Method of Operation T1841: Geographic Information Systems Services

Department of the Treasury Bid Solicitation: # 26DPP01215

I. PURPOSE AND INTENT

The purpose of the Geographic Information Services (GIS) Contract is to solicit Firm-Fixed Price Quotes for project-based engagements for GIS services. A Mini-Bid process is utilized to assign all projects and work under T1841. This Contract is limited to the scope of this Contract’s GIS service categories, listed below and in the Bid Solicitation.

II. COOPERATIVE PURCHASING PARTNERS

State Using Agencies are required to use T1841 to engage awarded Contractor(s) for GIS Services. The Department of the Treasury, Division of Purchase and Property (DPP) also extends its use to DPP’s Cooperative Purchasing Pro-gram participants including quasi-State entities, counties, municipalities, school districts, volunteer fire depart-ments, first aid squads, independent institutions of higher learning, County colleges and State colleges. Use of T1841 is optional for Cooperative Purchasing Program participants.

Local Governments and School Districts may purchase goods or services as a Cooperative Purchasing Partner under this contract. Per the Division of Local Government Services, such Cooperative Purchasing Partners that are subject to the Local Public Contracts Law (N.J.S.A. 40A:11-1 et seq.) or the Public School Contracts Law (N.J.S.A. 18A:18A-1 et seq.) shall comply with N.J.S.A. 40A:11-12 or 18A:18A-10, as applicable, along with N.J.A.C. 5:34-7.29 and such other regulations as may be promulgated by the Director of the Division of Local Government Services or the De-partment of Treasury concerning the entity’s use of State contracts. Therefore, the terms and conditions of this contract and any purchases made by a local government or school district must follow any procedures specified in the Participating Addendum, such as a Mini-Bid or other selection process for contracts awarded to one or more vendors. Please contact lpcl@dca.nj.gov for assistance.

III. CONTRACT TERM

The base term of this Contract shall be for a period of three (3) years.

This Contract may be extended up to two (2) years with no single extension exceeding one (1) year.

IV. AWARDED CONTRACTS

The State has awarded Contracts to the following Contractors in the following categories:

Price Line 1 GIS Spatial Data Development

Contractor Name Contractor Point of Contact(s)

Aerial Information, Inc.

Name: Deborah N. Johnson Position: General Manager

Address: Aerial Information Systems, Inc.

112 First Street

Redlands, CA 92373-4604 Work Phone: (909) 793-9493 Email: djohnson@aisgis.com mailto:lpcl@dca.nj.gov mailto:djohnson@aisgis.com

Price Line 2 GIS Application Development and Implementation Services

Contractor Name Contractor Point of Contact(s)

Cybertech Systems and Software

Name: Lori Kurovski Position: Director, Sales

Address: Cybertech Systems and Software, Inc.

3800 Horizon Blvd, Suite #104

Trevose, PA 19053 Work Phone: (913) 707 - 7388

Email: lori.kurovski@cybertech.com

Name: Andrew Falker Position: Account Executive

Address: Cybertech Systems and Software, Inc.

3800 Horizon Blvd, Suite #104

Trevose, PA 19053 Work Phone: (484) 574 - 5964

Email: andrew.falker@cybertech.com

PMG Software Professionals

Name: Mitch Stephens Position: Chief Operating Officer

Address: PMG Software Professionals 150 W Park Loop NW Huntsville, AL 35806

Work Phone: (770) 316 - 6018 Email: mstephens@pmgpro.com

Price Line 1 GIS Spatial Data Development and Price Line 2 GIS Application Development and Implementation

Services Contractor Name Contractor Point of Contact(s)

Bowser Geospatial, LLC

Name: Kay Wilcox Position: GIS Project Manager

Address: Bowser Geospatial, LLC 11175 Azusa Court, Ste 110

Rancho Cucamonga, CA 91730 Work Phone: (732) 841 - 1541

Email: kay@bowsergeospatial.com

Civil Solutions a Div of ARH

Name: David Kunz Position: Vice President of Geospatial Services

Address: Civil Solutions a Div of ARH 215 Bellevue Avenue

Hammonton, New Jersey 08037 Work Phone: (800) 924 – 0482 x3220

Cell: (973) 769 - 3636 Email: dkunz@arh-us.com

Cultivate Geospatial Solutions, LLC

Name: Thomas A. Wesp Position: Chief Sales Officer

Address: Cultivate Geospatial Solutions, LLC 3500 Depauw Blvd STE 10815

Indianapolis, IN 46268 Work Phone: (210) 997 - 6961

Email: twesp@cultivategeospatial.com

Data Vision Group LLC Name: Rob Clouse Position: Vice President mailto:lori.kurovski@cybertech.com mailto:andrew.falker@cybertech.com mailto:mstephens@pmgpro.com mailto:kay@bowsergeospatial.com mailto:dkunz@arh-us.com mailto:twesp@cultivategeospatial.com

Address: Data Vision Group LLC 98-20 Metropolitan Avenue, Suite 1

Forest Hills, New York 11375 Work Phone: (404) 377 - 6063

Email: rclouse@dvginteractive.com

ECC Technologies, Inc.

Name: Francis McNamara Position: Chief Operating Officer Address: ECC Technologies, Inc.

2136 Five Mile Line Road Penfield, NY 14526

Work Phone: (309) 428 - 8679 Email: fmcnamara@ecctec.com

GFT Infrastructure, Inc.

Name: Cody Barrett Position: Contract Manager

Address: GFT Infrastructure, Inc.

300 Sterling Parkway, Suite 200

Mechanicsburg, PA 17050 Work Phone: (531) 600 - 5877

Email: cbarrett@gftinc.com

Greenman-Pedersen Inc.

Name: David M. Wagner Position: Project Manager

Address: 520 US Highway 22, Suite 200 Bridgewater, NJ 08807

Work Phone: (908) 287 – 2731 Email: dwagner@gpinet.com

Johnson, Mirmiran, & Thompson Inc.

Name: Nicole J. Miller Position: Contract Manager

Address: Johnson, Mirmiran, & Thompson Inc.

40 Wight Avenue

Hunt Valley, MD 21030 Work Phone: (443) 662 - 4260

Email: nmiller@jmttg.com

Michael Baker International Inc.

Name: Dave Fekete Position: Contract Manager

Address: Michael Baker International, Inc.

1700 American Boulevard, 2nd Floor

Pennington, NJ 08534 Work Phone: (717) 877 - 6323

Email: dfekete@mbakerintl.com

Raj Technologies Inc.

Name: Raj Mehta Position: CEO

Address: Raj Technologies Inc.

110 Terminal Drive

Plainview, NY 11803 Work Phone: (516) 342 - 5451

Email: rajm@rajtechny.com

Remington & Vernick Engineers

Name: Kevin Zelinsky Position: GISP, CMS, Senior Associate and Tax Map, GIS, CADD Manager Address: Remington & Vernick Engineers

2059 Springdale Road Cherry Hill, NJ 08003

Work Phone: (856) 795 – 9595 ext. 1064 Email: Kevin.Zelinsky@rve.com mailto:rclouse@dvginteractive.com mailto:fmcnamara@ecctec.com mailto:cbarrett@gftinc.com mailto:dwagner@gpinet.com mailto:nmiller@jmttg.com mailto:dfekete@mbakerintl.com mailto:rajm@rajtechny.com mailto:Kevin.Zelinsky@rve.com

The Nomad Group, LLC

Name: Quan Q. Ly Position: Project Administrator

Address: The Nomad Group, LLC 47 Headquarters Plaza

4th Floor East Tower Morristown, NJ 07960

Work Phone: (973) 641 - 7556 Email: info@nomadics.com

Timmons Group

Name: Mike Wiley Position: Program Manager Address: Timmons Group 7053 Celebration Park Ave

Suite 300 Richmond, VA 23225

Work Phone: (917) 848 - 6504 Email: mike.wiley@timmons.com

T&M Associates

Name: Grant Ervin Position: Project Manager Address: T&M Associates

11 Tindall Road Middletown, NJ 07748

Work Phone: (267) 690 - 2437 Email: GErvin@tandmassociates.com

V. Using Agency Process Guidelines

To solicit firm fixed price Quotes for a Project-Based Engagement, a Using Agency shall create a Request for Quotes (RFQ) with a Scope of Work (SOW) that corresponds to one (1) of the following service category line items:

1. Spatial Data Development; and/or

2. GIS application development and implementation services.

If a project includes the use of multiple service categories, a separate RFQ must be created for each service category.

(Note: A SOW can be written as a separate document or included within an RFQ.) Each RFQ must be sent to all awarded Contractors on the relevant service category line item.

We encourage the Using Agency to hold an optional pre-conference with the State Contract Managers (OIT OGIS) to review any questions or concerns involving the SOW and/or vendor selection.

RFQs shall be sent via email to all awarded Contractors under the applicable category sought after in the RFQ. The timeline for a Contractor to submit their Quote is left to the Using Agency’s discretion but it is recommended that Contractors are provided four (4) weeks, at minimum, to allow time for Contractors to complete more thorough and in-depth Quotes unless there is an urgent need to post for less time. The length of the Mini-Bid period must be stated in the RFQ. Changes are not permitted after the RFQ is posted.

If modifications to a SOW are required, the current Mini-Bid shall be cancelled and a new Mini-Bid with an updated SOW shall be issued.

Mini-Bids may be cancelled by a Using Agency if proposed costs from Contractor proposals are not within the Pro-ject’s budget or specifications with the SOW have not been met.

mailto:info@nomadics.com mailto:mike.wiley@timmons.com mailto:GErvin@tandmassociates.com

VI. Contractor Requirements

Upon receipt of a Mini-Bid request the Contractor should acknowledge the Mini-Bid request and their intent to submit or decline the request for a competitive Engagement Response via email to the respective Using Agency Project Manager within five (5) Business Days of receipt.

To be considered for project award during any Mini-Bid process, the Contractor must respond within the timeframe specified within the Request for Quotations (RFQ). If a Contractor does not respond to the Mini-Bid request within the specified timeframe, then the Contractor will be ineligible for Mini-Bid award. If the Contractor responded with their intent to submit a competitive Engagement Response, but the response was not received within the timeframe specified within the RFQ, then the Contractor will be deemed non-responsive to the Mini-Bid. The Contractor’s En-gagement Response shall include the following:

1. Staff resumes proposed to be assigned to the project;

2. Minimum of three (3) references for completed projects similar to the Mini-Bid RFQ project requirements;

3. A firm fixed price based on the Contractor’s quoted labor rates for either Price Line 1 and/or Price Line 2 and the estimated number of hours required to complete the project;

4. A detailed methodology of how this proposal will meet the Scope of Work in the RFQ;

5. List of all project deliverables; and

6. A completion date.

VII. MINI-BID EVALUATION AND SELECTION

Contractor’s submitted Mini-Bid Engagement Response will be evaluated by the Using Agency to select the best response based on the proposed methodology, deliverables, staffing plan, schedule, competitive pricing and other factors.

Applicable to State Agencies only:

After the RFQ closes, the Using Agency must:

1. Submit a single document to the State Contract Managers that includes the RFQ and all valid Mini-Bid En-gagement Responses.

a. No reply should be expected. Proceed to item 2.

2. Conduct an internal review of the Mini-Bid Engagement Responses and score the responses by the criteria cited above.

a. The Using Agency is encouraged to have an optional meeting with the State Contract Managers to review the responses and discuss any questions or concerns that may arise.

If no Mini-Bid Engagement Response is deemed acceptable, the process stops. If one or more Mini-Bid Engagement Responses are deemed acceptable, then the Using Agency may proceed with their procurement via NJSTART. In-cluded in the NJSTART procurement must be the final scorings of the Mini-Bid Engagement Responses by the Using Agency and the selected winning response. Note that the State Contract Managers will review the final selection in NJSTART and nothing further needs to be submitted directly to them.

VIII. SUBCONTRACTOR GUIDELINES

Services performed by Subcontractors should be included in a Contractor’s Quote under the following conditions:

1. The Contractor must have the State’s prior approval for use of the Subcontractor based on its Subcon-tractor Utilization Form; and

2. Subcontractors may only be utilized for the GIS service categories specified on the Contractor’s sub-contractor list.

To add a Subcontractor, or service category for an existing Subcontractor, the Contractor must submit a Subcontrac-tor Utilization Plan form to DPP for approval. The following forms for the Subcontractor must also be included:

1. Affirmative Action Employee Information Report;

2. Chapter 51/EO 117 Summary;

3. Disclosure of Investigations and Other Actions Involving Bidder;

4. Disclosure of Investment Activities in Iran; and

5. Ownership Disclosure.

All the forms listed above are available from the DPP website at https://www.nj.gov/treasury/pur-chase/forms.shtml.

A Contractor may not add GIS service categories for an existing subcontractor or add a new subcontractor until written approval from the SCM and DPP is provided to the Contractor.

IX. STATE CONTRACT MANAGER(S)

The State Contract Managers are:

Brian R. Embley Geographic Information Officer brian.embley@tech.nj.gov

Scott Costello Manager of Office of GIS, OIT scott.costello@tech.nj.gov https://www.nj.gov/treasury/purchase/forms.shtml https://www.nj.gov/treasury/purchase/forms.shtml mailto:brian.embley@tech.nj.gov mailto:scott.costello@tech.nj.gov