SV0195-26 PWS SOW - R2 Auditing 2026-2028.pdf

STATEMENT OF WORK

UNICOR ELECTRONICS RECYCLING FACILITIES

The purpose of the intended contract is to provide for private-firm, third party professional auditing and certifying services for six management systems plus one campus site in UNICOR's electronic equipment recycling facilities:

- RIOS

- Responsible Recycling, R2V3

Certification will be provided for these management systems on an integrated basis. Certain details of the facilities are provided later in this RFP.

BACKGROUND

UNICOR, the trade name for Federal Prison Industries, Inc., has provided vocational training in the Federal prison system since 1934. Through real-world businesses operated Monday through Friday of each week, UNICOR's facilities provide significant enhancements to each participating inmate's potential for success as a citizen upon release. UNICOR operates approximately 70 facilities within the prison system of 110 institutions across the U.S. UNICOR has other business groups, see www.unicor.gov, and www.bop.gov that produce a variety of products and services. UNICOR is a separate corporation within the Bureau of Prisons, as it is self-sustaining through revenues generated by selling produced items. However, UNICOR is subject to all of the policy and practice requirements set by the Bureau.

Each facility conducts similar activities, as they all are restricted to processing discarded electronic equipment as defined by R2V3. Activities are similar in each factory, typically consisting of receiving, on-site storage, diagnostics and data destruction, refurbishment of operable equipment, dismantling via manual methods to individual components, preparation of separated materials and of operable electronic equipment for shipment to markets, and shipping. UNICOR markets materials and operable refurbished equipment to private firms for revenue. UNICOR does not operate any smelting, battery reclamation, or other final processing steps that convert recovered materials to new commodities.

Corporate activities, such as collection and transfer shipments to the certified processing facilities, conducted off-site of each facility will not be subject to audit and certification.

http://www.unicor.gov/ http://www.bop.gov/

UNICOR maintains files to meet due diligence requirements of R2V3 for its markets and auditable limits of these markets will be as prescribed by R2V3. Overall, activities subject to audit and certification will be limited to activities strictly for UNICOR's purposes, thereby eliminating from the audit any other activities associated with operating each respective prison.

DESCRIPTION OF CERTIFYING SERVICES REQUESTED

Certification services requested are for a three-year cycle of certification for the six management systems plus one campus site listed below. Calendar Year 2026 is the Base Year while Calendar Year 2026 is Option Year 1 and Calendar Year 2027 is Option Year 2028. Option Years are exercised at Unicor’s discretion.

Facility CY2026 CY2027 CY2028 Texarkana, TX Surveillance Certification Surveillance Atwater, CA Surveillance Certification Surveillance Schuylkill, PA Surveillance Certification Surveillance *Allenwood, PA Marianna, FL Surveillance Certification Surveillance Terminal Island, CA Surveillance Certification Surveillance Leavenworth, KS Surveillance Certification Surveillance

*Schuylkill is a campus site for Allenwood.

UNICOR will maintain certification on a per-factory basis.

UNICOR has several work stations that are filled by part-time inmate workers. Each work station is either filled in the morning, afternoon, or both. The employee count in Full Time Equivalent (FTE) represents the approximate maximum number of employees that would be in the facility at any time during the day. Therefore, UNICOR presents FTE values in the following employment table.

Facility Employee Count, FTE No. Buildings USP Atwater, CA 30 1 FCI Texarkana, TX 200 2 FCI Schuylkill, PA 200 2 FCI Terminal Island, CA 190 1 FCI Marianna, FL 180 2 FCI Allenwood, PA 130 1 USP Leavenworth, KS 30 1

Downstream Vendors - UNICOR's downstream vendors handling Focus Materials (FMs), including refurbishers and other outsourced providers as prescribed by R2 Practices, consists of approximately 20 vendors. These vendors are controlled by corporate management and are available for each factory. No other vendors for FMs, refurbishers, or other downstream operating under Section 5 or 6 of R2 are used by any of UNICOR's facilities.

Auditors must agree to submit to a background security clearance before arriving at any of the Unicor locations.

TRAVEL AND LODGING

The contractor will be required to travel to factory locations. FPI will not reimburse the contractor for travel expenses. All types of travel, local accommodations, and other expenses associated with travel to and from the facilities to be audited and certified are to be included with the firm, fixed price in the contractor's proposal. Location information of the seven facilities to be audited is presented in the following locations:

United States Penitentiary (USP) Atwater 1 Federal Way, Atwater, California 95301 Along CA 99, south of Modesto

FCI Texarkana 4001 Leopard Drive Texarkana, Texas 75501 200 miles east-northeast of Dallas, TX, 70 miles north of Shreveport, LA

FCI Schuylkill I-81 and PA 901W Minersville, PA 17954 60 miles northeast of Harrisburg, PA

FCI Marianna 3625 FCI Road Marianna, FL 32446

FCI Terminal Island 1299 S. Seaside Avenue San Pedro, CA 90731 End of the island

FCI Allenwood Route 15, 2 miles north of Allenwood Allenwood, PA 17810

USP Leavenworth 1300 Metropolitan Leavenworth, KS 66048

More details about these facilities are provided on www.bop.gov.

PROPOSAL INFORMATION

The proposer is requested to provide information for use by UNICOR to evaluate and make a selection and award for a contract for certification services for the facilities listed above.

Information requested:

1. Firm qualifications and experience for each management system.

2. Resume information for prospective auditors.

3. Cost Proposal to include the following:

>Number of audit days/hours on-site, >Cost for on-site days/hours, >Number of audit days/hours performed remotely, >Cost for remote days/hours, >Total cost per year for each audited facility.

Cost proposal as described above shall be all inclusive and no other miscellaneous charges will be added unless requested and approved by Unicor. Audit time charged shall be based solely on audit time calculations in the R2V3 and RIOS Standards.

4. ANAB accreditation status for each management system.

http://www.bop.gov/

5. Description of approach to schedule recertification to ensure no gaps in certification occurs for any location.

6. Description of post-audit processes and schedule, including approach to dealing with audit finding disputes.

7. Information to demonstrate responsiveness and compliance with contracting requirements detailed in other parts of this RFP or incorporated by reference.

EVALUATION

Proposals will be used in the evaluation and selection process for contract award. Cost and non-cost information provided in the proposal will be used in the evaluation and selection process. Selection will be based on a "best value to the government" basis. Factors to be considered include:

1. Firm qualifications and experience for each management system.

2. Qualifications and experience of auditors proposed for the contract.

3. Costs

4. ANAB accreditation status for each management system.

Current accreditation for each management system is a requirement.

5. Ability to meet UNICOR's schedule needs for the existing facilities.

6. Post-audit processes and schedule that the contractor will use. Also, processes that would be used to address any objections or disputes by UNICOR on audit findings.

7. Compliance with contracting requirements of UNICOR and the Federal government.

Any contract resulting from this solicitation will not be an obligation of funds. Funds will be obligated by delivery orders. The contractor will be responsible for requesting a delivery order for each audit approximately four weeks prior to the audit.