Surface_Water_Treatment_Plant_Rehab_Phase_1_(Addendum__1_Revision).pdf

REQUEST FOR PROPOSAL

Solicitation Number CIP 2026-005

Surface Water Treatment Plant Rehab Phase 1

1. SCOPE OF WORK

1.1. SCOPE OF WORK

Work for this contract is for the modification and rehabilitation of the existing Surface Water Treatment Plant.

The project includes all work as shown and specified on the Drawings and as shown in the Technical

Specifications. In summary, the work includes:

• Mobilization, bonds, and insurance by the Contractor to initiate project start-up, as specified in Contract

Documents.

• Proposed improvements as shown on the Drawings and specified herein.

o Chemical Metering Pumps Improvements o Demolish and remove existing chemical feed pumps, piping, fittings, calibration column and associated electrical and control components associated with the following chemical feed applications.

o Install new 12.5% sodium hypochlorite dosing pumps skids for granular activated carbon (GAC) backwash including pumps, piping, fittings, calibration column, flow meter and integral variable frequency drive (VFD) and controls.

o Install new 12.5% sodium hypochlorite dosing pumps skids for Post-Chemical mixing including pumps, piping, fittings, calibration column, flow meter and integral VFD and controls.

o Install new 25% sodium hydroxide (caustic) dosing pumps skids for Post-Chemical mixing including pumps, piping, fittings, calibration column, flow meter and integral VFD and controls, and coating inside the room.

o Install new 40% liquid ammonium sulfate (LAS) dosing pumps skids for Post-Chemical mixing including pumps, piping, fittings, calibration column, flow meter and integral VFD and controls, and coating inside the room.

CITY OF SUGAR LAND Solicitation Number CIP 2026-005 o Install new polyaluminum chloride (PACL) dosing pumps skids including pumps, piping, fittings, calibration column, flow meter and integral VFD and controls, and coating inside the room. New chemical protective coating inside the Liquid Ammonium Sulfate (LAS), chlorine dioxide, caustic soda, sodium hypochlorite and Polyaluminum chlorite (PACL) feed rooms and bulk storage areas.

o Associated electrical, instrumentation and control improvements.

o Chemical Transfer Pumps Piping Improvements

▪ Demolish and remove existing chemical transfer pump piping and fittings. Install new piping within the chemical feed building for the sodium hypochlorite and caustic transfer pumps.

o Chlorine Dioxide System Improvements

▪ Install a temporary mobile unit to generate chlorine dioxide solution onsite using a two-chemical system during the construction phase to maintain plant disinfection operation.

▪ Demolish existing two (2) on-site generators inside the existing chlorine dioxide room, including two (2) batch tanks, one (1) sodium hypochlorite day tank, one (1) hydrochloric acid (HCA) day tank, and four (4) peristaltic metering pumps.

▪ Install new two-chemical system inside the chlorine dioxide room, including generator units, Purate day tanks, and distribution panels.

▪ Construct a new secondary containment for sulfuric acid bulk storage tank with a new unloading station.

▪ Construct a new secondary containment for Purate bulk storage tank with a new unloading station.

▪ Demolish existing HCA bulk storage tank and two (2) HCA transfer pumps and associated piping, valves and fittings.

▪ Demolish existing sodium chlorite (SC) storage tank and two(2) SC metering pumps and one(1) day tank and associated piping, valves and fitting.

▪ Demolish two (2) sodium hypochlorite transfer pumps and associated piping and fittings inside the existing sodium hypochlorite room.

▪ Remove and replace existing PVC piping with CPVC piping.

▪ Install new chemical protective coating to the chlorine dioxide room, sulfuric acid bulk storage tank containment and Purate bulk storage tank containment.

▪ Associated structural, building mechanical, electrical, instrumentation and control , and site civil improvements.

o Membrane Building Piping Replacement

▪ Remove and replace sodium hypochlorite and caustic piping with fusible polyethylene piping within the Membrane Building including valves and appurtenances.

o Chemical Protective Coating Improvements

▪ Remove existing coating and install new chemical protective coating inside chemical bulk storage tank containments and chemical unloading stations.

▪ Regrout chemical containment to properly drain to containment sumps.

▪ Regrout the unloading station to repair current damage.

▪ Chemical Ventilation, Emergency Shower and Eyewash Station Improvements

• Remove all existing outdoor safety showers and replace with new freeze-proof rated outdoor showers. Install the outdoor showers on a small elevated concrete pad.

• Remove all existing indoor safety showers in the chemical facility and replace with new standard safety showers.

• Install a tepid water system with insulated and heat traced piping for safety shower system.

• Building ventilation improvements in membrane CIP room.

1.2. SCHEDULE OF KEY EVENTS

CSP Advertised in local paper: July 1, 2026

CSP Posted to OpenGov Procurement: July 1, 2026

Pre-Proposal Meeting (Non-Mandatory): July 14, 2026, 9:00am

SWTP Conference Room - 14601 Voss

Road 77498

Second Site Visit (Non-Mandatory): July 20, 2026, 9:00am

SWTP - 14601 Voss Road, Sugar Land, TX

77498

Please meet at the Training Room of the

Administration Building

Questions Deadline: July 24, 2026, 2:00pm

Questions Answered and Addenda posted: July 30, 2026, 5:00pm

Submissions Due: August 6, 2026, 2:00pm

2. EVALUATION CRITERA

Proposals will be reviewed by the evaluation committee and scored using a points formula based on the criteria established below. Upon completion of the review, each Respondent will be assigned a composite technical score based on the combined scoring of the evaluation committee.

After the technical score for each firm has been established, the fee proposals will be evaluated and additional points will be added to the technical score based on the price proposed. The maximum score for price will be assigned to the firm offering the lowest total all-inclusive maximum price. Appropriate fractional scores will be assigned to other proposers.

INTERVIEWS AND SELECTION

The selection committee may engage in individual interviews with top rated Respondents deemed qualified, responsible and suitable on the basis of the initial Proposals in order to allow proposers to elaborate on information contained in their proposal response.

In addition, the selection committee has the responsibility to negotiate the most favorable cost terms to the City with the top ranked firm.

During the evaluation process, the City of Sugar Land reserves the right, where it may serve the City’s best interest, to request additional information or clarifications from Respondents, or to allow corrections of errors or omissions. At the discretion of the City, firms submitting Proposals may be requested to make oral presentations as part of the evaluation process.

At the conclusion of the evaluation process, a recommendation will be made to City Council based on the technical content of the Proposals, as well as cost. The award of the contract will be made by City Council during a regular meeting.

CONTRACT PERFORMANCE MONITORING

The City considers vendor performance a key factor in our selection process. We evaluate past performance data to inform future contracting decisions, including vendor selection, contract renewal, and potential scope expansion. This ensures we partner with reliable and high-performing vendors who deliver excellent service for our residents and community.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Price Proposal Points Based 50 (50% of Total)

2. Offeror's Scope Management Plan Points Based 5 (5% of Total)

3. Project Management / Personnel

Qualifications Points Based 15

(15% of Total)

4. Quality Assurance Plan Points Based 10 (10% of Total)

5. Past Experience and References with Similar

Projects Points Based 20

(20% of Total)

3. PRICING PROPOSAL

BASE BID PRICES

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Mobilization, Bonds and Insurance

(not to exceed 5% of Total Bid

Amount).

1 LS

2 Storm Water Pollution Prevention

Plan (SWPPP) and storm water control measures.

1 LS

Line Item Description Quantity Unit of

Measure Unit Cost Total

3 Chemical Metering Pumps

Improvements: 1) Demolish and remove existing chemical feed pumps, piping, fittings, calibration column and associated electrical and control components associated with the following chemical feed applications;

2) Install new 12.5% sodium hypochlorite dosing pumps skids for granular activated carbon (GAC) backwash including pumps, piping, fittings, calibration column, flow meter and integral variable frequency drive (VFD) and controls; 3) Install new 12.5% sodium hypochlorite dosing pumps skids for Post-Chemical mixing including pumps, piping, fittings, calibration column, flow meter and integral VFD and controls;

4) Install new 25% sodium hydroxide

(caustic) dosing pumps skids for Post-

Chemical mixing including pumps, piping, fittings, calibration column, flow meter and integral VFD and controls, and coating inside the room;

5) Install new 40% liquid ammonium sulfate (LAS) dosing pumps skids for

Post-Chemical mixing including pumps, piping, fittings, calibration column, flow meter and integral VFD and controls, and coating inside the room; 6) Install new polyaluminum chloride (PACL) dosing pumps skids including pumps, piping, fittings, calibration column, flow meter and integral VFD and controls, and coating inside the room. New chemical protective coating inside the Liquid

Ammonium Sulfate (LAS), chlorine dioxide, caustic soda, sodium hypochlorite and Polyaluminum chlorite (PACL) feed rooms and bulk storage areas; and 7) Associated electrical, instrumentation and control improvements as shown on the

Drawings and specified herein.

Unit Cost Total

4 Chemical Transfer Pumps

Improvements: Demolish and remove existing chemical transfer pump piping and fittings. Install new piping within the chemical feed building for the sodium hypochlorite and caustic transfer pumps as shown on the

Drawings and specified herein.

Unit Cost Total

5 Chlorine Dioxide System

Improvements: 1) Install a temporary mobile unit to generate chlorine dioxide solution onsite using a two chemical system during the construction phase to maintain plant disinfection operation; 2) Demolish existing two on-site generators inside the existing chlorine dioxide room, including two batch tanks, one sodium hypochlorite day tank, one hydrochloric acid (HCA) day tank, and four peristaltic metering pumps;

3) Install new two-chemical system inside the chlorine dioxide room, including generator units, Purate day tanks, and distribution panels; 4)

Construct a new secondary containment for sulfuric acid bulk storage tank with a new unloading station; 5) Construct a new secondary containment for Purate bulk storage tank with a new unloading station; 6)

Demolish existing HCA bulk storage tank and two HCA transfer pumps and associated piping, valves and fittings;

7) Demolish existing sodium chlorite

(SC) storage tank and two SC metering pumps and one day tank and associated piping, valves and fitting;

8) demolish two sodium hypochlorite transfer pumps and associated piping and fittings inside the existing sodium hypochlorite room; 9) Remove and replace existing PVC piping with

CPVC piping; 10) Install new chemical protective coating to the chlorine dioxide room, sulfuric acid bulk storage tank containment and

Purate bulk storage tank containment;

and 11) Associated electrical, instrumentation and control improvements as shown on the

Drawings and specified herein.

Exclude procurement costs for the new chlorine dioxide generator system equipment as described under Item 9, complete in place.

Unit Cost Total

6 Membrane Building Piping

Replacement: Remove and replace sodium hypochlorite and caustic piping with fusible polyethylene piping within the Membrane Building including valves and appurtenances as shown and specified herein.

1 LS

7 Chemical Protective Coating

Improvements: Remove existing coating and install new chemical protective coating inside chemical bulk storage tank containments and chemical unloading stations; Regrout chemical containment to properly drain to containment sumps; Regrout the unloading station to repair current damage as shown and specified herein

1 LS

8 Chemical Ventilation, Emergency

Shower and Eyewash Station

Improvements: 1) Remove all existing outdoor safety showers and replace with new freeze-proof rated outdoor showers. Install the outdoor showers on a small elevated concrete pad; 2)

Remove all existing indoor safety showers in the chemical facility and replace with new standard safety showers; 3) Install a tepid water system with insulated and heat traced piping for safety shower system; and

4) Building ventilation improvements in membrane CIP room as shown on the Drawings and specified herein

TOTAL

ADDITIONAL BASE BID PRICES

Unit Cost Total

9 Chlorine Dioxide Generator System.

Equipment supplier scope as defined on the Drawings and in Section 11245 of the Contract Documents, including chlorine dioxide generators, sodium chlorate bulk tank, sulfuric acid bulk tank, purate day tank, transfer pumps, air compressor system, and appurtenances and manufacturer’s services as described in the proposal.

1 LS $607,695.00

10 Mobile Chlorine Dioxide Trailer

Rental. Equipment supplier scope as defined on the Drawings and in

Section 11245 of the Contract

Document, including rental up to four

(4) months based on monthly rental fee as described in the proposal.

4 MONTHS $8,250.00

DEDUCTIVE ALTERNATE BID ITEMS

Measure Unit Cost Total

1 Deductive price of furnishing and installing protective coating for acid containment, PACL containment, LAS room and PACL room as shown on the Drawings and specified herein.

1 LS

2 Deductive price of replacing LAS chemical piping and PACL chemical piping to the limits as shown on the

Drawings and specified herein

1 LS

3 Deductive price to extending existing ductwork inside the membrane building CIP room for ventilation improvements in lieu of a new make-up air unit system as shown on the

Drawings and specified herein.

ADDITIVE ALTERNATE BID PRICES

Unit Cost Total

1 Cost Adder of Chlorine Dioxide

Generator System after October 31, 2026, as described in the proposal.

1 LS $25,545.00

2 Additive price of renting TMB mobile

Chlorine Dioxide trailer for additional four (4) months based on monthly rental fee as described in the proposal.

4 Months $8,250.00

4. VENDOR RESPONSES

1. Offeror Proposal Response

1.1. Confirmation*

Proposer has reviewed the plans, drawings, specifications, insurance requirements, contract terms and conditions for this project.

☐ Please confirm

*Response required

1.2. Offerors Scope Management Plan*

Organization

a. Give the legal name, address, and telephone number of Offeror.

b. State whether the Offeror is an individual, partnership, corporation, or a joint venture. If Offeror is a corporation, give state of incorporation.

c. Give number of years Offeror has been in business as a construction contractor.

d. Give number of years Offeror has been in business under its present business name.

e. Give any other names under which Offeror has operated.

Financial Status - Provide a letter from Offeror’s Surety stating Offeror’s ability to acquire bonding in the full amount of the contract.

Summarize the Offeror’s current workload and state the Offeror’s availability to start construction of the Project.

*Response required

1.3. Offeror’s Project Schedule for Proposed Project and Other Similar Projects*

Provide a summary level schedule for the Project indicating the Offeror’s proposed construction schedule.

Base the schedule on 640 calendar days, starting with the Owner's notice to proceed and end with final completion of the work.

Provide a summary level schedule for each similar project given under 2.1 comparing the Offeror’s initial construction schedules with the final construction schedules. Base the schedules on calendar days, starting with the Owner's notice to proceed and end with final completion of the work. If the comparison reveals a disparity between the initial and final construction schedules explain why.

*Response required

1.4. Offeror’s Project Management & Personnel Qualifications *

Provide an organization chart showing the Offeror firm's key personnel positions and lines of authority.

Give names, qualifications, and experience of Offeror firm's key personnel positions proposed for the Project.

*Response required

1.5. Offeror’s Quality Assurance Plan*

Summarize the Offeror firm's quality assurance program

*Response required

1.6. Offeror's Experience with Other Similar Projects ($5,000,000 to $10,000,000)*

Give examples of Offeror firm's experience in constructing other similar projects within the last five (5) years

(list Texas Gulf coast area projects first), Provide examples as follows:

Location (City and State):

1.7. Offeror's References for Other Similar Projects*

Give references for Offeror firm's experience in constructing other similar projects. Provide references as follows:

Full Name and Title:

Firm Name:

Mailing address:

Telephone number:

Project Name:

*Response required

2. Disclosure

The disclosure section of this RFP must be addressed specifically in Respondent’s response, even if no conflicts exist. Failure to submit disclosure statement will eliminate Respondent from further consideration of the RFP.

2.1. Any Respondent to this RFP shall disclose all potential conflicts of interest or representation of any firm that could be involved in the proposed project.*

By selecting "Please confirm" below, Respondent agrees to disclose all potential conflicts of interest/representation of any firm that could be involved in the proposed project.

☐ Please confirm

2.2. Required Forms*

The following forms must be filled out and turned in with the Submittal in order for Respondent to be considered responsive. Failure to include the following forms, signed and dated, will result in the Submittal being rejected.

A. Vendor Acknowledgement Checklist

B. Proposal Submittal Form

C. Conflict of Interest Questionnaire (CIQ Form);

D. Certification Regarding Debarment;

E. Executed Proposal Bond Form

F. Insurance Requirements

G. Audited Financial Statement

*Response required

5. INSURANCE REQUIREMENTS

REQUIREMENTS FOR GENERAL SERVICES CONTRACT

The Contractor shall comply with each and every condition contained herein. The Contractor shall provide and maintain the minimum insurance coverage set forth below during the term of its agreement with the City. Any

Subcontractor(s) hired by the Contractor shall maintain insurance coverage equal to that required of the

Contractor. It is the responsibility of the Contractor to assure compliance with this provision. The City of

Sugar Land accepts no responsibility arising from the conduct, or lack of conduct, of the Subcontractor.

NOTE: The nature/size of a contract/agreement may necessitate higher limits than shown above. These requirements are only meant as a guide, but in any event, should cover most situations. Check with Purchasing

& Risk Management if you need assistance or need additional information.

5.1. INSTRUCTIONS FOR COMPLETION OF INSURANCE DOCUMENT

With reference to the foregoing insurance requirements, Contractor shall specifically endorse applicable insurance policies as follows:

A. The City of Sugar Land shall be named as an additional insured with respect to General Liability and

Automobile Liability on a separate endorsement

B. A waiver of subrogation in favor of The City of Sugar Land shall be contained in the Workers

Compensation and all liability policies and must be provided on a separate endorsement.

C. All insurance policies shall be endorsed to the effect that The City of Sugar Land will receive at least thirty (30) days' written notice prior to cancellation or non-renewal of the insurance.

D. All insurance policies, which name The City of Sugar Land as an additional insured, must be endorsed to read as primary and non-contributory coverage regardless of the application of other insurance.

E. Chapter 1811 of the Texas Insurance Code, Senate Bill 425 82(R) of 2011, states that the above endorsements cannot be on the certificate of insurance. Separate endorsements must be provided for each of the above.

F. All insurance policies shall be endorsed to require the insurer to immediately notify The City of Sugar

Land of any material change in the insurance coverage.

G. All liability policies shall contain no cross liability exclusions or insured versus insured restrictions.

H. Required limits may be satisfied by any combination of primary and umbrella liability insurances.

I. Contractor may maintain reasonable and customary deductibles, subject to approval by The City of

Sugar Land.

J. Insurance must be purchased from insurers having a minimum AmBest rating of B+.

K. All insurance must be written on forms filed with and approved by the Texas Department of Insurance.

(ACORD 25 2016/03) Coverage must be written on an occurrence form.

L. Contractual Liability must be maintained covering the Contractors obligations contained in the contract. Certificates of Insurance shall be prepared and executed by the insurance company or its authorized agent and shall contain provisions representing and warranting all endorsements and insurance coverages according to requirements and instructions contained herein.

M. Upon request, Contractor shall furnish The City of Sugar Land with certified copies of all insurance policies.

N. A valid certificate of insurance verifying each of the coverages required above shall be issued directly to the City of Sugar Land within ten (10) business days after contract award and prior to starting any work by the successful contractor’s insurance agent of record or insurance company. Also, prior to the start of any work and at the same time that the Certificate of Insurance is issued and sent to the City of Sugar

Land, all required endorsements identified in sections A, B, C and D, above shall be sent to the City of

Sugar Land. The certificate of insurance and endorsements shall be sent to:

City of Sugar Land Emailed to: purchasing@sugarlandtx.gov Purchasing Office Faxed to: 281 275-2741 P. O. Box 110 Sugar Land, TX 77487-0110

5.2. Worker's Compensation

Statutory limits, State of TX.

5.3. Employers' Liability

$500,000 per employee per disease / $500,000 per employee per accident / $500,000 by disease aggregate mailto:purchasing@sugarlandtx.gov

5.4. Commercial General Liability

Very High/High Risk

Each Occurrence $1,000,000

Fire Damage $300,000

Personal & ADV Injury $1,000,000

General Aggregate $2,000,000

Products/Compl Op $2,000,000

XCU $2,000,000

5.5. Automobile Liability: (Owned, Non-Owned, Hired and Injury & Property coverage for all)

Very High/ High Risk

Combined Single Limits

$1,000,000 Bodily

5.6. Umbrella each-occurrence with respect to primary Commercial General Liability, Automobile

Liability, and Employers Liability policies at minimum limits as follows:

Contract value less than $1,000,000: not required

Contract value between $1,000,000 and $5,000,000: $4,000,000 is required

Contract value between $5,000,000 and $10,000,000: $9,000,000 is required

Contract value between $10,000,000 and $15,000,000: $15,000,000 is required

Contract value above $15,000,000: $20,000,000 is required

Excess coverage over $10,000,000 can be provided on “following form” type to the underlying coverages to the extent of liability coverage as determined by the City.

5.7. Pollution Liability

For property damage, bodily injury and clean up (if project entails possible contamination of air, soil or ground or as determined by the City of Sugar Land)

Attachments:

A - CSP CIP Civil Engineering

B - Proposal Pricing Form CoSL SWTP Rehab Phase 1

C - Section 3 CoSL SWTP Chemical Rehab Phase 1 - 100% Technical Specifications

D - Section 3 CoSL SWTP Chemical Rehab Phase 1 - 100% Drawings

E - Section 3 Geotechnical Report