T.DeBuff_BPM007012_Solicitation_Attachments__1_ (1).pdf

Solicitation Attachments

Solicitation No. BPM007012 Project Momentum Virtual Collaborative Team Leader

Arizona Department of Education 1535 W. Jefferson Street

Phoenix, AZ 85007

PROPOSAL REQUIREMENTS

ATTACHEMENT I – QUALIFIED VENDOR APPLICATION

ATTACHMENT II – PRICE SHEET…………………………………………………………………. 4

ATTACHMENT III – OFFER & ACCEPTANCE

ATTACHMENT IV – CONFORMANCE STATEMENTS (DEVIATIONS AND EXCEPTIONS)…6

ATTACHMENT V – CONFORMANCE STATEMENTS – ATTACHMENT SUPPLEMENT…..7

ATTACHMENT VI – CONFIDENTIAL/PROPRIETARY SUBMITTAL……………………………8

ATTACHMENT VII – DESIGNATION OF CONFIDENTIAL, TRADE SECRET

& PROPRIETARY INFORMATION

ATTACHMENT VIII – PARTICIPATION IN BOYCOTT OF ISRAEL…………………………11

ATTACHMENT IX – FORCED LABOR OF ETHNIC UYGHURS BAN…………………………..13

EXHIBIT A – OFFEROR CHECKLIST

EXHIBIT B – CERTIFICATE OF LIABILITY INSURANCE FORM

Proposal Requirements

Arizona Department of Education

This section contains instructions to Offerors on how to prepare their written responses to this RFP. If any relevant and material information is not provided, the offer may be rejected from consideration and evaluation. Proposals will be considered and evaluated based upon the Offeror’s full completion and response to the following, and any additional requirements herein, or stated in a separate Exhibit. Any proposal that does not adhere to these requirements may be deemed non-responsive and rejected on that basis.

The proposal should be organized and indexed in the following format and should contain, at a minimum, the items listed in the sequence indicated:

Attachment I – Qualified Vendor Application. (Page 3) Complete per the instructions stated on the form.

Attachment II – Price Sheet. (Page 4) Complete per the instructions stated on the form.

Attachment III – Offer and Acceptance. (Page 5) Complete per the instructions stated on the form.

Attachment IV – Conformance Statements (Deviations and Exceptions) Form. (Page 6) Complete per the instructions on the form.

Attachment V – Conformance Statements – Attachment Supplement. (Page 7) Complete per the instructions on the form.

Attachment VI – Confidential/Proprietary Submittals. (Page 8) Complete per the instructions on the form.

Attachment VII – Designation of Confidential Form. (Page 9) Complete per the instructions on the form.

Attachment VIII – Participation in Boycott of Israel. (Page 11) Complete per the instructions on the form.

Attachment IX – Forced Labor of Ethnic Uyghurs Ban. (Page 13) Complete per the instructions on the form.

Sample Certificate of Liability Insurance. (Page 15)

Attachment I

Qualified Vendor Application

Arizona Department of Education

Vendor Legal Name

Tracey DeBuff

Company Name n/a

Contact Name and Title

Tracey DeBuff, Consultant

Phone Number

623-565-0151

Fax Number n/a

E-mail

Traceydebuff@gmail.com

Web Site n/a

1. Describe your experience serving schools targeted for school improvement and the impact you were able to have in terms of student achievement.

In my current role as the District Professional Development Coordinator for Avondale Elementary School

District, I have worked directly with several schools identified for targeted improvement. My support has focused on building instructional capacity in mathematics through embedded coaching, strategic use of data, and collaborative professional learning communities.

Through my work with Project Momentum, I’ve provided focused mathematics professional development in schools identified for improvement, targeting gaps in student achievement by strengthening teachers’ content knowledge, supporting intentional lesson planning, and building understanding of learning progressions across grade levels. I’ve facilitated cycles of professional learning that include co-planning, observation, and analysis of student work, helping teachers connect instructional decisions to student outcomes.

At one school in particular, my ongoing partnership with teacher teams led to a more coherent approach to math instruction and a shared understanding of essential standards. This contributed to measurable growth on district benchmarks and increased student engagement in math discussions. Teachers reported greater confidence in scaffolding tasks for all learners, and CFAs began to reflect gains in conceptual understanding, especially in fractions and ratios.

My work continues to center on sustainable change—equipping teachers and coaches to lead improvements in math instruction that result in higher achievement for all students, particularly those in schools needing the most support.

2. Describe your experience leading PLCs (i.e collaborative teams).

I have extensive experience leading professional learning communities (PLCs) across grades K–8, both in my current role as the District Professional Development Coordinator for Avondale ESD and through my consulting work with Project Momentum. My approach centers on using the PLC as a collaborative space to drive instructional improvement, deepen mathematical content knowledge, and analyze student data to inform teaching decisions.

In Avondale, I have designed and facilitated ongoing PLC cycles that focus on unpacking essential standards, aligning curriculum to the rigor of the standards, and using student work protocols to assess and advance student learning. I support coaches and teachers in identifying learning intentions and success criteria, planning lessons with clarity around conceptual goals, and integrating strategies to support discourse and equitable access to grade-level tasks.

My work has helped teams shift from a focus on compliance and pacing to a focus on student thinking and instructional impact. I’ve also introduced tools like math language routines (MLRs), learning progressions, and task analysis frameworks to help teachers collaboratively plan and reflect. These PLC structures have resulted in improved teacher confidence, more intentional instructional planning, and measurable gains in student achievement across our benchmark and formative assessments.

I view PLCs as a powerful vehicle for sustainable change when grounded in trust, purpose, and a commitment to student learning.

3. Describe your knowledge of, and experience with, the Project Momentum Gears framework.

I bring a deep, multi-layered understanding of the Project Momentum Gears framework, built through direct implementation and leadership at the classroom, school, and district levels. I began engaging with the Gears as a classroom teacher and later applied them in my work as an instructional coach and site administrator. Today, I continue this work in my current role as District Professional Development Coordinator in Avondale ESD, a district actively supported by Project Momentum and aligned with its foundational practices.

Over the past two years, I have served as a Project Momentum consultant in the very role for which I am applying. During this time, I have supported schools identified for improvement through strategic professional learning grounded in the Gears framework. My consulting work has included facilitating virtual and cross-district PLCs, modeling instructional strategies for teachers in aligning their practice to the key six questions that are the foundation of Project Momentum—including rigorous instruction, student engagement, data-driven decision-making, and collective efficacy.

Notably, I was one of only two consultants who piloted the Project Momentum PLC program in 2024, which is now a foundational structure for professional learning within the network. This experience has allowed me to not only deliver the work, but also help shape how teachers are empowered to drive sustainable, measurable change in student achievement.

My layered experience across roles and my ongoing leadership in a Project Momentum-supported district position me to continue contributing meaningfully to the Project Momentum mission.

4. Describe your experience with coaching teachers

I have extensive experience coaching teachers across roles—as a site-based instructional coach, an administrator, a Project Momentum consultant, and now as the District Professional Development Coordinator for Avondale Elementary School District. My coaching has always centered on improving student outcomes through intentional shifts in instructional practice, grounded in standards-aligned teaching and deep mathematical understanding.

In my current district role, I coach and develop site-based instructional coaches as well as directly support teachers in schools identified for targeted improvement. My work includes facilitating instructional walkthroughs, leading data conversations, co-planning lessons, modeling instructional strategies, and guiding reflection on student learning. I prioritize building teacher capacity through a collaborative, non-evaluative lens that empowers educators to reflect, take instructional risks, and own their professional growth.

Through Project Momentum, I’ve coached teachers in districts across Arizona, supporting them in aligning instruction to the Gears framework. This included helping teachers unpack essential standards, incorporate student discourse strategies, and analyze student work to drive instruction. My role extended to leading professional learning communities and mentoring teacher leaders to sustain coaching practices beyond my direct support.

Whether supporting early-career teachers in building foundational knowledge or partnering with experienced educators to deepen rigor and engagement, my coaching is always rooted in a belief in teachers’ potential and a shared commitment to equitable student achievement.

5. Describe your experience with coaching teachers

See above; same question

6. Please provide a detailed copy of the offeror’s resume.

See attachment

Attachment II – Price Sheet

Arizona Department of Education

Offeror Name:

Offeror proposes to furnish all services and related materials for services as stated in the Scope of Work for the following. Offeror may use additional sheets if necessary but may not alter this form.

Project Momentum Virtual Collaborative Team Leader 2025-2026 $10,400.00 per virtual team

*Payment for goods or services shall be made in full within thirty days after receipt of goods or services and a complete and accurate invoice for payment has been received by ADE including any required backup documentation. Advance payment shall not be made prior to goods or services being delivered.

Attachment III – Offer and Acceptance

Arizona Department of Education

OFFER

TO THE STATE OF ARIZONA:

The Undersigned hereby offers and agrees to furnish the material, service or construction in compliance with all terms, conditions, specifications and amendments in the Solicitation and any written exceptions in the offer. Signature also certifies Small Business status.

Company Name Signature of Person Authorized to Sign Offer

19546 W San Miguel Ave Tracey DeBuff

Address Printed Name

Litchfield Park, AZ 85340 Consultant

City State Zip Title

Phone: 623-565-0151 traceydebuff@gmail.com Fax:

Contact Email Address By signature in the Offer section above, the Offeror certifies:

1. The submission of the Offer did not involve collusion or other anticompetitive practices.

2. The Offeror shall not discriminate against any employee or applicant for employment in violation of Federal Executive Order 11246, State Executive

Order 2009-9 or A.R.S. §§ 41−1461 through 1465.

3. The Offeror has not given, offered to give, nor intends to give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with the submitted offer. Failure to provide a valid signature affirming the stipulations required by this clause shall result in rejection of the offer. Signing the offer with a false statement shall void the offer, any resulting contract and may be subject to legal remedies provided by law.

4. The Offeror certifies that the above referenced organization ___ IS/ ___ IS NOT a small business with less than 100 employees or has gross revenues of

$4 million or less.

ACCEPTANCE OF OFFER

The Offer is hereby accepted.

The Contractor is now bound to sell the materials or services listed by the attached contract and based upon the solicitation, including all terms, conditions, specifications, amendments, etc., and the Contractor’s Offer as accepted by the State.

This Contract shall henceforth be referred to as Contract No________________________________________________.

The effective date of the Contract is ____________________________________________________.

The Contractor is cautioned not to commence any billable work or to provide any material or service under this contract until

Contractor receives purchase order, contact release document or written notice to proceed.

State of Arizona

Awarded this day of

Rev 10-2013 Procurement Officer

Attachment IV – Conformance Statements

(Deviations and Exceptions)

Arizona Department of Education

If taking exceptions, the relevant subsequent pages titled “Attachment Supplements” must be completed. Attach additional pages as needed.

STATE WILL NOT CONSIDER ANY EXCEPTIONS UNLESS DESIGNATED ON THIS FORM.

READ ALL INSTRUCTIONS TO OFFERORS BEFORE TAKING ANY EXCEPTIONS. OFFERS WITH

EXCEPTONS MAY BE FOUND NOT SUSCEPTIBLE FOR AWARD UNDER A.A.C. R2-7-C311 OR

RECEIVE LOWER SCORES DURING EVALUATION.

CONFORMANCE TO THE INSTRUCTIONS TO OFFERORS

Check one of the following:

X☐ YES – Offeror acknowledges that it has read and understands the Special Instructions to Offerors and Uniform Instructions to Offerors of the Solicitation Documents and attests that its Offer complies with both.

☐ NO – Offeror acknowledges that it has read and understands the Instructions to Offerors in the Solicitation Documents, and attests that its Offer complies with both EXCEPT FOR the exceptions listed in Attachment Supplement – Conformance Statements - Exceptions to Instructions.

CONFORMANCE TO THE SCOPE OF WORK

X☐ YES – Offeror acknowledges that it has read and understands the Scope of Work Document and the Pricing Document of the Solicitation Documents and attests that its Offer complies with both.

☐ NO – Offeror acknowledges that it has read and understands the Scope of Work Document and the Pricing Document of the Solicitation Documents and attests that its Offer complies with both EXCEPT FOR the exceptions listed in Attachment Supplement – Conformance Statements - Exceptions to Scope of Work.

CONFORMANCE TO THE CONTRACT TERMS AND CONDITIONS

X☐ YES – Offeror acknowledges that it has read and understands the Special Terms and Conditions and the Uniform Terms and Conditions, along with their respective Exhibits and Appendices of the Solicitation Documents and attests that its Offer complies with all.

☐ NO – Offeror acknowledges that it has read and understands the Special Terms and Conditions and the Uniform Terms and Conditions, along with their respective Exhibits and Appendices of the Solicitation Documents and attests that its Offer complies with all EXCEPT FOR the exceptions listed in Attachment Supplement – Conformance Statements - Exceptions to Contract Terms and Conditions.

Offeror name Signature of person authorized to sign

Attachment V – Conformance

Statements – Attachment Supplement

Project Momentum Virtual Collaborative Team

Leader

Arizona Department of Education

Attachment Supplement – Conformance Statements – Deviations and Exceptions

Article / paragraph or exhibit reference

RFP language (Copy and paste from Solicitation) Alternate language and Rationale

X X Alternate language: X

Rationale: X

Attachment VI – Confidential/Proprietary

Submittals

Arizona Department of Education

Confidential/Proprietary Submittals (mark one):

____x______ No confidential/proprietary materials have been included with this offer

__________ Confidential/Proprietary materials included. Offerors should identify below any portion of their offer deemed confidential or proprietary (see Uniform Terms and Conditions, paragraph 19).

Identification in this section does not guarantee that disclosure will be prevented but that the item will be subject to review by the Offeror and the ADE Representative prior to any public disclosure.

***Requests to hold the entire offer or price as confidential will result in the Offer being deemed Not Susceptible for Award***

Attachment VII – Designation of Confidential, Trade Secret & Proprietary

Information

Arizona Department of Education

All materials submitted as part of a response to a solicitation are subject to Arizona public records law and will be disclosed if there is an appropriate public records request at the time of or after the award of the contract. Recognizing there may be materials included in a solicitation response that is proprietary or a trade secret, a process is set out in A.A.C. R2-7-103 (attached) that will allow qualifying materials to be designated as confidential and excluded from disclosure. For purposes of this process the definition of “trade secret” will be the same as that set out in A.A.C. R2-7-101(52).

This form must be completed and returned with the response to the solicitation and any supporting information to assist the State in making its determination as to whether any of the materials submitted as part of the solicitation response should be designated confidential because the material is proprietary or a trade secret and therefore not subject to disclosure.

All offerors must select one of the following:

x My response does not contain proprietary or trade secret information. I understand that my entire response will become public record in accordance with A.A.C. R2-7-C317.

My response does contain trade secret information because it contains information that:

1. Is a formula, pattern, compilation, program, device, method, technique or process, AND

2. Derives independent economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use; AND

3. Is the subject of efforts by myself or my organization that are reasonable under the circumstances to maintain its secrecy.

Please note that failure to attach an explanation may result in a determination that the information does not meet the statutory trade secret definition. All information that does not meet the definition of trade secret as defined by A.A.C. R2-7-101(52) will become public in accordance with A.A.C. R2-7-C317. The State reserves the right to make its own determination of Proposer’s trade secret materials through a written determination in accordance with A.A.C. R2-7-103.

If the State agrees with the proposer’s designation of trade secret or confidentiality and the determination is challenged, the undersigned hereby agrees to cooperate and support the defense of the determination with all interested parties, including legal counsel or other necessary assistance.

By submitting this response, proposer agrees that the entire offer, including confidential, trade secret and proprietary information may be shared with an evaluation committee and technical advisors during the evaluation process. Proposer agrees to indemnify and hold the State, its agents and employees, harmless from any claims or causes of action relating to the State’s withholding of information based upon reliance on the above representations, including the payment of all costs and attorney fees incurred by the State in defending such an action.

19546 W San Miguel Ave Litchfield Park, AZ 85340

Tracey DeBuff ,Consultant

Tracey DeBuff, Consultant

19546 W San Miguel Avenue

Attachment VII – Designation of Confidential, Trade Secret & Proprietary

Information

Arizona Department of Education

R2-7-103. Confidential Information

A. If a person wants to assert that a person's offer, specification, or protest contains a trade secret or other proprietary information, a person shall include with the submission a statement supporting this assertion. A person shall clearly designate any trade secret and other proprietary information, using the term "confidential". Contract terms and conditions, pricing, and information generally available to the public are not considered confidential information under this Section.

B. Until a final determination is made under subsection (C), an agency chief procurement officer shall not disclose information designated as confidential under subsection (A) except to those individuals deemed by an agency chief procurement officer to have a legitimate state interest.

C. Upon receipt of a submission, an agency chief procurement officer shall make one of the following written determinations:

1. The designated information is confidential, and the agency chief procurement officer shall not disclose the information except to those individuals deemed by the agency chief procurement officer to have a legitimate state interest;

2. The designated information is not confidential; or

3. Additional information is required before a final confidentiality determination can be made.

D. If an agency chief procurement officer determines that information submitted is not confidential, a person who made the submission shall be notified in writing. The notice shall include a time period for requesting a review of the determination by the state procurement administrator.

E. An agency chief procurement officer may release information designated as confidential under subsection

(A) if:

1. A request for review is not received by the state procurement administrator within the time period specified in the notice; or

2. The state procurement administrator, after review, makes a written determination that the designated information is not confidential.

Company Name Signature of Person Authorized to Sign

Address Printed Name

City State Zip Title

Attachment VIII – Participation in Boycott of Israel

Arizona Department of Education

Boycott of Israel Disclosure

Please note that if any of the following apply to this Solicitation, Contract, or Contractor, then the Offeror shall select the “Exempt Solicitation, Contract, or Contractor” option below:

● The Solicitation or Contract has an estimated value of less than $100,000;

● Contractor is a sole proprietorship;

● Contractor has fewer than ten (10) employees; and/or

● Contractor is a non-profit organization.

Pursuant to A.R.S. §35-393.01, public entities are prohibited from entering into contracts “unless the contract includes a written certification that the company is not currently engaged in, and agrees for the duration of the contract to not engage in, a boycott of goods or services from Israel.”

Under A.R.S. § 35-393:

1. "Boycott" means engaging in a refusal to deal, terminating business activities or performing other actions that are intended to limit commercial relations with entities doing business in Israel or in territories controlled by Israel, if those actions are taken either:

(a) Based in part on the fact that the entity does business in Israel or in territories controlled by Israel.

(b) In a manner that discriminates on the basis of nationality, national origin or religion and that is not based on a valid business reason.

2. "Company" means an organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, limited liability company or other entity or business association, including a wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate, that engages in for-profit activity and that has ten or more full-time employees.

3. "Public entity" means this State, a political subdivision of this State or an agency, board, commission or department of this State or a political subdivision of this State.

The certification below does not include boycotts prohibited by 50 United States Code Section 4842 or a regulation issued pursuant to that section. See A.R.S. § 35-393.03.

In compliance with A.R.S. §§35-393 et seq., all offerors must select one of the following:

☒ The Company submitting this Offer does not participate in, and agrees not to participate in during the term of the contract, a boycott of Israel in accordance with A.R.S. § 35-393 et seq. I understand that my entire response will become a public record in accordance with A.A.C. R2-7-C317.

☐ The Company submitting this Offer does participate in a boycott of Israel as described in A.R.S. § 35-393 et seq.

☐ Exempt Solicitation, Contract, or Contractor.

Indicate which of the following statements applies to this Contract:

● Solicitation or Contract has an estimated value of less than $100,000;

● Contractor is a sole proprietorship;

● Contractor has fewer than ten (10) employees; and/or

Attachment VIII – Participation in Boycott of Israel

Arizona Department of Education

Company Name Signature of Person Authorized to Sign

19546 W. San Miguel Ave

Address

Litchfield Park, AZ 85340

Printed Name

Consultant

Attachment IX – Forced Labor of Ethnic

Uyghurs Ban

Arizona Department of Education

Forced Labor of Ethnic Uyghurs Ban

Please note that if any of the following apply to the Contractor, then the Offeror shall select the

“Exempt Contractor” option below:

● Contractor is a sole proprietorship;

● Contractor has fewer than ten (10) employees; OR

Pursuant to A.R.S. § 35-394, the State of Arizona prohibits a public entity from entering into or renewing a contract with a company unless the contract includes written certification that the company does not use the forced labor, or any goods or services produced by the forced labor, of ethnic Uyghurs in the People's Republic of China.

Under A.R.S. § 35-394:

1. "Company" means an organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, limited liability company or other entity or business association, including a wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate, that engages in for-profit activity and that has ten or more full-time employees.

2. "Public entity" means this State, a political subdivision of this State or an agency, board, commission or department of this State or a political subdivision of this State.

In compliance with A.R.S. §§ 35-394 et seq., all offerors must select one of the following:

☒ The Company submitting this Offer does not use, and agrees not to use during the term of the contract, any of the following:

● Forced labor of ethnic Uyghurs in the People’s Republic of China;

● Any goods or services produced by the forced labor of ethnic Uyghurs in the People’s

Republic of China; or

● Any Contractors, Subcontractors, or suppliers that use the forced labor or any goods or services produced by the forced labor of ethnic Uyghurs in the People’s Republic of China.

☐ The Company submitting this Offer does participate in use of Forced Uyghurs Labor as described in

A.R.S. § 35-394.

☐ Exempt Contractor

Indicate which of the following statements applies to the Contractor (may be more than one):

☐ Contractor is a sole proprietorship;

☐ Contractor has fewer than ten (10) employees; and/or

☐ Contractor is a non-profit organization.

Company Name

19546 W San Miguel Ave

Signature of Person Authorized to Sign

Address

Printed Name

Consultant

Offeror Checklist

Arizona Department of Education

This form is a checklist for the Offeror’s: The below list requires a response or action in your submittal.

Required Item

Page Number

1. Attachment I – Qualified Vendor Application

2. Attachment II – Price Sheet

3. Attachment III – Offer & Acceptance Page 5

4. Attachment IV – Deviations and Exceptions Page 6

5. Attachment V – Conformance Statements – Attachment Supplement Page 7

6. Attachment VI – Confidential/Proprietary Submittals Page 8

7. Attachment VII – Designation of Confidential, Trade Secret & Proprietary Information

8. Attachment VIII – Participation in Boycott of Israel Page 11

9. Attachment IX – Forced Labor of Ethnic Uyghurs Ban Page 13

10. SAMPLE Certificate of Liability Insurance Form Page 15

Sample Certificate of Liability Insurance

Form

Arizona Department of Education

Boycott of Israel Disclosure