Gardening_Services_EMB_CMR_DCMR.pdf

Gardening Services for Embassy Compound, CMR & DCR Page 3 of 54

STC10015R0002

TABLE OF CONTENTS

Section 1 - The Schedule

• SF 1449 cover sheet

• Continuation To SF-1449, RFP Number STC10015R0002, Prices, Block 23

• Continuation To SF-1449, RFP Number STC10015R0002, Schedule Of Supplies/Services, Block 20 Description/Specifications/Work Statement

• Attachment 1, 2 & 3 to Description/Specifications/Performance Work Statement, Government Furnished Property, Quality Metrics & Sample Score Card

Section 2 - Contract Clauses

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

Section 3 - Solicitation Provisions

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12

Section 4 - Evaluation Factors

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

Section 5 - Representations and Certifications

• Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12

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SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFP NUMBER STC10015R0002

PRICES BLOCK 23

1. SCOPE OF CONTRACT

The Contractor shall perform gardening services, including furnishing all labor, material, equipment and services, for real property owned or managed by the U.S. Government at UAE.

The price listed below shall include all labor, materials, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit. The Government will pay the Contractor the fixed price per month for standard services that have been satisfactorily performed.

After contract award and submission of acceptable insurance certificates, the Contracting Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten

(10) days from date of contract award unless the Contractor agrees to an earlier date) on which performance shall start.

The performance period of this contract is from the start date in the Notice to Proceed and continuing for 12 months, with four one-year options to renew. The initial period of performance includes any transition period authorized under the contract.

2.0 PRICING:

The Contractor shall complete all work, including furnishing all labor, material, equipment and services, unless otherwise specified herein, required under this contract for gardening services within the time specified herein. The price listed below shall include all labor, materials, insurance (see FAR clause 52.228-4 and 52.228-5), overhead and profit. In consideration of satisfactory performance of all scheduled services required under this contract, the Contractor shall be paid a firm fixed-price for all gardening services. The contractor shall be compensated monthly at the rate of one-twelfth of the firm fixed-price.

2.1 VALUE ADDED TAX

VALUE ADDED TAX. Value Added Tax (VAT) is not applicable to this contract and shall not be included in the CLIN rates or Invoices because the U.S. Embassy has a tax exemption certificate from the host government.

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2.2. BASE YEAR

The firm fixed price for the base year of the gardening maintenance contract is:

2.2.1.1 Embassy compound per month AED………… x 12 AED.................. per year

2.2.1.2 CMR compound per month AED………… x 12 AED.................. per year

2.2.1.3 DCR compound per month AED………… x 12 AED.................. per year

2.2.2 Option for replacement of old

Hibiscus plants

916 Each x

AED

2.3. FIRST OPTION YEAR PRICES

The firm fixed price for the first year of the gardening maintenance contract is:

2.3.1.1 Embassy compound per month AED………… x 12 AED.................. per year

2.3.1.2 CMR compound per month AED………… x 12 AED.................. per year

2.3.1.3 DCR compound per month AED………… x 12 AED.................. per year

2.3.2 Option for replacement of old

Bougainvillea plants 314 Each x

AED………..

2.4 SECOND OPTION YEAR PRICES

The firm fixed price for the second year of the gardening maintenance contract is:

2.4.1.1 Embassy compound per month AED………… x 12 AED.................. per year

2.4.1.2 CMR compound per month AED………… x 12 AED.................. per year

2.4.1.3 DCR compound per month AED………… x 12 AED.................. per year

2.4.2 Option for replacement of old

Fountain Grass plants

782 Each x

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2.5 THIRD OPTION YEAR PRICES

The firm fixed price for the third year of the gardening maintenance contract is:

2.5.1.1 Embassy compound per month AED………… x 12 AED.................. per year

2.5.1.2 CMR compound per month AED………… x 12 AED.................. per year

2.5.1.3 DCR compound per month AED………… x 12 AED.................. per year

2.5.2 Option for replacement of old

Leucophyllum plants 547 Each x

2.6 FOURTH OPTION YEAR PRICES

The firm fixed price for the fourth year of the gardening maintenance contract is:

2.6.1.1 Embassy compound per month AED………… x 12 AED.................. per year

2.6.1.2 CMR compound per month AED………… x 12 AED.................. per year

2.6.1.3 DCR compound per month AED………… x 12 AED.................. per year

2.6.2 Option for replacement of old

Vitex Agnus-Castus plants 63 Each x

2.7 GRAND TOTAL

Base Year AED

First Option Year AED

Second Option Year AED

Third Option Year AED

Fourth Option Year AED

Grand Total – Base plus All Option Years AED

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CONTINUATION TO SF-1449

RFP NUMBER STC10015R0002

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

1. PERFORMANCE WORK STATEMENT

The purpose of this contract is to obtain gardening services for the U.S. Embassy compound, the residences of the Ambassador and the Deputy Chief of Mission of the U.S. Embassy, in Abu Dhabi, UAE. The Contractor shall perform gardening services in all designated spaces.

1.2. GENERAL REQUIREMENTS

This is a firm-fixed-price contract for the provision of gardening services for the U.S. Embassy compound, the residence of the Ambassador and the residence of the Deputy Chief of Mission in Abu Dhabi – UAE so as to maintain and enhance the livability of its respective properties and promote the public image of the United States. The Contractor shall furnish managerial, administrative and direct labor personnel to accomplish all work as required in this contract.

Specific services are described in detail below.

Maintenance of the appearance of the grass, shrubbery, garden areas, trees, and related landscape elements of the U.S. properties is an important part of the representational responsibilities of the U.S. mission. The measure of quality of services delivered under this contract shall be the appearance of all aspects of the landscape of properties covered by this contract. The Contractor shall perform complete gardening and landscape maintenance services as described in this contract for all Government properties listed in this Statement of Work. These gardening services shall include all planning, programming, administration, and management necessary to assure that all services described herein are conducted in accordance with the contract, the COR's schedules and instructions, and all applicable laws and regulations. The Contractor shall ensure that all work meets the required standard of performance as included in references herein. The Contractor shall perform all related support functions such as supply, procurement, quality control, financial oversight, and maintenance of complete records and files.

The gardening service area at the U.S. Embassy is approximately 9,238 square meters. This quantity includes soft landscaped areas inside the Embassy compound, the ‘Constructed Wetlands’ surface area for reclamation of waste water and the soft landscaped area outside the Embassy compound main gate. The elements that require gardening services include grass, trees, palms, shrubs, hedges, bushes, vines, ground-cover, flower beds, and indoor plants.

Quantities of these elements are provided in the Attachment-C: Vegetation Schedule (The Contractor shall have verified these in site walkthrough during RFP process). The Contractor shall provide 3000 seasonal flower plants per year.

The gardening services also include in the ‘Pricing’ section for replacement of old / mature plants identified as ‘Option for replacement of old plants’ item for base year as well as option years. The Government may elect to exercise these optional items during currency of contract.

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The contractor shall include all costs associated with removing/disposing old plants, preparing soil and planting new plants on the basis of option exercised by the Government.

The gardening service area at the Ambassador Residence is approximately 1115 square meter.

The elements that require gardening services include 1115 square meter of lawn area, 30 each of trees of various kind including date palms, 125 meter of hedges, and miscellaneous elements such as shrubs / hedges / bushes / vines / ground-cover / flower beds / planters / indoor plants.

The Contractor shall provide 1000 Seasonal flower plants per year.

The gardening service area at the Deputy Chief of Mission residence is 125 square meter. The elements that require gardening services include 125 square meter of lawn area, 35 meter of hedges, and miscellaneous elements such as shrubs / hedges / bushes / vines / ground-cover / flowers / indoor plants. The Contractor shall provide 500 Seasonal flower plants per year.

1.3. MANAGEMENT AND SUPERVISION

1.3.1. MANAGEMENT: The Contractor shall be responsible for the management of the total gardening services effort. This includes the planning and programming of all services described herein, performance of these services, and compliance with all record and reporting requirements.

1.3.2. SCHEDULE: The Contractor shall maintain work schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. The Contractor shall deliver standard services between the hours of 6:00 AM and 5:00 PM Saturday through Thursday. For those items other than routine daily services, the Contractor shall provide the COR with a detailed plan as to the personnel to be used and the time frame to perform the service.

1.3.3. SUPERVISION. The contractor shall designate a representative who shall be responsible for on-site supervision of the Contractor's workforce at all times. This supervisor shall be the focal point for the Contractor and shall be the point of contact with U.S. Government personnel.

The supervisor shall have sufficient English language skill to be able to communicate with members of the U.S. Government staff. The supervisor shall have supervision as his or her sole function. The supervisor will be issued a cell phone by the contractor for service contract purposes. The supervisor shall visit the site and meet U.S. Government personnel on a weekly basis at the minimum, and more frequently if required to coordinate the work effort.

1.3.4. QUALITY CONTROL. Quality Control shall be the responsibility of the Contractor.

The Contractor shall perform inspection visits to the work site on a monthly basis at the minimum, and more frequently if deemed necessary to meet the requirements of the contract.

These visits shall be coordinated with the COR, but shall be surprise inspections to those working on the contract. The Contractor shall develop and maintain a quality program to ensure grounds services are performed in accordance with quality performance requirements stated in this performance based contract document. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. Service frequency schedules need to be forwarded to COR on monthly basis. As a minimum the contractor shall develop quality control procedures addressing the areas identified in Section One

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Scope of Work. Services will be rated on a 1 – 5 scale with 3 being contract acceptable. On a monthly basis, if average quality control scores fall under 3.0, the contractor will be evaluated as not performing to contract specifications.

1.3.5 TECHNICAL GUIDANCE. The Contractor shall have the services of a trained horticulturist with experience in the climate and soil conditions found locally to give technical guidance to the Contractor's work force and to develop / guide the Contractor's programs for lawn and tree care. The horticulturist shall visit the work site on a monthly basis at the minimum, and more frequently as deemed necessary to meet the requirements of the contract.

These visits shall be coordinated with the COR.

1.3.6. GROUNDS MAINTENANCE PLAN. The Contractor is responsible for submitting an annual Grounds Maintenance Plan that reflects the proposed frequency for accomplishing the requirements of this contract. The Grounds Maintenance Plan shall be developed to fit the requirements of local conditions, types of vegetation, and climate factors. The annual Grounds Maintenance Plan shall be submitted to the COR for approval 15 days after award of the contract. Annual palm dates fruit harvesting plan shall also be included in this submittal. A weekly update of the plan shall be submitted to COR in the form of Work Plan. The Contractor shall incorporate in the weekly work plan the matters related to routine activities, quality control, technical guidance, safety, fertilizer application and pest control.

1.4 LAWN CARE

1.4.1. GRASS CUTTING. The Contractor shall maintain the height of grass between 4 and 6 centimeters. All equipment and fuels for the grass cutting requirement shall be supplied by the Contractor. All lawn areas shall look green and manicured at all times.

1.4.2 EDGING. The Contractor shall edge all sidewalks, driveways, and curbs each time the adjacent grass is cut. Edging shall include removal of vegetation from cracks in sidewalks, driveways, and curbs.

1.4.3. TRIMMING. The Contractor shall trim grass around trees, shrubs, cultivated areas, sprinkler heads, valves, fences, buildings, poles, and structures, so that grass height does not exceed the height of the adjacent grass. Trimming height shall match surrounding area grass heights. All areas shall be trimmed concurrent with grass cutting. Damage to trees and shrubs from trimming shall be repaired by the contractor. If a plant should die or become unhealthy due to damage, the contractor will be responsible for replacing the damaged plant with a plant of same size and type.

1.4.4. WEEDING. Weeding of grounds and gardens shall be carried out on a continuous basis so as to prevent the growth of weeds into lawn and landscapes. To prevent the growth of weeds, a weeding plan to eliminate grass and weeds in the cracks and joints within or along sidewalks and curbs will be implemented.

1.4.5. TURF REPAIR AND RE-ESTABLISHMENT. The Contractor shall, whenever necessary, repair areas damaged by vehicular traffic, oil and gas, building repairs, and normal

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1.4.6. The Contractor shall inspect indoor plants and maintain in good health. This will be a weekly inspection.

1.4.7. The Contractor shall maintain the wetlands at the Embassy including trimming the plants and repairing the jute mulch. Trimming the plants will be done as needed to maintain height of plants between 30 to 120 centimeters. Mulch shall be repaired to keep the gravel covered fully.

1.5. PRUNING & TRIMMING

The Contractor shall accomplish all work necessary to maintain trees, shrubs, hedges, bushes, vines, ground-cover and flowers. The method, frequencies, and dates of pruning shall be presented in a written schedule as part of the Contractor's Grounds Maintenance Plan and weekly updates. Shrubs, vines, bushes, ground-cover, and trees shall be pruned so as to direct and encourage plant growth in directions desired, to remove dead and unsightly growth, and to maintain a neat and attractive appearance. Minimum safety clearance is 14 feet over streets, 12 feet over driveways, 8 feet over walk areas, and 4 feet from buildings. Trees shall be pruned on an as-required basis to provide safety, clearances and / or to prevent structural damage. Topping and de-horning shall not be permitted. Trimming / pruning of trees around utility poles / power lines / light poles is the responsibility of the contractor. Notify the COR when trimming / pruning around utility poles / power lines is needed. They shall be pruned as required to maintain their natural growth characteristics. Shrubs and small trees shall be trimmed and pruned to enhance the beauty and health of the plant. Hedges shall be maintained to their natural mature height and shape. Broadleaf evergreens and flowers beds shall be pruned as required maintaining clearances of minimum of 3 inches from buildings, sidewalks, or other obstructions.

At no additional cost to the Government, the Contractor shall replace any tree, bush or shrub that is killed or rendered unusable for its intended purpose.

1.6. RECYCLED MATERIALS:

In the interest of cost efficiency and waste management, the Contractor is encouraged to promote recycled uses for lawn and tree debris in meeting other aspects of the gardening services requirement, e.g., mulch and compost.

1.7. REMOVAL OF DEBRIS.

Foreign material, cuttings, grass, leaves, bark, limbs, dead vegetation, paper, trash, dirt and dust are to be removed from the maintained areas including walkways, driveways, stairways, roadways, parking lots and curbs within or adjacent to the maintained area on a daily basis. The walkways and driveways shall be hose cleaned during appropriate climatic and water use conditions, but water usage shall be minimized to conserve water. All debris resulting from the Contractor's operations are to be removed from the work site prior to the end of each work day.

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Debris removal is to be performed to prevent unsightly or inordinate accumulation. Collected debris shall be promptly removed to an authorized disposal site. The Contractor is responsible for all expenses incurred in the collection and disposal of debris. During times of rain, the Contractor will be required to remove stagnant water from walkways, driveways and parking areas. In the interest of cost efficiency and waste management, the Contractor shall promote recycled uses for lawn and tree debris in meeting other aspects of the gardening services requirement, e.g., mulch and compost. The Contractor shall provide details of the recycling program and techniques employed at site, for information to COR.

1.8. WATERING:

1.8.1 Automatic water sprinkler system is installed for grass in the lawn area inside the Embassy compound and manual sprinkler irrigation system is installed in the outside lawn area at the entrance of the Embassy. Automatic drip irrigation system is installed in for the plants and trees inside the Embassy compound.

1.8.2 Automatic water sprinkler system is installed for grass in the lawn area at the Ambassador Residence but manual watering shall be done during times of repair or outage with portable sprinklers. Manual irrigation shall be performed for planters.

1.8.3 Portable sprinklers shall be used in the lawns at the Deputy Chief of Mission Residence.

1.8.4 The Contractor shall be responsible for proper operation of the irrigation system.

Maintenance of the irrigation shall be responsibility of the Government. Lawns, flowers, shrubs, and trees are to be watered to provide for adequate moisture penetration to a depth of 7 centimeters. If natural precipitation has occurred in amounts sufficient to fulfill this requirement, the Contractor may request the COR's permission to suspend watering to avoid detrimental saturation of the soil. The method, frequencies, and dates of watering shall be presented in a written schedule as a part of the Contractor's Grounds Maintenance Plan. The schedule shall take into account the kinds of vegetation, local soil conditions, and the seasonal variations in plant moisture requirements. The Contractor shall provide all hoses, portable sprinklers, and other similar irrigation equipment not provided by the Government and will maintain such equipment in good working condition (i.e. daily cleaning). The Government shall supply the water. In the interest of cost efficiency and to reduce use of water for irrigation, the Contractor shall promote techniques for water conservation for the gardening services requirement. The Contractor shall provide details of the techniques employed at site, for information to COR.

1.9. FERTILIZER:

Fertilizing and liming shall be performed in a manner that promotes proper health, growth, color, and appearance of cultivated vegetation, in accordance with proper horticultural practice for the types of vegetation, soil, weather conditions, and seasons of the year. The method of application, fertilizer type, frequencies, and dates of fertilizing and liming shall be presented in a written schedule as part of the Contractor's Grounds Maintenance Plan and weekly updates. Lawn areas shall be fertilized a minimum of two times per year with NPK and every month with Nitrogen in the form of Urea or Sulphate of Ammonia. Trees, shrubs, bushes, hedges and plant growth shall

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Natural manure and other organic substances shall be used only after prior approval from the

COR.

1.10 PEST AND DISEASE CONTROL:

The Contractor shall maintain a program for controlling pests and plant disease so as to maintain flowers, shrubs, vines, trees and other planted areas in a healthy and vigorous condition. The Contractor shall submit MSDS of all the pesticides which will be approved by the COR prior to application of pesticides. The Contractor shall present a plan for pest and disease control as a part of its Grounds Maintenance Plan and provide weekly updates. The contractor’s plan shall establish the strategy and methods for conducting a safe, effective, and environmentally sound pest management program. The materials shall be stored safely at site.

1.11. HAZARDOUS AND TOXIC SUBSTANCES:

It is the Contractor's responsibility to ensure the safe handling, application, removal and environmentally sound disposal of all hazardous or potentially hazardous fertilizers, weed killers and pest control products utilized in this requirement.

1.12. PERSONNEL:

1.12.1 The Contractor shall provide at the minimum 3 full time gardeners at the US Embassy compound.

1.12.2 The Contractor shall provide at the minimum 2 full time gardeners at the Ambassador Residence.

1.12.3 The Contractor shall provide 1 gardener at the Deputy Chief of Mission Residence.

1.12.4 It will be the responsibility of the Contractor to provide additional workforce as dictated by the needs arising out of the Grounds Maintenance Plan.

1.13. TOOLS & EQUIPMENT:

It is the Contractor's responsibility to provide proper tools and equipment to ensure efficient work performance and safe operation. The tools and equipment shall be powered type and gardeners shall be trained in safe handling. The tools shall be safely stored at the Embassy compound.

1.14 LOCATION FOR GARDENING SERVICES

1.14.1 All standard services are to be delivered on regular Post working days at the Embassy at:

U.S. Embassy, P.O. Box 4009, Embassies District Area (29th St.), Abu Dhabi, UAE.

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1.14.2 All standard services are to be delivered on regular working hours at the Ambassador Residence at:

Chief of Mission Residence (CMR) Khalidiya Area, Corniche

1.14.3 All standard services are to be delivered on regular working hours at the Deputy Chief of Mission Residence at:

Deputy Chief of Mission Residence (DCR) Khalidiya Area, Corniche

2. WORKING HOURS

2.1 All standard services at the Embassy shall be performed between the hours 6:00 am and 5:00 pm, Saturday through Thursday, except for the mandated local holidays, and as approved. Work hours shall be coordinated by COR.

2.2 All standard services at the CMR and DCR shall be performed between the hours 6:00 am and 5:00 pm, Saturday through Thursday, except for the mandated local holidays, and as approved by occupants of the official residences. Work hours shall be coordinated by COR.

2.3 Other hours may be approved by the COR as dictated by the needs arising out of the Grounds Maintenance Plan. Notice must be given 24 hours in advance to COR who will consider any deviation from the hours agreed beforehand.

3.0 DELIVERABLES

The following items shall be delivered under this contract:

The following items shall be delivered under this contract:

DESCRIPTION QUANTITY DELIVERY DATE DELIVER TO:

List of Personnel 1 5 days after award Contracting Officer

Insurance 1 10 days after award Contracting Officer

Grounds Maintenance Plan 1 15 days after award COR

Transition Plan 1 15 days after award COR

Payment Request 1 monthly COR

Work Plan 1 weekly COR

Monthly Quality Score Card 1 monthly COR

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4. PERSONNEL REQUIREMENTS

4.1 GENERAL. The Contractor shall maintain discipline at the site and shall take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by Contractor employees at the site. The Contractor shall preserve peace and protect persons and property on site. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional costs to the Government.

4.1.2 EMPLOYEE LIVING CONDITIONS

If the company provides living accommodations for its employees, it must comply with Article 35 of UAE local law. The living accommodations must include the following:

1. Bedrooms where all employees have their own beds, and the space allotted for each bed is equal to two feet on all directions.

2. A separate cupboard for each employee.

3. The number of WCs must be proportional to the number of employees.

4. The number of bathrooms must be proportional to the number of employees

5. Kitchens for preparing meals.

6. Dining halls.

7. Places and equipment for washing clothes.

8. Places for entertainment.

9. An administrator/manager in charge of the accommodation.

10. Around-the-clock security guard.

USG personnel will perform housing site visits during the evaluation process to ensure that the offerors employee provided housing living accommodations comply with Article 35 of UAE local law as stated in Section 1, 4.1.2.

4.2 STANDARD OF CONDUCT.

4.2.1 Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the Contracting Officer's Representative (COR).

4.2.2 Neglect of duties shall not be condoned. The Contractor shall enforce no sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

4.2.3 Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities, which interfere with normal and efficient Government operations.

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4.2.4 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

• Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions:

• Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records;

• Unauthorized use of Government property, theft, vandalism, or immoral conduct;

• Unethical or improper use of official authority or credentials;

• Security violations; or,

• Organizing or participating in gambling in any form.

4.2.6 KEY CONTROL. The Contractor shall receive, secure, issue and account for any keys issued for access to buildings, offices, equipment, gates, etc., for the purposes of this contract.

The Contractor shall not duplicate keys without the COR's approval. Where it is determined that the Contractor or its agents have duplicated a key without permission of the COR, the Contractor shall remove the individual(s) responsible from this contract. If the Contractor has lost any such keys, the Contractor shall immediately notify the COR. In either event, the Contractor shall reimburse the Government for the cost of rekeying that portion of the system.

4.3. NOTICE TO THE GOVERNMENT OF LABOR DISPUTES

The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

4.4. PERSONNEL SECURITY

4.4.1 After award of the contract, the Contractor shall provide the following list of data on each employee who will be working under the contract. The Contractor shall include a list of workers and supervisors assigned to this project. The Government will run background checks on these individuals. It is anticipated that security checks will take 15 (fifteen) days to perform. For each individual the list shall include:

• Full Name

• Place and Date of Birth

• Current Address

• Identification number

• Passport Copy

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4.4.2 Failure to provide any of the above information may be considered grounds for rejections and/or resubmittal of the application. Once the Government has completed the security screening and approved the applicants, a badge will be provided to the individual for access to the site. This badge may be revoked at any time due to the falsification of data, or misconduct on site. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end/termination of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

5. MATERIALS AND EQUIPMENT

The Contractor shall provide all necessary gardening supplies and equipment, including rakes, lawn mowers, hoe, pitchfork, pruning sheers, fertilizers to perform the work identified in this Statement of Work.

6. INSURANCE

6.1 AMOUNT OF INSURANCE. The Contractor is required to provide whatever insurance is legally necessary. The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

6.2 GENERAL LIABILITY (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury)

1. Bodily Injury stated in United Arab Emirates Dirham:

Cumulative AED 1,500,000.00

2. Property Damage stated in United Arab Emirates Dirham:

Cumulative AED 1,500,000.00

6.3 The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

6.4 For those Contractor employees assigned to this contract who are either United States citizens or direct hire in the United States or its possessions, the Contractor shall provide workers’ compensation insurance in accordance with FAR 52.228-3.

6.5 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to:

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• any property of the Contractor,

• its officers,

• agents,

• servants,

• employees, or

• any other person,

• arising from and incident to the Contractor's performance of this contract. The

Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government.

6.6 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

6.7 Government as Additional Insured. The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State," as an additional insured with respect to operations performed under this contract.

6.8 Time for Submission of Evidence of Insurance. The Contractor shall provide evidence of the insurance required under this contract within ten (10) days after contract award. The Government may rescind or terminate the contract if the Contractor fails to timely submit insurance certificates identified above.

7. LAWS AND REGULATIONS

7.1 Without additional expense to the Government, the Contractor shall comply with all laws, codes, ordinances, and regulations required to perform this work. If there is a conflict between the contract and requirements of local law, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

7.2 The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, unless they are inconsistent with the requirements of this contract.

8.0. TRANSITION PLAN

Within 15 days after contract award, the Contracting Officer may ask the contractor to develop a plan for preparing the contractor to assume all responsibilities for gardening services. The plan shall establish the projected period for completion of all clearances of contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

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9.0. (a) QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan is designed to provide an effective surveillance method to promote effective contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor contractor performance, advise the contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The contractor, not the Government, is responsible for management and quality control to meet the terms of the contract.

The role of the Government is to conduct quality assurance to ensure that contract standards are achieved.

Performance Objective PWS Para Performance Threshold Services.

Performs all gardening services set forth in the performance work statement (PWS)

1 thru 1.13 All required services are performed and no more than one

(1) customer complaint is received per month

(b) SURVEILLANCE. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

(c) STANDARD. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

(d) PROCEDURES.

(1) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(2) The COR will complete appropriate documentation to record the complaint.

(3) The COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(4) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(5) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

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(6) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(7) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(8) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

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ATTACHMENT 1

GOVERNMENT FURNISHED PROPERTY

The Government shall make the following property available to the Contractor as "Government furnished property" for performance under the contract:

Water Electricity Installed Irrigation System

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ATTACHMENT 2

QUALITY METRICS

The work statement line items referred to as the Contract Line Item Numbers (CLIN) shall be evaluated on monthly basis and scored in accordance with the following criteria. The final score for the month shall be mathematical average of all the CLIN.

Each CLIN shall be scored by the COR. The Contractor shall also provide score card indicating self-assessment for these items for each month for review by the COR.

Criteria:

Score Criteria 5 The service provided by the Contractor is outstanding 4 The service provided by the Contractor exceeds the contract specifications and requirements 3 The service provided by the Contractor meets the threshold of the contract specifications and requirements 2 The service provided by the Contractor does not meet the contract specifications and requirements 1 The service provided by the Contractor repeatedly does not meet the contract specifications and requirements

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ATTACHMENT 3

SAMPLE SCORE CARD

CLIN Description Score Remarks

1.2 Management and Supervision

1.2.1 Management 3

1.2.2 Supervision 3

1.2.3 Quality Control 3

1.3 Technical Guidance

1.3.1 Horticulturist 3

1.4 Grounds Maintenance Plan

1.4.1 Ground Maintenance Plan updated 3

1.5 Lawn care

1.5.1 Grass Cutting 3

1.5.2 Edging 3

1.5.3 Trimming 3

1.5.4 Weeding 3

1.5.5 Turf Repair 3

1.5.6 Seasonal Plants 3

1.5.7 Indoor Plants 3

1.5.8 Visual Appearance of Lawn 3

1.6 Pruning and Trimming

1.6.1 Visual Appearance of Plants and Trees 3

1.6.2 Plant Health 3

1.7 Removal of Debris

1.7.1 Removal of Debris 3

1.7.2 Recycling 3

1.8 Watering

1.8.1 Operation of the System 3

1.8.2 Moisture Penetration 3

1.8.3 Contractor Supplied Irrigation Equipment 3

1.9 Fertilizer

1.9.1 Lawn Grass 3

1.9.2 Trees, Shrubs, Plants, Flowers 3

1.9.3 Storage 3

1.10 Pest and Disease Control

1.10.1 Lawn Grass 3

1.10.2 Trees, Shrubs, Plants, Flowers 3

1.10.3 Storage 3

1.11 Hazardous and Toxic Substances

1.11.1 Handling, Application and Disposal 3

1.12 Personnel

1.12.1 Number 3

1.12.2 Conduct 3

1.13 Tools and Equipment

1.13.1 Proper Tools and Equipment Provided 3

1.13.2 Handling and Safety 3

Average Score 3

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SECTION 2 - CONTRACT CLAUSES

FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERICAL ITEMS

(MAY 2014), is incorporated by reference (see SF-1449, Block 27A).

THE FOLLOWING FAR CLAUSE IS PROVIDED IN FULL TEXT:

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (DEC 2014)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

___Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004)"(Public Laws 108-

77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the

Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

_X_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with

Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

_X_ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (41 U.S.C.

3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and

Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_X_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2013) (Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

_X_ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery

Contracts (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

_X_ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment. (Aug 2013) (31 U.S.C. 6101 note).

_X_ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313).

__ (10) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (May 2012) (section 738 of Division C of Pub. L. 112-74, section 740 of Division C of Pub. L.

111-117, section 743 of Division D of Pub. L. 111-8, and section 745 of Division D of Pub. L.

110-161).

__ (11) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

https://acquisition.gov/far/current/html/52_222.html%23wp1151848 http://uscode.house.gov/ https://acquisition.gov/far/current/html/52_222.html%23wp1151848 http://uscode.house.gov/ https://acquisition.gov/far/current/html/52_233_240.html%23wp1113329 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+1665+30++%2831%29%20%20AND%20%28%2831%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://acquisition.gov/far/current/html/52_233_240.html%23wp1113344 http://uscode.house.gov/ https://acquisition.gov/far/current/html/52_200_206.html%23wp1137622 http://uscode.house.gov/ http://uscode.house.gov/ https://acquisition.gov/far/current/html/52_200_206.html%23wp1141983 http://uscode.house.gov/ http://uscode.house.gov/ https://acquisition.gov/far/current/html/52_200_206.html%23wp1144881 https://acquisition.gov/far/current/html/52_200_206.html%23wp1141649 http://uscode.house.gov/ https://acquisition.gov/far/current/html/52_200_206.html%23wp1151163 https://acquisition.gov/far/current/html/52_200_206.html%23wp1151299 https://acquisition.gov/far/current/html/52_207_211.html%23wp1140926 https://acquisition.gov/far/current/html/52_207_211.html%23wp1145644 https://acquisition.gov/far/current/html/52_207_211.html%23wp1146366 https://acquisition.gov/far/current/html/52_217_221.html%23wp1135955 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20

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__ (12) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (JAN 2011) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (13) [Reserved] __ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).

__ (ii) Alternate I (Nov 2011).

__ (iii) Alternate II (Nov 2011).

__ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

__ (ii) Alternate I (Oct 1995) of 52.219-7.

__ (iii) Alternate II (Mar 2004) of 52.219-7.

__ (16) 52.219-8, Utilization of Small Business Concerns (May 2014) (15 U.S.C. 637(d)(2) and (3)).

__ (17)(i) 52.219-9, Small Business Subcontracting Plan (Jul 2013) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Oct 2001) of 52.219-9.

__ (iii) Alternate II (Oct 2001) of 52.219-9.

__ (iv) Alternate III (Jul 2010) of 52.219-9.

__ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011)(15 U.S.C. 644(r)).

__ (19) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14)).

__ (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C.

637(d)(4)(F)(i)).

__ (21)(i) 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged

Business Concerns (OCT 2008) (10 U.S.C. 2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer).

__ (ii) Alternate I (June 2003) of 52.219-23.

__ (22) 52.219-25, Small Disadvantaged Business Participation Program—Disadvantaged

Status and Reporting (Jul 2013) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

__ (23) 52.219-26, Small Disadvantaged Business Participation Program—

Incentive Subcontracting (Oct 2000) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

__ (24) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside

(Nov 2011) (15 U.S.C. 657 f).

__ (25) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013)

(15 U.S.C. 632(a)(2)).

__ (26) 52.219-29, Notice of Set-Aside for Economically Disadvantaged Women-Owned

Small Business (EDWOSB) Concerns (Jul 2013) (15 U.S.C. 637(m)).

__ (27) 52.219-30, Notice of Set-Aside for Women-Owned Small Business (WOSB)

Concerns Eligible Under the WOSB Program (Jul 2013) (15 U.S.C. 637(m)).

__ (28) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

__ (29) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2014)

(E.O. 13126).

__ (30) 52.222-21, Prohibition of Segregated Facilities (Feb 1999).

__ (31) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

__ (32) 52.222-35, Equal Opportunity for Veterans (Sep 2010)(38 U.S.C. 4212).

__ (33) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010)

(29 U.S.C. 793).

__ (34) 52.222-37, Employment Reports on Veterans (SEP 2010) (38 U.S.C. 4212).

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