Technical Questions_Answers 36C25626Q0228.pdf

Technical Questions – 36C25626Q0228 – Secure Shredding

Question 1 – Container Inventory Verification:

Can the Government provide an accurate count of all shredding containers at each facility under this solicitation? Specifically:

A. Total containers per site ? Is it 160 total or 160 per location ?

160 across all locations.

B. Container size breakdown (30-gallon, 64/65-gallon, 96-gallon) per location and site?

There are a mixture of 30 gal consoles and 64 gal rollers.

C. Confirmation that the PWS reflects the current on-site inventory Yes, it accurately reflects current inventory.

Question 2 – Container Size Classification:

A. Can the Government verify whether each site currently utilizes 30-gallon consoles, 64/65-gallon bins, 96-gallon bins, or any additional sizes not listed in the solicitation? There are a mixture of the 30 gal consoles and 64 gal rollers.

Question 3 – Changes in Scope from Previous Contract:

A. Has the scope of work changed significantly from the previous award

(36C25621P0450)? NO

If yes, can the Government identify:

• What requirements have been added?

• What requirements have been removed?

• Any changes to service frequency or coverage?

Question 4 – New Requirements Added in This Solicitation:

A. Please confirm whether this solicitation includes new tasks, locations, reporting requirements, or performance expectations that were not part of the prior contract?

Same requirements as in previous contract.

Question 5 – Future Additional Sites:

A. The solicitation notes potential additional locations in Louisiana, Texas, and Arkansas.

Only if need arises and a modification will be completed to reflect new needs.

Can the Government estimate:

• How many additional sites may be added?

No expectation of actual changes needed at this time.

• Expected container counts ?

• Whether these expansions should be included in base pricing or priced separately?

Question 6 – Monthly Shredding Volume:

A. Can the Government confirm the estimated pounds per month of shredding material per facility to ensure accurate labor and routing planning?

Contractor should expect at least 25% fill rate of each bin location.

Question 7 – Bulk Shredding Events & Scheduled Purge Expectations:

A. Several VA medical centers periodically conduct bulk shredding events to dispose of accumulated boxes of records and archived paper beyond the normal container pickups. To accurately plan labor, truck capacity, and surge staffing, can the Government clarify the following:

1) Does Overton Brooks VAMC or its associated CBOCs conduct annual, semi-annual, or quarterly purge events?

Not in scope of contract.

2) If so, how many boxes or estimated pounds are typically generated per purge event?

3) Are purge events scheduled in advance, or are they requested on-demand by departments?

4) Should offerors price purge services within the base contract, or will the VA request purges as separately billable service calls?

5) Will the VA require on-site shredding for purge events, or will off-site, NAID-compliant destruction be acceptable?

Question 8 – Is the solicitation a new requirement set by the government or is this a contract currently being performed that the government is renewing. If this is a renewal, do you have the contract number associated with the old contract?

See question 3.

Question 9 – Is there a list of boxes required per location? Locations and sizes of bins are part of the 160 bin count.

Question 10 – What size/gallons do the boxes need to be? There are a mixture of 30 gal consoles and 64 gal rollers.

Question 11 – What is the frequency of the paper and non-paper shredding?

Non paper shredding is not in the scope of contract, but must be offered by contractor.

Will be paid on GPC at time of need.

Paper shredding is done at each location every two weeks on a scheduled basis.