Statement of Work (SOW) CRWU161089 RxR Saunas B35.pdf

Statement of Work (SOW)

(CRWU161089 Repair by Replace Men’s & Women’s Sauna, B35)

1.0 OBJECTIVE:

The Fitness Center has two saunas, one located in the Men’s Locker Room, the other in the Women’s Locker Room. The saunas are original to the building, over twenty years old, and have exceeded their lifespan. Replacement parts are discontinued, and the existing wood finish materials need replacement. Multiple repair attempts have been made to the heater stoves as well as repairs to the benches over the course of time without success. The scope of this service is beyond the 460th CES’s current capabilities.

Regular sauna use plays a key role in the overall health and wellbeing of all persons.

They are an essential element to the Buckley Fitness Center. The usage of these saunas has always been high, and the demand for operational and reliable sauna rooms remain constant.

2.0 PERFORMANCE REQUIREMENTS:

Contractor shall furnish all labor, equipment, tools, and supervision necessary to remove and replace two saunas and all associated equipment and accessories within Building 35 on Buckley Space Force Base, CO. The contractor shall perform the following tasks as part of this task order:

• Remove and dispose of all existing wood cladding and wood benches in each sauna

• Remove and dispose of stoves and associated electrical gauges, thermometers, etc. in each sauna

• Prepare each space for new sauna installation

• Install Foil Vapor Barrier, new wood cladding, new wood benches in each sauna location.

• Install new 14.4kw commercial grade sauna stove w/wall-mounted controller in each Sauna Room

• Connect to existing electrical receptacles available

• Install thermometer and/or any associated gauges for monitoring humidity and temperature level

• Refurbish existing wood doors at each sauna location

• Ensure daily jobsite cleanup occurs, and active jobsite remains secure throughout installation phase

• The overall Period of Performance for this job is not to exceed 45 days. The installation phase of this work is not to exceed 21 calendar days

3.0 TRAVEL: N/A

4.0 SECURITY:

The Contractor shall comply with all BSFB security requirements. BSFB is a controlled/restricted area and special security procedures are utilized to deter espionage, sabotage, and theft of Space Force resources. The Contractor shall be responsible for security of work areas in cooperation with applicable base agencies. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security or well-being of Department of Defense (DOD) personnel, Contractor personnel, resources, and classified or unclassified defense information. The Contractor shall obtain all necessary cards, passes, buttons, decals, or other items required for access to the area or areas in which work shall be performed. Upon completion or termination of the contract, or an individual’s employment on the job, the Contractor shall immediately retrieve the identification media issued above and surrender it to the BSFB, 460 SFS at the Visitor Control Center.

The Contractor shall practice Operational Security (OPSEC) per Air Force Instructions (AFI) 10-701 chapter 8, paragraphs 8.1 thru 8.2.7.4. Anything given to the Contractor by 460 CES labeled FOUO, or CUI must be cross shredded after project close out. Classified access is not required for performance of the task order.

5.0 GOVERNMENT FURNISHED PROPERTY: N/A

6.0 DELIVERABLES: The contractor shall deliver the following items under this task order:

• Provide detailed description of proposed work.

• Provide product cutsheets and technical data for all proposed equipment, controls, dials, and gauges required for a fully operational sauna.

• Provide shop drawings of each sauna to include floor plan, reflected ceiling plan, interior elevations, electrical plan. Drawings shall show location of new benches and stove to include notes and dimensions for all material type, equipment and accessories.

• Provide product data for all wood-treatment products, if applicable, as well as all fastener types used within the sauna rooms.

• Provide statement of insurance and bonding (as required) for this work.

• Provide proposed schedule for the work.

• Provide certifications and qualifications for electrical and carpentry trades.

• Provide Contractor’s Progress, Status and Management Report, submitted monthly IAW CDRL A003, Data Item Number DI-MGMT-80227

7.0 ACCOUNTING FOR CONTRACTOR SUPPORT: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this task order for the (Insert Customer Organization) via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website.

8.0 PERFORMANCE OBJECTIVES/METRICS: The performance objectives, metrics, and incentives discussed below have been established for utilization under EXPRESS task orders and are set forth at Appendix A, Performance Requirements Summary Matrix. Utilization of different objectives/metrics will require the development of a separate task order Quality Assurance Surveillance Plan.

8.1 This performance-based service task order incorporates the following performance objectives:

(1) Delivery of high-quality technical performance; (2) Adherence to schedule, milestone, and delivery requirements; and (3) Efficient and effective control of labor resources. It is the contractor’s responsibility to employ the necessary resources to ensure accomplishment of these objectives. The Government’s assessment of the contractor’s performance in achieving these objectives will utilize the standards, acceptable quality levels, surveillance methods, and performance incentives described in the Performance Requirements Summary matrix set forth in Appendix A. The performance incentives will be implemented via the Government’s past performance assessment conducted in accordance with Part 42 of the Federal Acquisition Regulation (FAR), as applicable, and the “Task Order Performance” criteria of the annual award term evaluation, Basic BPA provision 45.

8.2. The performance objectives, standards, and acceptable quality levels shall be applied on a TO basis with performance incentives to be implemented on an annual basis. The Government will conduct informal interim counseling sessions with the contractor’s Program/TO Manager to identify any active TO performance that is not meeting the acceptable quality levels. These sessions will be conducted at least on a quarterly basis to provide the contractor a fair opportunity to improve its performance level.

8.3 The Control of Labor Resources criteria will be reflected under the “Cost” category of the performance assessment. Although the criteria of Business Relations and Management of Key Personnel are not specifically included in the Performance Requirements Summary Matrix, the overall performance assessment will continue to include these criteria.

8.4. The contractor will be notified, in writing, of the Government’s determination of its performance level for each performance objective including all instances where the contractor failed to meet the acceptable quality level.

http://www.ecmra.mil/

APPENDIX A

PERFORMANCE REQUIREMENTS SUMMARY MATRIX

PERFORMANCE

OBJECTIVE

PERFORMANCE

STANDARD

ACCEPTABLE

QUALITY LEVEL

(AQL)

METHOD OF

SURVEILLANCE

PERFORMANCE INCENTIVE

High Quality Technical Performance

TO requirements met with little rework/re-performance required and with few minor and no significant problems encountered

Performance meets all technical and functional requirements, and is highly responsive to changes in technical direction and/or the technical support environment

Assessments, evaluations, analyses, recommendations, and related input are thorough, reliable, highly relevant to TO requirements, and consist of substantial depth and breadth of subject matter

Deliverable reports contain all required data and meet all applicable CDRL requirements

Contractor delivery of products and/or services meets all TO requirements.

Performance occurs with no required re-performance/ rework at least 80% of time.

Problems that are encountered are minor and resolved in a satisfactory manner.

Routine Inspection of Deliverable Products/Services

Assignment of performance rating for QUALITY criteria:

EXCEPTIONAL

Performance and deliverables meet all and exceed many TO requirements.

Performance delivered with no required re-performance/rework at least 95% of time; problems that are encountered are minor and resolved in a highly effective manner.

VERY GOOD

Performance and deliverables meet all and exceed some TO requirements.

Performance delivered with no required re-performance/rework at least 90% of time; problems that are encountered are minor and resolved in an effective manner.

SATISFACTORY

Performance and deliverables meet all TO requirements. Performance delivered with no re-performance/rework at least 80% of time; problems that are encountered are minor and resolved in a satisfactory manner.

MARGINAL

Some TO requirements not met and/or performance delivered with re-performance/rework required more than 20% of time. Problems encountered were resolved in a less than satisfactory manner.

UNSATISFACTORY

Many TO requirements not met.

Numerous re-performances/rework required. Substantial problems were encountered and inadequate corrective actions employed.

Adherence to Schedule

TO milestones, periods of performance, and/or data submission dates are met or exceeded

Contractor meets TO delivery requirements at least 80% of the time (excluding gov’t caused delays)

Routine Inspection of Deliverable Products/Services

Assignment of performance rating for SCHEDULE criteria:

EXCEPTIONAL

TO milestones/ performance dates met or exceeded at least 100% of time (excluding government caused delays)

TO milestones/ performance dates met or exceeded at least 90% of time (excluding government caused delays)

SATISFACTORY

TO milestones/ performance dates met or exceeded at least 80% of time (excluding government caused delays)

MARGINAL

TO milestones/ performance dates met less than 80% of time (excluding government caused delays)

UNSATISFACTORY

TO schedule/performance dates met less than 70% of time

Control of Labor Resources

Contract labor mix is controlled in efficient and effective manner

Actual TO labor resource mix is maintained within 20% of originally awarded TO resource mix

Routine Inspection of TO Performance, Performance/Cost Reports, Payment Invoices

Assignment of performance rating for COST CONTROL criteria:

EXCEPTIONAL

Actual TO resource mix maintained within 10% of originally awarded TO resource mix

Actual TO resource mix maintained within 15% of originally awarded TO resource

SATISFACTORY

Actual TO resource mix maintained within 20% of originally awarded TO resource mix

MARGINAL

Actual TO resource mix maintained within 25% of originally awarded TO resource

UNSATISFACTORY

Actual TO resource mix exceeds 25% of originally awarded TO resource mix