Thyroid Bioassay SOW_FINAL-5.9.25.pdf

RFQ 1333ND25QNB150194 - THYROID BIOASSAY COUNTER

Requirements for Thyroid Bioassay Counter

Background

The National Institute of Standards and Technology (NIST), Radiation Safety Division (RSD) is responsible for radiation protection and regulatory compliance matters for NIST’s radioactive materials license at the NIST Gaithersburg, MD campus.

As part of managing the radiation safety program, RSD is responsible for monitoring radiation exposures for people working with volatile radionuclides. Monitoring of personnel is performed by using an in-vivo monitoring system typically monitoring exposure to the thyroid gland. RSD’s system has become inoperable and obsolete.

To restore RSD’s capability to quantify personnel exposures, RSD requires a thyroid bioassay system.

Purpose

The purpose of this procurement is to obtain a thyroid bioassay system, ancillary equipment, and on-site set up to determine the dose received by personnel working with certain radioactive materials and ensure compliance with dose limits.

Functional Requirements:

The thyroid bioassay system shall be capable of monitoring staff for I-123, I-125 and I- 131 exposure. The system and well counter shall consist of a mobile platform allowing easy mobility. The platform shall be equipped with a positioning LED, a multi-axis and articulating arm for accurate and reproducible positioning of uptake measurements, an all in one flat panel PC with high capacity hard drive, a 1024-channel multi-channel analyzer (MCA), a 2” x 2” NaI detector with collimated shield, and a 2” diameter NaI(Tl) well detector with a lead shield. The system shall have automatic calibration and quality assurance (QA) functionality with a QA source holder for reproducible geometry.

Detector characteristics: The detector must be a 2” diameter NaI(Tl) scintillation detector with collimator capable of measuring I-123, I-125 and I-131.

MCA characteristics: The multichannel analyzer must have 1024 channels with two detector inputs (probe and well counter); full-width half max spectral resolution of at least 10%; maximum count rate of 200,000 at 5%; count rate linearity within 2% up to 150,000 cps; presets live time, real time, total counts; automatic peak finding; automatic high voltage adjustment for probe and well counter.

Well Counter characteristics: 2” diameter NaI(Tl) well detector with 1.55” deep and 0.66” diameter well; at least 1” lead well shield.

Computer and Printer characteristics:

Computer: flat panel all-in-one computer with Windows 11 operating system, minimum of 8GB RAM, 1TB SSD, and Intel® Core™ 7-150U;

Printer: laser printer (printer, copy and scanner), wireless, ethernet, USB Port, auto 2-sided printing, security enabled, ink cartridges required, minimum 100 sheet paper capacity, printer shall be compartable with the computer.

Software characteristics: Fully automated daily QA and calibration capability including automatic high voltage adjustment, energy calibration, zero adjust, gain adjust, detector efficiency calculations, detector resolution, chi-square, constancy and Minimum Detectable Activity (MDA). Administration summary QA report capability including sample output reports and isotope spectrum. The reports shall be printable.

Physical characteristics: Portable with heavy duty locking casters; 120 VAC, 60 Hz, 2.6 AMP line voltage. Weight with 1” shield well not to exceed 410 lb.

Business considerations: The thyroid bioassay counter shall be be commercial Off the Shelf and “Turnkey” systems are required. The contractor shall provide onsite installation, calibration, and user training. The unit shall be fully warranted for all parts and labor for a period of one year from the date of acceptance by the Government. The contractor shall provide at least one year after installation of technical support including on-site support if required. This technical support shall include any required software upgrades or patches without any additional cost. All items must be new. Used or remanufactured equipment will not be considered for award. Experimental, prototype, or custom items will not be considered. The use of “gray market” components not authorized for sale in the U.S. by the proposer is not acceptable.

Delivery and Installation

Deliverable One (1): Delivery shall be FOB DESTINATION and delivery and installation of the thyroid bioassay counter will be made within 90 days after award receipt.

FOB Destination means: The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery.

The contractor shall deliver the thyroid bioassay counter counter to:

The National Institute of Standards and Technology

Attention: Gaithersburg Radiation Safety Division, Jason Walia 100 Bureau Drive, Building 245 Room H113 Gaithersburg, MD 20899-1731

Warranty

The counter, including all components, shall be warranted for a period of not less than 365 days after final acceptance of the equipment by the Government. The warranty period shall commence only after the equipment has passed the performance tests and evaluations set forth and accepted by NIST staff. All parts, labor, travel, and other expenses required to repair any equipment shall be borne by the Contractor, and all repairs performed at no cost to the Government. Any repairs made by the Contractor to resolve any equipment problems discovered during the warranty period shall be warranted for an additional 365 days.

Performance/Operational Tests

NIST staff will verify all functions are operational within 30 days of delivery. The Government reserves the right to perform such performance tests and evaluations as deemed appropriate by the Government to verify specified machine performance in accordance with the standards listed in this document within 30 days after final installation. Such tests and evaluations, if performed, will be conducted within the environment that the machine is to be operated. The Contractor has the right to be present during the tests and evaluations, if performed, at the Contractor’s expense.

Failure of Testing/Evaluation

The Contractor shall make reasonable repairs and adjustments to the equipment should it fail any testing and evaluations. Repairs, adjustments, or modifications of the equipment shall only be made with the Government’s approval. The 30-day evaluation period will restart after these repairs, adjustments, or modifications. The Government reserves the right to duplicate the tests specified above to determine acceptance.

Deliverables

1. One thyroid bioassay counter uptake system or equivalent.

2. Installation, Calibration and Set-up of the thyroid bioassay counter at the NIST

Gaithersburg campus.

3. Training of the thyroid bioassay counter system to NIST RSD personnel.

Place of Performance

The installation and setup shall take place at the NIST Gaithersburg campus, building 245.

Government Responsibilities

The government shall work with the vendor to coordinate a mutually agreeable time for the delivery and setup of the equipment within the required delivery dates.

Payment Schedule

Advance payment is not authorized. The Contractor must invoice in arrears according to the payment schedule. The Contractor shall be paid, in accordance with Net 30-day payment terms, upon receipt and acceptance of a proper invoice, in accordance with the following schedule: 100% after installation and acceptance by the TPOC/COR of fully installed system, and after the successful completion of the testing requirements set forth in this document under section set forth in this document, and after successful demonstration by the instrumentation that it performs IAW the technical requirements set forth in this document AND After receiving an invoice submitted properly, IAW the purchase order terms and conditions.

NOTE: Partial shipments and partial invoices will not be accepted, unless otherwise requested and accepted by the Contracting Officer prior to award offer. Proposed payment schedules shall be submitted with vendor’s response to the RFQ for consideration.

Miscellaneous Information

Safety: The Contractor employee must be responsible for knowing and complying with all installation safety prevention regulations. Such regulations include, but are not limited to, general safety, fire prevention, and waste disposal.

Security: NIST is a restricted campus. An identification badge is required for access for entry into buildings and is shown to the armed Security Police when entering the campus.

Regular Business Hours. Regular business hours are Monday through Friday, 8:00 am to 5:00 pm Eastern Time, excluding Federal holidays and NIST closures.

Identification Badges: Contractor employees must comply with NIST identification and access requirements. Each Contractor employee must wear a visible identification badge provided by the NIST Security Office.

Vehicle Registration: All Contractor employees must register their vehicles with the NIST Security Office to gain access to the campus. A valid driver’s license, Government-furnished civilian ID, proof of insurance and current registration must be presented to the NIST Security Office, at which time a NIST vehicle pass will be issued.

The pass must be displayed on the vehicle in accordance with NIST Security Office instructions.