Tab 2 - PWS_Stormwater Mgmt Insp_20240613.pdf

Defense Logistics Agency

DLA Installation Management Richmond

(DM-FRE)

ANNUAL STORMWATER MANAGEMENT

FACILITY INSPECTIONS

PERFORMANCE WORK STATEMENT (PWS)

Request for Quotation - SP4703-24-Q-0066

STORM WATER MGT FACILITY

INSPECTION

TABLE OF CONTENTS

SCOPE

BACKGROUND

OBJECTIVES

APPLICABLE PUBLICATIONS

DOCUMENTATION AND RECORDS

SPECIFIC TASKS

PROJECT MANAGEMENT (PM) TASKS

GOVERNMENT FURNISHED SERVICES

SECURITY REQUIREMENTS

INSTALLATION SECURITY

SAFETY AND HEALTH REQUIREMENTS

ENVIRONMENTAL REQUIREMENTS

DISCLOSURE OF INFORMATION

PAYMENTS FOR UNAUTHORIZED WORK

INVOICING AND PAYMENT SCHEDULE

PERSONNEL AND RELATED REQUIREMENTS

CONTRACTOR EMPLOYEES

PERIOD OF PERFORMANCE

HOURS OF OPERATION

PLACE OF PERFORMANCE

ADMINISTRATIVE CONSIDERATIONS

POINTS OF CONTACT

CONTRACTING OFFICER

CONTRACTING SPECIALIST

CONTRACTING OFFICER REPRESENTATIVE (COR)

CONTRACTING OFFICER TECHNICAL REPRESENTATIVE (COTR)

TECHNICAL EXHIBIT 3 ESTIMATED WORKLOAD DATA

DEFINITIONS:

ACRONYMS

1 ATTACHMENT 1: SAFETY AND HEALTH REQUIREMENTS

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1.1 VOLUNTARY PROTECTION PROGRAM (VPP)

1.2 SAFETY PLAN

1.3 ACCIDENT/INCIDENT

1.4 INJURY TREATMENT

1.5 MISHAP REPORTING

1.6 SAFETY AND HEALTH VIOLATIONS

2 ATTACHMENT II: ENVIRONMENTAL REQUIREMENTS

1 COMPLIANCE WITH ENVIRONMENTAL LAWS AND REGULATIONS

2 COMPLIANCE WITH GREEN PROCUREMENT REQUIREMENTS

3 REPORTING NONCOMPLIANCE

4 AWARENESS AND CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT

SYSTEM

5 PROTECTION OF WORK SITE RESOURCES

6 NOTIFICATION OF FEDERAL AND STATE REGULATORS

7 CULTURAL RESOURCES PROTECTION

8 FEDERAL AND STATE LAND DISTURBING REQUIREMENTS

9 COMPLIANCE WITH STORMWATER DISCHARGE REQUIREMENTS

10 SOLID WASTE REPORTING

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PERFORMANCE WORK STATEMENT (PWS)

I INTRODUCTION

SCOPE

The purpose of this procurement is to provide services to inspect Stormwater Management Facilities (SWMFs) located at DSCR. Annual inspections of SWMFs are required under Section II.B.6.c.2 of the Municipal Separate Storm Sewer System (MS4) general permit (VAR040001) to ensure the SWMFs are functioning as designed to properly minimize storm water runoff and reduce pollutants.

The Virginia Department of Environmental Quality (VDEQ) has provided guidance concerning the requirements for annual maintenance inspections that will be utilized to perform these inspections based on the type of SWMF installed.

BACKGROUND

DLA Installation Management Richmond operates on behalf of DSCR, which is a field activity of the DoD Defense Logistics Agency. DSCR is located 2.5 miles south of the City of Richmond in Chesterfield County, Virginia. DSCR has twenty-two (22) current SWMFs located at the installation that require annual inspections per MS4 permit requirements.

OBJECTIVES

The objective of this acquisition is to have a maximum of twenty-two (22) SWMFs inspected on an annual basis by “qualified personnel” as defined by the Virginia Stormwater Management Program (VSMP) regulations per 9VAC25-870-10. Inspections will be conducted in accordance with criteria listed on the Virginia Stormwater Best Management Plan (BMP) Clearinghouse sponsored by VDEQ and within the 1999 Virginia Stormwater Management Handbook published by the Virginia Department of Conservation and Recreation (DCR). The Contractor will provide an inspection report with a list of recommended corrective actions. A Contractor must have at least two (2) years of experience performing stormwater management facility inspections and must self-certify that they possess this experience.

APPLICABLE PUBLICATIONS

-Virginia Stormwater BMP Clearinghouse (http://www.vwrrc.vt.edu/swc/) -Virginia Stormwater Management Handbook (1st Ed. -1999) -Bioretention Unit Maintenance Inspection Checklist -Extended Detention Pond Maintenance Inspection Checklist -Vegetated Roof Maintenance Inspection Checklist -Permeable Pavement Maintenance Inspection Checklist -Sheet Flow to Vegetated Filter Areas Inspection Checklist -Dry Swales Maintenance Inspection Checklist -Filterra Operation & Maintenance Manual Checklist

DOCUMENTATION AND RECORDS

All documentation, records, and schedules, as described in this PWS, which are the responsibility of the Contractor and the property of the Government and shall remain so upon termination or completion of the contract. The Contractor shall keep these items current. Documentation, record, Request for Quotation - SP4703-24-Q-0066 and schedules shall be turned over to the Government upon termination or completion of the contract.

SPECIFIC TASKS

Bioretention Unit Inspections: All bioretention units listed in Table 1 must be inspected by qualified personnel in accordance with the Virginia Stormwater BMP Clearinghouse specifications utilizing the Bioretention Unit Maintenance Inspection Checklist. Inspection documentation must be provided to include photographs and deficiencies if identified.

Extended Detention Pond Inspections: All extended detention ponds listed in Table 1 must be inspected by qualified personnel in accordance with the Virginia Stormwater BMP Clearinghouse specifications utilizing the Extended Detention Pond Maintenance Inspection Checklist. Inspection documentation must be provided to include photographs and deficiencies if identified.

Biofiltration Systems Inspections: All biofiltration systems listed in Table 1 must be inspected by qualified personnel in accordance with the Virginia Stormwater BMP Clearinghouse specifications utilizing the Filtering Practices Maintenance Inspection Checklist or Filterra Operation & Maintenance Manual Checklist. Inspection documentation must be provided to include photographs and deficiencies if identified.

Permeable Pavement Systems Inspections: All permeable asphalt systems listed in Table 1 must be inspected by qualified personnel in accordance with the Virginia Stormwater BMP Clearinghouse specifications utilizing the Permeable Asphalt Maintenance Inspection Checklist.

Inspection documentation must be provided to include photographs and deficiencies if identified.

Vegetated Roof Inspections: All vegetated roofs listed in Table 1 must be inspected by qualified personnel in accordance with the Virginia Stormwater BMP Clearinghouse specifications utilizing the Vegetated Roof Maintenance Inspection Checklist. Inspection documentation must be provided to include photographs and deficiencies if identified.

Prairie Grass Unit: All prairie grass units listed in Table 1 must be inspected by qualified personnel in accordance with the Virginia Stormwater BMP Clearinghouse specifications.

Inspection documentation must be provided to include photographs and deficiencies if identified.

Stormwater Detention & Diversion Systems Inspections: All stormwater detention and diversion systems listed in Table 1 must be inspected by qualified personnel in accordance with the Virginia Stormwater BMP Clearinghouse specifications utilizing the BMP Maintenance Inspection Checklist. Inspection documentation must be provided to include photographs and deficiencies if identified.

Dry Swale Systems Inspections: All stormwater dry grass swale systems listed in Table 1 must be inspected by qualified personnel in accordance with the Virginia Stormwater BMP Clearinghouse specifications utilizing the Dry Swales Maintenance Inspection Checklist.

Inspection documentation must be provided to include photographs and deficiencies if identified.

SWMF Information and Locations: Locations and capacities of SWMFs are identified in Table 1 below:

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SWMF Name Latitude Longitude Size

(sqft) Extended Detention Pond 37.41372 -77.44822 1,525 Bioretention Unit A 37.42877 -77.44851 1,394 Bioretention Unit B 37.42857 -77.44782 1,830 Bioretention Unit C 37.42789 -77.44778 3,354 Bioretention Unit E 37.42831 -77.44738 4,008 Vegetated Roof 37.42099 -77.45174 2,178 VARNG HQ Bioretention Unit 4 37.43265 -77.45178 10,169 VARNG HQ Bioretention Unit 3 37.43286 -77.45241 2,141 VARNG HQ Bioretention Unit 1 37.43283 -77.4531 14,026 VARNG HQ Bioretention Unit 5 37.43198 -77.45175 3,272 VARNG HQ Bioretention Unit 2 37.43156 -77.45323 6,124 VARNG HQ Bioretention Unit 6 37.43151 -77.45182 10,193 Parking Lot 7 & 10 Permeable Pavement 37.41432 -77.44478 39,500 Ops Center Phase I Biofiltration Unit 1 37.41582 -77.44311 120 Ops Center Phase I Vegetated Dry Swale 1 37.41457 -77.44268 3,275 VARNG HQ Additional Parking Lot Bioretention Unit 1 37.43096 -77.4515 4,200 VARNG HQ Additional Parking Lot Bioretention Unit 2 37.43096 -77.4515 4,200 Prarie Grass Unit 1 37.40894 77.451701 21,780 E. Access Gate Bioretention Unit 1 37.41697 -77.43684 3,500 E. Access Gate Bioretention Unit 2 37.41656 -77.4368 3,500 E. Access Gate Detention Unit 1 37.41549 -77.43764 4,500 C&C Road Bioretention 37.43321 -77.45139 1,300

PROJECT MANAGEMENT (PM) TASKS

5.1.1 – Plan & Schedule Inspections

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5.1.2 – Submit Inspection Report

GOVERNMENT FURNISHED SERVICES

Not applicable.

SECURITY REQUIREMENTS

INSTALLATION SECURITY

CONTRACTOR ACCESS AND USE OF PREMISES

1. Security Requirements Defense Supply Center Richmond (DSCR):

a. No employee or representative of the Contractor will be admitted to the work site unless he/she furnishes satisfactory proof that he is a citizen of the United States or an alien who has been lawfully admitted for permanent residence, or who presents evidence from the Immigration and Naturalization Service that employment will not affect his immigration status.

b. Personnel Information: All authorized non-military personnel utilizing the base are required to have in their possession at all times an installation visitor pass or access control badge. This pass is issued by the DSCR Welcome Center, located at Building 210. The Welcome Center is open Monday through Friday except federal holidays from 6:30 a.m. to 4:30 p.m. In order to obtain pass/badge, the Contracting Officer or designee will request personal identifiable information (PII) from each contractor and submit it to Security a minimum of 7 working days prior to start of work.

c. Official Capacity: The Contractor shall comply with visitor pass requirements for the performance of work at DSCR.

d. The DSCR Security Department will run a criminal history check on Contractor employees as a condition of employment. Official proof of identity or naturalization papers may be required, which will be retuned once entered into the security computer system. Based on the results of the criminal history check, the Vetting Official (VO) will or will not grant entry to the installation based on guidance set forth by the Installation Commander. If entry is denied, the Contractor will be immediately notified. DSCR Security may require updating or rechecking criminal history based on the duration of the contract. NOTE: The VO will deny access to any person who the Installation commander has deemed unfit for unaccompanied access.

e. Proof of Identity: Official identification consists of any current Government issued picture identification. Examples- of official identification are valid state issued driver's license, military ID card, military dependent ID card, green card, etc. Expired identification is not valid.

f. Pass or Badge Management: Expired, invalid, inaccurate, inoperative or terminated Pass or Access Control Badge shall be returned to the Contracting Officer or his designee for disposition.

These cards are the property of the U.S. Government and shall not be retained by the cardholder upon expiration, replacement, or when the DoD affiliation of the employee has been terminated.

If the Pass or Access Control Badge is lost or stolen a police report will be completed and a new request will be submitted by the Contracting Officer or designee. Compliance with this requirement is mandatory and certification thereof to the Contracting Officer is required prior to submitting final invoices. Failure to return badges will hold up Contractor's final payment.

g. Contractor Security Responsibilities: The contractor is responsible for employees and subcontractors under their employment. Contractors will ensure that employees are familiar with and obey installation traffic, safety, and security regulations. Contractor employees, including subcontractors, are required to wear the ID card conspicuously on their outer clothing and above the waist at all times while working on this Center. Personnel are subject to challenge and removal from the work area if the ID card is not being worn. It is the COR/designee’s responsibility to

Request for Quotation - SP4703-24-Q-0066 enforce this requirement. Failure to do so is just cause for ordering that work on a contract be stopped.

h. Unofficial photography, cameras, or photographs are prohibited on DSCR property. When official photographs are required, submit a written approval request containing specific justification and details to the Contracting Officer 5 days prior.

i. Firearms, Weapons, Alcoholic Beverages, Illegal Drugs, and Contraband are prohibited on DSCR property. Violators may be prosecuted. State issued/authorized concealed weapons permits are not valid on Federal (DSCR) property.

j. Trusted Traveler Program (TTP): Contractors are not authorized to use the TTP to escort individuals on to the installation.

k. DSCR is not responsible for job site security. Removal of material from job-site and Installation are subject to security checks. The contractor is to notify DSCR security of any special measures (watchmen, alarm, etc.), security concerns, security problems, or unusual activities within the job site.

2. TRAFFIC LAWS AND ENFORCEMENT:

a. Motor Vehicle Operation: Ingress and egress of personnel will be subject to the DSCR security regulations. All personnel must be made aware of the base speed limits which is 25 mph (unless otherwise posted). Speed limits are enforced and violators will be ticketed. DSCR traffic violations are processed through the federal court system.

b. Seatbelts are MANDATORY.

c. Use of cellphones while driving is prohibited.

d. Parking is in designated areas only, between two white lines. No parking is permitted in fire lanes, on seeded areas, in reserved parking slots, or assigned handicapped parking. Any equipment or vehicle that does not fit within a standard parking space must contact the Contracting Officer to determine a designated area for parking such equipment or vehicle.

e. Traffic accidents should be reported immediately to the DSCR Emergency Dispatch by calling 911 or (804) 279-4888 for non-emergencies.

f. All personnel entering the installation are subject to random vehicle inspections/searches at any time while on the Installation. The purpose of these inspections is to detect the theft of Government and private property, firearms, weapons, alcoholic beverages, illegal drugs, or contraband.

3. TRUCK DELIVERIES

a. It is the contractors’ responsibility to notify the Contracting Officer of truck deliveries and escort trucks from the truck gate to its destination. This will not be done by DLA Police.

b. All commercial vehicles will enter the installation through the Commercial gate adjacent to the North Gate access control point (ACP). All commercial vehicles will also depart the installation via the North Gate. Commercial vehicles include, but are not limited to, semi-trucks, box trucks, passenger busses, cargo vans, dump trucks and walk-in vans. All such vehicles entering the gate will be processed through an entrance security inspection point before continuing onto the Installation.

c. Vehicle Inspection: Commercial/large vehicle inspections will be conducted on all vehicles by DLA police per the most current Police Standard Operating Procedure. The inspection may be upgraded based upon Force Protection Conditions (FPCON).

d. Shipment Validation: All deliveries to DSCR will have some form of identifying documentation. For example, a bill of lading must identify: 1) a DSCR POC and 2) a delivery location. Validation will consist of reviewing the delivery documentation by DLA police officers

Request for Quotation - SP4703-24-Q-0066 as provided by the delivery truck driver. Failure to do so may result in delivery delay or denial of the delivery. The source of delivery will be identified and verified by DLA police officers.

e. Driver Vetting: All delivery/commercial truck drivers will be vetted by DLA police officers prior to allowing entrance onto DSCR. Vetting will consist of conducting a background check of the driver and all passengers using Virginia Criminal Information Network (VCIN). Any driver or passenger having an outstanding warrant will be handled in accordance with DLA/DSCR procedures. If the driver and/or passengers have personal weapons (firearms) or dangerous weapons, they will not be authorized entrance to the facility. If procedural requirements have not been met, the driver will not gain access.

f. Increased FPCON requires increased screening requirements. FPCON Charlie and Delta require the opening and visual inspection of each package.

SAFETY AND HEALTH REQUIREMENTS

The contractor shall comply with all applicable federal safety rules and regulations pertaining to this SOW in Attachment 1.

ENVIRONMENTAL REQUIREMENTS

The contractor shall comply with all applicable federal and state environmental laws and regulations pertaining to this SOW in Attachment 2.

DISCLOSURE OF INFORMATION

Information made available to the Contractor by the Government for the performance or administration of this effort shall be used only for those purposes and shall not be used in any other way without the written agreement of the Contracting Officer. The Contractor agrees to assume responsibility for protecting the confidentiality of Government records, which are not public information. Each Contractor or employee of the Contractor to whom information may be made available or disclosed shall be notified in writing by the Contractor that such information may be disclosed only for a purpose and to the extent authorized herein.

PAYMENTS FOR UNAUTHORIZED WORK

No payments will be made for any unauthorized supplies/services or for any unauthorized changes to the work specified in this PWS; this includes any services performed by the Contractor of their own volition or at the request of an individual other than a duly appointed Contracting Officer. Any additional work to be performed beyond the terms of this PWS must be approved by a Contracting Officer in writing prior to the commencement of such work; thus only a duly appointed Contracting Officer is authorized to change the specifications, terms, and conditions under this effort.

INVOICING AND PAYMENT SCHEDULE

The invoice shall be submitted no more than once a month. The invoice should include the specific performance standards performed and accepted, and associated performance payments being invoiced for the month. Invoices are to be sent directly to the COR electronically at the address included in this PWS. Within seven days of the receipt of the invoice, the COR will review for accuracy and payment will be certified in the WAWF system by the CO or COR. The requirements of a proper invoice are subject to FAR 52.232‐25 - Prompt Payment. The vendor may check on the status of their invoice(s) by registering for My Invoice at https://myinvoice.csd.disa.mil/ or contacting DLA at (800) 756-4571.

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The following correct information constitutes a proper invoice per the Prompt Payment Act standards, and/or is required documentation for payment requests submitted electronically into the Wide Area Work Flow (WAWF) System - Hard copy invoices cannot be accepted.

(1) Name and Address of Contractor or Vendor

(2) Invoice date

(3) Contract number (including the order/call number where applicable), or other authorization for delivery of goods or services. Note: DO NOT USE THE BID OR SOLICITATION NUMBER.

(4) Invoice number, account number, and/or any other identifying number agreed to by contract.

(5) Shipment Number, including the date (where applicable). Same as Block 2 of the DD Form 250.

(See “Shipment Number Construction and Usage”, page 13 for format).

(6) Description: line item number, National Stock Number, Manufacture’s Part Number, unit of measure, quantity shipped, unit price, and extended amount, where applicable.

(7) Shipping and payment terms (unless mutually agreed that this information is only required in the contract); including terms of any discount for prompt payment offered.

(8) Electronic Funds Transfer (EFT) banking information, unless agency procedures provide otherwise, or except in situations where the EFT requirement is waived under 31 CFR 208.4.

(9) Point of Contact (POC) name (where practicable), title and telephone number of person to notify in the event that the invoice is defective.

(10) Other substantiating documentation or information required.

The contractor’s failure to include the necessary information will result in invoices being rejected.

a. Back up documentation (such as timesheets, receiving reports etc.) can be included and attached to the invoice in WAWF. Attachments created in any Microsoft Office product are attachable to the invoice in WAWF. Maximum size limit of each attachment is 2 Megabytes (MB). Total size limit for all files is 5MB.

b. After clicking the “submit” button, a Notice of Successful/Unsuccessful Submission will appear. This screen contains a “Send More E‐Mail Notifications” button. Click on this button and add the email addresses for the Program Office and others as desired. Notification shall be provided for each invoice submitted.

WAWF Tools and Help

a. The vendor may have their CAGE code activated (required only first time) in WAWF by calling 866‐618‐5988. Once activated, the vendor should self‐register at the web site https://wawf.eb.mil.

b. Vendor training is available at: http://www.wawftraining.com. Additional support can be obtained by calling the DISA Ogden Help Desk at 1‐866‐618‐5988 or e‐mailing to cscassig@ogden.disa.mil.

WAWF Vendor “Quick Reference” Guides are located at:

https://acquisition.navy.mil/rda/home/acquisition_one_source/ebusiness/don_ebusiness_soluti ons/wawf_overview/vendor_information.

PERSONNEL AND RELATED REQUIREMENTS

CONTRACTOR EMPLOYEES

Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees by wearing a Security Identification Badge at all times above the waist while on

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Government premises. When Contractor personnel attend meetings, answer phones, and work in other situations where their status is not obvious to third parties they must identify themselves as such to avoid creating the impression that they are Government employees.

PERIOD OF PERFORMANCE

The period of performance shall be for one (1) Base Year of 12 consecutive months and two (2) 12 consecutive month option years. The Period of Performance reads as follows:

Base Year – (09/9/2024-09/8/2025) Option Year I – (09/9/2026-09/8/2027) Option Year II – (09/9/2028-09/8/2029)

HOURS OF OPERATION

The Contractor personnel shall have access DSCR Monday through Friday from 6:00 a.m. through 6:00 p.m. In addition, weekend and/or evening hours (during the week) may be requested if required to complete the sampling. All deviations to the normal workday/workweek will be approved in writing by the project lead prior to occurrence by the COR.

PLACE OF PERFORMANCE

Place of performance will be DSCR located at 6090 Strathmore Rd, Richmond, VA 23237 Richmond, Virginia.

ADMINISTRATIVE CONSIDERATIONS

To promote timely and effective administration, correspondence will be subject to the following procedures:

• Technical correspondence (where technical issues relate to compliance with the requirements herein) will be addressed to the PM with an information copy to the COR.

• All other correspondence, including invoices, (that which proposes or otherwise involves waivers, deviations or modifications to the requirements, terms or conditions of this PWS) will be addressed to the COR with an information copy to the COTR.

• Within 10 days of contract award, the COR, in conjunction with the COTR and Contractor will hold an initial startup meeting to discuss administrative contract matters.

POINTS OF CONTACT

CONTRACTING OFFICER

Primary: To be determined Comm. Phone:

Fax:

Email:

DLA Contracting Services Office (Richmond) 6090 Strathmore Road Richmond, Virginia 23237

CONTRACTING SPECIALIST

Name: To be determined

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Comm. Phone:

Fax:

Email:

DLA Contracting Services Office (Richmond)

ATTN:

6090 Strathmore Road Richmond, Virginia 23237

CONTRACTING OFFICER REPRESENTATIVE (COR)

The Installation Management Richmond COR point of contact is:

Name: Adam Berry Comm. Phone: (804) 279-2902 Email: adam.berry@dla.mil DLA Installation Management Richmond (DM-FRE) 6090 Strathmore Road Richmond, Virginia 23237

CONTRACTING OFFICER TECHNICAL REPRESENTATIVE (COTR)

Primary: To be determined Alternate: (IF APPLICABLE) Comm. Phone:

Fax:

Email:

DLA Installation Management Richmond 6090 Strathmore Road Richmond, Virginia 23237

TECHNICAL EXHIBIT 3 ESTIMATED WORKLOAD DATA

ITEM

NAME

ESTIMATED

QUANTITY

1 Field Technician 42 Hours

2 Project Manager 25 Hours

II. DEFINITIONS & ACRONYMS

DEFINITIONS:

CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government.

Note: The only individual who can legally bind the Government

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CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the KO to administer the contract. Such appointment shall be in farwriting and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When Key Personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the Subcontractor.

WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract WORK WEEK. Monday through Friday, unless specified otherwise.

ACRONYMS

ACGIH American Conference of Industrial Hygienist ANSI American National Standards Institute CFR Code of Federal Regulations COR Contracting Officer Representative COTR Contracting Officer's Technical Representative DEQ Department of Environmental Quality DLA Defense Logistics Agency DOD Department of Defense ECC Emergency Communication Center EMS Emergency Medical Services EPA Environmental Protection Agency FAR Federal Acquisition Regulation KO Contracting Officer MSDS Material Safety Data Sheet NEC National Electric Code NFC National Fire Codes NFPA National Fire Protection Association NIOSH National Institute for Occupational Safety and Health OSHP Occupational Safety and Health Plan POC Point of Contact

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PWS Performance Work Statement SPCC Spill Prevention Control Countermeasure TE Technical Exhibit VAC Virginia Administrative Code VCIN Virginia Criminal Information Network VO Vetting Official VOSH Virginia Occupational Safety and Health VPDES Virginia Pollution Discharge Elimination System VPP Voluntary Protection Program

II ATTACHMENTS

1 ATTACHMENT 1: SAFETY AND HEALTH REQUIREMENTS

Contractors shall comply with all federal, state, and local occupational safety and health regulations, such as but not limited to US Department of Labor and Industry Occupational Safety and Health Administration (OSHA) , 29CFR 1910,1926 1960, or whichever is applicable; in addition to safety requirements of US Army Corps of Engineers EM385-1-1 (latest edition), National Electric Codes (NEC), National Fire Codes (NFC), Defense Logistics Agency (DLA) safety regulations, or other safety requirements as established for the life of the contract. The safety provisions listed above are only general in nature and not intended to be all inclusive.

1.1 VOLUNTARY PROTECTION PROGRAM (VPP)

The Defense Supply Center, Richmond is committed to becoming an OSHA Voluntary Protection Program (VPP) site. Contractors shall comply with all OSHA rules and regulations as applicable in addition to all other Local, State and Federal Occupational Safety and Health Regulations. The objective is for all contractors to be familiar with VPP and abide by the Defense Supply Center Richmond Safety Requirements.

DELIVERABLE

Contractors and subcontractors shall adhere to all safety and health regulations and be aware of The Defense Supply Center OSHA VPP initiative. Contractors and subcontractors shall read the Visitor & Contractor Safety at Defense Supply Center Richmond Brochure prior to performance of any on-site work. This is a one-time process but should be completed for all new contractors. Contractors shall acknowledge and document that all Contractor and subcontractor employees have read the Visitor & Contractor Safety at Defense Supply Center Richmond Brochure by completing the acknowledgment form. Contractors and subcontractors shall document receipt of a physical copy of the Visitor & Contractor Safety at Defense Supply Center Richmond Brochure by detaching the tear-off and leaving it with the COR, COTR or CO who, in return, will forward it to the Occupational Safety and Health Office (DS-FRES, building 80, 2nd Floor) before coming on site.

1.2 SAFETY PLAN

DELIVERABLE

The Contractor shall submit a site specific Occupational Safety and Health Plan (OSHP) for approval prior to the commencement of any on-site work for this SOW. Failure to submit an OSHP will delay contracted activities. All site specific OSHP shall be developed to comply with all federal, state, and local occupational safety and health regulations, consensus standards, and any trade specific practices which will include but not limited to the following; Occupational Safety and Health Administration (OSHA) 29 CFR General Industry - 1910, Construction Standards – 1926, Federal

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Employee – 1960; Army Corps of Engineers EM385-1-1 manual; National Electric Codes (NEC);

National Fire Protection Association (NFPA) Codes; American Conference of Industrial Hygienist (ACGIH); and must at a minimum, be strictly adhered to by all contracted personnel.

An OSHP will be required for all contracted services involving the construction, alteration, and/or repair, including painting or decorating of government buildings, public works, and equipment in addition to all activities using/applying products requiring safety data sheets (formerly material safety data sheets (MSDS)). OSHPs will also be required for all activities were there are potential health hazards which could be a result of the contracted services (ie. hazardous material surveys and clean-up, confined space entry, etc.). All contractors who are subjected to the submittal of OSHP shall also submit their most recent OSHA 300 log in accordance with 29 CFR 1904. An OSHP will not be required for nonpersonnal services contracts including, but not limited to, those which are administrative only, deliveries/pickups, transportation or for nondestructive surveys. However, if contracted services specify a DSCR provided workspace the contractor should submit an OSHP or provide their COR and/or COTR with a letter stating that they will adopt and operate under DSCR's written occupational safety and health control programs. For all nonpersonnal service contracts not requiring an OSHP, please adhere to the Visitor and Contractor Safety Brochure which can be obtained from the COR and/or COTR. Please contact the Occupational Safety and Health office at 804-279-4830 if you need assistance in determining if your contracted services apply to an OSHP submittal.

All Contracted services requiring an OSHP where operations involving demarcating work areas with protective coverings, shields, protective barriers, barricades, warning signs and the like, will be furnished and installed by the Contractor where a hazard or potential hazard exists. Notices shall be provided twenty-four (24) hours prior to the planned installation of protective barriers and barricades, the Contractor will coordinate with the COR and/or COTR for concurrence. Barricades and barriers will be removed by the Contractor at the completion of the work in the area..

1.3 ACCIDENT/INCIDENT

The Contractor shall notify the CO or his/her designated representative immediately after the occurrence of any incident resulting in injury, illness, or death in addition to major property damage to a Government facility. The Contractor shall comply with the following Mishap Reporting section for reporting all incidents.

1.4 INJURY TREATMENT

Emergency Medical Services (EMS) is available for Contractor employees at DSCR. Emergency calls on the DSCR Installation, are made by dialing 911 on the Center telephone system or 804-279- 3131 from personal cellphones or from outside the DSCR Installation. If a private ambulance service is used on the DSCR Installation, the Contractor must coordinate with the DSCR Installation Emergency Communication Center (ECC) by calling 804-279-4888. The Contractor shall be responsible for all expenses incurred due to use of private ambulance service.

1.5 MISHAP REPORTING

A report on each job connected injury, property damage, or motor vehicle mishap will be written by the Contractor and submitted to the CO or his/her designated representative. The Contractor and CO or his/her designated representative will complete the Mishap Report (DLA form 1591) per DSCR guidelines. The estimated absence in days, if any, by employee due to injury and/or cost or property or vehicle damages shall be included.

Request for Quotation - SP4703-24-Q-0066

1.6 SAFETY AND HEALTH VIOLATIONS

The Army Corps of Engineers Manual EM 385-1-1, Safety and Health Requirements Manual, 29 CFR 1910/1926/1960, General Industry/Construction Standards/Federal Employee (OSHA), National Electric Code (NEC) and National Fire Protection Association (NFPA) Codes, American Conference of Industrial Hygienist (ACGIH) must, at a minimum, be strictly adhered to by all contractors. After consultation with the contracting officer, the Installation’s Safety and Health Manager reserves the right to contact the Virginia Occupational Safety and Health (VOSH) Office for assistance if there are frequent safety and health violations by contractors.

DSCR Safety Specialists or Industrial Hygienists shall perform unannounced inspections of Contractor job sites to ensure compliance with applicable standards. Violations shall be reported to the CO, or his/her authorized representative. The Safety Specialist or Industrial Hygienist reserves the right to stop operations when violations could cause severe injury, death, and/or serious property damage. The Safety Specialist or Industrial Hygienist reserves the right to stop any activity where DSCR employees are impacted. Frequent safety violations shall be reported to the Virginia Occupational Safety and Health (VOSH) Office.

The DSCR Safety and Health Manager or Staff shall be available to provide technical assistance as required and may be contacted by calling (804) 279-4830 from a cell phone or extension 4830 from a Government phone.

Request for Quotation - SP4703-24-Q-0066

2 ATTACHMENT II: ENVIRONMENTAL REQUIREMENTS

I. CONTRACTOR ENVIRONMENTAL REQUIREMENTS

1 COMPLIANCE WITH ENVIRONMENTAL LAWS AND REGULATIONS

Contractor shall comply with all applicable federal, state, local, Defense Logistics Agency (DLA), and Defense Supply Center Richmond (DSCR) environmental laws, statutes, regulations, executive orders, permits. Contractor shall immediately report any conflicts between applicable federal, state, local, DLA and DSCR, and any specifications within this contract to the Contracting Officer Representative (COR) and the DLA Installation Management Richmond, Environmental Management Division.

2 COMPLIANCE WITH GREEN PROCUREMENT REQUIREMENTS

Contractor shall follow Federal EPA Comprehensive Procurement guidelines (www.epa.gov/cpg) for acquisition of building materials and products and select materials that have a long life cycle;

the least toxic materials; recyclable materials; materials that are resource- efficient; materials with the maximum recycled content; materials harvested on a sustained yield basis; and products causing the least pollution during their manufacture, use, and reuse.

3 REPORTING NONCOMPLIANCE

Contractor shall immediately report any nonconformance and/or noncompliance with applicable federal, state, local, DLA and installation environmental regulations and laws to the COR and Environmental Management Division. Contractor shall when given a verbal and/or written notice of environmental noncompliance or nonconformance by the COR, take immediate corrective action. Failure or refusal to comply promptly may be grounds for the Contracting Officer to invoke the appropriate contractual remedies. This may cause all or part of the work to be stopped immediately until satisfactory corrective action has been taken.

4 AWARENESS AND CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT

SYSTEM

DLA Installation Management Richmond currently maintains an ISO 14001 registered Environmental Management System. This system is applicable to those individuals working on our behalf. The Environmental Policy Statement and our List of Significant Aspects are available from the Environmental Management Division. Contractor personnel shall be aware of their potential contribution to the success of this Environmental Management System and the potential implications of not performing within its requirements. Contractor personnel shall be competent to perform the work specified within the contract. Contractor personnel shall also take the necessary actions to identify, monitor, and control those contract operations and activities that pose risk of environmental contamination, or can negatively affect the natural and/or human environment.

5 PROTECTION OF WORK SITE RESOURCES

Contractor shall confine all activities to areas defined by the drawings and specifications. Prior to the beginning of any work, the Contractor shall identify any land resources to be preserved within the work area. Except in areas indicated on the drawings or specified to be cleared, the Contractor shall not remove, cut, deface, injure, or destroy land resources including trees, shrubs, vines

Request for Quotation - SP4703-24-Q-0066 grasses, topsoil, and landforms. The Contractor shall provide effective protection for land and vegetative resources at all times. Contractor shall notify the Environmental Management Division if any trees are required to be disposed or removed. The Contractor is not authorized to remove or dispose of any tree greater than 6 inches in diameter unless the Environmental Management Division has granted permission.

6 NOTIFICATION OF FEDERAL AND STATE REGULATORS

Contractor shall immediately notify the COR and Environmental Management Division of the arrival on site of any federal, state, and/or Department of Defense (DoD) environmental regulator or enforcement agent and/or the receipt of any correspondence from a federal, state and local environmental agency.

7 CULTURAL RESOURCES PROTECTION

a. This project has been identified as having the potential to affect a resource eligible for listing in the National Register of Historic Places.

b. In accordance with Section 106 of the National Historic Preservation Act, a Section 106

Review must be initiated to identify and assess any adverse effects that may result from this project. The contractor shall not begin fieldwork on the actual resource until the process is complete and documentation from the State Historic Preservation Office has been received stating either the project will not have an adverse effect on the historic resource or that any adverse effect has been mitigated. Administrative and planning efforts may proceed while the review process is occurring.

8 FEDERAL AND STATE LAND DISTURBING REQUIREMENTS

a. Any land disturbing activities with a footprint of greater than 5,000 square feet must satisfy

Unified Facilities Criteria on Low Impact Development (UFC 3-210-10) requirements per Section 438 of the Energy Independence and Security Act as to maintain or restore, to the maximum extent technically feasible, the predevelopment hydrology of the property with regard to the temperature, rate, volume, and duration of flow. These requirements do not apply to internal renovations, maintenance, or resurfacing of existing pavements.

b. Land disturbance projects greater than 10,000 square feet are subject to Virginia Erosion and Sediment Control Regulations per 9VAC25-840. An Erosion and Sediment Control Plan must be submitted to the Virginia Department of Environmental Quality for approval prior to the start of any qualify disturbance activities. Exempt activities include: the installation of individual service connections; installation, maintenance, or repair of any underground public utility lines when such activity occurs on existing hard surfaced road, street, or sidewalk, provided the disturbing activity is confined to the area of the road, street, or sidewalk that is hard surfaced; septic tank lines or drainage fields; installation of fence/sign posts, telephone/electric poles, and other kinds of posts/poles; and emergency work to protect life, limb, or property, and emergency repairs.

c. Land disturbance projects greater than 1 acre are subject to Virginia Stormwater Management Program Regulations per 9VAC25-870. Stormwater Pollution Prevention Plans and applicable fees must be submitted to the Virginia Department of Environmental Quality for approval prior to the start of disturbance activities upon issuance of VAR10 permit coverage. Routine maintenance that is performed to maintain the original line and grade, hydraulic capacity, or

Request for Quotation - SP4703-24-Q-0066 original construction is exempt from permit coverage.

9 COMPLIANCE WITH STORMWATER DISCHARGE REQUIREMENTS

The DSCR General Virginia Pollution Discharge Elimination System (VPDES) Permit for Discharges of Stormwater from Small Municipal Separate Storm Sewer Systems (VAR040001) authorizes discharges of stormwater and authorized non-stormwater discharges. Authorized non-stormwater discharges are those detailed in 9VAC25-890-20 D. Such authorized non-stormwater discharges include those covered by a separate individual or general VPDES or state permit for non-stormwater discharges, individual non-stormwater discharges or flows that have been identified by the Virginia Department of Environmental Quality as de minimis and not significant sources of pollutants to surface waters and do not require a separate VPDES permit, and certain non-stormwater discharges identified by DSCR as not being significant contributors of pollutants, as detailed in Section 2.3.2 of the DSCR Stormwater Management Plan.

All other non-stormwater discharges are not authorized and must be covered under a separate VPDES permit.

10 SOLID WASTE REPORTING

Contractor shall report solid waste generation of Construction and Demolition (C&D) debris per DoD Instruction 4715.23 “Integrated Recycling and Solid Waste Management” prior to the end of each project or upon request for the following:

a. Quantity of C&D debris generated (UNIT – Tons).

b. Quantity of C&D debris diverted from a disposal facility (UNIT – Tons). Diversion methods include reuse, donation, recycling, composting, and mulching.

c. Quantity of C&D debris entering a disposal facility (UNIT – Tons). Disposal facilities include landfills (both solid waste and inert) incinerators and waste-to-energy facilities.