FCI Delivery Schedule.docx
DOCX document 119 KB Posted
- Attached to
- FCI TALLAHASSEE - HURRICANE SUPPLIES
- Solicitation number
- 1210745
- Issued by
-
Department of Justice Bureau of Prisons
About this file
This is a delivery schedule document issued by the Federal Bureau of Prisons Federal Correctional Institution in Tallahassee, Florida, outlining four distinct delivery schedule options for food service vendors. Vendors bidding on this solicitation must select and adhere to one of the following schedules: Schedule #1 requires a single shipment delivery between August 1-31, 2026; Schedule #2 requires two deliveries with the first between August 1-30, 2026 and the second between September 15-30, 2026; Schedule #3 requires three equal shipments with deliveries between July 1-15, August 15-30, and September 15-30, 2026; and Schedule #4 requires weekly deliveries split into 13 shipments delivered each Monday-Tuesday from July 6 through September 29, 2026, with produce due Mondays and bread, milk, and eggs due Tuesdays, with delivery windows between 7:30 AM and 12:00 PM. All deliveries must occur on business days only, with no weekend or federal holiday deliveries, and the contract period covers July 1 through September 30, 2026.
The document specifies strict compliance requirements and performance standards. All deliveries must be palletized and wrapped; non-frozen perishable foods must arrive at 34-40 degrees Fahrenheit while frozen foods must be at 0 degrees Fahrenheit or below; and any products showing signs of thawing will be rejected. The institution reserves the right to adjust quantities with one week's notice and conditional receipt allows a three-day examination and testing period, with rejected items to be picked up by vendors at their expense within two weeks or subject to disposal. Performance issues, including missed delivery dates or specification failures, will be documented and may result in future award decisions being unfavorably impacted. The Food Service Administrator, Kai Davis, is the primary contact for all delivery schedule inquiries, and vendors are instructed to direct any questions to kdavis@bop.gov rather than contacting the accounting department.
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Text version
U.S. Department of Justice
| Federal Bureau of Prisons | |
| Federal Correctional Institution |
| 501 Capital Circle, NE | |
| DATE: July 30, 2026 | Tallahassee, Florida 32301-3572 |
Attention Vendors: Here are the delivery schedules that you bid on and must abide by:
Schedule #1 All in one shipment to be delivered between the following dates, August 1-31, 2026, Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 850-878-2173/1234/1229 with any questions.
Schedule #2 The first delivery must be delivered between the following dates, August 01-30, 2026, and the second delivery, remainder of the order, must be delivered between the following dates September 15-30, 2026. Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 850-878-2173/1234/1229 Schedule #3 Split total quantity into three equal shipments. The first delivery, 1/3 the order, must be delivered between the following dates, July 1-15, 2026, the second delivery, another 1/3 of the order must be delivered between the following dates August 15-30, 2026, and the last 1/3, the remainder of the order, must be delivered between the following dates, September 15- 30, 2026. Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 850-878-2173 Schedule #4 (Weekly Deliveries) Split total quantity into 13 shipments to be delivered each Monday-Tuesday, beginning July 6, 2026, and ending with the last delivery no later than Tuesday, September 29, 2026. Deliveries must be made between 7:30 AM and 12:00 PM. We reserve the right to increase or decrease quantities based on institutional needs. Quantity changes will be made no less than one week prior to delivery. Produce is due each Monday, in full. Bread, Milk, and Eggs are due on Tuesday.
Hours of delivery are 7:30 a.m. - 2:30 p.m. Monday - Friday. No deliveries on Saturday, Sunday or Federal Holidays. Please note that observed federal holidays for this quarter are as follows: Friday, July 3, 2026 (Independence Day); Monday, September 7, 2026 (Labor Day).
This quarter (July 1, 2026 – September 30, 2026) if delivery schedules are not adhered to, it will be noted as a performance issue and your delivery may be rejected if it is too early or may be re-awarded if it is late. All items must meet specifications, or they will be rejected and it will be noted as a performance issue and be re-awarded to the next low bidder. If you have performance issues they will be considered when future awards are given.
The following items must be adhered to: all deliveries must be palletized and wrapped, all non-frozen, perishable foods must be delivered between 34 degrees F to 40 degrees F, all frozen foods must be delivered at 0 degrees F or below (any products that indicate prior thawing will be rejected), items may require thawing and cooking to determine specification compliance, receipt of delivery is conditional for a 3 day period to allow for adequate examination and testing, items that are conditionally received and found to be unacceptable must be picked up at the vendors' expense within 2 weeks of notification or it will be disposed.
All invoices must be mailed or e-mailed. Please do not call accounting and ask for pay dates. Only call accounting if your payment terms are not being met. Please do not contact our accounting department without a valid payment complaint.
If you have any questions regarding these matters, please e-mail me at kdavis@bop.gov
Sincerely, /S/ Kai Davis, Food Service Administrator, FCI-TALLAHASSEE image1.png
File details come from the government source that posted it. Updated .