T3103 Method of Operation~13.docx

MIKIE SHERRILL

Governor State of New Jersey

DEPARTMENT OF THE TREASURY

DIVISION OF PURCHASE AND PROPERTY

PROCUREMENT BUREAU

33 WEST STATE STREET

P. O. BOX 230

TRENTON, NEW JERSEY 08625-0230

AARON BINDER

State Treasurer

DR. DALE G. CALDWELL

Lt. Governor

AMY F. DAVIS, ESQ.

Acting Director https://www.njstart.gov

T3103 – Program Administrator – Resilience Planning Projects Bid Solicitation #24DPP01041

METHOD OF OPERATION

June 1, 2026 I. Purpose The purpose of this Contract is to provide leadership and technical assistance services for New Jersey Resilience Planning Projects.

II. Award Method The State awarded eight (8) Contracts to the following Contractors:

III. Method of Operation Awarded Contractors will be eligible to submit Engagement Responses to Mini-Bid requests.

Pursuant to Section 4.2.2, Mini-Bid Process, Engagement Request, all awarded Contractors will be informed of the individual planning project opportunities through a competitive Mini-Bid engagement request issued by the Using Agency. The Mini-Bid request shall include:

A. A scope of work, including all required Contractor deliverables;

B. The criteria that will be used to review and evaluate Engagement Responses for award consideration. The Using Agency may include requirements and/or evaluation criteria that are specific to the needs of the project, such as demonstrated experience or expertise in a specific field or type of project;

C. A request for engagement pricing in accordance with the applicable hourly rates awarded as a result of this Bid Solicitation; and D. The date Engagement Responses are due from Contractors.

NOTE: The Using Agency shall not be obligated to consider Engagement Responses submitted by Contractors that did not respond to the Mini-Bid request by the deadline specified in the Mini-Bid request.

Pursuant to Section 4.2.2, Mini-Bid Engagement Response, Contractors shall submit a response for each Mini-Bid request in accordance with the timeline provided in the Mini-Bid request. The response shall contain a project plan that includes:

A. The timeframe for project completion;

B. A specific description of, and schedule for, deliverable items;

C. A schedule of labor costs associated with specific deliverables;

D. A detailed approach to perform the scope of work reflecting the requirements of the Mini-Bid request and the Bid Solicitation;

E. Examples of any work the Contractor has previously undertaken that is similar or otherwise closely related to the project included in the Mini-Bid request, as well as a detailed description of Contractor staff knowledge of and experience related to the project(s) included in the Mini-Bid request;

F. Engagement pricing in the form of a person-hour and/or labor category mix consisting of a comprehensive chart that:

1. Shows the person-hours proposed to meet the requirements of the Mini-Bid request;

2. Is designed to reflect the tasks, sub-tasks, and/or other work elements required;

3. Sets forth the total number of person-hours, by labor category, proposed to complete the scope of work for each task, sub-task, and/or other work elements; and

4. Utilizes and includes the Contractor’s awarded All-Inclusive Hourly Rates for each applicable staffing position. The Contractor shall equate its firm’s internal classifications into the staffing categories found on the Revised State-Supplied Price Sheet and as outlined in Bid Solicitation Section 4.3.

G. A written statement identifying any potential conflicts that the Contractor may have related to the project, or confirming that there are no known conflicts; and H. Any other items or information required by the Mini-Bid request.

If a Contractor is not able to participate in a specific Mini-Bid request due to a conflict of interest, scheduling issue, or because it does not possess expertise in that specific area, the Contractor shall decline the request in writing to the Using Agency within five (5) Business Days of receipt of the Mini-Bid request.

Pursuant to Section 4.2.3, Assignment of a Task Order, the Using Agency SCM or designee shall:

A. Review and evaluate the Engagement Responses based on the evaluation criteria detailed in the Mini-Bid request;

B. Recommend the Contractor whose Engagement Response is the most advantageous, price and other factors considered;

C. Summarize its evaluation process in a written report or similar format;

D. Confirm that the intended Contractor has no conflicts with regard to the services requested prior to finalizing the Mini-Bid;

E. Assign a Task Order to the selected Contractor upon final approval; and F. Provide timely notice of the selected Contractor to all Contractors that submitted an Enagement Response.

1. Upon request, the Using Agency will provide an evaluation summary justifying its selection.

2. Upon request, the Using Agency will provide a debrief meeting when requested by a Contractor that was not selected for an Engagement. The purpose of the debrief will be to answer any questions related to the Contractor’s Engagement Response and the Using Agency’s evaluation, with the goal of providing the Contractor with information and knowledge that will lead to improved Engagement Responses in the future.

If the Using Agency has additional requirements for a specific project that were not included in the Mini-Bid request, it may amend its Task Order, or issue an additional Task Order for the same project. The selected Contractor shall provide any required project details and pricing as requested.

Please reference Section 4.2 of the Contract for further details.

IV. Contractor Contact Information

All questions regarding use of the this Contract should be directed to the SCM.

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