Statement of Work - Medium Cooling Tower.pdf

FCC Beaumont

SOW

Approval

Project 24Z5AT2 - Rebuild Cooling Tower -

Medium Sensitive But Unclassified

U.S. Department of Justice

Federal Bureau of Prisons

South Central Regional Office Grand Prairie, Texas 75051

October 20, 2023

MEMORANDUM FOR JAMES FENNEL, FACILITY MANAGER

FEDERAL CORRECTIONAL COMPLEX BEAUMONT

FROM:

SUBJECT:

Gregory Floyd Facilities Administrator

Approval of Statement of Work, “Rebuild Cooling Tower" FCC Beaumont project

24Z5AT2

We have reviewed and approved the statement of work (pages 1 - 5), that was received for the above referenced project.

If you have any questions please call.

Approved 10/20/2023 SCRO

Sensitive But Unclassified – SBU Page 1 of 5

STATEMENT OF WORK

FCC Beaumont – B & F PROJECT

Rebuild Cooling Tower - Medium

A) INTRODUCTION:

The Federal Bureau of Prisons (FBOP) Federal Correctional Complex (FCC), Beaumont, TX, intends to make an award to a single responsible entity for the rebuild of two Marley NC Series cooling towers and associated equipment listed below. The cooling towers are located outside the perimeter fence of the Medium Security Federal Correctional Institution located at 5830 Knauth Road, Beaumont, TX 77705.

The Contractor has sole responsibility and discretion for choosing and implementing the manner and method of performing tasks outlined in this Statement of Work, so long as the requirements are met in accordance with the policies described.

Any deviations from this Statement of Work must be authorized via modification issued by the Contracting Officer.

B) BACKGROUND:

FCC Beaumont is a Correctional Complex with a rated capacity of 4,146 inmates. Security levels range from minimum security to high security. The complex includes a United States Penitentiary (USP), Federal Correctional Institution Medium (FCIM), Federal Correctional Institution Low (FCIL) and a Satellite Camp Prison (SCP). The first institution was activated in 1996 and the final activation occurred in 1999.

C) SCOPE OF WORK:

1) Contractor will be responsible for removal and disposal of all material and equipment being replaced.

2) Contractor will provide all labor and material to replace Cross Flow Fill Media with Integral Air Inlet

Louvers and Integral Drift Eliminators in two Marley NC Series Cooling Tower SN; NC6122SS / 095438- 1-96 and NC6122SS / 095438-002-96. Material and equipment also to be replaced and installed in both cooling towers:

3) Gear box - Must be equivalent to Marley 2200 series, 4.56:1 ratio, CC2 Shaft

4) Motor - Must be equivalent to Baldor 60HP, 460V, 1800RPM, Frame 404T, Cont. Duty, Heavy Duty

Cooling Tower rated

5) Variable Frequency Drive – Must be equivalent to ABB ACH580-VDR-077A-4: 60HP drive with bypass.

6) Fiberglass fan shroud – Lower GRP Fan Cylinder with stainless replacement hardware.

7) Galvanized fan screen with stainless replacement hardware

8) Marley Short Stem Target Nozzles

9) Vibration Switch equivalent to Murphy VS2EX

D) Contractor will perform a start-up of the equipment and ensure equipment operates as designed prior to the close of the project.

E) Contractor will provide 3 Service Manuals to ensure proper maintenance is conducted on the equipment.

F) Contractor will provide 3 Operator Manuals to ensure proper operation of the equipment.

G) Contractor will remove all debris, and legally dispose of off-site. Do not burn or bury on site.

The project shall comply with all appropriate State and Federal codes and regulations, including the latest editions of the International Building Code, International Plumbing Code, International Mechanical Code, National Electrical Code (NFPA 70), Life Safety Code (NFPA 101), applicable NFPA standards, and environmental regulations.

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D) Specifications

1) All equipment must be reviewed and approved prior to ordering. Only new equipment in current production will be accepted. No refurbished or obsolete equipment will be considered.

2) Examples of equipment which may be considered acceptable include:

a. Marley 2200 series, 4.56:1 ratio, CC2 Shaft

b. Baldor 60HP, 460V, 1800RPM, Heavy Duty Cooling Tower rated.

c. ABB ACH580-VDR-077A-4: 60HP drive with bypass.

3) Contractor will verify appropriate utilities are present for the equipment prior to purchase.

4) Contractor will verify equipment will make it through gates, doorways and openings to facilitate installation prior to purchase.

5) Contractor will verify new equipment is of similar size to the old equipment to allow for installation in its place prior to purchase.

6) Contractor will be responsible for any and all changes necessary to allow for proper installation of equipment.

E) Working Conditions:

a) Working Hours: All work is to be completed between the hours of 7:00 AM – 3:00 PM, Monday – Friday, excluding Federal Holidays. Workers will start check-in and tools/materials security process at the beginning time and must stop work and clear the construction site in sufficient time to complete the tools/materials security verification process by the end time.

(i) Any work required to be completed at any other time than noted above must be requested and approved in writing not less than five (5) working days in advance. The Contractor should not assume that such requests will be approved.

(ii) This is an operational correctional institution, and delays may be encountered due to security concerns within the institution. Contractor should plan for time necessary for security screening of personnel, tools, materials, and equipment, and for reasonable delays due to inmate movements, institution lock-down or other emergency, fog or other weather event, etc. In the event of an Institution emergency, the Contractor will be instructed to secure all work, secure and stow all tools, equipment and materials, and will be escorted from the work site. Work will be suspended until the institution emergency passes.

b) Delivery of Materials: All construction materials/equipment required for work on this project is required to be processed by the Contractor and coordinated with the COR for temporary storage.

(i) All construction related deliveries which are directly shipped to the Contractor may be received between the hours of 8:00 AM – 2:00 PM, Monday – Friday, excluding Federal Holidays. At no point will a Bureau of Prisons (BOP) staff member receive or sign for a delivery. The Contractor or his representative must be present to verify and accept the delivery.

(ii) The Contractor shall be responsible to provide for its own means of loading and unloading Contractor material and equipment.

(iii) The existing building will remain in operation throughout the project duration. Obtain written permission not less than 48 hours prior to obstructing Owner access to drive lanes and pedestrian walkways.

Sensitive But Unclassified – SBU Page 3 of 5

c) Storage of Materials and Equipment: Equipment, and tools must be removed from the work site each day and stored in a designated area mutually agreed upon between the COR and the Contractor.

(i) All tools will be accounted for on a daily tool inventory sheet at the beginning and end of each workday, when entering/exiting the premises. Report lost or broken tools to the escorting staff immediately. All parts of broken tools must be accounted for.

(ii) No cutting tools, ropes, extension cords, ladders, motorized equipment or vehicles will remain on the premises overnight, unless specifically approved by the Captain.

d) Security Clearance/Contractor Badges: All personnel must successfully undergo an NCIC background check and attend institution orientation training prior to being allowed access to the institution.

(i) All security clearance forms shall be submitted to the COR by the Prime Contractor, a minimum thirty (30) working days prior to the start of work. Security clearances will be in effect for the term of one year. Prior to the time of expiration, it is the responsibility of the Contractor/worker to notify the COR to have clearance conducted.

(ii) In cases of disapproval, the FBOP will only inform the Contractor that approval has been denied. In compliance with the Privacy Act, the FBOP cannot release information to the Contractor regarding the reason any worker is denied clearance.

(iii) Maintain a list of approved screened personnel.

e) Safety and Personal Protective Equipment: The Contractor is responsible for jobsite safety. All Contractor personnel shall have and wear the required personal protective equipment (PPE) prescribed by Occupational Safety & Health Administration (OSHA) regulations and industry standards at all times while on the job site. It is the responsibility of the Contractor to provide all such equipment.

(i) All ladders, regardless of the size, shall be secured to a stationary fixture with a chain and lock in a pre-determined area, in a way that they cannot be removed.

(ii) Extension cords, regardless of length, must be in good condition with no broken outer insulation, and must be secured in a locked construction gang box.

(iii) Systems requiring lock-out/tag-out will require both Contractor and institution locks on the isolation point to prevent shock. All lock-out/tag-out procedures shall comply with the institutional lock-out program. The institution will ensure all power sources required for safety to prevent back feeding are locked-out and tagged-out with Contractor and institution representative signatures.

(iv) The Contractor shall provide to the COR (3) three copies of the material Safety Data Sheet (SDS) on all materials and substances that may be used over the course of the project. In the event the material is not approved by the Institution Safety Manager via the COR, it is the responsibility of the Contractor to locate and procure an alternative product.

f) Worker Restrictions: Workers will be escorted by Bureau of Prisons staff at all times. The COR will ensure a representative is present to allow access to all areas requested by the Contractor.

(i) Workers may not wear khaki or olive-green clothing, as inmates wear these colors. Sleeveless shirts, shorts, and camouflage clothing are not permitted.

Sensitive But Unclassified – SBU Page 4 of 5

(ii) Use of tobacco products and other controlled substances on project site is not permitted. On Federal property, smoking is only allowed in designated outdoor areas. This policy will be strictly enforced. If prescription or other medication is required, bring only the amount of needed during the work shift.

(iii) Interaction with inmates is prohibited.

g) Employee Identification: Contractor personnel working on site must bring valid photo identification to the institution each day.

h) Electronic Devices: Cellular devices, two-way radios/pagers, cameras, tablets, and laptop computers are not permitted on the work site.

(i) FCC Beaumont Facilities Department maintains a digital camera that will be utilized by staff to document the project work. Upon request, the Contractor may have copies of these photos, and may request that photos be taken of specific conditions.

i) Temporary Facilities and Controls:

a) Utilities: Electricity (120V) for battery chargers and small hand tools, potable water, and toilet facilities will be available for the Contractor’s use, at no charge.

(i) Extend temporary lines from existing service as needed and remove before project completion.

(ii) Any other utilities required to accomplish the Work must be provided by the Contractor for no additional cost.

b) Do not interrupt existing utilities, except under the following conditions:

(i) Notify the Institution not less than two days in advance of proposed interruption and obtain written permission before proceeding with the interruption.

c) Waste Storage and Removal: Unless otherwise indicated, demolition and construction waste become the property of the Contractor, and shall be removed from the project site, and disposed of legally.

(i) Contractor shall provide suitably sized open-top waste containers.

(ii) Daily removal of waste is not required. However, Contractor must provide 72 hours advance notice to Owner before waste containers are to be removed. Waste is subject to inspection by the Government prior to removal. Filled dumpsters must remain locked in the Rear Gate for a three inmate counts (approximately 24 hours) before being moved outside the gate. Once removal is approved, the container shall be immediately loaded and removed from Government property.

d) It is the Contractor’s responsibility to protect Government property while making repairs. Damage initiated by the Contractor shall be corrected and restored to previous condition at no cost to the Government.

j) Project Closure:

a) When the contractor believes the project to be complete, he will notify the COR in writing that all work has been completed.

b) The Contractor and COR will perform a full test of the equipment and ensure proper installation and that the equipment operates correctly.

c) Once the test is complete, and the COR agrees the work is complete, the Contractor will submit the following documents, Sensitive But Unclassified – SBU Page 5 of 5

a. Warranty documentation.

i. Manufacturer Warranty

ii. Contractors Warranty

b. Request for Final Payment.

k) Miscellaneous Services: All miscellaneous services in connection with the services described herein, unless noted otherwise (e.g.: travel, postage, delivery services, long distance telephone calls, etc.)

shall be provided by the Contractor as part of this work at no additional cost to the government.