Tallahassee hurricane order.xlsx
XLSX spreadsheet 28 KB Posted
- Attached to
- FCI TALLAHASSEE - HURRICANE SUPPLIES
- Solicitation number
- 1210745
- Issued by
-
Department of Justice Bureau of Prisons
About this file
This is a National Menu Specifications Quote Sheet for emergency food supplies needed by FCI Tallahassee for hurricane response during Fiscal Year 2026. The Federal Bureau of Prisons is seeking bids for 20 line items totaling emergency supplies including box meals (3,840 units), breakfast pastries (10,000 units), kosher-certified items such as cereal (80,000 units), peanut butter (28,000 units), dressing (28,000 units), mustard (28,000 units), and instant coffee (100,000 units), along with toaster pastries, bottled water, kosher potato chips, crackers, sandwich cookies, lockdown sandwiches, fruit cups, instant milk, paper bags, and plastic sandwich bags. All products must strictly comply with detailed National Menu Specifications; substitutions are not permitted, and all items must be individually wrapped or properly packaged as specified, with current dating and disclosed shelf life information.
Deliveries are scheduled for the first month of the quarter during normal business hours (Monday through Friday) and must be palletized with specific temperature requirements: non-frozen perishables at 34-40°F, canned goods above 34°F, and frozen items at 0°F or below. All kosher-certified items must display the kosher symbol on individual packages. The Government reserves the right to make payments via Electronic Funds Transfer or Government Purchase Card, with awards exceeding $3,500 accomplished through Purchase Order issuance. Bids must be submitted through the Unison marketplace platform, and contractors must acknowledge award acceptance and compliance with all specifications prior to contract execution. Items failing to meet specifications will be refused, and non-conforming supplies will be rejected per FAR 42.212-4(a) standards related to product recalls or health and safety violations.
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| File | Type | Posted |
|---|---|---|
| FCI Delivery Schedule.docx | DOCX document |
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Specifications
| Institution: | Fiscal Year: | Quarter: | ||
| FCI Tallahassee | 2026 | HURRICANE SUPPLIES | ||
| Failure to comply with the National Menu Specifications will result in your quoted item not being considered for award. No specification substitutions will be accepted. If a specification does NOT state it must be a product of the United States or Canada, it is acceptable for it to be a "product of" a Foreign Country and distributed in the United States. When options are offered on the specifications, it is the FSA's determination as to what options are put out to bid. Not all options need be put out for bid. (i.e., cans and pouches) | ||||
| UFMS LINE ITEM # | Item Description | Unit of | ||
| Issue | Units to | |||
| Order | Price Per | |||
| Unit | Total | Winning |
Bid
| EMERGENCY SUPPLIES | ||||||
| 0001 | Box Meals- must contain 4 pk wheat bread, 2 oz lunch meat (non-pork), 4.5 gm mustard, 9 gm mayo, 2 oz peanut butter, 20 gm jelly, 1 sweet snack or fruit equivalent, 1 oz salty snack. Dating must be current with shelf life disclosed on bid. DEL SCH 1 | EA | 3,840 | $0.0000 | $ - 0 | |
| 0002 | Lunch Meat, IW-2 oz portions, turkey, turkey bologna, turkey salami and/or turkey ham | EA | 0 | $0.0000 | $ - 0 | |
| 0002 | Pastries, Breakfast Cakes, Assorted, Individually Wrapped, Fresh or Frozen, Thaw and Serve. 3 oz target (Muffins, Bagels, Donuts, Cinnamon Rolls, etc.) Specify item, size case count, and if items contain yeast on bid. Items will not contain poppy seeds. MUST SEND ASSORTMENT. DETAIL ON BID REQUIRED. DEL SCH 1 | EA | 10,000 | $0.0000 | $ - 0 | |
| 0003 | Cheese, Sliced, (Real Cheese, Not Imitation), As specified in the Code of Federal Regulations, TITLE 21, CHAPTER I, SUBCHAPTER B, PART 133 -- CHEESES AND RELATED CHEESE PRODUCTS , Subpart B, 133.173 ,One of the following cheeses, (To be determined by the FSA), Pasteurized Process Cheese American, Cheddar, Provolone, Swiss, Colby, or Monterey Jack . Each of the ingredients used in the food shall be declared on the label. Manufacturer’s letters will NOT be accepted in lieu of labeling. Product must be sliced, cut or individually wrapped in the case. Specify case/bag weight on bid. Total amount may be adjusted to the next highest case count. Sample may be required upon request. DEL SCH 1 | LB | 5,000 | $0.0000 | $ - 0 | |
| 0005 | Hummus, Prepared. Made from cooked mashed chickpeas, blended with tahini (tehena), oil, citrus juice, salt and garlic. Individual, 3 oz or 4oz. Quote must specify size. Product will not contain any animal byproduct or ingredients. Total amount may be adjusted to the next highest case count. Specify style and container size on bid. Sample may be required upon request. DEL SCH 1 SHELF LIFE MUST BE AT LEAST 6 MONTHS OUT. | EA | 0 | $0.0000 | $ - 0 | |
| 0004 | Kosher Cereal, Any Type, Any Style, and any grain composition. (CID A-A-20000E, Any Type, Any Class, Any Grain Composition). 1 oz to 2 oz individual package. EACH. Total amount may be adjusted to the next highest case count. *Each individual package must be marked with the kosher certification hechsher. Specify pack size on bid. DEL SCH 1 | EA | 80,000 | $0.0000 | $ - 0 | |
| 0005 | Kosher Peanut Butter, Regular, Stabilized, Non-fortified, Individual Packets. EACH. 2 ounce Packet, Certified Kosher Parve, CID A-A20328B, Style I, Class A, Texture 1, Type A. Total amount may be adjusted to the next highest case count. Specify packet size on bid. *Each individual package must be marked with the kosher certification hechsher. DEL SCH 1 | EA | 28,000 | $0.0000 | $ - 0 | |
| 0006 | Kosher Dressing, Mayonnaise, Regular, EACH. 9 Gram Packet, Certified Kosher Parve. (CID A-A-20140D, Type I, Style A, B, C, or D). *Each individual package must be marked with the kosher certification hechsher. Total amount may be adjusted to the next highest case count. NO WINSTON BRAND PRODUCTS. Sample may be required upon request. DEL SCH 1 MUST HAVE AT LEAST A 4 MONTH SHELF LIFE | EA | 28,000 | $0.0000 | $ - 0 | |
| 0007 | Kosher Mustard, Prepared, Yellow (Salad Style), Individual Packet. EACH. 4.5 Gram - 9 Gram Packet, Certified Kosher Parve, CID A-A20036C, Type I. *Each individual package must be marked with the kosher certification hechsher. Specify packet size on bid. Total amount may be adjusted to the next highest case count. NO WINSTON BRAND PRODUCTS. Sample may be required upon request. DEL SCH 1 | EA | 28,000 | $0.0000 | $ - 0 | |
| 0008 | Kosher Coffee, Instant, Individual Serving Packet, Each Packets Makes 8 Ounce Serving When Reconstituted. EACH. Total amount may be adjusted to the next highest case count. Certified Kosher. *Each individual package must be marked with the kosher certification hechsher. Sample may be required upon request. DEL SCH 1 | EA | 100,000 | $0.0000 | $ - 0 | |
| 0009 | Toaster Pastries, 3.67 oz, 2 per pack, IW, Assorted Flavors. Must have at least 4 month shelf life. NO PORK, no marshmallow or gelatin. DEL SCH 1 | EA | 9,100 | $0.0000 | $ - 0 | |
| 0012 | Bottled Drinking Water, 16.9 FL OZ, Must disclose shelf life dating. Out of date, or dates under 1 year will not be accepted. We are requesting new production. Quote Must include CASE COUNT and DATING. Total amount may be adjusted to the next highest case count. Sample may be required upon request. DEL SCH 1 | BTL | 0 | $0.0000 | $ - 0 | |
| 0010 | Kosher Potato Chips, Individual Package. EACH. 1 Ounce Sealed Individual Package, Certified Kosher Parve, See Delivery Schedule. *Each individual package must be marked with the kosher certification hechsher. Total amount may be adjusted to the next highest case count. DEL SCH 1 | EA | 60,000 | $0.0000 | $ - 0 | |
| 0011 | Crackers, Cheddar Cheese sandwich crackers, 6 per pack. Dating must be current. DEL SCH 1 | EA | 9,100 | $0.0000 | $ - 0 | |
| 0015 | Dessert, Sandwich Cookies, Individually wrapped 6 count pack. 1 - 2oz portions per pack. Flavors may vary. Specify type and case weight/count on bid. Total amount may be adjusted to the next highest case count. Sample may be required upon request. DEL SCH 1 | EA | 0 | $0.0000 | $ - 0 | |
| 0016 | Lockdown Pre-made Sandwich, Individually Wrapped, Sandwich will consist of 2 slices of bread or a bun with either 2 oz of chicken/turkey (non-pork) meat and/or cheese. MUST SPECIFY WEIGHT OF SANDWICH ON BID. DEL SCH 1 | EA | 0 | $0.0000 | $ - 0 | |
| 0017 | Applesauce or Fruit Cup, Individual Cups or pouches, Unsweet or sweet, Flavored or unflavored. Shelf stable applesauce cups equivalent under the NSLP guidelines. Individual servings must be a minimum of 4 oz net weight. Cups must be shelf stable in dry storage for 18 months. Specify type and case weight/count on bid. Total amount may be adjusted to the next highest case count. Sample may be required upon request. DEL SCH 1 | EA | 0 | $0.0000 | $ - 0 | |
| 0018 | Instant Milk or Smart Milk, Individual Serving Packet, Each Packets Makes 1 - 8 Ounce Serving When Reconstituted. EACH. Total amount may be adjusted to the next highest case count. Product can be a plant-based dairy substitute. SPECIFY WHAT YOU'RE BIDDING. | EA | 0 | $0.0000 | $ - 0 | |
| 0019 | Paper Bags #8, Each -500 Count Bundle packs. Total count 200,000 paper bags. | |||||
| Total amount may be adjusted to the next highest case count. Sample may be required upon request. DEL SCH 1 | BL | 0 | $0.0000 | $ - 0 | ||
| 0020 | Plastic Sandwich Bags, 2000/cs. Total Requirement 200,000 bags. Specify CS COUNT ON BID. 6.5" x 5.875" Total amount may be adjusted to the next highest case count. Sample may be required upon request. DEL SCH 1 | CS | 0 | $0.0000 | $ - 0 | |
| Total: | $ - 0 |
&"-,Bold"&14NATIONAL MENU SPECIFICATIONS QUOTE SHEET&"-,Regular"&11
Contractor Award Acknowledgment
| CONTRACTOR AWARD ACKNOWLEDGEMENT | |||||
| *This is NOT an award document. | |||||
| *Must be completed by the Contracting Officer and the Food Service Contractor prior to award. | |||||
| Dear Contractor: | |||||
| RE: Apparent Low Bidder concerning this Request for Quotation | RFQ: | ||||
| intends to make award to your company for the following RFQ items. | |||||
| Please circle "accept or deny" for each line item noted below. Sign, date and submit this acknowledgement. This verifies acceptance and delivery of all line items listed below per the Food Service National Menu Specifications. | |||||
| Accept | Deny | Line #1 | |||
| Accept | Deny | Line #2 | |||
| Accept | Deny | Line #3 | |||
| Accept | Deny | Line #4 | |||
| Accept | Deny | Line #5 | |||
| Accept | Deny | Line #6 | |||
| Accept | Deny | Line #7 | |||
| Accept | Deny | Line #8 | |||
| Accept | Deny | Line #9 | |||
| Accept | Deny | Line #10 | |||
| Total Dollar Amount: | $ | ||||
| Formal Reminders: | |||||
| PAYMENT | |||||
| Per RFQ _____________ the Government reserves the right to make payments using either Electronic Funds Transfer (EFT) or Government Purchase Card. Awards exceeding $3500 will be accomplished through issuance of a Purchase Order. All awards under $3500 will be accomplished via the Government Purchase Card. | |||||
| NOTICE | |||||
| Referencing FAR 42.212-4(a) - Suupplies shall be "nonconforming" if: | |||||
| 1. The supplies are recalled by the producer. | |||||
| 2. A local, state, or federal agency issues a public health alert regarding the supplies. | |||||
| 3. The facility or farm from which the supplies originated or were processed is found to have violated applicable local, state, or federal health and safety standards. This includes, but is not limited to, the Federal Meat Inspection Act, Poultry Products Inspection Act, or the Food Safety and Inspection Services directives and regulations. | |||||
| ________ | Award Acceptance | ||||
| _________ | Award Denial | ||||
| Reason for Denial (if applicable): | |||||
| Contractor Signature: | Date: |
Award Delivery Information
| AWARD DELIVERY INFORMATION - RFQ __________________ | |||
| Fiscal Year: | Quarter: | ||
| Institution: | |||
| DELIVERY SCHEDULE | |||
| A complete delivery of all awarded items is expected during ________________ (normally first month of the quarter). | |||
| Deliveries will be made Monday thru Friday from _____________________. | |||
| Federal holiday deliveries will not be accepted. | |||
| Contractor failure to meet delivery schedules without an excusable delay and/or failure to conform to contract specifications will negatively affect the contractor's history of past performance. Past performance information may be used by the Government to make future award decisions and/or may result in a finding that the quoter is not responsible for the award of future requirements. | |||
| NOTE: | Delivery schedules must be pre-arranged with the receiving warehouse. | ||
| Warehouse Phone: | |||
| DELIVERY REQUIREMENTS | |||
| All deliveries must be palletized unless prior arrangements were agreed to by warehouse staff. | |||
| All non-frozen, perishable foods must be delivered between 34 degrees F and 40 degrees F. | |||
| All canned goods must be delivered above 34 degrees F and not frozen. | |||
| All frozen foods must be delivered at 0 degrees F or below. | |||
| Any product that indicates prior thawing will be refused. | |||
| All certified religious diet items must be marked with the Kosher Symbol on individual packages or the item will be refused. | |||
| All items must strictly be in compliance with the BOP National Menu Specifications. Food Service contractors have the responsibility of understanding these specifications. Contractors must obtain a copy of the National Menu Specifications prior to quoting. | |||
| All items will be closely inspected. | |||
| Some items may require thawing and cooking to determine specifications compliance. | |||
| Receipt of delivery may be conditional for a period of three (3) days in order to allow for adequate examination and testing. | |||
| Items that fail to meet specifications will be refused. | |||
| Items which are conditionally received, and found to be unacceptable, must be picked up at the vendors' expense within two (2) weeks of noncompliance notification. | |||
| If the product is not picked up within two (2) weeks, it will be disposed of by warehouse staff. | |||
| Contractor Signature: | Date: |
File details come from the government source that posted it. Updated .