TAA Advertising FY 19 RFQ_2 (2)~1.docx

Illinois Department of Employment Security

REQUEST FOR PRICE QUOTE

Quotes must be returned by 5:00PM August 31, 2018

IDES IS A FEDERALLY FUNDED AGENCY

PROJECT GOAL: The Illinois Department of Employment Security is soliciting quotes from businesses interested in providing newspaper advertisement placement services of certified Trade Act Adjustment (TAA) petitions on an as-needed basis for FY19 period beginning September 1, 2018 through June 30, 2019. Worker groups submit petitions to the US Department of Labor (DOL) to be reviewed and determined if that group is Trade Act impacted. Once the US DOL determines that worker group meets the requirements to be Trade Act impacted, petitions are certified by the US DOL. The purpose of the notices is to inform workers who have lost their jobs due to foreign competition they may be eligible for special benefits under the TAA, including Trade Readjustment Allowances.

REQUIRED SERVICES: For each certified TAA petition IDES provides the vendor, the vendor would be responsible for preparing the copy for newspaper notice, identifying the newspaper(s) in which the notice should run, obtaining cost estimates of newspaper notices, and ensuring that the notices are placed in designated newspapers within a calendar week of the placement request. Language for the notice is provided to the vendor, and affected areas are the geographic location(s) of the affected workers a newspaper’s circulation can cover. Note: Usually the notice is required to run in only one newspaper that covers the affected area where workers were employed. However, if the certified petition applies to more than one business location, notices in multiple newspapers may be required. All ads must be submitted for approval prior to placement. There is no limit to the sizing of the advertisement, but best value of any given advertisement will be taken into consideration in the approval process. The vendor must also provide IDES with a copy of all placed notices and a running monthly report outlining what newspapers notices were published in and their publication date. 41 advertisements were placed in State Fiscal Year 2016, with a budget of $12,000.00 for a six-month period.

IDES will reimburse the vendor for the cost of the ad placement and pay the vendor advertising commission upon receipt of the vendor’s invoices.

A published notice must include the following information:

1. Worker group(s) covered by the certification, and the article(s) produced or service(s) provided as specified in the copy of the certification furnished to the State.

2. Name and address of location of the worker’s firm.

3. Impact, certification, and expiration dates in the certification document.

4. Benefits and reemployment services available to eligible workers.

5. Explanation of how and where workers should apply for TAA benefits and services.

VENDOR’S QUOTE TOTAL:

Percentage of charges for each media buy: %

Company Name: FEIN#:

Address:

Contact Person:

Telephone No.:

E-mail Address:

Notes to Vendor: All quoted prices must be a firm price based on the required commodity, equipment, or service and be valid for 90 days from date of submission. All quoted prices must include all anticipated expenses (e.g. transportation, freight, shipping, handling cost, etc.). No price increase will be accepted. In the event of a price decrease, the Agency is guaranteed to receive the lowest price. Vendor selection will be based on the lowest quoted price from the vendor best meeting the IDES’ requirements for goods or services. To facilitate the vendor selection process please complete the Vendor experience section and identify a minimum of two (2) references from an entity(s) other than the procuring agency within the space provided. Reference(s) should be someone who can speak to the quality, delivery, service, past performance and reliability as it relates to the service, equipment, or commodities of this quote. The Illinois Department of Employment Security reserves the right to reject all offers; to reject individual offers for failure to meet any requirement; to award by item, part or portion of an item, group of items, or total; and to waive minor defects. Vendor must agree to partial ship equipment in case of a delay on total order. Vendor may attach separate page describing his proposal for hardware, software, or services. Winning vendor will be chosen on low total bid for all products.

Signature: Date:

If you do NOT wish to respond to this RFQ, please respond with “No Bid at This Time”

*IF THIS FORM IS NOT COMPLETED IN ITS ENTIRETY THE QUOTE MAY BE DISQUALIFIED

VENDOR EXPERIENCE

REFERENCES

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