Instructions to Offerors - MED Cooling Tower.doc

SOLICITATION NO. 15B50224Q00000027

REBUILD MEDIUM INSTITUTION COOLING TOWER

FCC BEAUMONT

UNITED STATES DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF PRISONS

FCC BEAUMONT

BEAUMONT, TX 77705

ISSUE DATE: MARCH 21, 2024

OFFER DUE DATE: APRIL 22, 2024, by 1:00 P.M. CENTRAL

QUOTES SHALL BE EMAILED TO:

SBURKE@BOP.GOV and DTYDLACKA@BOP.GOV

INSTRUCTIONS TO OFFERORS

OFFER SUBMISSION PROCEDURES

SOLICITATION/REQUEST FOR QUOTATIONS

15B50224Q00000027

TITLE:

FCC BEAUMONT

REBUILD MEDIUM INSTITUTION COOLING TOWER

DEADLINE FOR

APRIL 22, 2024

RECEIPT OF OFFERS:

1:00 P.M. CENTRAL

EMAIL OFFERS TO:

SBURKE@BOP.GOV and DTYDLACKA@BOP.GOV

***********************************IMPORTANT*********************************

CONTRACTORS MUST BE REGISTERED IN THE SYSTEM FOR AWARD MANAGEMENT (SAM) AT WWW.SAM.GOV. THIS IS A 100% SMALL BUSINESS SET-ASIDE. YOUR BUSINESS SIZE METRICS INFORMATION IN SAM MUST MEET THE SMALL BUSINESS SIZE STANDARD REQUIREMENT FOR NAICS CODE 238220 (reference FAR provision 52.219-1 in the Representations & Certifications section of your SAM registration).

I.

DOCUMENT REQUIREMENTS

*SUBMIT: PAGES 1, 2, 6, 53-59 OF THE SOLICITATION DOCUMENT, BID BOND and BACKGROUND CHECK DOCUMENTS* Each offeror SHALL complete and submit the following forms, clauses, and statements with his/her offer.

Failure to furnish all required information or any rejection of or addition to the terms and conditions of the solicitation may cause your offer to be considered as non-responsive and ineligible for award.

A.

SECTION 1:

Standard Form-1442 – Solicitation, Offer, and Award, pages 1 & 2

Page 1 – Complete block 10 Page 2 - Complete blocks 14 thru 20c (remember to include the signer’s title in block 20a). Ensure the address typed in block 14 matches the address in your SAM registration.

Blocks 21 thru 31c are to be completed only by the Government!

Include UEI#, tax id#, CAGE code, and email address where indicated in block 10.

B.

SECTION 2: Commodity or Services Schedule, page 6 Complete the unit price (JB = job) and Amount blocks (these amounts will be the same).

NOTE: the amounts listed in this section should be the same as the amount listed in block 17 of the Standard Form-1442.

C.

SECTION 5: Attachments, page 48

SF-24 BID BOND (MUST UTILIZE FORM PROVIDED)

Reference Provision 52.228-1 and FAO-0001.

Electronic bid submissions must include a scanned copy of the original bid guarantee. The original bid guarantee with “wet” signature and raised seal (if “applicable” must be mailed to the below referenced address and received by the bid closing time and date:

Federal Bureau of Prisons

FCC Beaumont

ATTN: Sarah Burke

PO Box 26015

Beaumont, TX 77720

Penal Sum of the bond must be at least 20% of the bid price, not to exceed $3M, whichever is less. Ensure that the surety information matches the information for the surety as posted in Treasury Circular 570, at the Department of the Treasury website: https://www.fiscal.treasury.gov/surety-bonds/list-certified-companies.html Ensure the liability limit for the surety (located at the bottom of the SF-24) is expressed as a dollar amount (not a percentage). Ensure the liability limit is either equal to the amount reflected for the surety in Treasury Circular 570 or is the amount at least equal to the penal sum of the bond.

In the bid identification section, ensure the bid date reflects the current date that bis are due per the solicitation (review all amendments, if applicable, to check for any bid due date extensions).

Ensure the information for the Principal matches the information as posted in your WWW.SAM.GOV registration (e.g. company name, address, etc.).

D.

SECTION 6: Provisions, page 49

Provision 52.215-20 Alternate-IV:

Submit a cost breakdown of your quotation pursuant to the instructions in this provision. This listing should be of individual costs (e.g., labor hours and cost per hour, material units and cost per unit, etc.), not merely lump sums.

E.

SECTION 7: Representations and Certifications, pages 51-57

1.

FAR Provision 52.204-8 NOTE: Pursuant to section (b)(1) of this provision, provision 52.204-7 is included in this solicitation. Therefore, offeros should not mark either of the two options under section (b)(2) since paragraph (d) AUTOMATICALLY applies. Leave these options unmarked.

2.

FAO-0021, Business Management Questionnaire, pages 56-57

Complete in entirety.

*SUBMIT: PAGES 1, 2, 6, 53-59 OF THE SOLICITATION DOCUMENT, BID BOND and BACKGROUND CHECK DOCUMENTS*

II.

EVALUATION AND AWARD METHODOLOGY:

This acquisition will be procured in accordance with FAR Part 12 – Acquisition of Commercial Items and Part 13 – Simplified Acquisition Procedures. The Government intends to make a single award to a quoter, pursuant to an affirmative determination of responsibility, whose quotation, conforming to the solicitation, is determined to be the best value to the Government considering price and relevant past performance history.

Price: Price shall be evaluated utilizing the total aggregate pricing offered by the quoter.

Past Performance: Past performance will be evaluated utilizing the references submitted by the quoter, any evaluations found in the Contractor Performance Assessment Reporting System (CPARS), and any other information available to the Contracting Officer.

III.

PRE-BID CONFERENCE/SITE VISIT:

********************************* IMPORTANT**********************************

A pre-bid site visit is scheduled for APRIL 09, 2024 at 9:00am CST local time at the Central Administration Building (CAB), 5430 Knauth Rd. Beaumont, TX 77705.

This is the only pre-bid site visit scheduled. The pre-bid site visit is not mandatory (see provision 52.236-27 Alternate I of the solicitation). However, all offerors are urged to attend.

NCIC background checks will be required for each participant attending this conference. The authorization for release of information (Form BP-A0660 NCIC Check, Contractor Pre-Employment Form and Residency Requirement Certification Form, attached) shall be completed for each attendee and submitted to FCC Beaumont, no later than April 01, 2024 at 11:00am CST. Email all required forms to Logan Rogers, Engineering Technician at L2rogers@bop.gov. For questions on filling out the NCIC form, contact Mr. Logan Rogers at (409)727-8187 ext. 3397.

The forms must include a cover letter indicating they are for the Rebuild Medium Institution Cooling Tower project, in addition to the following information:

· Company name and list/number of individuals from the company who will be attending.

· Phone number/point of contact for the company for notification of any NCICs that are denied.

NOTE: The FBOP is prohibited from divulging any information regarding any reasons for NCIC denials. Only the fact that a person has been denied will be communicated to the company point of contact.

The point of contact for the pre-bid site visit is Logan Rogers, Engineering Technician, (409)727-8187 ext. 3397, jfennel@bop.gov.

All contractors approved to enter the institution for the pre-bid meeting must bring a photo ID and license plate number. The following are not allowed: Weapons (including pocket knives), cell phones, blackberries, pagers, radios, cameras, drugs and alcohol. Contractors will be permitted to wear jeans in the institution, however, shorts, green or khaki-color clothing will not be permitted. The clothing will be proper and suitable for the services that are being provided. Please arrive at least 15 minutes early to allow time for security purposes.

IV. PRE-BID QUESTIONS:

Any questions relating to the solicitation after the closing of the pre-bid site visit shall be sent, in WORD FORMAT to Sarah Burke, Supervisory Contract Specialist, via email at sburke@bop.gov no later than Friday, April 12, 2024 at 10:00am CST. In order to provide sufficient response time, prior to the offer due date, the Government is establishing the above cut-off date for questions about the solicitation. All offerors shall offer in accordance with the current solicitation to include all amendments (if any) as issued by the Contracting Officer only.

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