Official bid specifications are available only at www.mitn.info.

INVITATION TO BID

ITB-SH26-038

The City of Sterling Heights, Michigan is accepting sealed bids for STREET

SWEEPING until TUESDAY, OCTOBER 13, 2026, at 2:30 P.M. Please refer to the attached for instructions, specifications, and bid submission procedures.

Erik Skurda Purchasing Manager

Office of Purchasing 586-446-2740 http://www.mitn.info/

Official bid specifications are available only at www.mitn.info. Page 1 of 26

INVITATION TO BID

STREET SWEEPING

CITY OF STERLING HEIGHTS

40555 UTICA ROAD

STERLING HEIGHTS, MI 48313

CONTACT PERSON: ERIK SKURDA, PURCHASING MANAGER

PHONE: 586-446-2741, FAX: 586-276-4062, E-MAIL: shpurchasing@sterlingheights.gov

INDEX

I. GENERAL CONDITIONS

II. CHECK LIST FOR BIDDERS

III. BID SUBMISSION INSTRUCTIONS

IV. INSURANCE REQUIREMENTS

V. BOND REQUIREMENTS

VI. SPECIFICATIONS

VII. BID FORM

VIII. QUALIFICATION QUESTIONNAIRE

IX. HOLD HARMLESS AND INDEMNITY

X. NON-IRAN LINKED BUSINESS CERTIFICATION

XI. REFERENCES

XII. EQUIPMENT LISTING

XIII. BID SUBMISSION LABEL

XIV. ATTACHMENTS

• Contractor’s Daily Sweeping Report

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I. GENERAL CONDITIONS

All information requested of the vendor shall be entered in the appropriate space on the form. Failure to do so may result in your bid being deemed non-responsive.

All information shall be entered in ink or typewritten. Mistakes may be crossed out and corrections inserted before submission of your bid. Corrections shall be initialed in ink by the person signing the bid. Corrections and/or modifications received after the closing time specified will not be accepted.

Time of delivery/installation shall be stated as the number of calendar days following receipt of the purchase order by the vendor to receipt of the goods or services by the City. Time of delivery/installation may be a consideration in the award.

Prices shall be stated in units of quantity specified in the bid document. In case of a discrepancy in computing the amount of the bid, the unit price shall govern. All quantities stated, unless indicated otherwise, are estimates and the City reserves the right to increase or decrease the quantity at the unit price bid as best fits its needs.

All prices will be bid F.O.B. Destination and remain in effect for at least 90 days to allow for approval by City Council. The successful bidder's prices will remain firm through the length of the contract as designated within these bid specifications.

Bids shall include all charges for delivery, packing, crating, etc. unless otherwise stated in the bid document. General delivery hours are 7:00 a.m. to noon and 1:00 p.m. to 3:30 p.m.

Monday – Friday. The City is not to be held responsible for, and will not pay, any fuel surcharges during the term of the contract. Unit prices bid shall include delivery.

Prices will be considered net if no cash discount is shown.

All bids shall be signed by an authorized officer or employee of the bidder.

Bid Submission Options: Please refer to Section III Bid Submission Instructions for directions on submitting a bid electronically. Hard copy, email or fax submission of bids / proposals is not an option.

To be considered, your bid must be submitted to the City as instructed prior to the Date and Time specified. No late bids will be accepted. Bids may be withdrawn by a bidder, or authorized representative, provided their identity is made known and an email, phone call or fax is made to the City and the City can verify via return email or phone call the identity of the bidder and the intention to withdraw the bid, and if withdrawal is made prior to the stated bid deadline. On the mitn.info portal, electronic bids may be withdrawn by placing the bid into “storage” through the Edit option prior to the stated bid deadline.

The City of Sterling Heights reserves the right to postpone the bid opening for its own convenience.

Municipalities are exempt from Michigan State Sales and Federal Excise taxes. Do not include such taxes in your bid price. The City will furnish the successful contractor with tax

Official bid specifications are available only at www.mitn.info. Page 3 of 26 exemption certificates when requested. The following exception shall apply to installation projects. When sales tax is charged to the successful contractor for materials to be installed during the project, that cost shall be included in the bid cost and not charged as a separate item. The City is not tax exempt in this case and cannot issue an exemption certificate. If you are unfamiliar with your sales and use tax obligations, please contact the Michigan Department of Treasury for directions, including any applicable Revenue Administrative Bulletins (i.e. 1999-2 and any subsequent replacements / updates).

The City's normal payment terms are 30 days in connection with any cash discounts specified on this bid. Time will be computed from the date of complete delivery of supplies or equipment as specified, or from the date correct invoices are received in the City's Finance Department, if the latter date is later than the date of delivery.

The City reserves the right: (1) To award bids received on the basis of individual items, or groups of items, or on the entire list of items, (2) To reject any or all bids, or any part thereof,

(3) To waive any irregularity in the bids, (4) To accept the bid that is in the best interest of the City, (5) To accept an alternate to the product or service being bid out if deemed equivalent in the sole discretion of the city, except where alternates are prohibited by the terms of the invitation to bid (6) To reduce or eliminate this purchase without prior notice, (7) To split the award to realize the greatest cost savings, (8) To issue Post-Bid Addendums to clarify or request additional information, including pricing, (9) To require one or more selected bidders to perform the requested service on a trial basis, at the unit prices bid, as evidence of a bidders ability to satisfactorily perform the requested service, prior to a formal recommendation and approval by City Administration / City Council.

This invitation to bid and the acceptance of a bid by the City is not a contract for the purchase of services or products. The City will issue a Purchase Order, which will define, make reference to, and incorporate the bid specifications and the pricing bid as accepted by the City. Winning bidder is not to commence with any service or product order without receiving a Purchase Order signed by the Purchasing Manager. Unless otherwise stated, all contracts for services are subject to additions, reductions and/or termination at the sole discretion of the City and without prior notice by the City. Please forward any questions you may have regarding this solicitation to the Purchasing Manager via email at shpurchasing@sterlingheights.gov.

Bid prices submitted by the successful bidder should remain firm for the length of the contract from date of award by City Council.

ALL BIDS MUST INCLUDE MATERIAL SAFETY DATA SHEETS FOR MATERIALS AS

REQUIRED BY M.I.O.S.H.A.

The City of Sterling Heights is now part of an organization called the Michigan Inter-governmental Trade Network (MITN), a group of agencies that joined forces to create a Regional Bid Notification System to notify companies of new bid opportunities. All bids, quotations and proposals are now being posted online. All vendors are encouraged to visit http://www.mitn.info in order to register their company and gain access to new bids and proposals. If you do not have internet access, please call 1-800-835-4603 to speak to a representative at BidNet®, the technical support group that handles the MITN system.

mailto:shpurchasing@sterlingheights.gov

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II. CHECK LIST FOR BIDDERS

All information required by the terms of the bid documents must be furnished.

MISTAKES OR OMISSIONS CAN RESULT IN THE REJECTION OF YOUR BID.

Important items for you to check are included in, but not limited to, those listed below. This checklist is furnished only to assist you in submitting a proper bid.

_____ Is your bid properly signed? (refer to bid documents)

_____ If required, have you entered a unit price or lump sum for each bid item?

_____ Are any bid bonds or bid deposits, if required, included in your bid package?

Include a copy of any bid bond or a copy of a certified check to show compliance with this requirement.

_____ Did you complete and include the Qualification Questionnaire, Hold Harmless, Non-Iran Linked Business Certification, References, Licenses and Certification and Equipment Listing?

_____ Bid Submission – Bids are to be submitted via the mitn.info bid submittal system. Bids submitted by email, fax, hard copy drop off, US Mail and delivery service are not options at this time. Include in your bid submittal package all required forms / documents, but please do not include the specifications and instructions. Return only the forms requiring completion.

_____ Will your bid arrive on time? Late bids will not be considered. Bids must be received by the City via mitn.info no later than 2:30 p.m. by the date specified.

_____ Did you submit your original bid form (no additional copies are required)?

PLEASE DO NOT RETURN COPIES OF OUR SPECIFICATIONS

/INSTRUCTIONS. RETURN ONLY THE FORMS REQUIRING YOUR

COMPLETION (Pages 15-25) AS WELL AS EXHIBITS A (Insurance Requirements) and B (Bond Requirements). Failure to include all pages may result in your bid being deemed non-responsive.

_____ Did you check the MITN website (or email the Purchasing Department) for any addendums which may have been posted? Addendums may be posted at any time to the MITN website.

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III. BID SUBMISSION INSTRUCTIONS

Please read these instructions carefully. Your bid / proposal may be deemed non-responsive if it is not submitted as detailed below. Bids / proposals are considered received when downloaded into the mitn.info system before the submission deadline date and time, late bids / proposals will not be considered.

Bid / Proposal Submission Deadline: Tuesday OCTOBER 13, 2026, before 2:30 PM.

Electronic Bid Submission via the MITN system as described below is the only bid submittal option.

Call the Purchasing Office at 586-446-2740 if you have any questions and we will assist.

Electronic Bid Submission Only The vendor / Contractor will need to complete, scan and upload your entire bid package through the MITN system. All electronic bids / proposals will be submitted directly into a secured MITN “vault” that cannot be opened until the bid / proposal submission deadline date and time.

Vendor / Contractor Submittal Procedure:

Login to the MITN website using your previously registered credentials at http://www.mitn.info.

Locate and enter the Sterling Heights Solicitation you have prepared a bid for.

Click on the “Place Bid” button on the upper right side of the page.

In the “Place a Bid” window, select “Place a new Bid” or “Place a No Bid”

(Depending on your response). Select the “Continue” button .

On the next page, in the “Documents” tab, select “Add File” or “Import

Zip file” (Depending on your file type). Complete all required actions and click the “Next” button.

This will bring you to the “Pricing” tab. There you will see a reminder to “Don’t forget to attach your pricing in the ‘Documents’ section”. Select the “Next” button.

On the following screen, in the “Exceptions” section, select “No” or “Yes”

(depending on your response). In the “Bidder Compliance & Authentication” section, you will enter your full name and password where prompted. Click the

“Submit Bid” button.

In the “Bid Submission Confirmation” window, select “No” or “Yes” (depending on your response).

Finally, the next screen will confirm your bid submission. Here you will receive a confirmation number and will be able to download a PDF version of the confirmation for your records.

Important: The mitn.info system locks at 2:30 pm (Sterling Heights, Michigan Time) on the due date, and no bids / proposals can be downloaded after that time. No exceptions.

Bids / proposals must be downloaded and accepted by the mitn.info downloading portal before 2:30 pm. Do not wait until the last minute to submit your bid / proposal, internet

Official bid specifications are available only at www.mitn.info. Page 6 of 26 proposal to be denied from downloading into mitn.info system. The system locks at 2:30

pm. Late bids / proposals will not be considered.

If you have questions with the electronic bid submission procedures, please contact the MITN Vendor Support Department at (800) 835-4603, option #2 or email:

e-procurementsupport@bidnet.com

The City of Sterling Heights officially distributes bid and RFP documents through the Michigan Inter-governmental Trade Network (MITN). Copies of bid and RFP documents obtained from any other source are not considered official copies. Bids or notification of bids issued by members of MITN are to be posted, in whole or in part, ONLY on the MITN system. Any other use is prohibited. Only those vendors who obtain bid documents from the MITN system are guaranteed access to receive addendum information, if such information is issued. The City of Sterling Heights cannot guarantee the accuracy of any information not obtained from the MITN website and is not responsible for any errors contained by information received from alternate sources.

The City reserves the right, at its sole discretion, to allow a bidder to resubmit a copy of a bid that was otherwise submitted via the mitn.info system before the bid due date and time, when the bid document submitted via the mitn.info system is corrupt or otherwise not readable / downloadable by the City, and when in the opinion of the City, the fault was not that of the bidder.

If you received this document from a source other than the sources indicated, please notify us. It is recommended that all vendors register on the MITN website at www.mitn.info to obtain an official copy. All future bids, proposals, quotes and any addenda and tabulations will be posted on the MITN website.

BID BOND SUBMITTAL: Please refer to the specifications and forms for bid bond requirements and additional information. When bid bonds are required, all bidders must submit a photocopy of the Bid Bond (surety, cashier check, certified check) as part of the electronic bid submission. The photocopy must be of sufficient resolution to show a valid stamp, seal, signatures, names, dates, etc. The original Bid Bond must be provided upon request of the City. Failure to submit the original Bid Bond, upon request by the City, may result in the bid being deemed unresponsive and the bid rejected without further evaluation.

PUBLIC BID OPENING: A public bid opening will be accessible 30 minutes after the posted due date and time via three simultaneous formats:

1. Microsoft Teams live stream - Join the meeting here

2. Conference call, participants must call 586-446-2663, (enter Conference ID Code

4462740 when prompted).

3. In person at the City of Sterling Heights City Council Chambers located at: 40555

Utica Road, Sterling Heights MI, 48313.

A Purchasing Department representative will read the bids / name of firms submitting proposals as they are downloaded and made available.

http://www.mitn.info/ mailto:e-procurementsupport@bidnet.com https://teams.microsoft.com/l/meetup-join/19%3ameeting_ODVkMDYwZjAtZjIyOS00MDE3LTk3OTYtZWVjOGJkNjU5ZjI1%40thread.v2/0?context=%7b%22Tid%22%3a%22b4d6f201-96e3-4465-b7a5-0a89b7d16abb%22%2c%22Oid%22%3a%22c409637a-761b-428b-b134-24fd1a9caff3%22%7d

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IV. INSURANCE REQUIREMENTS

The Contractor, and any and all of their subcontractors, shall not commence work under this contract until required insurance within this contract has been obtained and shall keep such insurance in force during the entire life of this contract. All insurance coverages shall be with insurance carriers licensed and admitted to do business in the State of Michigan and acceptable to the City of Sterling Heights. The requirements below should not be interpreted to limit the liability of the Contractor. If any insurance is written with a deductible or self-insured retention, the Contractor shall be solely responsible for said deductible or self-insured retention. The purchase of insurance and the furnishing of a certificate of insurance shall not be a satisfaction of the Contractor's indemnification to the City of Sterling Heights.

The Contractor is responsible to meet all MIOSHA requirements for on-the-job safety.

The Contractor shall procure and maintain during the life of this contract the following coverages:

Workers Compensation Insurance including Employers Liability Coverage, in accordance with all applicable Statutes of the State of Michigan.

Commercial General Liability Insurance on an “Occurrence Basis” with limits of liability not less than $1,000,000.00 per occurrence and aggregate, Personal Injury, Bodily Injury and Property Damage. Coverage shall include the following extensions:

(1) Contractual Liability Coverage

(2) Products and Completed Operations Coverage.

(3) Independent Contractors Coverage.

(4) Broad Form General Liability Extensions.

(5) Explosion, Collapse, and Underground, if applicable.

Automobile Liability including Michigan No-Fault Coverages, with limits of liability of not less than $1,000,000.00 per occurrence combined single limit Bodily Injury and Property Damage. Coverage shall include all owned vehicles, all non-owned vehicles and all hired vehicles.

Commercial General Liability and Automobile Liability limits may be obtained by using an Excess/Umbrella Liability policy in addition to the primary liability policy(ies). If coverage limits are satisfied by an Excess and/or Umbrella policy, coverage must follow form of the primary liability policy(ies), including but not limited to additional insured and primary/non-contributory coverage.

Additional Insured: Following the official award of bid by City Council, the Commercial General Liability Insurance as described above shall include an Additional Insured endorsement as follows:

"The City of Sterling Heights, including all elected and appointed officials, all employees and volunteers, all boards, commissions and/or authorities and board members, including employees and volunteers thereof. It is understood and agreed by naming the City of Sterling Heights as additional insured, coverage afforded is considered to be primary and

Official bid specifications are available only at www.mitn.info. Page 8 of 26 any other insurance the City of Sterling Heights may have in effect shall be considered secondary and/or excess."

Cancellation Notice: Policies as described above shall include an endorsement stating the following: It is understood and agreed thirty (30) days, ten (10) days for non-payment of premium, Advance Written Notice of Cancellation or Non-Renewal shall be sent to the Certificate Holder:

City of Sterling Heights Reference: Bid ITB-SH26-038 Purchasing Manager 40555 Utica Road Sterling Heights, MI 48313

Proof of Insurance Coverage: The contractor shall provide the City of Sterling Heights at the time the contracts are returned by him/her for execution a Certificate of Insurance as well as the required endorsements. In lieu of required endorsements, if applicable, a copy of the policy sections where coverage is provided for additional insured and cancellation notice would be acceptable. Copies or certified copies of all policies mentioned above shall be furnished, if so requested.

If any of the above coverages expire during the term of this Contract, the Contractor shall deliver renewal certificates, endorsements and/or policies to the City of Sterling Heights at least ten (10) days prior to the expiration date.

If the required insurance (with the exception of the Additional Insured endorsement) is already in place, please include a copy of the Certificate of Liability Insurance with your bid.

However, if required insurance is not already in place when submitting bid, contractors shall include a letter from their insurance agent indicating that they will be able to secure a Certificate of Liability Insurance upon award of the contract.

Please label that letter Exhibit A

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V. BOND REQUIREMENTS

Bid Bond

Bids must be accompanied by a Bid Bond, Bank Issued Money Order, or Cashier's Check in the amount of five percent (5%) of the total bid which will be returned to the unsuccessful bidders after the award of the bid. The Bid Bond submitted by the successful bidder will be returned upon receipt of the required Performance Bond. No bid shall be considered unless it is accompanied by the required guaranty. Corporate checks will not be accepted as bid security.

Performance Bond (Surety or Cash Performance Bond)

Surety Performance Bond - The Contractor whose bid is accepted shall furnish a performance bond at their own expense with a company acceptable to the City in the amount of one hundred percent (100%) of the total amount bid. The Performance Bond shall serve as security for the faithful performance of this Contract including any maintenance or warranty provisions and for the payment of all persons performing labor or furnishing materials in connection with this Contract. Premiums for the Performance Bond shall be paid by the Contractor. If at any time the City shall be dissatisfied with any surety or surety bond or Performance Bond, or if for any other reason such bond shall cease to be adequate security for the City, the Contractor shall within ten (10) days after notice from the City to do so, substitute an acceptable bond in performance and sum and signed by other sureties which are acceptable to the City. The premiums on such substitute bond shall be paid by the Contractor. The Performance Bond shall remain in full force and effect during the life of the Contract and during the term of any warranty or maintenance required by the specifications.

Cash Performance Bond - Contractor shall be allowed to provide a cash performance bond in lieu of the surety performance bond listed above.

The City reserves the right to proportionately reduce the amount of the Performance Bond if a split award is made.

The Contractor may not commence work and bid bonds or checks will not be returned until the performance bond has been received and approved by the City.

All bidders shall include a letter from their bonding agent indicating that upon award of the contract, they will be able to secure a Performance Bond.

Please label that letter Exhibit B.

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VI. SPECIFICATIONS

TERM OF CONTRACT:

The term of the contract is from the date of award through November 30, 2027, with the City’s option to extend two (2) additional year one-year periods.

GENERAL:

The contractor shall familiarize themselves completely with the locations of proposed work and contract documents. No additional compensation will be made by the City if the contractor fails to fully inspect all areas requiring sweeping and reading and understanding all contract documents for this project.

MAJOR ROAD QUANTITIES:

Quantities are indicated per road swept within the City limits. The unit cost shall include the price to sweep the outside curb, inside curb, all turnarounds and interchanges (where applicable), all spoils shall be disposed of by the contractor per state and local regulations.

Sterling Heights will not provide a dump location for street sweepings collected through contractor’s activities.

Major streets are anticipated to be swept four (4) times per year on a scheduled basis, generally in equal intervals starting in April through November of each year. The City reserves the right to increase or reduce the street sweeping schedule based on available funding at time of need.

SWEEPING:

The contractor shall ensure that there will be no trails of dirt and dust left on the streets and no indication that the sweeper was present other than a clean street. Catch basins covers shall be cleaned off as part of the sweeping process. Unacceptable workmanship shall be satisfactorily corrected within an acceptable time frame, typically 24 hours. If the Contractor fails to promptly proceed with the correction of defective workmanship, the City may, by contract or otherwise, correct such workmanship, and charge the cost thereof against the Contractor.

The Contractor shall not sublet, assign or transfer the Contract or any portion of any payment due him thereunder, without the written consent of the City.

Contractor must submit numbered invoices specifying:

1. Dates of service

2. Work performed

3. Total dollar amount for each category

4. Specific applicable rates

The City shall remit to the Contractor for services rendered normally within 30 days after receipt of itemized billing and verification of work completed.

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Should the City determine that the Contractor has not performed required services in a manner or time frame acceptable to the City, a City representative will notify the Contractor giving them from the date/time delivered:

A. 24 hours to contact the City and discuss problem(s)

B. 48 hours to correct the situation, unless otherwise agreed to by the City

Should the contractor fail to make correction to City’s satisfaction and/or in the required time frame, City crews or another contractor will correct the situation, and continue corrections until Contractor resumes his responsibilities or the contract is terminated.

Invoiced amounts due Contractor will be reduced at a rate of:

C. If completed by City Crews Cost for labor, equipment (based on MDOT schedule C), and a 50% administration charge

D. If completed by another contractor:

Invoiced amount plus 50%

Should there be insufficient invoiced amounts to cover penalties, Contractor will be billed.

Should the contractor fail to pay the penalties the City will seek appropriate action for reimbursement, including forfeiture of contractor’s surety.

Each deficiency will be reviewed for possible termination of contract. The City of Sterling Heights reserves the right to terminate the contract upon 30 days written notice due to poor performance or for any reason deemed in its best interest.

OPTIONAL SWEEPING:

The City may request optional sweeping for a street or streets not indicated within the contract documents. The unit price for this work shall be paid per curb mile rounded up to the nearest ½ mile.

SCHEDULING:

Prior to the sweeping season the Contractor shall submit for the City's approval a basic sweeping schedule. The City shall, if necessary, make changes to that submittal so it conforms to the City's needs.

All street sweeping shall be coordinated with the Public Works Director, or his designee. At a minimum, the Contractor must contact the Public Works designee, 24 hours prior to the start of work. Work shall not commence without prior approval. Notification for approval to proceed shall be in writing. The approval to proceed must be the result of one on one contact, in person, via email, or over the phone. The contractor shall not sweep major roads during peak rush hour periods (morning 7:00 – 9:00 a.m. and afternoon 4:00 – 6:00 p.m.).

SPOILS AND DEBRIS REMOVAL:

The Contractor shall remove all materials, debris or other obstructions from the streets scheduled for sweeping which may interfere with the sweeping operation. This shall be

Official bid specifications are available only at www.mitn.info. Page 12 of 26 done by the contractor at his own expense with no additional cost to the City. All spoils from street sweeping services shall be disposed of by the contractor applicable to local and state regulations. The City of Sterling Heights shall not be responsible for the spoils collected during street sweeping activities. The contractor is solely responsible for the proper disposal of all waste generated by sweeping activities. The DPW facility will not be available for equipment storage.

LABOR AND EQUIPMENT

A. The Contractor shall provide and maintain in full operation at all times during the performance of the contract a sufficient crew of workers, tools, materials and mechanical sweepers to perform the work specified. Street sweepers shall be mechanical sweepers with 5-8 yard capacity or an approved equal and include a back-up truck with arrow board attached at rear of truck.

B. All MDOT “Maintenance Work Zone Traffic Control Guidelines” must be met for moving operations. This includes the use of backup truck with target arrow.

C. The Contractor shall be responsible for the conduct, discipline and appearance of all of his employees and equipment.

D. The sweeping equipment shall be equipped with and use water spray systems to control dust resulting from the sweeping operation.

E. The City will provide water to the Contractor for sweeping equipment utilized in the performance of this contract at no cost to the contractor. The water shall be obtained from the DPW yard with onsite supervision of a DPW designate.

F. All sweeping equipment shall be equipped with strobe lights, flashers, and all caution/safety systems in compliance with all applicable City, State and Federal requirements.

G. All machines used by the Contractor shall be of a uniform appearance and shall be kept in a reasonably neat, clean and safe operating condition.

H. The Contractor shall not subcontract any of the work called for under this contract without the prior, written approval of the City.

I. Street sweepers shall sweep with the flow of traffic. While sweeping, sweepers shall not exceed fifteen (15) miles per hour.

J. The City of Sterling Heights reserves the right to inspect the bidder’s equipment either prior to the award of bid or anytime during the performance of the contract.

DAILY REPORTS:

The contractor shall submit a written daily report (See attachment in Section XIV.)

documenting the streets completed for each day of sweeping. Reports shall be submitted to the City along with written requests for payment.

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PAYMENT:

Payment, subject to City Council approval, shall be made after each scheduled sweeping has been completed, provided that all streets have been satisfactorily cleaned as determined by the Public Works designee. The individual who signed the contract on behalf of the contractor shall be the designate of the contractor who will submit written requests for payment and the Public Works designee shall be the person representing the City to whom requests for payment are to be submitted.

OWNERS RIGHT TO COMPLETE:

It is agreed that if at any time the Contractor should abandon this work; or if he should be adjudged a bankrupt, or if his performance of this Contract is being unnecessarily or unreasonably delayed; or if he should make a general assignment for the benefit of his creditors; or if a receiver should be appointed on account of his insolvency; or if he should persistently or repeatedly fail to supply enough properly skilled workmen; or if he should habitually fail to make prompt payment to subcontractors or to pay promptly for materials and labor; or if he should persistently disregard laws or ordinances or the directions of the Owner; or if he should willfully violate any of the substantial provisions of the specifications;

then in such case the Owner, after giving the Contractor and his sureties written notice thereof, may order him to discontinue all work under this contract, or any part thereof, and shall cease to have any right to the possession of the ground. The Owner shall have the right to finish the work, or part thereof, by contract or otherwise as he may elect, and to charge the cost and expense of such completion to the Contractor. The Contractor shall not be entitled to receive any further payment until the work is finished. If the unpaid balance of the Contract price shall exceed the expense of finishing the work, including compensation for additional managerial and administrative services, the amount of such excess shall be paid to the Contractor; and if such expenses shall exceed such unpaid balance, the Contractor shall pay the Owner the amount of such excess.

It is further understood and agreed that the foregoing provisions of this article are without prejudice to any other right or remedy which the Owner may have under this Agreement.

Official bid specifications are available only at www.mitn.info. Page 14 of 26

MAJOR ROADS TO BE SWEPT

STREET SWEEP LIMITS APPROX. 6 MILES PER ROAD

Schoenherr Road 14 Mile Road – Hall Road (M-59)

Hayes Road Hall Road (M-59) – Clinton River South bound curb lane only

Metropolitan Parkway (16 Mile Road)

Dequindre Road – Hayes Includes overpass, service drives, and turnarounds at railroad crossing

Vandyke Avenue (M-53) Fourteen Mile Road – City Limits* Includes interchange along Van Dyke Avenue which is a short ramp from westbound 14 mile road to northbound Van Dyke.

Includes round-a-bout at 18 ½ Mile Road

14 Mile Road Hayes – Dequindre Westbound curb lane only

Dequindre 14 Mile Road – Dobry Northbound curb lane only

18 Mile Road Dequindre – Utica Road East and Westbound curb lanes

Mound Road 14 Mile Road – Hall Road (M-59)

* City limits – Southbound Van Dyke at Triangle Drive (west side)

* City limits – Northbound Van Dyke at Canal Drive (east side)

VII. BID FORM Page 1 of 4

Company

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The undersigned hereby declares that the instructions and specifications have been carefully examined and that STREET SWEEPING will be furnished for the prices set forth in this bid. It is understood and agreed that all bids are F.O.B. DESTINATION, that all bid prices shall remain in effect for at least ninety (90) days from the date of the bid opening to allow for the award of the bid and that, if chosen the successful vendor, the prices will remain through November 30, 2027 with the City’s option to extend two (2) additional one year periods.

All quantities indicated are estimated amounts for one (1) year and may vary during the course of the contract. The estimated quantities are used for assisting in the determination of the lowest responsible bidder. It is the intent of the City to purchase the services in the quantity and frequency as listed in this bid, however, the City reserves the right to reduce or eliminate this purchase without prior notice. The City reserves the right to split and/or reject all bids to realize the greatest cost savings.

Major Street Sweeping

Year One Optional Year Two

Optional Year Three

Bid Grand Total

The undersigned certifies that he has downloaded all documents/addendums associated with this bid from the MITN website, and have read, understand, and agree to be bound by all the terms of this bid document.

Address

City/State/Zip

Representative/Title

Telephone/Fax

Terms

E-Mail Address/Website

Signature/Date _______________________________________________________

This form must be completed and returned with your bid

VII. BID FORM Page 2 of 4

Official bid specifications are available only at www.mitn.info. Page 16 of 26

STREET SWEEPING - YEAR ONE

Description (Year 2027) Est.

Qty.

Unit Price Per Each Sweep Total Amount

Schoenherr Road 4 $_____________ $_____________

Hayes Road 4 $_____________ $_____________

14 Mile Road 4 $_____________ $_____________

18 Mile Road 4 $_____________ $_____________

Dequindre Rd 4 $_____________ $_____________

Mound Road 4 $_____________ $_____________

Metropolitan Pkwy (16 Mile Rd.) 4 $_____________ $_____________

Van Dyke Avenue (M-53) 4 $_____________ $_____________

Year One Total:

(Please carry total forward to page 15)

Mechanical Sweeping per Curb Mile

Unit Price Per each Curb Mile:

VII. BID FORM Page 3 of 4

Official bid specifications are available only at www.mitn.info. Page 17 of 26

STREET SWEEPING – YEAR TWO (OPTIONAL)

Description (Year 2028)

Qty.

14 Mile Road 4 $_____________ $_____________

18 Mile Road 4 $_____________ $_____________

Dequindre Rd 4 $_____________ $_____________

Mound Road 4 $_____________ $_____________

Metropolitan Pkwy (16 Mile Rd.) 4 $_____________ $_____________

Van Dyke Avenue (M-53) 4 $_____________ $_____________

Year Two Total:

(Please carry total forward to page 15)

Mechanical Sweeping per Curb Mile Unit Price Per each Curb Mile:

VII. BID FORM Page 4 of 4

Official bid specifications are available only at www.mitn.info. Page 18 of 26

STREET SWEEPING – YEAR Three (OPTIONAL)

Description (Year 2029)

Qty.

14 Mile Road 4 $_____________ $_____________

18 Mile Road 4 $_____________ $_____________

Dequindre Rd 4 $_____________ $_____________

Mound Road 4 $_____________ $_____________

Metropolitan Pkwy (16 Mile Rd.) 4 $_____________ $_____________

Van Dyke Avenue (M-53) 4 $_____________ $_____________

Year Three Total:

(Please carry total forward to page 15)

Mechanical Sweeping per Curb Mile Unit Price Per each Curb Mile:

This form must be completed and returned with your bid.

Official bid specifications are available only at www.mitn.info. Page 19 of 26

VIII. QUALIFICATION QUESTIONNAIRE

All bidders must complete the following Questionnaire. This information may be presented on another page if desired.

1. Name of Company submitting a bid:

2. Authorized Representative Name/Title:

3. Office Address:

4. Local Telephone/Fax Numbers:

24-Hour/7-Day Emergency Telephone Number:

E-mail address:

Website:

5. State the legal status of the company submitting the bid. A corporation shall provide the state of incorporation, a partnership shall provide the names of all partners:

6. Name of Owner, President, Managing Partner or CEO:

7. Does your business qualify as any of the below designations: Please circle if appropriate.

a. Black Owned

b. Women Owned

c. Veteran Owned

d. People of Color Owned

e. LGBTQ Owned

f. Native/Indigenous Owned

8. Are any of the employees unionized? Please specify which employees are if applicable.

9. Give a brief summary of the history of the business:

10. How many full-time employees? Part time?

11. How long have you been in business of a similar nature for the services contemplated within this bid?

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12. List any licenses / professional certifications of the company or employees assigned to this contract that would be applicable to services contemplated within this bid.

13. How many years’ experience do you have in providing for the services contemplated within this bid? Please list the municipalities, when applicable:

14. How many clients does your company currently serve with the type of work described?

15. Has your company had a similar contract for services terminated for cause within the last three years? If yes, please explain.

16. Please provide information on your hiring practices, employee training and employee safety programs:

17. Provide information relative to the experience and financial capability of your company to carry out the terms of this contract:

18. Do you have any current contracts for similar services in Sterling Heights? If yes, please list location(s):

Questionnaire completed by:

Company Name:

Print Name

Title

Signature

Date:

Official bid specifications are available only at www.mitn.info. Page 21 of 26

IX. HOLD HARMLESS AND INDEMNITY

To the fullest extent permitted by law, the contractor expressly agrees to indemnify and hold the City of Sterling Heights (City), its elected and appointed officials, employees and volunteer and others working on behalf of the City, harmless from and against all loss, cost, expense, damage, liability or claims, whether groundless or not, arising out of the bodily injury, sickness or disease (including death resulting at any time therefrom) which may be sustained or claimed by any person or persons, or the damage or destruction of any property, including the loss of use thereof, based on any act or omission, negligent or otherwise, of contractor or anyone acting in its behalf in connection with or incident to this contract or the work to be performed hereunder, except that the contractor shall not be responsible to the City on indemnity for damages caused by or resulting from the City's sole negligence; and the Contractor shall, at its own cost and expense, defend any such claim and any suit, action, or proceeding which may be commenced hereunder, and the Contractor shall pay any and all judgments which may be recovered in any such suit, action or proceeding, and any and all expense, including, but not limited to, costs, attorneys' fees and settlement expenses which may be incurred therein.

PLEASE PRINT:

Company Name

Authorized Representative

Signature/Date

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X. NON-IRAN LINKED BUSINESS CERTIFICATION

Pursuant to Michigan law before accepting any bid or proposal or entering into any contract for goods and services with any prospective Vendor, the Vendor must certify that it is not an "Iran Linked Business".

By signing below, I certify and agree on behalf of myself and the company submitting this proposal the following: (1) that I am duly authorized to legally bind the company submitting this proposal; and (2) that the company submitting this proposal is not an "Iran Linked Business," as that term is defined in Section 2(e) of the Iran Economic Sanctions Act, being Michigan Public Act No. 517 of 2012; and (3) That I and the company submitting this proposal will immediately comply with any further certifications or information submissions requested by the City in this regard."

PLEASE PRINT:

Company Name

Authorized Representative

Signature/Date

Official bid specifications are available only at www.mitn.info. Page 23 of 26

XI. REFERENCES

List at least three references with whom you have had similar contracts during the past three years. Include letters of reference when available.

1. Company or City

Contact Name

Telephone Number

E-mail

2. Company or City

3. Company or City

Bidder’s Signature Date

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XII. EQUIPMENT LISTING

List equipment (type, condition, year, owned, leased, borrowed, etc.) to be used in performance of the contract if so awarded. If insufficient space below, list separately and attach to your bid.

Official bid specifications are available only at www.mitn.info. Page 25 of 26

XIII. BID SUBMISSION LABEL

Please complete and affix scanned copy as cover page to Bid submission.

Bid Documents Cover Page From:

Company Name: ______________________________________________ Contact Person: ______________________________________________ Phone Number: ______________________________________________

Solicitation Title:

STREET SWEEPING

Solicitation Number:

ITB-SH26-038

Due Date: OCTOBER 13, 2026 Time: 2:30 p.m.

Submit to:

City of Sterling Heights

Via the following submittal method:

Electronic: mitn.info

Official bid specifications are available only at www.mitn.info. Page 26 of 26

XIV. ATTACHMENTS

• Contractor’s Daily Sweeping Report

CONTRACTOR’S DAILY SWEEPING REPORT

Date ____________________ Contractor ______________________

Operator _______________________

Equipment # _____________

Starting Time ____________

Quitting Time ____________

SECTION

NUMBER

STREET

NAME

TOTAL YARDS

REMOVED FROM

STREETS

DOWN

TIME

PROBLEMS ENCOUNTERED: