SW250701.pdf

This is a Solicitation Waiver Justification and Request form from the State of Nevada Department of Administration Purchasing Division, involving the Nevada Department of Transportation (NDOT) and Exterro, Inc. The document seeks a professional service exemption for software renewal and remote mobile device collection services. The contract is for Exterro EDDM and Remote Mobile software, which will be used for collecting, preserving, reviewing, and producing electronically stored information for public records requests and legal actions. The contract term is from 01/01/2026 to 01/01/2030, with a total estimated value of $440,720.00, and is an amendment to a previous contract (P336-22-067 Amend 1).

The contract will be funded 100% by Highway Funds and is being pursued as a sole source agreement. Exterro was selected after a comprehensive review of vendors, with key differentiators including their integrated Review platform and Remote Mobile Device collection capabilities. The software enables NDOT to efficiently manage public records requests, legal holds, mobile device audits, and e-discovery activities. The solution is cloud-hosted, self-contained, and designed to replace manual, inefficient processes with a streamlined, secure, and scalable approach. The procurement is intended to provide significant cost savings and improve operational efficiency, with no anticipated statewide infrastructure impact.