Statement of Work.pdf

Modular Office Furniture U.S. Dairy Forage Research Center (DFRC)

United States Department of Agriculture Agricultural Research Service

STATEMENT OF WORK

U.S. Dairy Forage Research Center (DFRC) USDA-ARS Madison, WI

DATE: June 25, 2024

Table of Contents Scope of Work Descrip on

General Project Informa on

Contract Scope

General Notes and Requirements

Pre-Construc on Mee ng

Contract Performance

Safety

A achments

Photographs

Drawings

Forms

Scope of Work Descrip on

General Project Informa on

Project Loca on

USDA-ARS-DFRC

1925 Linden Dr.

Madison, WI, 53705.

USDA Project Team

Location Point of Contact Andy Vanderwarker

(608) 287-6843 Andrew.vandewacher@usda.gov Engineering Project Manager EPM Loubna Harms (608)-982-1687 loubna.harms@usda.gov Safety and Occupational Health Specialist Danielle Graham 608-890-1574 danielle.graham@usda.gov Contracting Officer CO To be Determined

Contracting Officer Representative COR To be Determined

Bid Informa on Remodel two office spaces:

Location Support Suite LSS :

Design a furniture layout to accommodate 10 corner desks with storage. Furnish and install Room 211:

Split existing 24.5’ x 15.25’ Room 211 into two workspaces, furniture and create one small private office, and one shared working space with 6 desks. The new office will be comprised of demountable walls floor to ceiling with a full height single sliding door.

Contractor shall provide interior design services to help create a consistent and complementary design.

Background LSS suite holds the Location Support Staff which provides administrative support to the center’s research and mission. The suite currently has 5 oversized workstations and must be optimized to hold 10 workstations to ensure the newly hired location staff has appropriate office space.

Room 211 has been a shared workspace for transient staff and post-doctoral fellows, the 24.5’ x 15.25’ has also housed the building only plotter. With the hiring of additional post docs and scientists emerges the need for one private office and 6 workstation desks.

The intent of this portion of the project is to create one small private office, and one shared working space with 6 desks using modular furniture and demountable wall to ceiling with a full height single sliding door. The office door will be equipped with a lock and key.

Site Visit Interested parties are strongly encouraged to visit the site of the proposed work and review the existing conditions relating to construction and labor, to be fully informed as to the facilities involved, and the difficulties and restrictions that may affect the performance of the Contract. Failure to visit the site will not disqualify those submitting a proposal.

However, change order requests for items that could have been reasonably ascertainable from a site visit (and included in a proposal) will be reviewed by the CO and evaluated accordingly.

Contract Scope The project shall be in accordance with this Statement of Work and the FAR Solicitation and Contract clauses that are identified in the complete Solicitation package. This Statement of Work (SOW) shall consist of this “Scope of Work Description”, Attachments, General Notes and Standard Requirements, Photographs of Existing Conditions, and Project Specifications.

A. The repairs shall be performed in a neat, workmanlike manner to provide code-compliant, complete, properly func oning installa on, to include measures such as dust abatement and preserva on of neighboring research fields.

B. Contractor shall be responsible for all project waste including hauling away, direc ng waste to recycle, and legally disposing of remaining waste. See Project Specifica ons for addi onal informa on on requirements for direc ng waste to recycle.

C. Contractor shall provide all materials and components needed for the indicated repairs. Contractor shall provide a material approval submi al of product data as indicated in the Project Specifica ons and Schedule of Material Submi als (see A achments).

D. A er project award, the Contractor shall inspect / confirm all exis ng condi ons and dimensions prior to proceeding with any project ac vi es and iden fy all exis ng condi ons that may impact the work and alert the CO and EPM immediately if condi ons are discovered that differ from the SOW.

Contractor shall point out discrepancies between work iden fied in this SOW and actual field-verified condi ons--if they exist, prior to performing work. Items not iden fied in SOW may be treated as unforeseen condi ons and priced in accordance with standard FAR contract clauses.

Coordinate with loca on for laydown and staging areas.

Schedule The work shall commence within 90 days from the receipt of the Notice to Proceed, proceed diligently, and be completed no later than 200 days from the Notice to Proceed.

The Contractor will coordinate with the Government for the estimated start date to ensure minimal disturbance to the residents. Work shall be performed Monday through Friday between the hours of 7:00 AM to 5:00 PM and no work shall be done on weekends or Government holidays unless otherwise approved by the COR.

Technical Requirements General

A. The furnishing and installa on of all improvements indicated shall be complete in every respect, properly opera ng and ready for use. All work shall be coordinated and scheduled to avoid disrup ng and jeopardizing ongoing research. Coordinate access to space with COR.

B. The performance of renova ons and improvements shall be coordinated and scheduled to avoid disrup ng and jeopardizing ongoing research.

1. Contractor shall coordinate with COR or Loca on Monitor designated by CO any orderly shutdown of scien fic equipment, machines and computer equipment as needed for the performance of the contracted work.

2. Contractor shall coordinate with COR or Loca on Monitor designated by CO any moving of scien fic equipment, machines and computer equipment as needed for the performance of the contracted work.

3. Contractor shall coordinate with COR any orderly closing or rerou ng of roads or access paths as needed for the performance of the contracted work.

C. When renova ons and improvements are performed within an Owner-occupied space; adequate protec on of sensi ve equipment, machines and computers shall be implemented.

D. Contractor shall u lize appropriate personal protec on equipment (PPE) during the performance of the Work.

E. New and renovated installa ons shall be labeled in accordance with ANSI standards.

F. Contractor shall provide final cleaning of project area. Final cleaning shall be to a “broom swept” quality.

Materials Basis of design products:

Demountable wall: Genius KI Wall

A. Basis-of-design products are indicated in this SOW to convey a specified standard of quality and salient characteris cs desired but are not to be considered a single- source specifica on. Contractor-proposed equals will be considered.

The Contractor must compare and validate that quality and salient characteris cs are equal and approve the proposed equal products prior to submission for Government review and approval.

Addi onal work required to incorporate Contractor-proposed equals shall be at the Contractor’s expense.

Owner will review all Contractor-proposed equal equipment, materials, manufacturers, or installa on. It shall be the Contractor’s burden to furnish all documenta on and / or samples to show equality with specified items. Owner’s decision on equality is final. Manufacturers / products that are submi ed as “Approved Equal” are reviewed during the shop drawing process, not during bidding.

B. Submi als / product data / shop drawings shall be submi ed as indicated in the Project Specifica ons. Submi als shall be reviewed by USDA for general conformance with the Contract

Documents. Markings for comments and approval of the submi als by USDA shall not be construed as releasing the Contractor from compliance with the specified requirements.

Use ARS submi al/transmi al form included with this SOW for each submi al.

All submi als shall be distributed to and reviewed by the Government prior to commencing work at the site. Purchase of materials prior to submi al approvals are at the Contractor’s risk.

See Project Specifica ons for requirements on documen ng Contractor’s effort in diver ng waste to recycle.

All products shall be new, unused and to the satisfaction of the COR. In addition, construction material shall be produced domestically or manufactured domestically in accordance with the Buy American Act.

THE CONTRACTOR SHALL SUPPLY ALL OTHER NECESSARY MATERIALS TO PROPERLY

EXECUTE THE CONTRACT REQUIREMENTS.

ALL MATERIAL SHALL BE INSTALLED ACCORDING TO MANUFACTURER

RECOMMENDATIONS

Execu on A. The Contractor shall furnish all labor, materials, equipment, supplies, transporta on, u li es, supervision, *safety equipment, and incidentals for all elements of the work to provide a complete and properly func oning installa on in accordance with this Statement of Work. The installa on shall be ready for use by Final Comple on date.

* Note: Contractor is solely responsible for safety measures and conformance to applicable requirements in accordance with FAR clauses referenced in Solicita on package.

Contractor shall provide all means and methods to protect the facility and its installa ons from all project ac vi es, including protec ng the facility from environmental elements as the improvements are completed.

The Contractor shall submit a detailed plan for dust mi ga on and containment to the Government for review prior to star ng any on-site project ac vi es. See Project Specifica ons for addi onal informa on on requirements for submi als.

B. The Contractor shall coordinate all work ac vi es with the COR prior to beginning any work. All work shall be scheduled in a manner such that minimal disturbance is experienced by the residents. and facility’s ongoing day-to day opera ons are not affected nega vely, including air quality.

Project site shall be le clean at the end of each workday.

Contractor shall coordinate access to all areas with the designated USDA staff.

During pre-construc on mee ng, Contractor shall verify all parking, security, and health requirements with the USDA staff.

Coordinate with loca on for laydown and staging areas.

LSS Suite:

Design Furniture Layout Furnish and Install (7x) 5’x7’ corner desks with one side adjustable height. With overhead cabinets, mul media storage and separa on par ons.

Furnish and Install (1x) 5’x5’ corner desks with one side adjustable height.

Furnish and Install (2x) 4’ straight adjustable height desks with mul media storage Furnish and install panels mounted and base cabinets along 10 the north side of column (see drawing)

Room 211:

Design Furniture Layout Furnish and Install (5x) 4’ straight adjustable height desks.

Furnish and Install (1x) 4’x4’ corner adjustable height desk.

Furnish and Install (1x) 5’x7’’ corner adjustable height desk with overhead cabinets, and mul media storage Provide a tall storage cabinet for the private office.

Furnish and install a demountable glass wall with a sliding door with locking capability (see drawing.

General Notes and Requirements

Pre-Construc on Mee ng Prior to the start of any work, the COR will schedule and conduct a “Pre-Construction Conference” or “Pre-Con” meeting. The Contractor’s Project Manager and Quality Control Personnel will attend this meeting. This conference will be held at the time and location agreeable to the government and contractor. No work may be performed under this contract prior to this conference. The purpose of the conference is to enable the COR to outline the procedures that will be followed by the Government in its administration of the contract, and to discuss the performance that will be expected from the Contractor. This conference will allow the Contractor an opportunity to ask questions about the Government’s administration and inspection of contract work or obtain other pertinent information that might be required. At the Pre-Construction conference the contractor shall provide the name of the project superintendent with a telephone number for project coordination.

The following is a general list of items for discussion during this Pre-Construction Conference:

Authority of the Contrac ng Officer Representa ve COR and Quality Assurance Inspectors.

Contractor’s Safety Program (including sub-contractors).

Accident Preven on Plan and Ac vity Hazard Analysis (Submi ed & accepted prior to start of work on site).

Fall Protec on and Preven on Plan.

Safety Mee ngs.

Accident Repor ng.

Safety Data Sheet (SDS) requirements.

Contractor’s Equipment.

Correspondence, Communica on, Security and Administra ve Procedures.

Invoice and payment.

Contract Performance Receiving, Storing and Staging of Materials The contractor is responsible for protecting any stored material until it is placed in service.

The contractor is responsible for receiving and unloading of delivered goods. Government employees will not receive materials or supplies for the contractor and will not be responsible for damage to the contractor’s equipment or materials.

Permits The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits, and letters of certification. The Contractor shall comply with any applicable Federal, State, County, and Municipal laws, codes, and regulations in connection with the performance of the work specified under this contract.

Security The contractor will comply with all established security policies at the U.S. Dairy Forage Research Center (DFRC) in Madison, WI. the Government reserves the right to close any property or portion of property and reschedule and/or cancel any subsequent service. The Contractor shall be given at least 24-hours’ notice of any such closure.

Buildings and Asset Protec on Any involved building or structure, and all of its contents shall be protected from the elements during the duration of this contract. The contractor shall keep on site the means to quickly cover and protect all unforeseen weather-related event that could cause damage to the building and or any of its contents during all phases of this contract.

The contractor shall be responsible for restoring all Government facilities or structures damaged as a result of the contractor’s operation. The contractor shall also be responsible for any damage to private property or injury to any person as a result of the contractor’s operation. The contractor shall notify the COR immediately of damage to Government and private property and injury to any person resulting from the contractor’s operation, or any damage to Government facilities due to vandalism or other causes on the day such damage is first noticed. Trucks and/or trailers will be driven on existing roads only and not across or through park areas to facilities. The Contractor shall also restore landscape features (shrubs, flowers, grasses, etc.), which are damaged or destroyed by the contractor’s operation. Damaged or destroyed grass areas shall be re-planted as directed by the Technical Point of Contact, and shrubs and flowers which are damaged or destroyed shall be replaced from nursery stock of like size and kind.

Parking Parking on the USDFRC lot is not permitted. All contractor personnel must park in the University of Wisconsin paid parking spaces or use street parking outside of the university campus. The nearest parking garage is lot 67 as shown:

there are however several other lots within walking distance or a shuttle ride away. For more information about parking on UW-Madison campus obtaining a visitor/ temporary permit please visit the link: https://transportation.wisc.edu/parking-lots/ The contractor is responsible to provide parking for their personnel and to bid accordingly.

Scheduled Outages All outages that will affect areas outside of the scope must be scheduled in advance. The contractor must notify the COR 1 week (5 business days) in advance, in order to have a minimal impact on research and center operation.

Noise Control The Contractor must conform to state and local laws, ordinances, and regulations affecting noise control. The Government may require work that generates excessive noise be scheduled at other than standard work hours. The Contractor must protect the building occupants from sudden or severe sounds generated by the work.

Quality Assurance The contractor is responsible for the quality control of the contract work. The contractor shall establish and maintain a quality control system to assure compliance with the contract requirements. The government has the right to inspect and test all items called for by the contract, to the extent practicable at all times and at all places during the term of the contract.

Omissions This contract may not cover all specified activities, steps, and procedures required to supply the contract product. In case of omission, the normal industry, state, or federal standards, practices, specifications, and/or guides shall prevail. In no instance shall an omission be reason to produce less than an acceptable product.

Safety All work shall be conducted in accordance with the Research, Education, and Economics (REE’s) Safety, Health, and Environmental Management Program (Policies and Procedures P&P 160.0 v1, most recent edition), and all applicable Occupational Safety and Health Administration (OSHA), federal, state, and local safety and health requirements. A copy of P&P (160.0 v1) can be access upon request from the COR or by visiting the Agricultural Research Service ARS Facilities Division website using the following link:

https://www.ars.usda.gov/ARSUserFiles/FD/SHEMB/P%20and%20P%20160/P%20and%2 0P%20160%20Safety,%20Health%20and%20Environmental%20Program.pdf Project staff reserve the right to cease work at any time should the safety of employees, Contractors, and/or the public become jeopardized.

Emergency Response Emergency procedures shall be documented in the Accident Prevention Plan and will include a map with directions to the nearest hospital, emergency contact numbers, and onsite First Aid/CPR responders.

Accident Repor ng All accidents and near misses shall be investigated by the Contractor. All work-related recordable injuries, illnesses and property damage accidents (excluding on-the-road vehicle accidents), in which the property damage exceeds $5,000.00, shall be verbally reported to the COR within four (4) hours of the incident (by phone or in person). Accident Investigation Form shall be completed and submitted to the COR within five (5) working days of the incident (see Attachments).

Required Personnel The Contractor shall employ a minimum of one Competent Person (CP) at each project site to function as the Site Safety and Health Officer (SSHO). The SSHO shall be present at the project site and report to the contractor’s upper management. The SSHO is required to have related construction experience and have at a minimum completed a 10 Hour OSHA training.

In addition, when emergency medical services are not accessible within five (5) minutes of the work location and there are two (2) or more workers onsite, at least two (2) employees shall have (in-person) training in First Aid and CPR.

Personal Protec ve Equipment It is the contractor’s responsibility to furnish and supply personnel with the proper personal protective equipment necessary for performing the work.

Clean Up and Waste The contractor shall practice good housekeeping to maintain a safe job site. The contractor shall keep the work area, including any designated storage areas free from accumulation of waste materials. Upon completing work in an area, the contractor shall remove any tools, equipment, and materials that are not the property of the Government. Any and all disturbed areas resulting from contractor activities shall be restored by the contractor to the satisfaction of the COR. All waste material will be disposed of offsite in accordance with all Federal, State, and Local regulations.

Environment Protec on Containers for excess and/ or waste materials, rubbish, etc. shall be provided by the contractor at the site, and the site will be inspected/ cleaned on a daily basis. No burning is permissible. Water, air, and land resources shall not be adversely impacted during the course of the work. Contractor will take necessary steps to ensure all federal, state, and local environmental regulatory requirements are met.

A achments

Photographs

Rm 211 North View

Rm 211 West View

Rm 211 South View

Rm 211 East View

Rm 125 North View

Rm 125 Northeast View

Rm 125 East View 1

Rm 125 East View 2

Rm 125 South View

Rm 125 Southwest View

Rm 125 Northwest View

Rm 125 Northeast View of the column

Drawings

ROOM 125

SCALE:

R T HN O

3'-51516"

34'-7"

8'-934"

3'-3 316"

22'-238"

ROOM 211

SCALE:

R T HN O

DFRC

Dairy Forage Research Center

AutoCAD SHX Text Fire Extinguisher Cabinet

AutoCAD SHX Text 125A

AutoCAD SHX Text 125B

AutoCAD SHX Text 125C

AutoCAD SHX Text 125D

AutoCAD SHX Text 125E

AutoCAD SHX Text

CABINETS FOR OFFICE STORAGE

AutoCAD SHX Text Glass modular demountable wall with a sliding door

AutoCAD SHX Text Project

AutoCAD SHX Text

EPM

AutoCAD SHX Text Drawing

AutoCAD SHX Text Scale

AutoCAD SHX Text Sheet

AutoCAD SHX Text

POC

AutoCAD SHX Text Date

AutoCAD SHX Text Unit

AutoCAD SHX Text 25-Jun-24

AutoCAD SHX Text Dairy Forage Research Unit

AutoCAD SHX Text Office Furniture

AutoCAD SHX Text Loubna Harms

AutoCAD SHX Text Loubna Harms

AutoCAD SHX Text Furniture Layout

AutoCAD SHX Text

Forms The following Forms are attached in this order:

Accident Inves ga on Form

1 | P a g e

ACCIDENT INVESTIGATION REPORT

USDA/ARS/MIDWEST AREA

EMPLOYEE

Name:

Age: Position/Title:

Injury, body part:

Medical Facility:

Employee’s Supervisor:

Location/Unit:

BACKGROUND

Date of Accident: Time of Accident:

Location:

Equipment Involved:

Equipment/Contributing Factors:

2 | P a g e

USDA/ARS/MIDWEST AREA

ACCIDENT DESCRIPTION

3 | P a g e

USDA/ARS/MIDWEST AREA

WITNESSES AND/OR POC

Name:

Position/Title:

Name:

Position/Title:

Name:

Position/Title:

Name:

Position/Title:

ACTIONS OR MEASURES THAT COULD HAVE PREVENTED THE ACCIDENT

WHAT ACTIONS ARE BEING TAKEN TO PREVENT REOCCURRENCE?