2026-22

CITY OF DORAL

INVITATION TO BID (ITB) No. 2026-22

Telecommunications Wiring Services

NOTICE IS HEREBY GIVEN that the City of Doral is soliciting Invitation to Bid from qualified contractors to submit their solicitation response for Telecommunications Wiring Services

Solicitation documents, addenda, and notices for this Solicitation can be viewed and downloaded through OpenGov Interested parties must register with OpenGov to receive automatic notifications of addenda or notices related to this Solicitation.

Electronic responses will only be received online via OpenGov.

Issuance/Advertisement Date August 27, 2026

Pre-Bid Conference (Mandatory) September 8, 2026, 10:00am

Microsoft Teams meeting

Join:

https://teams.microsoft.com/meet/2732622

96768620?p=8AzLqYTVkZFGuzt0YD

Meeting ID:

273 262 296 768 620

Passcode:

Ae3y7Fz6

Cut-off Date for Written Questions September 18, 2026, 3:00pm https://procurement.opengov.com/portal/cityofdoral https://procurement.opengov.com/portal/cityofdoral https://procurement.opengov.com/portal/cityofdoral https://teams.microsoft.com/meet/273262296768620?p=8AzLqYTVkZFGuzt0YD

Deadline for Submittals & Bid

Opening

September 28, 2026, 2:00pm

Microsoft Teams meeting

Join:

https://teams.microsoft.com/meet/2622951

86435390?p=sVUlvn2UmGBBtyWvNW

262 295 186 435 390 ht67BM32

Attendance at the scheduled pre-bid meeting is HIGHLY encouraged. Attendees will be able to receive important information which will be discussed as it relates to this ITB procurement process.

This ITB procurement process is subject to the “Cone of Silence” as more particularly described in the solicitation. Accordingly, all questions regarding this ITB must be made in writing using the OpenGov platform.

Connie Diaz, MMC

City Clerk, City of Doral https://teams.microsoft.com/meet/262295186435390?p=sVUlvn2UmGBBtyWvNW https://teams.microsoft.com/meet/262295186435390?p=sVUlvn2UmGBBtyWvNW https://procurement.opengov.com/portal/cityofdoral

CITY OF DORAL

Invitation to Bid

Telecommunications Wiring Services

Submission Due Date: Monday, September 28, 2026, at 2:00 pm

ITB No. 2026-22

Procurement and Asset Management Director:

ROMAN MARTINEZ, MPA, CPPO, CPPB

Table Of Contents

1. GENERAL INFORMATION

1.1. General Instructions and Submittal Requirements

2. SCOPE OF WORK

2.1. Technical Specifications

3. RESPONSE REQUIREMENTS

3.1. Required Forms & Certifications

4. MINIMUM INSURANCE REQUIREMENTS

4.1. Minimum Insurance Requirements

5. GENERAL DEFINITIONS & SOLICITATION TERMS & CONDITIONS

5.1. General Definitions

5.2. General Terms and Conditions

6. VENDOR RESPONSE

6.1. Vendor Questionnaire

6.2. Bid Pricing Sheet

1. GENERAL INFORMATION

1.1. General Instructions and Submittal Requirements

1.1.1. Notice to Proposers

NOTICE: The City of Doral (“City”) hereby gives notice of its intent to seek Bids from interested and qualified parties in response to this Invitation to Bid (“ITB”) to provide the goods and services described herein. Bids must be received no later than the deadline date and time specified below.

1.1.2. Solicitation Overview

The City of Doral is seeking Bids from a qualified Contractor to establish a contract for installation, termination, configuration of associated hardware, conduct wiring and cabling, moves, adds, and changes in the wiring infrastructure of the City data, cable television, video, and voice network, from a source(s) of supply that will give prompt and efficient service in accordance with the specifications contained herein.

Through the ITB process described herein, qualified Contractors interested in providing such goods and services to the City must prepare and submit a bid packet in accordance with the procedures and schedule of this ITB.

1.1.3. Procurement Schedule

All dates and times in this Solicitation may be changed by a written addendum issued by the City.

The City’s schedule for this ITB is as follows:

Issuance/Advertisement Date: August 27, 2026

Pre-Bid Conference (Mandatory): September 8, 2026, 10:00am

Microsoft Teams meeting

Join:

https://teams.microsoft.com/meet/27326229

6768620?p=8AzLqYTVkZFGuzt0YD

273 262 296 768 620

Ae3y7Fz6

Cut-off Date for Written Questions: September 18, 2026, 3:00pm

Deadline for Submittals & Bid Opening: September 28, 2026, 2:00pm

Microsoft Teams meeting

Join:

https://teams.microsoft.com/meet/26229518

6435390?p=sVUlvn2UmGBBtyWvNW

262 295 186 435 390 ht67BM32

1.1.4. Pre-Bid Conference

Conference Type: Mandatory

A Pre-Bid Conference will be held on the date and time specified in the Procurement Schedule. During this meeting, the requirements of this Solicitation will be reviewed and discussed.

If Mandatory: Prospective Respondents must attend. Those who do not attend will be ineligible to submit a

Response. Any Response submitted by a non-attendee will be deemed non-responsive.

If Non-Mandatory: Prospective Respondents are encouraged to attend, but attendance is not required to submit a Response.

Any changes to this Solicitation discussed during the conference or site visit are not binding unless included in a written addendum issued by the City.

Any substantive questions regarding the Solicitation must be submitted in writing using the OpenGov platform, on or before the question deadline.

Respondents are responsible for reviewing all information related to this Solicitation, including information presented at the conference. By submitting a Proposal, the Proposer certifies that it is sufficiently familiar with the facilities, work requirements, and all conditions that may affect contract performance.

1.1.5. Cone of Silence Policy and Inquiries

This ITB is subject to the “Cone of Silence”. Accordingly, all questions and/or comments regarding this ITB must be made in writing and be directed to Procurement at the following email at procurement@cityofdoral.com. All inquiries must reference “2026-22 Telecommunications Wiring Services” in the subject line. No phone calls will be accepted in reference to this solicitation. If it becomes necessary to provide additional clarifying information that revises any part of this solicitation, supplements or revisions will be made available via a written addendum.

1.1.6. Method and Deadline for Submittal

Bids must be submitted electronically through the OpenGov Procurement

Portal https://procurement.opengov.com/portal/cityofdoral/projects/293628 by the date and time stated above.

The responsibility for submitting a Bid before the stated time and date is solely and strictly that of the Bidder.

The City is not responsible for any delayed, lost, late, misdelivered, or non-delivered Bids, no matter the cause.

Any submittals received after the due date and time specified will not be considered.

https://teams.microsoft.com/meet/262295186435390?p=sVUlvn2UmGBBtyWvNW https://teams.microsoft.com/meet/262295186435390?p=sVUlvn2UmGBBtyWvNW https://procurement.opengov.com/signup mailto:procurement@cityofdoral.com https://procurement.opengov.com/portal/cityofdoral/projects/293628

Solicitations and addenda or notices in connection therewith may be downloaded from OpenGov. To receive notifications of addenda or notices issued in connection with this ITB, interested parties must register with

OpenGov. The City reserves the right to reject any and all submissions, to waive any and all irregularities in any submission, to solicit and re-advertise for bids, and to make awards in the best interest of the City, as determined in its sole discretion.

The City reserves the right to accept any response deemed to be in the best interest of the City, to waive any minor irregularities, scrivener’s errors, minor omissions, minor deviations, and/or technicalities in any Bids, or to reject any or all Bids and to re-advertise for new Bids, in accordance with the applicable sections of the

Florida Statutes, the City Charter and Code, and this ITB. Minor issues may be corrected at the City’s discretion; however, material deficiencies, missing mandatory information, or failure to meet basic requirements may result in disqualification.

1.1.7. Identification of Subcontractors

Bidders shall list all proposed subcontractors in the appropriate portion of the Vendor Questionnaire.

Contractor shall be responsible for the coordination of the trades, Subcontractors, materials and staff necessary to complete the Work.

1.1.8. Term of Contract & Renewal Options

The initial contract resulting from this solicitation will be for a term of three (3) years. Prior to or upon completion of the initial term, the City will have the option to renew for three (3) additional one (1) year periods, for a total possible term of six (6) years.

The Awarded Bidder(s) must uphold the terms and conditions of the original contract throughout any extended period(s). The decision to extend the contract beyond its initial term, including the exercise of any optional extensions, rests solely with the City and does not constitute a right entitled to the Awarded Bidder(s).

The City and the Awarded Respondent(s) shall execute a contract within thirty (30) days after Notification of the Award based upon the requirements outlined in the ITB through action taken by the City Council at a fully authorized meeting. If the Respondent awarded the contract fails to enter into a contract as herein provided, the award may be declared null and void, and the contract may be awarded to the next most responsible and responsive Respondent or re-advertised, as determined by the City.

1.1.9. Pricing

Should the Bidder be awarded a contract pursuant to this ITB, the prices provided in their Bid must remain fixed and unchanged throughout the duration of the contract. Nonetheless, the Bidder is permitted to propose incentives and discounts from the fixed price to the City at any point during the term of the contract.

The City reserves the right to negotiate reduced prices for any additional term(s) based on market trends or other relevant factors that may affect pricing. Furthermore, the City may adjust the pricing for these additional term(s) in response to decreases in the relevant pricing index.

1. Each respondent is required to complete the Bid Pricing Sheet (Section 6.2.) as part of their submittal which is being provided in order to list pricing for this project. Failure to fill out and submit the Bid Pricing Sheet will result in disqualification of bid submittal. Pricing for this ITB will be evaluated at the lump sum amount for the total project. However, each respondent shall also list the unit price for each item. If the Respondent is awarded a contract under this ITB solicitation, the prices quoted by the Respondent shall remain fixed and firm.

However, the Respondent may offer incentives and discounts from this fixed price to the City at any time during the contractual term.

The City reserves the right to negotiate lower pricing for the additional term(s) based on market research information or other factors that influence price. The City reserves the right to apply any reduction in pricing for the additional term(s) based on the downward movement of the applicable index.

2. SPECIFIC ITEMS: For the purposes of tabulation, the City has provided, as a part of the Bid Proposal

Pages, a list of specific items in the Bid Pricing Sheet that will be used by the City in basing its cost projections.

Vendors shall include both material and labor costs in completing the pricing in the Bid Pricing Sheet. The City does not guarantee or warrant all items or quantities shown shall be purchased. This is an estimated projection. The City will purchase only its actual needs during the contract term. Exceptions to the specifications shall be uploaded in the Vendor Questionnaire in Section 6.1, Question No. 30 and shall reference the section. Any exceptions to these Sections may be cause the proposal to be considered non-responsive.

3. PERCENTAGE ABOVE VENDOR COST: If applicable, Bids for parts and supplies not listed in the bid documents shall be submitted at a percentage above vendor cost or discount from a manufacturer's published price list(s).

Evidence of said costs shall be submitted with invoice, for each repair or service call. Proof of costs shall be printed, properly identified, and dated as to issuance and effectiveness.

Published price list(s) must be common to, and accepted by, the industry in general. The lists must be printed, properly identified, and dated as to issuance and effectiveness. Revised published prices list(s) may be used as a means of price adjustments. However, all bids are to be firm for a period of 365 calendar days after the bid opening date and revised price list(s) will not be accepted by the City until after that date. Revised published price list(s) will be accepted only in the event of an industry-wide price change, as evidenced by the issuance of revised price lists by the manufacturer. Revised prices will not become effective until revised list(s) are submitted to the City under the vendor cover letter identifying the applicable bid number. Vendor cover letter and pricing list(s) must be dated, signed and submitted to the Procurement Department.

4. DISCOUNTS (From published price lists): If applicable, Bids shall be submitted on the basis of a discount from a manufacturer's published price list(s). Such published price list(s) must be common to, and accepted by, the industry in general. The lists must be printed, properly identified, and dated as to issuance and effectiveness. Revised published prices list(s) may be used as a means of price adjustments. However, all bids are to be firm through initial term of the contract, and revised price list(s) will not be accepted by the City until after that date. Revised published price list(s) will be accepted only in the event of an industry-wide price change, as evidenced by the issuance of revised price lists by the manufacturer. Revised prices will not become effective until revised list(s) are submitted to the City under the vendor cover letter identifying the applicable bid number. Vendor cover letter and pricing list(s) must be dated, signed and submitted to the

Procurement Department.

5. LICENSES, PERMITS AND FEES: The vendor shall obtain and pay for all licenses, permits and inspection fees required for these projects; and shall comply with all laws, ordinances, regulations and building code requirements applicable to the work contemplated herein. Damages, penalties and or fines imposed on the

City or vendor for failure to obtain required licenses, permits, shall be borne by the bidder.

6. ESTIMATED QUANTITIES: Quantities, if stated, are for Bidders' guidance only and no guarantee is given or implied as to quantities that will be used during the contract period. Estimated quantities are based upon previous needs. Said estimated quantities may be used by the City for the purpose of evaluating the low Bidder meeting specifications.

7. HOURLY RATE: If applicable, Bidders are requested to provide regular and overtime hourly labor rates in the bid proposal form.

8. EQUAL PRODUCT: Manufacturer’s name, brand name and model number are used in these specifications for the purpose of establishing minimum requirement of level of quality, standards of performance and design required and is in no way intended to prohibit the bidding of other manufacturer’s items of equal material, unless otherwise indicated. Equal (substitution) may be bid, provided product so bid is found to be equal in quality, standards of performance, design, etc. to item specified, unless otherwise indicated. Where equal is proposed, bid must be accompanied by complete factory information sheets (specifications, brochures, etc.)

and test results of unit bid as equal.

9. SAFETY MEASURES: Contractor shall take all necessary precautions for the safety of employees and shall erect and properly maintain at all times all necessary safeguards for the protection of the employees and the public. Danger signs warning against hazards created by his/her operation and work in progress must be posted. All employees of contractor shall be expected to wear safety glasses, appropriate clothing and hearing protection when and wherever applicable. The contractor shall use only equipment that is fully operational and in safe operating order. Contractor shall be especially careful when servicing property when pedestrians and/or vehicles are in close proximity – work shall cease until it is safe to proceed.

10. WARRANTY. A minimum of one (1) year Product Warranty and System Assurance Warranty for this wiring system shall be provided.

11. PRODUCT WARRANTY: The Product Warranty shall ensure against product defects, that all approved cabling components exceed the specifications of TIA/EIA 568A5 and ISO/IEC IS 11801AM2, exceed the attenuation and NEXT requirements of TIA/EIA TSB-67, TSB-95 and ISO/IEC IS 11801AM2 for cabling links/channels, that the installation will exceed the loss and bandwidth requirements of TIA/EIA TSB 67, TSB-

95 and ISO/IEC IS 11801AM2 for fiber links/channels, for a one (1) year period or more according to the manufacture. The warranty shall apply to all passive SCS components.

12. SYSTEM ASSURANCE WARRANTY: In the event of a cabling failure, the System Assurance Warranty shall cover the replacement or repair of the wiring system that supports the application for which it was designed, as well as additional application(s) introduced in the future by recognized standards or user forums using the TIA/EIA 568A5 or ISO/IEC IS 11801AM2 component and link/channel specifications for cabling, for a one (1) year period or more according to the manufacture.

13. WARRANTY COVERAGE AND APPLICABILITY: The Product Warranty and the System Assurance shall cover the replacement or repair of defective product(s) and labor for the replacement or repair of such defective product(s).

1.1.10. Method of Ordering

Goods and services will be ordered via individual Purchase Order. Invoices must be submitted against each individual Purchase Order.

2. SCOPE OF WORK

2.1. Technical Specifications

2.1.1. Statement of Need/Objectives

The City of Doral is soliciting bids to establish a contract, for installation, termination, configuration of associated hardware, conduct wiring and cabling, moves, adds, and changes in the wiring infrastructure of the

City data, cable television, video, and voice network, from a source(s) of supply that will give prompt and efficient service in accordance with the specifications contained herein.

2.1.2. Qualifications/Experience of Proposers

All firms that submit a proposal shall meet, but not be limited to, the following minimum qualifications:

1. Bidder must be currently certified as an Electrical Specialty Contractor for low voltage system installation through the Florida State Electrical Contractors Licensing Board. SUBMITTAL REQUIREMENT: Bidder must provide its Florida State Electrical Contractor License.

2. The firm, or principals of the firm, shall be regularly engaged in the business of providing the services as described herein. The firm shall have a record of performance of providing services of a minimum of five (5) years immediately preceding this Invitation to Bid and with at least three (3) of those years providing similar services to local, county, or state government(s). The firm shall have sufficient financial support, equipment, and organization to ensure that they can satisfactorily execute the services if awarded a contract under the terms and conditions herein stated. There shall not be any pending criminal charges against the firm, principal owners, partners, corporate officers, or management employees.

3. Respondent shall be fully licensed to perform the work described herein and shall comply with all applicable

State Statutes and local codes and ordinances. Respondent must supply all licenses including those of subcontractors and engineer.

4. VERIFICATION OF INFORMATION. The City may verify the information submitted by the submitter and may obtain and evaluate additional information, as it deems necessary to ascertain the submitter’s ability to perform under this solicitation. The City shall be sole judge of a submitter’s ability to perform and its decision shall be final.

5. PERFORMANCE EVALUATION SURVEY. Prospective Proposer is to send the survey (see Section 6.1

Vendor Questionnaire, Question No. 1) to their references and in turn the references will forward the survey to the City of Doral at PerformanceSurvey@cityofdoral.com. A minimum of three are required. The City reserves the right to verify and/or visit these or any other references as part of the evaluation and ranking of proposers.

The proposer must show proof of having met these minimum requirements on the “Bidder

Qualification Statement” in Section 8. THE CITY WILL NOT ACCEPT ANY SUBSTITUTION FOR THIS

FORM.

2.1.3. Scope of Work

The City of Doral is soliciting formal bids from qualified and experienced bidders to perform installation, termination, configuration of associated hardware, conduct wiring or cabling, moves, adds, and changes in the wiring infrastructure of the City data, cable television, video, and voice networks. Associated work is to take place at any one or all of the City’s facilities.

The type and magnitude of work that may be requested under this ITB is to include, but not be limited to, the following:

• Minor modifications of voice, data, and/or cable television or video wiring in existing facilities to accommodate new offices and modular furniture configurations or to provide increased abilities in existing workspaces.

• Re-wiring of all or a portion of existing facilities to accommodate the implementation of new voice, data, and/or cable television or video technology.

• Wiring or re-wiring for voice, data or cable television or video of new facilities acquired by the City.

• Interconnection of City facilities to enhanced voice, data and/or cable television or video communications.

• Relocation and/or maintenance of telephone key systems and installation of associated wiring.

• All work shall be performed in accordance with National Electrical Code, BICSI, ANSI/TIA/EIA 568A, 569, 606 and 607, TSB 67, 72, 75, ANSI/TIA/EIA 526-14 specifications and all applicable State and Local Codes as amended to date.

• Bidder shall be familiar with all federal, state and local laws, ordinances, code rules and regulations that in any way may affect the work. Ignorance on the part of the Contractor shall in no way relieve them from responsibility.

• Bidder shall obtain all licenses and permits required for the electrical portions of those projects for which they are responsible. Bidder shall comply with all laws, ordinances, regulations and building code requirements applicable to the scope of work included herein. Permits required are Electrical Low Voltage. The fee current at the time of the work shall apply.

• Bidder must have the ability to provide test equipment generated documentation certifying copper or fiber optic wiring installations. All installed cable must be media certified for throughput with printout results, as required to maintain manufacturer warranty as installed.

The City, at its sole discretion, may accept or reject any proposed product/methodology.

Materials and work utilized to perform any and all services under this ITB shall meet or exceed the requirements of all industry standards to include, but not limited to, the following:

• American Insurance Association National Building Code

• Building Officials and Code Administrators Basic Building Code

• Institute of Electric and Electronics Engineers

• National Electric Safety Code

• International Conference of Building Officials

• Uniform Building Code

• National Fire Protection Association

• Southern Building Code Congress International

• Standard Building Code

• Building Industry Consulting Service International Telecommunications Distribution Methods Manual

National Society of Professional Engineers Underwriters Laboratories

• Electrical Industry Association Telecommunication Industry Association Federal, State, County and City

Code

• Manufacturer’s recommendations

2.1.4. Technology

The City of Doral has a need to continually review new developments in voice, data, and cable television or video technology. It is imperative that the communications infrastructure currently being built positions the City to take advantage of new technology. Therefore, any Bidder who may be awarded work under this contract is obligated/required to perform the following:

• Propose products and methodology that, in terms of functional and technical performance, may be superior to those items being requested by the City.

• Include in this proposal a price/performance comparison of the current product/methodology and the proposed product/methodology illustrating the anticipated benefit to the City and providing clear and convincing evidence that the proposal meets or exceeds the requested items.

• Upon request submit a sample for testing or arrange an on-site inspection to demonstrate the advantages of the proposal.

2.1.5. Common Wiring Standards and Practices

1. Both telephone and data wiring are to be run inside walls wherever practical. Stubbing out conduits may be either rigid Electrical Metallic Tubing (EMT) or Flexible Metal conduit. Conduits shall terminate in the appropriate junction boxes attached to the wall structure. The stub end shall be smooth and free of sharp edges.

2. Where inside wall wiring is not practical, surface mounted plastic duct may be installed. Plastic duct must meet the requirements of the South Florida Building Code and other applicable requirements. Surface mount junction boxes shall be attached to the wall with screws. Double sided tape is not acceptable as the sole means of securing the box.

3. The user end of both data and telephone cables shall be terminated with RJ-45 connectors, or other connectors as requested by the City. The use of a media type wall plate with facilities for multiple jacks is desired.

4. All grounding and bonding shall meet the National Electrical Code (NEC®) as well as local codes, which may specify additional grounding and/or bonding requirements. Local codes may or may not be more restrictive; at all times the more restrictive codes shall apply and be adhered to. Minimum 6 American Wire

Gauge (AWG) [4.1 mm (0.16 in)] insulated copper bonding conductors (part of the telecommunications bonding backbone [TBB]) are installed through every major telecommunications pathway (backbone pathway) and directly bonded to a telecommunications grounding bus bar (TGB) in each telecommunications equipment location. According to ANSI/TIA/EIA-607, consideration should be given to sizing conductors as large as 3/0

AWG [10 mm (0.39 in)].

5. Power Separation. The Contractor shall not place any distribution cabling alongside power lines, or share the same conduit, channel or sleeve with electrical apparatus.

6. Miscellaneous Materials. The Contractor shall provide any necessary tie wraps, straps, clamps, mounting screws, anchors, D-rings, J hooks, wire molding (MC/MDF & TC/IDF locations), labels, miscellaneous grounding and support hardware, etc., necessary to facilitate the installation of the System, and labor to install horizontal and patch cables, dress, test, certify, and label these completed cable drops. This includes cable management (i.e. routing and dressing of cables) on the port side as well as the punch down side of the patch panel and/or punch down block (110).

7. Termination Materials. The Contractor shall provide any necessary termination materials. This includes but is not limited to equipment racks, ladder rail, cable management – both horizontal and vertical, patch panels, and 110 Blocks.

8. Termination Type (must be consistent with category rating of wiring):

i. IDF Rackmount: These patch panels that are Category 6 or newer technology compliant should use front facing unkeyed RJ45 jacks with PCB connections to 110 contacts. The proper authority shall choose the appropriate patch panel for the installation from the list submitted by the successful Bidder.

This list will be compiled by the successful Bidder during the building inspections.

ii. IDF Wall Mount: these patch panels are Category 6 or newer technology compliant should use front facing unkeyed RJ45 jacks with PCB connections to 110 contacts. The choice of using either a standoff bracket (89D), a hinged wall bracket (for 19” panels), or other configuration shall be made by the proper authority.

iii. Workstation Outlets: horizontal wiring should be terminated to 110-type connections feeding through to unkeyed RJ45 jacks that are Category 6 or newer technology compliant. If outlet types are building specific, the successful Bidder will compile this list during building inspection.

9. Special Equipment and Tools. It shall be the responsibility of the Contractor to furnish any special installation equipment or tools necessary to properly complete the project. This may include, but is not limited to, tools for terminating cables, testing and splicing equipment for copper and fiber cables, communication devices, jack stands for cable reels, and cable wenches.

10. Testing of all copper wiring shall be performed prior to system cut over. 100 percent of the horizontal and riser wiring pairs shall be tested for opens, shorts, polarity reversals, transposition and presence of AC voltage.

Telecommunications and data horizontal wiring pairs shall be tested from the information outlet (jack) to the

TC. Category 6 or newer technology cable runs shall be tested for conformance to the specifications of EIA/TIA

568A5 Category 6 or newer technology. Complete, end to end test results shall be submitted to the City prior to payment for the installation.

11. For all wiring projects performed, upon completion of the project, Contractor is to prepare “As Built” documentation showing actual site conditions and installation as constructed and provide copies of such documentation as requested by the City. If floorplans were provided by the city, these are to be returned to the city with the “As Built” documentation within seven (7) business days of work completion.

2.1.6. Penetrations of Walls, Floors and Ceilings

1. Creating Penetrations The Contractor shall make no penetration of floors, walls or ceiling without the prior consent of the City. When requested, the contractor will create penetrations through fire-rated, acoustical or other walls for cableways, such penetrations shall be sleeved and sealed, by the Contractor, in compliance with applicable code requirements and as directed by the City.

2. Penetration Utilization and Requirements: Non-Fire Rated Where penetrations through acoustical walls or other walls for cableways have been provided for the

Contractor, such penetrations shall be sealed by the Contractor in compliance with applicable code requirements and as directed by the City.

3. Penetration Utilization and Requirements: Fire Rated Where penetrations through fire-rated walls for cableways have been provided for the Contractor, such penetrations shall be sealed by the Contractor as required by code and as directed by the City.

4. Sealing of openings between floors, through rated fire and smoke walls, existing or created by the

Contractor for cable pass through, shall be the responsibility of the Contractor. Sealing material and application of this material shall be accomplished in such a manner which is acceptable to the local fire and building authorities having jurisdiction over this work. Creation of such openings as are necessary for cable passage between locations as shown on the drawings will be the responsibility of the Contractor. Any openings created by or for the Contractor and left unused shall also be sealed as part of this work.

5. The contractor will work with the City's existing cabling infrastructure, which may have been installed by a previous contractor. The contractor shall be willing to service and repair existing cabling infrastructure, which may have been installed by a previous contractor.

2.1.7. Telephone Cabling

1. The Contractor shall provide and install inside and outside cables in various sizes to include vinyl or plenum rated cable and gel filled shielded direct bury cable with and/or without conduit.

2. Wiring of cable closets shall include, but not be limited to, the provision of terminal block installations and distribution systems and the installation of surge suppression units for outside cables.

3. Provide and install cross connect wiring from house cables to telephone switch ports.

4. All cable termination points shall be properly labeled and documented per telephone industry standards.

Documentation shall be provided to the Information Technology Support Division for each installation or job performed.

5. Contractor shall fabricate and install jumper cables, install patch panels, and install other City provided cable and materials as requested by the City.

2.1.8. Fiber Optic Guidelines

Unless otherwise specified or agreed by the City and the successful Bidder, all fiber optic installations must be either equal to or better than the following specifications.

1. Type:

Single-mode fibers (long-distance and FTTH internet): Core (mode field diameter): 8 to 10 microns (μm) (the most common current standard is 9 μm). Cladding: 125 microns (μm). Common format: Known as 9/125 μm fibers (under standards such as ITU-T G.652).

Multimode fibers (local networks and data centers): OM2, OM3, OM4, and OM5 (current): Core reduced to 50 microns (μm) and 125-micron cladding (50/125 μm).

2. Connections / Termination:

Unless otherwise specified, all fiber optic connecting hardware, cable, etc. shall be installed and terminated according to all applicable standards, codes, and manufacturer’s recommendations. Acceptable termination methods are: Fusion Splicing with Pigtail, Splice-on Connectors and Field Assembly Mechanical Connectors.

Maximum Limits on Link Components:

• Fusion splicing: Maximum of 0.10 to 0.30 dB per splice (less than 0.05 dB is ideal).

• Connectors and adapters: Maximum of 0.50 to 0.75 dB for each connected pair (it is recommended to keep it below 0.30 dB).

Limits per Kilometer (Attenuation Coefficient)

• Singlemode Fiber (at 1310 nm): Maximum of 0.35 to 0.40 dB/km.

• Singlemode Fiber (at 1550 nm): Maximum of 0.20 to 0.25 dB/km.

• Multimode Fiber OM1 / OM2 (at 850 / 1300 nm): Maximum of 3.5 dB/km (at 850 nm) and 1.5 dB/km (at 1300 nm).

• Multimode Fiber OM3 / OM4 (at 850 nm): Maximum of 3.0 to 3.5 dB/km.

3. Accepted Test Methods:

Tier 1 – Basic Certification (OLTS / LSPM): Uses a stable light source and an optical power meter. It measures total end-to-end attenuation (insertion loss) and the exact link length. It is the mandatory method for certifying any new channel.

Tier 2 – Advanced Testing (OTDR): Uses an Optical Time-Domain Reflectometer. It allows for profiling the fiber and identifying and locating individual events (attenuation caused by connectors, fusion splices, and macrobends) along the link.

Acceptable Loss Results (Attenuation Coefficients per Kilometer) The standard loss limits for fiber optic cable per kilometer, based on wavelength, are:

• Multimode Fiber (OM1, OM2, OM3, OM4, OM5): 850 nm wavelength: ≤3.0 dB/km, 1300 nm wavelength: ≤1.0 dB/km

• Singlemode Fiber (OS1 / OS2): 1310 nm wavelength: ≤0.40 to 1.0 dB/km (typical commercial outdoor OS2 ≈

0.35 dB/km), 1550 nm / 1625 nm wavelength: ≤0.25 to 0.40 dB/km (typical commercial outdoor OS2 ≈ 0.25 dB/km)

Maximum Allowable Losses per Component (Link Budget) To determine whether the total link loss is acceptable, the intrinsic cable losses must be added to the insertion losses of the passive connection elements:

• Connectors (mated pair): Maximum 0.75 dB allowed by the TIA standard (it is recommended that a high-quality connection result in less than 0.50 dB).

• Fusion splices: Maximum 0.30 dB allowed by the standard (a splice of less than 0.10 dB is considered excellent).

Written test results are to be presented to the proper authority prior to the acceptance by the City of the completed work.

2.1.9. Data Network Cabling

1. The Contractor shall provide and install various types of data communications cables, fiber optic cable, and connectors/terminations. All cables are to be labeled and documented.

2. Contractor shall fabricate and install jumper cables, install patch panels, and install other City provided cable and materials as requested by the City.

3. Fiber optic cables are to terminate inside appropriate fiber patch panel junction boxes. These boxes are to securely hold and protect the fibers from damage.

4. Connectors as specified by the City are to be included and installed. Unused fibers are to be terminated using the specified connectors. All unused fiber connectors are to have dust caps for protection of the fiber interface. Sufficient fiber is to be pulled into the patch panel box to allow for re-terminating of the fibers.

5. Contractor to provide and install fiber optic jumper cables in lengths and quantities as required, terminations to mate with terminations on the fiber optic patch panels and with the equipment as specified by the City.

2.1.10. Coaxial Cable Specifications - Cable TV or Video

Unless otherwise specified or agreed to by the City and the successful Bidder, all cable television or video installations must be either equal to or better than the following specifications.

1. Type:

RG6 - employing quad shield, foam dielectric, PVC jacket and employing the following construction: bonded foil, 60% braid, non-bonded tape, 42% braid, PVC jacket. Recommended manufacturer or approved equal:

Comscope F6SSV or F6SSW* *When installed in an air return ceiling or when plenum cable is required. (Must meet NEC Article 820 V rating).

2. Connections / Termination:

A. Connector:

Type: EX6 - Universal Compression Fitting for 6 Series Cable Construction: Moisture-tight patented design. Universal on 60% to Quad Cable, one-piece construction.

Recommended manufacturer or approved equal: PPC EX6

B. Wall plate:

Type: F-81 connector with terminator Construction: Flush mount WP-81 passive coaxial wall plate equipped with an F-81 barrel connector, 75 ohm impedance Recommended manufacturer or approved equal: Passive Devices WP-81

C. Crimp Tool:

Type: 'All Series' Compression Assembly Tool Construction: Two sets of jaws, precision designed - one set for 59 & 6 connectors. Spring loaded, split jaws position the cable and connector for easy insertion and removal.

Recommended manufacturer or approved equal: Cablematic CR-596QL.

D. Termination:

All drops must terminate at a wall plate. The originating end is to be connected by the City in the wiring closet or similar point of origin.

3. Testing:

With an Ohmmeter at originating end, tests must be conducted to ensure 75 Ohm termination. Also, the successful Bidder must conduct an RF broadband sweep at 5 - 500 MHz and submit printed test results to the

City.

2.1.11. Trenching Guidelines

Successful Bidder should be capable of performing any trench work necessary for the completion of installation or maintenance of any telecommunications media.

Successful Bidder is responsible entirely for locating any underground utilities prior to the commencement of any trench work. Successful Bidder is responsible if any disruption of any underground utilities occurs at no additional cost to the City.

2.1.12. Fire Safety and Quality of Installations

Of particular concern is fire safety and quality with regards to the installation of any and all cabling and associated hardware. Because cabling represents a substantial fire load it is prudent for the City to ensure that any cabling, wiring, and any associated product is of the highest quality and installed in such a way as to preclude or minimize potential hazards.

2.1.13. Contractor Responsibilities

1. Contractor shall be on call 24-hours a day, seven days a week and be able to respond to an emergency request within a four (4) hour period.

2. When a job price quote is requested, a walkthrough must be conducted by the bidder within 1 business day of the request date and the resulting quote must be provided within a business day from the date of the walkthrough. Once a quote is accepted by the City, bidder must commence work on all work-order requests within 1 business day of the requested start date from the City. Extended response times may be permitted at the discretion of the City.

3. Contractor shall provide sufficient manpower so as to perform work safely and expeditiously with all tools and test equipment plainly marked with the company name. All work shall be performed between the hours of

8 a.m. and 5 p.m., during normal working days. Exceptions to this schedule can only be made with the prior approval of the City.

4. At any time, the successful Contractor can be requested to provide the City with a list of technicians that will be entering any City of Doral property. This list shall contain their name, date of birth, race, social security number, address and driver’s license number. A background check will be conducted on each person at the expense of the Contractor, by the City of Doral’s Human Resource. The City shall have the right to refuse to allow any potential employee of the Contractor to work on City property when it deems that their presence on

City property is not in the City’s best interest. Any person failing the background check will be prohibited from entering City property.

5. The Contractor shall have a qualified foreman, or supervisor, present on the site at all times, and as a fully authorized agent of the Contractor, who shall be capable of making on-site decisions. The foreman shall be well versed in reading and understanding plans and the technical aspects of the project. The contractor will make their best effort to ensure that there are dedicated, and consistent foremen and employees assigned to

City projects so as to establish contractor familiarity and a solid knowledge base of projects and city facilities.

6. All equipment shall comply with and be used in accordance with all pertinent safety regulations including ladders, hoists, planks, and similar items. Do not proceed with installation until any unsatisfactory conditions are corrected. Comply with manufacturer's warranty and guaranty instructions for installation. Make all adjustments for alignment and operation. Clean all surfaces and remove excess sealants and lubricants.

7. Site Cleanup - The contractor is responsible for removing all trash and debris to outside garbage containers on a daily basis by the end of each day or as needed during the course of the day to maintain a neat, clean and orderly work environment.

8. When working over a desk or other office furniture the contractor shall protect those surfaces from falling debris with a drop cloth or other appropriate means. Care shall be exercised to minimize disruption of the work environment while performing assigned tasks.

9. At the completion of the installation of the wiring in either the communications rooms or at the workstations, the contractor will provide complete and immediate cleanup of the locations. The procedure shall include vacuuming of the floor surfaces, vacuuming under the raised floors, cleaning of the racks, panels, boards, desktop, etc.

10. As each workstation outlet is installed, all wire and other debris generated shall be properly removed.

2.1.14. Deliverables and Documentation

Create an electronic installation record of the installed environment.

2.1.15. F.O.B. Point

Services provided under this contract shall be F.O.B. destination. All costs for transporting equipment, material and/or labor shall be borne by the awarded proposer.

2.1.16. Contract Cancellation

The City of Doral reserves the right to cancel this contract for any reason without cause upon thirty (30) days written notice to Awarded proposer, and Awarded proposer reserves the right to cancel this contract for any reason with cause and documentation supporting such on a schedule acceptable to the City and upon one-hundred and twenty (120) days written notice to the City Manager. In the case of cancellation by the Awarded proposer, reparations must be paid to the City in the amount of 50% of the contract amount.

2.1.17. Compliance with Occupational Health and Safety (OSHA) Standards

Proposer certifies that all materials, equipment, etc., contained in this proposal meets all OSHA. requirements.

Proposer further certifies, that, if he/she is the successful Proposer, and the materials, equipment, etc., delivered is subsequently found to be deficient in any OSHA requirement in effect on the date of use, all costs necessary to bring the materials equipment, etc., into compliance with the aforementioned requirements shall be borne by the Proposer.

The Contractor shall comply with all applicable Federal, State and Local laws regarding "Occupational

Environmental Safety and Health". This shall include but not be limited to compliance with the U.S. Department of Labor-Occupational Safety and health and the Florida State Department of Labor Divisions of Safety

Standards and regulations. Upon request the contractor shall provide the City with a copy of their written safety program pertaining to the subject of the bid/contract, if such a program is required by law.

The successful Proposer shall be solely and completely responsible for conditions of the job site, including safety of all persons, (including employees) and property during performance of the work. This requirement shall apply continuously and not be limited to normal working hours. Safety provisions shall confirm to the U.S.

Department of Labor (OSHA), Florida Department of Labor, and all other applicable federal, state, county, and local laws, ordinances, codes, and regulations. Where any of these are in conflict, the more stringent requirement shall be followed. The successful Proposer’s failure to thoroughly familiarize himself/herself with the aforementioned provisions shall not relieve him/her from compliance with the obligations and penalties set forth therein.

The City reserves the right to make safety inspections at any time the successful Proposer is within the City limits to ensure safety rules are not being violated.

2.1.18. References

As part of the ITB evaluation process, the City may conduct an investigation of references including a record check of consumer affairs complaints. Proposer's submission of an ITB constitutes acknowledgment of the process and consent to investigate. City is the sole judge in determining Proposer's qualifications.

3. RESPONSE REQUIREMENTS

3.1. Required Forms & Certifications

Interested Respondents shall submit the following forms, including insertion of documents where specified.

The following materials are considered essential and non-waivable for any response to this solicitation.

Submission Forms The forms, found under the Vendor Questionnaire section, are inclusive of the following:

1. Bid Pricing Sheet

2. Bidder/Proposer Qualification Statement

3. List of Proposed Subcontractors

4. Respondent Affidavits

• Ownership Disclosure

• Public Entity Crimes

• Compliance with Foreign Entity Laws

• Disability Non-Discrimination & Equal Employment Opportunity

• Conformance with OSHA Standards

• E-Verify Program Affidavit

• No Contingency Affidavit

• Copeland “Anti-Kickback” Act Affidavit

• Non-Collusion Affidavit

• Drug Free Workplace Program

• Cone of Silence Certification

• Bidder Affirmation

5. Bidder References

6. Performance Evaluation Survey

7. Conflict of Interest Disclosure

8. Certificate of Authority

9. Affidavit Regarding Unauthorized Aliens

10. Affidavit Regarding the Use of Coercion

11. Veteran Certified Certificate (if applicable)

4. MINIMUM INSURANCE REQUIREMENTS

4.1. Minimum Insurance Requirements

4.1.1. Minimum Insurance Requirements

The following minimum insurance requirements apply to all contracts in response to Invitation to Bid (ITB)

2026-22 Telecommunications Wiring Services.

The selected Contractor shall procure and maintain, at its sole cost and expense, for the duration of the contract, insurance coverage meeting the minimum insurance requirements set forth herein. All underlying insurance policy coverages must remain in force and effect and shall be maintained for the duration of the contract (including extension periods and renewal terms) and Certificate of Insurance on file with the City without interruption for the full contract duration. Failure to maintain required insurance shall constitute a material breach of contract.

The City reserves the right to request certified copies of all required insurance policies. Certificates of

Insurance, along with required endorsements, shall be provided to the City prior to commencement of services.

The selected Contractor shall not commence work until all required insurance has been obtained and approved by the City.

1. Commercial General Liability

Limits of Liability Bodily Injury & Property Damage Liability Each Occurrence $1,000,000 Policy Aggregate $2,000,000 Personal & Advertising Injury $1,000,000 Products & Completed Operations $2,000,000 Premises and Operations

Independent Contractors Contractual Liability Fire Damage Legal Liability

Coverage shall include an installation floater or equivalent inland marine, and underground property damage and endorsements that eliminate this exposure are strictly prohibited.

Coverage shall not contain exclusions or limitations inconsistent with the scope of services, including but not limited to exclusions related to fire protection systems or life-safety systems.

Products and Completed Operations coverage shall be maintained for a minimum of three (3) years following final acceptance of the services.

Endorsements Required City of Doral listed as an Additional Insured Primary & Non-Contributory Waiver of Subrogation in favor of the City

2. Business Automobile Liability

Limits of Liability Bodily Injury & Property Damage Liability Combined Single Limit $1,000,000 Any Auto/Owned Autos or Scheduled Autos Including Hired and Non-Owned Autos

Endorsements Required City of Doral listed as an Additional Insured Primary & Non-Contributory Waiver of Subrogation in favor of the City

Automobile Liability insurance coverage shall…