor personnel shall maintain this information in strict confidence and shall not disclose this information, or any information obtained as the result of its performance of this contract, to any person or entity, other than employees or bona-fide Contractors of the FRTIB, without the prior written approval of the Contracting Officer.

The Contractor and Contractor personnel shall not disclose this information to any person or entity or otherwise make any improper use of this information during or after the performance period of this contract. The Contractor and Contractor personnel shall maintain this information in strict confidence and shall make no changes to the information except as necessary in the performance of the contract. The Contractor and Contractor personnel and their successors are prohibited forever from using this information for their personal or business gain, personally or for another, directly or indirectly, without prior written approval of the Agency. This provision/clause, or a provision/clause with an identical effect, shall be placed in any subcontracts.

“Confidential or non-public information,” is defined as information generated by or in the possession of the FRTIB that is commercially valuable, trade secret, market sensitive, proprietary, related to an FRTIB enforcement or examination matter, subject to privilege, protected by the Privacy Act (5 U.S.C. § 552a), or otherwise deemed confidential or non-public by an TIB division director or office head, and is not otherwise available to the public. This definition applies to confidential or non-public information in any form, including documents, electronic mail, computer files, conversations, and audio or video recordings. For purposes of this Agreement, examples of confidential or non-public information include corporate financial data provided to the FRTIB that has not been made public; FRTIB planned or contemplated courses of action regarding FRTIB examinations, investigations, and enforcement actions; and FRTIB personnel information covered by the Privacy Act, 5 U.S.C. § 552a.

(End Clause)

H.8 RESERVED

H.9 RESERVED

H.10 FRTIB Protest Procedures

(a) An interested party who files a protest with FRTIB has the option of requesting review and consideration of the protest by either the Contracting Officer (CO) or the Division Chief of

Contracting (DCC). The protest must clearly indicate the official to whom it is directed.

(b) If the protest is directed to the CO, a copy of the protest must be sent to the DCC at the same time the protest is filed. The mailing address for the DCC is:

Division Chief of Contracting

Office of Chief Financial Officer (OCFO)

Federal Retirement Thrift Investment Board (FRTIB)

77 K St. NE, Suite 1000

Washington, DC 20002

(c) Review and consideration of a protest by the DCC is an alternative to review and consideration by the CO.

(End Clause)

Section I: Contract Clauses

FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

52.202-1 Definitions Nov 2013

52.203-13 Contractor Code of Business Ethics and Conduct Oct 2015

52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights

Apr 2014

52.203-3 Gratuities Apr 1984

52.204-7 System for Award Management Oct 2018

52.212-4 Contract Terms and Conditions – Commercial Items Oct 2018

52.215-19 Notification of Ownership Changes Oct 1997

52.232-1 Payments Apr 1984

52.233-1 Disputes May 2014

52.242-15 Stop-Work Order Aug 1989

52.243-1 Changes – Fixed Price Aug 1987

52.249-2 Termination for Convenience of the Government Apr 2012

52.249-8 Default (Fixed-Price Supply and Service Apr 1984

FAR 52.216-18: Ordering (October 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from TBD through TBD.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract.

In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered “issued” when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

FAR 52.217-8: Option to Extend Services (November 1999)

a. The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days of the end of the period of performance.

b. Limits and rates specified in the contract shall be determined to be the price of each applicable

CLIN as stated in Section B of the award of the CLIN which corresponds with the most recently entered period of performance. Evaluation of proposed CLIN prices constitutes evaluation of the rates used for options exercised under this clause.

c. The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

Section J: List of Attachments

Attachment Number Name of Attachment

001 NDA for Contractor

002 NDA for Contractor Employee

003 Oracle Supplier Request Form

004 Past Performance Questionnaire

005 Question and Answer Template

Section L: Instructions to Offerors

L1. Quote Submission

Offeror shall submit three (3) separate volumes as detailed below:

Volume 1: Technical Approach Volume 2: Past Performance Volume 3: Price Quote

Each proposal shall be legible, single-spaced, typewritten in Times New Roman font (or comparable), no smaller than 10 point type-size, no less than 1 inch margins, which can be printed on 8 ½ x 11 inch paper. Submission shall be in electronic format sent via email, in a Microsoft Office 2010 Word and/or

Excel format (when applicable), with all associated documentation in the same format for ease of printing. Offeror shall avoid brochures or non-relevant documentation, detailed artwork, or other superfluous embellishments. Incomplete proposals will not be further evaluated and will be deemed ineligible for award.

Volumes shall conform to the number of pages cited for each. Additional pages above the maximums identified in the sections below shall not be considered. USB sticks are not accepted.

L2. Technical Approach Volume Submission Instructions

The Offeror shall submit a written technical approach which effectively demonstrates the Offeror’s clear understanding of the scope of work, as identified in the tasks to be performed, as well as the technical approach and methodology that will be utilized in accomplishing required tasks.

1. Included in the technical approach should be the following:

a. Cover Letter- an authorized official who can obligate the Offeror shall sign the cover letter. The cover letter shall be no more than two (2) pages.

b. A one (1) page Table of Contents

c. A narrative describing the Offeror’s understanding of the requirement.

d. Discuss the anticipated methodology to complete the tasks outlined in the SOW.

e. Resumes and signed letters of intent from each key personnel proposed for specific tasks.

f. Discuss the ability to meet required deliverable schedule.

2. The Technical Approach volume shall not exceed five (5) pages. The cover letter, table of contents, and resumes do not count towards the page limit. Any additional pages beyond the page limit will not be read or evaluated.

L3. Past Performance

The Offeror shall submit a list of at least three (3) references for recent (within the past 3 years) and relevant (comparable in scope and complexity) past performance demonstrating the Offeror’s ability to perform the requirements outlined in the SOW.

1. References provided should be for work performed within the past three years. At a minimum, at least one (1) of the references should be for the recruitment of a senior executive service (SES) or equivalent position. It is the Offeror’s responsibility to provide valid, current and verifiable references. References shall include the following:

a. Name of the organization

b. Name of the Point of Contact (POC)

c. POC telephone number

d. POC email

e. Contract number

f. Period of Performance

g. Dollar value of the contract

2. With each reference the Offeror shall provide a narrative describing in detail the services performed under the contract that are similar in scope to the tasks outlined in the SOW. More relevant past performance will be viewed more favorably than work that is not relevant. The contacts referenced in the narrative shall be the same contacts for questionnaires referenced below. Each narrative shall be no more than two (2) pages. The project experience volume shall not exceed six (6) pages.

3. A vendor with no past performance experience must submit an explanation that they have no recent or relevant past performance.

4. The Offeror shall complete the information highlighted at the top of the Past Performance

Questionnaire (Attachment 004). The offeror shall then email Past Performance Questionnaire directly to their Past Performance Reference, which they provided in response to this solicitation Section L.3.1. The Offeror’s Past Performance Reference should complete the Past Performance Questionnaire and send directly to matthew.hamilton@tsp.gov.

5. The reference shall not return the questionnaire to/through the Offeror.

L4. Price Quote

Offeror shall submit their price quote on a firm fixed price (FFP basis). Price quote shall be reflective of the tasks outlined in the RFQ. The Contracting Officer intends to establish an award without further communications with the Offerors, therefore there may be no additional opportunity for Offerors to revise price submissions or quote further discounts prior to award. If applicable, a price realism analysis may be performed to ensure prices are realistic for the proposed work.

L6. Notification to Unsuccessful Offerors

After contract award, or competitive range if established, unsuccessful Offerors will be notified by email.

L7. Exceptions

The FRTIB reserves the right to award without discussions; therefore, Offerors are advised that taking exception to any requirements specified in this solicitation may result in the FRTIB finding the proposal unacceptable.

Clarification of FRTIB requirements shall be handled by submitting questions or recommendations to the Contracting Officer by the date and time specified in Section L9. If any Offeror still finds it necessary to take exception to any of the requirements specified in this solicitation, the Offeror shall clearly identify each exception in its cover letter and provide an explanation of why the exception was taken and its resulting benefit to the FRTIB. Exceptions will not necessarily cause a proposal to be rated unacceptable unless the proposal fails to address the benefits to the FRTIB in sufficient detail, or the exception, would result in a material deviation from the contract requirements.

In the event of award without discussions, exceptions to any requirements may result in the FRTIB finding the proposal unacceptable. In accordance with FAR 15.306(a)(2), if award will be made without conducting discussions, Offerors may be given the opportunity to clarify certain aspects of proposals or to resolve minor or clerical errors.

mailto:matthew.hamilton@tsp.gov

L8. Debriefing of Offerors

Successful or unsuccessful Offerors may request debriefings by providing a written request to the

Contracting Officer. Debriefings shall be conducted in accordance with FAR 15.505 for pre-award debriefings, and FAR 15.506 for post-award debriefings.

L9. RFQ Questions:

All questions regarding this RFQ shall be submitted in writing, only using Attachment 005- Q&A

Template, to the Contracting Officer at Matthew.Hamilton@tsp.gov no later than 12:00 pm EST on

October 24, 2019

L10. Submission Deadline:

All quotes shall be submitted no later than 3:00 pm EST on November 7, 2019. Late quotes will not be accepted.

Section M: Evaluation Factors for Award

M1. Basis of Award

The basis for award of this contract is a trade-off process. FRTIB will award a contract to that firm whose quote conforms to the RFQ’s requirements, and is judged, based on the evaluation factors to represent the best overall value to the FRTIB, considering Technical Approach, Past Performance, and Price. In determining which quote provides the best value to the Agency, Technical Approach and Past Performance are of equal importance, and when combined are of greater importance than

Price. The closer the Offerors are judged for Technical Approach and Past Performance, the more important price may become in the decision. Selection of the best value to the Agency will be achieved through a process of evaluating the relative strengths, weaknesses, deficiencies, experience, and price of each quote.

The FRTIB seeks to award to the Offeror whose qualifications give the FRTIB the greatest confidence that it will best meet or exceed the requirements. This may result in an award to a higher rated, higher priced Offeror, where the decision is consistent with the evaluation factors and the

FRTIB decision-maker reasonably determines that the technical superiority and/or more relevant/higher quality past performance of the higher priced Offeror outweighs the cost difference.

The award decision will be based on an integrated assessment of quotes against all source selection criteria in the quotation.

M2. Evaluation Factors

1. Technical Approach Evaluation Factors:

Technical Acceptability: FRTIB will evaluate the technical submission using the standards below to ensure it is acceptable. Each submission will be rated utilizing the acceptability ratings defined below.

mailto:Matthew.Hamilton@tsp.gov

Technical Acceptability Standard 1: Resumes. FRTIB will evaluate the Offeror’s ability to provide the services that comply with the technical requirements of the SOW. To be deemed technically acceptable, the Offeror’s resume(s) proposed must provide qualified personnel that demonstrates the Offeror’s ability to successfully execute the requirements in the SOW.

Technical Acceptability Standard 2: Technical Approach. To be deemed technically acceptable, the Offeror’s Technical Approach must demonstrates the Offeror’s clear understanding of the scope of work, as identified in the tasks to be performed, as well as the technical approach and methodology that will be utilized in accomplishing required tasks.

Technical Acceptability Standard 3: Delivery Schedule- Offerors must clearly state their ability to meet the delivery schedule stated in Section F of the RFQ.

2. Past Performance Evaluation Factors:

FRTIB will evaluate the relevant merits of the Offeror’s past performance on the basis of its reputation with its current and former customers. Past performance will be evaluated to determine its relevance to the Government’s current needs, the quality of the performance, and the degree of confidence the Government places in the Offeror’s ability to meet its requirements.

In evaluating Past Performance, FRTIB may consider information provided by the Offeror in its submission, as well as any other information available to the FRTIB.

3. Price

Quoted prices will be evaluated and a fair and reasonable determination made, using price analysis techniques in accordance with FAR 15. (No page limitation)

M3. Technical Evaluation Ratings- Below are the definitions of each evaluation rating for technical approach:

Adjectival

Rating Definition

Outstanding Quote/Proposal meets requirements and indicates an exceptional approach or understanding of the requirements. Strengths far outweigh any weaknesses.

Risk of unsuccessful performance is very low.

Good Quote/Proposal meets requirements and indicates a thorough approach or understanding of the requirements. Proposal contains strengths which outweigh and weaknesses. Risk of unsuccessful performance is low.

Acceptable Quote/Proposal meets requirements and indicates an adequate approach or understanding of the requirement.

Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate.

Marginal Quote/Proposal does not clearly meet requirements or has not demonstrated an adequate approach and understanding of the requirements. The proposal has weaknesses that are not offset by strengths. Risk of unsuccessful contract performance is high.

Unacceptable Quote/Proposal does not meet the requirements and contains deficiencies. Proposal will not result in an award.

M4. Past Performance Ratings

Past Performance Rating

Adjectival

Rating Definition

High Level of

Confidence

The Offeror’s recent and relevant project experience is highly pertinent to this acquisition; demonstrating very effective experience that would be fully responsive to contract requirements with contract requirements accomplished in a timely, efficient, and economical manner for the most part with only minor problems with little identifiable effect on overall performance. Based on the Offeror’s experience record, there is a high level of confidence that the Offeror will successfully perform the required effort.

Moderate Level of

Confidence

The Offeror’s recent and relevant project experience is pertinent to this acquisition, and it demonstrates effective experience; fully responsive to contract requirements; reportable problems, but with little identifiable effect on overall performance. Based on the Offeror’s experience record, there is a moderate level of confidence that the Offeror will successfully perform the required effort.

Low Level of

Confidence

The Offeror’s recent and relevant project experience is at least somewhat pertinent to this acquisition, and it meets or slightly exceeds minimum acceptable standards; adequate results; reportable problems with identifiable, but not substantial, effects on overall performance. Based on the Offeror’s experience record, there is a low level of confidence that the

Offeror will successfully perform the required effort. Changes to the

Offeror’s existing processes may be necessary in order to achieve contract requirements.

Neutral

The Offeror does not have a record of recent and relevant project experience or information on experience is not available; therefore, the

Offeror may not be evaluated favorably or unfavorably on past performance and will receive a neutral rating. [See FAR 15.305(a)(2)(ii) and (iv)]

M5. Price Evaluation-

Price will be evaluated based on the total contract value. Prices will be evaluated and a fair and reasonable determination made, using price analysis techniques in accordance with FAR 15.

M.6 Use of Contractor Personnel

The Contractor listed below may assist the FRTIB during evaluation of quotation packages received in response to this RFQ. Appropriate signed non-disclosure forms shall be on file with the

FRTIB in advance of the Contractor providing such support.

CEXEC, Inc.

1900 Campus Commons Drive, Suite 400 Reston VA, 20191