T0103 Method of Operation~29.docx

Method of Operation T0103, 23DPP00902 Park and Playground Equipment - Statewide October 16, 2025

A Method of Operation, as may be amended from time to time, shall be posted by the Division of Purchase and Property upon award of the Contracts resulting from this Bid Solicitation. The Method of Operation will be posted to the “Attachments” Tab of the Contract’s NJSTART page. The Method of Operation applies to Using Agencies and MUST always be followed.

The Method of Operation will include an award summary which will identify Contractors for each brand/price line awarded.

1.0 Contract Information

Effective Dates: October 16, 2025 to October 15, 2029, with the possibility of up to three (3) one-year extensions, with no single extension exceeding one year.

2.0 Award Summary

Price Line 1 - ADA Pool Lifts

Price Line 2 - ADA Beach Access Matting

Price Line 3 - ADA Pool Ladders, Steps and Ramps

Price Line 4 - Arbors (Shade Trellises) and Shade Structures (Fabric or Metal)

Price Line 5 - Arena, Gym, Stadium & Ball Field Padding

Price Line 6 - Artificial Turf

Price Line 7 - Ash Urns (Outdoor Ashtrays)

Price Line 8 - Baseball Backstops

Price Line 9 - Baseball Foul Poles

Price Line 10 – Benches

Price Line 11 - Bike Racks

Price Line 12 - Bleachers (Indoor and Outdoor)

Price Line 13 - Bollards (Steel & Removable)

Price Line 14 - Crowd Barriers

Price Line 15 - Divider Net Systems

Price Line 16 - Dog Park Components

Price Line 17 – Dugouts

Price Line 18 - Equipment Boxes

Price Line 19 - Field Covers & Accessories

Price Line 20 - Fire Rings

Price Line 21 - Flag Poles & Accessories

Price Line 22 - Floating Dock Systems & Accessories

Price Line 23 - Game & Physical Fitness Courses

Price Line 24 - Kayaks, Canoes, Stand Up Paddle Boards

Price Line 25 - Lifeguard Stands (Beach and Pool)

Price Line 26 - Lightening Warning Systems

Price Line 27 - Message Centers and Information Kiosks

Price Line 28 - Outdoor Showers

Price Line 29 - Park Drinking Fountains

Price Line 30 - Park Grills

Price Line 31 - Park Pavilions, Shelters and Gazebos

Price Line 32 - Park Tables and Seating Furniture

Price Line 33 - Path and Pedestrian Lighting

No award proposed.

Price Line 34 - Pedestrian Bridges

Price Line 35 - Pet Waste Disposal Systems

Price Line 36 – Planters

Price Line 37 - Playground Equipment (Ages 6-23 Months)

Price Line 38 - Playground Equipment (Ages 2-5 Years)

Price Line 39 - Playground Equipment (Ages 6-12 Years)

Price Line 40 - Playground Surfaces (All Types), Rubber Mulch, Engineered Wood Fiber and Containments Systems

Price Line 41 – Scoreboards

Price Line 42 - Skate Park Equipment

No award proposed.

Price Line 43 - Transit (Bus) Shelters

Price Line 44 – Umbrellas

Price Line 45 - Wall Padding

Price Line 46 - Waste and Recycling Receptacles

Price Line 47 - Water Park Equipment

Price Line 48 - Waterfront Inflatables

3.0 Contract Ordering/Mini-Bid Process

Using Agency shall initiate a Contract purchase on an as-needed basis by preparing clear and unambiguous requirements for the goods and/or services to be ordered, based solely upon the Using Agency’s needs.

Using Agencies should select multiple brands offering products suitable to meet the Using Agency’s project requirements. Using Agencies should solicit mini-bid responses from all Contractors, or the Contractor’s authorized Dealers/Distributors (if applicable) awarded the brand(s) selected, taking into account the regions awarded for the contracted brands in relation to the Using Agency delivery location.

Using Agencies may, among other factors, consider the following when selecting brands/Contractors from whom mini-bids are solicited:

· Equipment uniformity and/or continuity

Using Agencies are advised that multiple Contractors may be awarded the same brand. As such, Using Agencies shall solicit mini-bid responses from all Contractors or the Contractor’s authorized Dealers/Distributors (if applicable) awarded the brand required, as applicable, while ensuring that they are taking into account the regions awarded under the Contract for the contracted brand in relation to the Using Agency delivery location. The Using Agency shall establish the date and time for all Contractors or the Contractor’s authorized Dealers/Distributors to respond to the mini-bid request and inform all Contractors/Dealers/Distributors of the same. All selected Contractors or the Contractor’s authorized Dealers/Distributors shall respond to the mini-bid request with a pricing response or a “no bid” response.

The Using Agency shall utilize the Contractor offering the lowest price for the product required. The Using Agency may bypass the Contractor offering the lowest price for the product required only when that Contractor is not able to provide the requested product, when the Contractor cannot meet its contracted delivery commitment.

As a reminder, services, such as installation or repairs, are not covered under this term Contract. Any mini-bid response that includes services of any kind must be ignored. Any request for services related to the products ordered and delivered under this Contract must be procured separately and not as a part of this term Contract. Note: Services, in this instance, do not include delivery services.

At the time of auditing, Using Agency will be required to demonstrate that the establishment of the purchase requirements is free from any bias or inclination against or in favor of any Contractor. Using its purchase requirements, current price list and Contract discount or markup, the Using Agency shall determine the final purchase price for each Contract price line item. The Using Agency must document all phases of its Contract selection process for each purchase under any Contract resulting from this Bid Solicitation.

4.0 Delivery

The Contractor shall be required to deliver products to Using Agencies on an as-needed basis. The Contractor shall make arrangements for delivery of products upon receipt of a purchase order. All products must be delivered in accordance with the Contractor’s delivery schedule and in strict accordance with the instructions from the Using Agency. Prices for items in Quotes shall be submitted Freight on Board (F.O.B.) Destination.

When there is a discrepancy between the delivery days listed in the General Tab in NJSTART and the State-Supplied Price Sheet, the State-Supplied Price Sheet delivery days shall govern.

All deliveries must be made as instructed by the Using Agency, during working hours, except on legal holidays.

Contractors shall follow all special delivery instructions as required by Using Agencies to comply with Using Agency operations.

Deliveries shall not be made on the following State observed holidays, which may be updated from time to time:

· New Year’s Day;

· Martin Luther King Jr. Day;

· Presidents Day;

· Good Friday;

· Memorial Day;

· Juneteenth;

· Independence Day;

· Labor Day;

· Columbus Day;

· Election Day;

· Veterans Day;

· Thanksgiving Day; and

· Christmas Day.

Using Agencies may specify alternate delivery sites and /or hours, when necessary.

The Using Agencies will have the option of picking up the material at the Contractor’s location during routine or emergency orders.

The Contractor shall package and protect all material so that they are delivered to the Using Agency in a first-class, undamaged condition. The State reserves the right to reject any material which is damaged or delivered or received in an otherwise unacceptable condition. Any charges incurred due to damaged materials shall be the responsibility of the Contractor.

The State will order any quantity necessary to meet its requirements. No guarantee is made by the State to purchase any amount of product from any Contractor. The State guarantees neither minimum, nor average, nor maximum quantities per order, nor total quantity during the Contract term, including any extension(s) thereof.