EVENT NO. 12352 – STREET RESURFACING PROJECT

Only electronically submitted bids through the supplier portal will be allowed. To submit pricing electronically for this event, enter pricing for each line item shown under the lines tab on the event summary. Large files may need to be split up and uploaded as multiple attachments.

Bidders Checklist

Document

Bid Proposal Form, Including Acknowledgement of Any Addenda

Exception Sheet

Contractor Affidavit and Agreement (Employee Eligibility Verification)

Affidavit Verifying Status for City of Savannah Benefit Application

Non-Discrimination Statement

Hire Savannah Agreement

Attachments

Certifications/Licenses

Insurance Certificates (Required)

Any Other Requirements as Stated in the Specs

Section 1310 – Disadvantaged Business Employment Provisions

Proposed Schedule of DBE Participation

Good Faith Effort Form and Log (if applicable)

Business Tax Certificate

EVENT NO. 12352

STREET RESURFACING PROJECT

SPECIFICATIONS AND SPECIAL CONDITIONS

4.0 The purpose of these specifications is to describe methods and materials required to mill and resurface 61 streets for the City of Savannah (City) and the Savannah Department of Transportation (SDOT). The City has established a 7% DBE goal for this project.

Only electronically submitted bids through the supplier portal will be allowed. To submit pricing electronically for this event, enter pricing for each line item shown under the lines tab on the event summary. Large files may need to be split up and uploaded as multiple attachments.

A pre-bid conference has been scheduled for Thursday, July 2, 2026, at the Floyd Adams Jr. Complex, 20 Interchange Drive, Savannah, GA 31401, Conference Room 1D (Room #1079) at 8:00 am. This meeting will allow contractors to discuss the specifications and resolve any questions and/or misunderstandings that may arise. You are invited to attend.

4.1 Terms

Time charges will begin on the day after the Notice to Proceed is issued. After the bid opening and upon approval of the Contract by the City Council, the Notice to Proceed will be issued.

The Contractor will be allotted 11 months to complete the work. Liquidated Damages on the amount of $1,000 per day will be assessed for every day the contractor exceeds the contract time.

Work shall be performed with as little disruption to the traveling public as possible. No work will be permitted in the traffic lanes during peak hours, 7:00 AM to 9:00 AM and 4:00 PM to 6:00 PM, Mond ay through Friday, unless approved in advance by the SDOT Senior Director or designee.

• No work will be performed on city streets located within City of Savannah Aldermanic District 2 from March 8, 2027, to March 26, 2027, due to potential interference with festivities planned by the City for St. Patrick’s Day.

For every 15 minutes late clearing roadway, the contractor will be fined $1000, increasing to $2000 every 15 minutes after 30 minutes. The start/finish times may be adjusted if approved in advance by the SDOT Senior Director or designee.

4.2 Basis of Award

Contract will be awarded to the vendor with the lowest net cost to the City and who meets all City specifications.

4.3 Specifications

4.3.1 All work shall be performed following current Georgia Department of Transportation (GDOT) standards and specifications.

4.3.2 All traffic control and devices must follow the GDOT Special Provision 150 – TRAFFIC CONTROL or the Manual on Uniform Traffic Control Devices (MUTCD) unless a variance is requested.

4.3.3 The Contractor will be given a list of streets to mill and resurface, and it will be the responsibility of the Contractor to submit a “Sequence of Work” plan for approval before starting work.

4.3.4 All quantities provided in this solicitation are estimated for bidding purposes only and are not guaranteed. Actual quantities may vary and may be greater or less than the estimated amounts depending on field conditions, project limits, and operational needs.

4.3.5 Specific work to be performed, location, and timing requirements involved, if any, are described herein.

4.3.6 The contractor will provide all materials, labor, equipment, and supervision required to complete the work. All materials must comply with current GDOT specifications.

4.3.7 The contractor will be responsible for providing to the City all Certificates of Insurance as outlined in Section 4.9 as part of the bid package.

4.3.8 The contractor will be responsible for all damages that result from any work performed.

4.3.9 The contractor/company must have 10 plus years of experience in milling and resurfacing including within GDOT or South Carolina Department of Transportation (SCDOT) for main line paving for their bid to be considered. Please submit references with your bid. The City reserves the right to evaluate and determine the relative merits and acceptability of each bid in accordance with the requirements, criteria, and best interests of the City.

4.3.10 The City reserves the right to separately solicit bids or procure services outside of this contract for additional or specialty work identified during the term of the contract, as determined to be in the best interest of the City.

4.3.11 The contractor shall be responsible for obtaining all required permits, including City of Savannah rights-of-way work permits.

4.3.12 The successful contractor must provide a 100% non-prorated warranty for the period of one year.

4.3.13 The City shall retain 10% of the millings produced by the work. Millings shall be delivered to the City’s facility located at Sycamore Material Storage Facility, which is located behind 919 May Street.

The delivery of the millings will be coordinated with the City’s representative: Street Maintenance Manager at (912) 667-7661.

4.3.14 Removal of Vehicles from designated work areas will be the responsibility of the Contractor.

Notices must be provided to the satisfaction of SDOT. Notices should include, but not be limited to, Door Hangers, Paper Notices on vehicles, and Message Boards as required. Notice must be given, at a minimum, 5 business days in advance of section closure.

4.3.15 In locations without curb-and-gutter, the outside shoulder shall be clipped and broomed prior to placement of asphalt.

4.4 Details for Street Resurfacing

4.4.1 Unit prices are to include cost for mobilization, standard traffic control, edge of pavement shoulder clipping, raising or lowering of manhole rings/covers, raising or lowering of existing water valve collars, and temporary pavement makings. No separate measurements for payment will be made for these items.

4.4.2 Description of the work can be found in ATTACHMENT A.

4.5 Technical Specifications

By submitting a bid for this work, the bidder acknowledges that they have reviewed and are familiar with all applicable specifications, provisions, and following documents:

• Section 02200 – Earthwork and Section 02270 – Erosion and Sedimentation Control: City of Savannah Technical Specifications

• City of Savannah Technical Specifications – Section 02600 Pavement and Section 1500 General Conditions (Attachment #1): City of Savannah Technical Specifications

• MUTCD (Current Edition): Manual on Uniform Traffic Control Devices (MUTCD) - FHWA

• GDOT Special Provision 150 – Traffic Control: GDOT SP150 Traffic Control

• GDOT Special Provision Section 415.1 – Asphaltic Concrete Open Graded Crack Relief Interlayer: GDOT Supplemental Specifications and Special Provisions

• GDOT Section 820 – Asphalt Cement Specifications: GDOT Standard Specifications 2021

4.6 Pavement Markings

4.6.1 All existing roadway markings shall be restriped as currently marked at existing locations. All existing roadway markings on side roads shall be restriped at the end of the new resurfaced section.

Markings shall meet current GDOT standards, details available upon request.

4.6.2 Temporary striping is required in accordance with GDOT Specifications, Section 150.2.08 and

150.3.10. Placement of permanent markings shall not begin until the final surface course has been completed for 15 calendar days.

4.7 Traffic Signal Loop Replacement

All vehicle loop replacement work shall conform to the appropriate sections of GDOT Specifications, Se ction 647 and Section 925. The location of the replacement loop detectors, where practical, shall coincide with the original location. Loop location, testing, and acceptance shall be provided by Traffic Engineering Superintendent or designee.

4.8 Public Safety and Convenience

All work done under this contract shall be done in compliance with GDOT Specifications and Special Provisions, and the MUTCD-latest revisions. Each operation shall be considered a work zone area and shall be treated in accordance with the MUTCD.

4.8.1 Contractor shall provide signs, barricades, fences, lights, etc., for protection of property and the public as required by GDOT Special Provision 150 or the MUTCD. The contractor will be held liable for all damage to property and/or persons.

4.8.2 Flow of traffic shall not be interrupted completely without the approval of the SDOT Senior Director or designee. Restriction and minor diversion will be kept to a minimum. No work will be permitted in the traffic lanes during peak hours, 7:00 AM to 9:00 AM and 4:00 PM to 6:00 P M, Monday through Friday, unless approved in advance by the SDOT Senior Director or designee.

4.8.3 Appropriate personal protective equipment shall be worn by all contract personnel when on the job site.

4.9 Insurance Requirements

Insurance Requirements are non-negotiable.

4.9.1 Comprehensive General Liability

Contractor shall carry comprehensive general liability on an occurrence form with no “x, c or u” exclusions with the following minimum limits:

https://www.savannahga.gov/914/Specifications?utm_source=chatgpt.com https://www.savannahga.gov/914/Specifications?utm_source=chatgpt.com https://www.savannahga.gov/914/Specifications?utm_source=chatgpt.com https://mutcd.fhwa.dot.gov/ https://www.dot.ga.gov/PartnerSmart/Business/Source/special_provisions/shelf/sp150.pdf?utm_source=chatgpt.com https://www.dot.ga.gov/PartnerSmart/Business/Source/specs/supplemental_specs/default.aspx?utm_source=chatgpt.com https://www.dot.ga.gov/PartnerSmart/Business/Source/specs/ss2021.pdf?utm_source=chatgpt.com

• Each occurrence - $1,000,000

• Damage to Rented Premises - $50,000

• Medical Expense - $5,000

• Personal & Adv. Injury - $1,000,000

• General Aggregate - $2,000,000

• Products – Completed Ops. Aggregate - $2,000,000

General aggregate shall apply on a per project basis.

Contractor will provide a Certificate of Insurance reflecting required coverage.

A waiver of subrogation endorsement to the policy in favor of the City shall also be provided and attached to the certificate.

A (30) day notice of cancellation in favor of the City must be endorsed to policy and attached to the certificate.

4.9.2 Commercial Automobile Liability

The automobile policy must include coverage for owned, non-owned and hired automobiles

• Minimum limits are $1,000,000

Contractor will provide a Certificate of Insurance reflecting required coverage.

A waiver of subrogation endorsement to the policy in favor of the City shall also be provided and attached to the certificate.

A (30) day notice of cancellation in favor of the City must be endorsed to policy and attached to the certificate.

4.9.3 Workers Compensation

Contractor shall carry a workers compensation policy including all statutory coverage required by Georgia state law.

Minimum employer’s liability limits:

• $500,000 each accident

• $500,000 each employee (disease)

• $500,000 policy limit (disease)

Contractor will provide a Certificate of Insurance reflecting required coverage.

A waiver of subrogation endorsement to the policy in favor of the City shall also be provided and attached to the certificate.

A (30) day notice of cancellation in favor of the City must be endorsed to policy and attached to the certificate.

4.9.4 Umbrella/Excess Liability

Contractor shall carry an umbrella/excess liability policy which must follow underlying policies: general liability, auto liability and employer’s liability.

Minimum limits:

• $1,000,000 per occurrence

• $1,000,000 aggregate

Contractor will provide a Certificate of Insurance reflecting required coverage.

Waiver of subrogation endorsement to the policy in favor of the City shall also be provided and attached to the certificate.

A (30) day notice of cancellation in favor of the City must be endorsed to policy and attached to the certificate.

4.10 Satisfaction of DBE Goals; Good Faith Effort

The process by which the city determines whether an Offeror has met the City’s DBE goal is set forth in the guidelines below:A bid shall be considered non-responsive unless a bidder meets either the DBE goal established for the contract or demonstrates good faith effort to meet the DBE goal.

a. In order to meet the DBE goal of solicitation, a bidder entity must submit the following information:

i. The names and addresses of each DBE that will participate in the contract.

ii. A description of the work that each DBE will perform.

iii. The percentage of the contract value that each DBE will receive.

iv. Written documentation, in a form acceptable to OBO, of the bidder’s commitment to use each DBE whose participation the bidder submits to meet the contract goal; and

v. Written confirmation, in a form acceptable to OBO, from each DBE that it will participate in the contract as indicated by the bidder.

b. The bidder should submit the above information as follows:

i. Under sealed bid procedures, the information should be provided with the sealed bid response; or

ii. Under requests for letters of interest or requests for proposals, the information should be provided with the initial letter of interest or proposal.

c. Determination of Good Faith Effort.

i. A bidder shall not be denied award of a contract due to failure to meet the assigned contract goal if the bidder timely (within the timeframes provided in paragraphs (c) and

(d) above, as applicable) provides documentation demonstrating the bidder’s good faith effort to meet the goal, as determined by the Program Coordinator. In making such determination, the Program Coordinator shall consider the quality, quantity, and extent of the various efforts that the bidder has made to meet the goal.

ii. The efforts that may be considered by the Program Coordinator include, but are not limited to:

1. Soliciting through activities such as attendance at pre-bid meetings, advertising, or written notices, the interest of certified DBEs (or DBEs eligible for certification) that have the ability and capacity to perform the contract work. The bidder must solicit this interest in a timely manner to allow the DBEs to respond to the solicitation. The bidder must take appropriate steps to follow up initial solicitations of DBEs.

2. Identifying the portions of the contract that could reasonably be performed by a DBE in order to increase the likelihood that the DBE goals will be achieved. This may include, where appropriate and commercially practicable, separating contract work items into segments more appropriate for participation by DBEs.

iii. In determining whether a bidder has made a good faith effort, the Program Coordinator may also consider the level of participation proposed by the bidder and the level of participation proposed by other bidders. The closer the bidder’s proposed participation is to the goal or to the proposed participation by other bidders, the greater the indication of good faith by the bidder.

iv. In the event that the primary contractor fails to meet the above response requirements, the City may contact the secondary and tertiary contractors as necessary at the sole discretion of the City and immediately proceed with the execution of the work.

5.0 General Conditions

5.1 The bid response shall include all documents required in the bidder’s checklist.All referenced documents must be completed and returned in their entirety to constitute a complete bid, to include the required Certificates providing proof of insurance.

5.2 Original invoices should be sent to: streetmaint_invoices@savannahga.gov

5.3 The vendor is responsible for determining and acknowledging any addenda issued in connection with this bid solicitation. All questions must be submitted in the portal on the Summary Page – Q And A Forum.

All addenda issued for this event must be acknowledged for a bid to be considered.

5.4 To be awarded bids, vendors must be registered as suppliers on the City of Savannah’s website at www.savannahga.gov.

5.5 This contract will be awarded to the vendor offering the lowest net price to the City, and meeting or exceeding all specifications herein.

mailto:streetmaint_invoices@savannahga.gov http://www.savannahga.gov/

EXCEPTION SHEET

Event # 12352

If the commodity(ies) and/or services proposed in the response to this bid is in anyway different from that contained in this proposal or bid, the bidder is responsible to clearly identify by specification section number, all such differences in the space provided below. Otherwise, it will be assumed that bidder’s offer is in total compliance with all aspects of the proposal or bid.

Below are the exceptions to the stated specifications:

Date Signature

Company

Title

BID PROPOSAL FORM

(SUBMIT AS THE COVER SHEET)

City of Savannah Purchasing Department Event No. 12352 –Street Resurfacing Project 305 Fahm Street Savannah, Georgia 31401 ATTN: Purchasing Director

ALL BIDDERS MUST BE REGISTERED VENDORS ON THE CITY’S WEBSITE TO BE

AWARDED AN EVENT. PLEASE REGISTER AT WWW.SAVANNAHGA.GOV.

Name of Bidder:

Street Address:

City, State, Zip Code:

Phone: Fax:

Email:

DO YOU HAVE A BUSINESS TAX CERTIFICATE ISSUED IN THE STATE OF GEORGIA? (CHECK

ONE) YES: NO:

FROM WHAT CITY/COUNTY

TAX CERTIFICATE #: FED TAX ID #:

http://www.savannahga.gov/

SECTION 01310

DISADVANTAGED BUSINESS EMPLOYMENT PROVISIONS

The City of Savannah actively encourages employment and participation of small and local disadvantaged businesses in all City contracts. Attention of the bidders is called to contract conditions contained herein pertaining to non-discrimination, equal employment opportunity, subcontracts, and opportunities for project area residents.

It is the policy of the City of Savannah that local disadvantaged business enterprises (LDBEs) be given fair opportunity to participate in the performance of services for the City, and that prime contractors utilize LDBE subcontractors and suppliers to the fullest extent possible consistent with the efficient performance of the contract. The City of Savannah has established an 20% DBE goal for this project of which at least 10% must be met by a Local DBE.

In order to determine compliance, bidders shall submit the following completed documents in a separate sealed envelope clearly marked with the bid number, project name and number and marked (Section 1310 Local Disadvantaged Business Employment Provisions) with their bid:

1. Non-discrimination statement (Sec. 01310-3) and;

2. Proposed schedule of local disadvantaged business enterprise participation (Sec. 01310-and;

3. Documentation of Good Faith Efforts [Submit only if the goals are not met.] Failure to submit the required documents shall result in the bid not being read or considered.

Suggestions to help meet the goal:

✓ Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation of LDBEs.

✓ Advertising in general circulation media, trade association publications, or disadvantaged business enterprise media to solicit bids from LDBE subcontractors or suppliers. [Advertisement should appear at least 10 days prior to bid due date, unless the City’s solicitation period is shortened.]

✓ Designating portions of the work for LDBE subcontracting in trades with established availability of LDBE subcontractors.

✓ Providing a minimum of 10 days notice prior to the Bid due date to LDBEs when requesting bids or proposals for furnishing material or services as a subcontractor or supplier.

Any attempt to submit false information, will result in a recommendation that the bidder be debarred from participating in future City contracts.

The contractor is required to fulfill any LDBE utilization commitments made unless good cause is demonstrated for any failure to fulfill such commitment. Written approval is required prior to any substitution.

The contractor will maintain records and information necessary to document compliance with Good Faith Effort requirements, and the City shall have the right to inspect such records.

Any LDBE listed in the completed form entitled “Proposed Schedule of LDBE Participation” (Section 01310-4) must be certified by an approved agency such as USDOT, GDOT, or SBA 8(a) prior to the due date of this bid. Proof of LDBE certification such as a certificate or letter from the certifying agency is required to accompany the bid. A firm that has submitted an application for certification or an application for certification under review but has not been certified is not qualified as a certified LDBE and will not be recognized as such during the City’s evaluation process.

No bidder shall enter into an agreement with any LDBE that would in any way limit the LDBE’s opportunities to sell to, or act as subcontractor for, any other party. Violation of this requirement would be grounds to deem the bidder non-responsive to this bid solicitation.

The following resources are available to aid bidders in complying with this section:

The State of Georgia Department of Transportation maintains a website listing of Disadvantaged Business Enterprises located at www.dot.ga.gov/PS/Business/DBE

Chatham County Purchasing Department maintains a listing of Disadvantaged Business Enterprises to include Contractors, Consultants and Suppliers. Contact (912) 652-7860.

GA Tech Procurement Assistance Center maintains a listing of Disadvantaged Business Enterprises to include Contractors, Consultants and Suppliers. Contact (912) 963-2524.

Savannah/Hilton Head International Airport Commission maintains a listing of Disadvantaged Business Enterprises to include Contractors, Consultants and Suppliers.

Contact (912) 964-0514 or visit the website at www.savannahairport.com

Small Business Assistance Corporation maintains a listing of Disadvantaged Business

Enterprises to include Contractors, Consultants and Suppliers. Contact (912) 232-4700 or visit the website at www.sbacsav.com http://www.dot.ga.gov/PS/Business/DBE http://www.savannahairport.com/ http://www.sbacsav.com/

PROPOSED SCHEDULE OF LDBE PARTICIPATION

Any LDBE listed in this completed form must be certified by an approved agency such as USDOT, GDOT, or SBA 8(a) prior to the due date of this bid. Proof of LDBE certification such as a certificate or letter from the certifying agency is required to accompany the bid. A firm that has submitted an application for certification or an application for certification under review but has not been certified is not qualified as a certified LDBE and will not be recognized as such during the City’s evaluation process.

Name of Bidder/Proposer: Bid No.

Project Title: . Date:

NOTE: Proof of certification must be attached to this completed form for all firms listed in the table below.

Name of DBE

Participant

Telephone

Email

Address

(City, State)

LOCAL

DBE?

(Y/N)

Type of Work

Sub-Contracted

Sub-contract

Value (%)

Sub-contract

Value ($)

Total Base Bid $

Total Proposed DBE Subcontracts $

Bidder’s Proposed DBE Participation %

Proposed Local DBE Subcontracts $

Bidder’s Proposed Local DBE Participation %

The undersigned will enter into a formal agreement with the LDBE Subcontractors/Proposers identified herein for work listed in this schedule conditioned upon executing of a contract with the Mayor and Aldermen of the City of Savannah. The Prime’s subcontractors’ subcontractors must enter into a formal agreement with the tier subcontractor identified herein for work listed in this schedule. It is the responsibility of the Prime contractor to ensure compliance by all subcontractors.

Joint Venture Disclosure

If the prime bidder is a joint venture, please describe below the nature of the joint venture and level of work and financial participation to be provided by the disadvantaged joint venture firm.

Joint Venture Firms Level of Work Financial Participation

Printed name (company officer or representative):

Signature:

Title: Email:

Telephone: Fax:

CITY OF SAVANNAH

Non-Discrimination Statement

(This document requires submission with all bids/proposals.)

The prime contractor / bidder certifies that:

(1) No person shall be excluded from participation in, denied the benefit of, or otherwise discriminated against on the basis of race, color, national origin, or gender in connection with any bid submitted to the City of Savannah or the performance of any contract resulting therefrom;

(2) That it is and shall be the policy of this Company to provide equal opportunity to all business persons seeking to contract or otherwise interested in contracting with this Company, including those companies owned and controlled by racial minorities, cultural minorities, women, and individuals belonging to other socially and economically disadvantaged groups;

(3) In connection herewith, we acknowledge and warrant that this Company has been made aware of, understands and agrees to take affirmative action to provide such companies with the maximum practicable opportunities to do business with this Company;

(4) That this promise of non-discrimination as made and set forth herein shall be continuing in nature and shall remain in full force and effect without interruption;

(5) That the promises of non-discrimination as made and set forth herein shall be and are hereby deemed to be made as part of and incorporated by reference into any contract or portion thereof which this Company may hereafter obtain and;

(6) That the failure of this Company to satisfactorily discharge any of the promises of non-discrimination as made and set forth herein shall constitute a material breach of contract entitling the City of Savannah to declare the contract in default and to exercise any and all applicable rights and remedies including but not limited to cancellation of the contract, termination of the contract, suspension and debarment from future contracting opportunities, and withholding and or forfeiture of compensation due and owing on a contract.

Signature Company Representative Company Representative Title

Name of Company Representative, PLEASE PRINT Date

Local Disadvantaged Business Enterprise Program

GOOD FAITH EFFORT DOCUMENTATION

NOTICE TO BIDDER: Please read the section thoroughly before submitting. This section is to be completed only if the bidding prime contractor is unable to meet the established project goal, in part or in whole. The documented evidence of a good faith effort must be provided prior to the date of award. Please note, this section is not applicable if the project is released as a Request for Proposal.

Project Name: Event Number: Bid Due Date:

Prime Contractor (Company Name): Amount of Bid:

Prime Contractor’s Representative (POC) Name: Company Telephone Number:

Company’s Physical Address (Street/City/State/Zip) POC Email address:

Established Project Goal: Prime Contractor’s Utilization Percentage: Unattained Participation Percentage:

If the Bidding Prime Contractor’s method of compliance in meeting the LDBE goal is based upon demonstrating a good faith effort, the Bidding Prime Contractor has the burden of accurately and completely preparing and submitting the required documentation to the City of Savannah to illustrate a thorough effort was made to meet the project goal during the bidding process.

ATTENTION: Submission of satisfactory documentation illustrating compliance with each item below (Sections I through IV) will satisfy the Good Faith Effort (GFE) requirement. This form must be submitted, in its entirety, with all supporting documentation attached, in a separate attachment with your electronic bid submission prior to the project closing date and time. If you fail to comply with this criteria, your firm’s bid will be deemed “NON-RESPONSIVE” and your bid will not be read or considered.

I. PARTICIPATION TRADES. In the space below, list all subcontracting opportunities within the project (including supplier opportunities) that has been identified as areas ideal for minority participation. Do not include specific names of subcontracting firms. (see example entry)

Trade/Scope Estimated $ Value % of

Contract NAICS Code

Check the correct classification.

SUBCONTRACTOR SUPPLIER

(i.e. Painting) $25,000 20% (23832) (X)

(Note: Add additional sheets if necessary.)

_____ ___ NO _

II. L/DBE, M/WBE DIRECTORY

Did your firm obtain a current list of Local Disadvantaged Business Enterprise (L/DBE) and/or Minority and Women-owned Business Firms? A listing is maintained regularly on the City of Savannah’s website of local certified DBE and M/WBE firms. See the Savannah Business Opportunity Program page of the city’s website.

Click the thumbnail for the most recent LDBE Listing. Other resources are available as well, such as the GA Dept of Transportation DBE Directory.

LINK: City of Savannah, Economic Development Dept, L/DBE Directory - CLICK HERE

LINK: Georgia Dept of Transportation, DBE Directory - CLICK HERE

A. Did your firm obtain a current listing of DBE or M/WBE firms?

YES _ DATE: / /

B. Source(s): , III. OUTREACH/ADVERTISING

Please indicate how your firm conducted outreach to disadvantaged, minority, and women-owned businesses to engage them to participate with your firm on the aforementioned project? What methods were utilized to secure participation?

Source of Outreach/Advertising

What subcontract areas were promoted?

Date of outreach or ad

Due Date and Time of Subcontractor Bids SBO Staff

Verification Date Time

IV. INITIAL SOLICITATION & FOLLOW-UP

You must list all certified L/DBE firms that received a telephone or email notification of work items to be subcontracted on the project. If no response was received to your firm’s solicitation effort, you must indicate when firms received a subsequent telephone or email follow-up solicitation. List delivery dates, read receipt dates, and certified firm’s response. You must attach copies of physical and/or electronic notices sent to certified firms when listed below. If not fully documented, it cannot be considered.

DBE Firm & Contact Name

Phone Number Scope of Work

Solicited Date of Written

Notification

Result of Initial Communication

Date of Follow-up and Method of Contact

Result of Follow-up Communication

Example: ABC Roofing/ James Doe

(912) 354-1234 Hauling 1/31/2022 Will submit a quote

2/5/2022 email Quote received.

https://www.savannahga.gov/374/Savannah-Business-Opportunity-Program https://gdotbiext.dot.ga.gov/ext-bi/saw.dll?dashboard

DBE Firm & Contact Name

Phone Number Scope of Work

Solicited Date of Written

Notification

Result of Initial Communication

Date of Follow-up and Method of Contact

Result of Follow-up Communication

V. NEGOTIATE IN GOOD FAITH

Please provide an explanation for any rejected DBE bid or price quote. This section must be completed.

DBE Subcontractor

Scope of Work

Date of Rejection Notice

Reason for Rejection

Did you meet with the DBE Sub?

Yes No Not

Requested

VI. COMPETITIVENESS

When price and competitiveness is the reason for rejection, you must complete all fields below at attach copies of all DBE and NON-DBE quotes received. If contractor is proposing to self-performing, you must include your pricing including costs provided by supplier or distributors. This section must be completed.

DBE Subcontractor Scope Quote Non-DBE Subcontractor (include self here, too)

Scope Quote Price

Variance (+/-)

CONTRACTOR AFFIDAVIT AND AGREEMENT

Employment Eligibility Verification

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A.

13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with the City of Savannah has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with the City of Savannah, contractor will secure from such subcontractor(s) similar verification of compliance with O.C.G.A. 13-10-91 on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the City of Savannah at the time the subcontractor(s) is retained to perform such service.

EEV / Basic Pilot Program* User Identification Number BY:

Contractor Name Date

Signature of Authorized Officer or Agent Printed Name of Authorized Officer or Agent

Title of Authorized Officer or Agent of Contractor

*As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is the "EEV I Basic Pilot Program" operated by the U. S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

Instructions for Completing Contractor Affidavit and Agreement Form

As required under Senate Bill 529 – “Georgia Security and Immigration Compliance Act” of 2006, O.C.G.A. Section 2, Article 3 13-10-91, public employers, their contractors and subcontractors are required to verify the work eligibility of all newly hired employees through an electronic federal work authorization program. The Georgia Department of Labor has added a new Chapter 300-10-1, entitled "Public Employers, Their Contractors and Subcontractors Required to Verify New Employee Work Eligibility Through a Federal Work Authorization Program," to the Rules and Regulations of the State of Georgia. (See website: http://www.dol.state.ga.us/pdf/rules/300_10_1.pdf.) The new rules designate the “Employment Eligibility Verification (EEV) Basic Pilot Program” operated by the U.S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security as the electronic federal work authorization program to be utilized for these purposes. The EEV/Basic Pilot Program can be accessed at: https://everify.uscis.gov/enroll/StartPage.aspx?JS=YES. Bidders shall comply with this new rule and submit with your bid the attached “Contractor Affidavit and Agreement.”

http://www.dol.state.ga.us/pdf/rules/300_10_1.pdf.)

https://everify.uscis.gov/enroll/StartPage.aspx?JS=YES

Affidavit Verifying Status for City of Savannah Benefit Application

By executing this affidavit under oath, as an applicant for a City of Savannah, Georgia Business License or Occupation Tax Certificate, Alcohol License, Taxi Permit, Contract or other public benefit as reference in O.C.G.A. Section 50-36-1, I am stating the following with respect to my bid for a City of Savannah contract for . [Name of natural person applying on behalf of individual, business, corporation, partnership, or other private entity]

1.) I am a citizen of the United States.

OR

2.) I am a legal permanent resident 18 years of age or older.

OR

3.) I am an otherwise qualified alien (8 § USC 1641) or nonimmigrant under the

Federal Immigration and Nationality Act (8 USC 1101 et seq.) 18 years of age or older and lawfully present in the United States.*

In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of Code Section 16-10-20 of the Official Code of Georgia.

Signature of Applicant: Date

Printed Name:

SUBSCRIBED AND SWORN *

BEFORE ME ON THIS THE Alien Registration number for non-citizens.

DAY OF , 20

Notary Public My Commission Expires:

Instruction for Completing Systematic Alien Verification for Entitlement (SAVE) Form

O.C.G.A. § 50-36-1, requires Georgia’s cities to comply with the federal Systematic Alien Verification for Entitlements (SAVE) Program. SAVE is a federal program used to verify that applicants for certain “public benefits” are legally present in the United States. Contracts with the City are considered “public benefits.” Therefore, the successful bidder will be required to provide the Affidavit Verifying Status for City of Savannah Benefit Application prior to receiving any City contract. The affidavit is included as part of this bid package but is only required of the successful bidder.