Statement of Work - Service Agreement for USDFRC Autoclaves_8.25.2022.pdf

Statement of Work (SOW) Project: Service agreement for USDFRC Autoclaves

GENERAL INFORMATION

1.0 Scope of Work: Provide a preventative maintenance plan and service agreement for 2 autoclaves at US Dairy Forage Research Center, Madison, WI. This is anticipated to be a Base + Four Option Years contract for a period of 12 months from date of award.

Base Period – September 30, 2022-September 29,2023 Option Year 1 – September 30, 2023-September 29,2024 Option Year 2 – September 30, 2024-September 29,2025 Option Year 3 – September 30, 2025-September 29,2026 Option Year 4 – September 30, 2026-September 29,2027

2.0 Background: Autoclaves use high pressure steam to sterilize and decontaminate materials. Several projects at USDFRC require autoclave-based sterilization both for preparation of sterile materials (e.g., media, tools, etc), and for decontamination of materials prior to proper disposal (e.g., recombinant organisms). To insure proper functioning and safety, autoclaves require period professional maintenance and inspection. Additionally, the constant need to sterilize or decontaminate materials requires autoclaves have little down time. For these reasons we seek a preventative maintenance plan and service agreement for our autoclaves.

CONTRACTOR REQUIREMENTS

3.0 Technical Requirements/Tasks: {Describe the specific tasks or work the contractor must perform. Provide direction on any specific methodologies.}

Provide preventative maintenance and emergency service as needed for 2 autoclaves located at US Dairy Forage Research Center, 1925 Linden Drive, Madison, WI 53706.

The autoclaves to be serviced are 1) Gentinge 422LS, and 2) Getinge 522LS. The agreement must include

Two biannual equipment inspections with preventative maintenance service Parts required to maintain equipment operation Emergency service (2 hour phone response, 24 h on site response) Replacement part installation Unlimited callbacks during normal business hours

4.0 Government Furnished:

Service to be provided at 1925 Linden Drive, Madison WI during normal business hours.

ARS Technical Contact: Michael Sullivan, michael.sullivan@usda.gov, 608-890-0046

5.0 Deliverables / Schedule:

Preventative maintenance to be provided at approximately 6 month intervals during the contract period. Emergence service to be provided as needed within 24 hours of request during normal business hours. Period of performance should be 9/30/22 to 9/29/23.

6.0 Travel:

Service technician travel included in agreement

7.0 Contractor’s Key Personnel:

N/A

8.0 Security Requirements:

Service technician will comply with building security requirements (sign in/out, be accompanied by DFRC personnel within building

9.0 Data Rights: {If data is to be produced, furnished, acquired, or used in meeting contract requirements, delineate the respective rights and obligations of the government and the contractor regarding the use, production, and disclosure of that data.}

10.0 Section 508 – Electronic and Information Technology Standards:

N/A

Attachment: {If applicable, include an Attachment stating Evaluation Factors and significant

Subfactors representing the key areas of importance and emphasis to be considered in the source selection decision}