Statement_of_Work.pdf
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- Attached to
- Propane for BIA, Cheyenne River Agency
- Solicitation number
- 140A0124Q0002
About this file
This statement of work outlines propane delivery requirements for facilities of the Bureau of Indian Affairs' Cheyenne River Agency in South Dakota. The selected contractor will provide propane deliveries as needed to five listed locations, including estimated delivery amounts and frequencies from November 2023 through September 2024. The contractor must deliver liquid propane that meets all applicable standards within 72 hours of receiving a task order by email. Required equipment includes delivery trucks and drivers. Key contacts at the Bureau of Indian Affairs are provided for ordering, operations, and procurement questions. The related federal contract opportunity is soliciting offers for propane deliveries that meet the specifications in this statement of work.
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Other files
| File | Type | Posted |
|---|---|---|
| Sol_140A0124Q0002.pdf | ||
| RFQ_-_ISBEE_solicitation.pdf | ||
| Provisions_and_Clauses.pdf |
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STATEMENT OF WORK
DESCRIPTION OF WORK:
The scope of work is to provide propane for the Cheyenne River Agency in Eagle Butte, South Dakota. Delivery requests will be made to the vendor on an as needed basis. Preferable delivery time will be during normal working hours, Monday through Friday, 8:00 am MST to 5:00 pm MST (except holidays). A task/delivery order will be emailed to the vendor for each order. The propane must be delivered within 72 hours of the issuance of the order. The contractor shall provide all labor, material, equipment, and transportation necessary for delivery of propane in accordance with all federal, state, and local regulations and this statement of work.
SCOPE OF WORK:
Delivery of propane to all Cheyenne River Agency buildings and Law Enforcement Center.
Deliveries will be completed within 72 hours of task/delivery order being issued. The propane must be liquid propane and it shall meet all standards of federal, state, and local regulations. The contractor shall provide:
a. Propane deliveries as needed upon request, within 72 hours of task/delivery order
b. Trucks
c. Drivers
EQUIPMENT AND LOCATIONS:
Propane will be delivered on an as needed basis to the following locations:
Facility Management – Building No. 2009 – 1,000 Gallon Tank
Land Operations/Engine Program – Building No. 2010 – 1,000 Gallon Tank
Roads Department – Building No. 2011 – East Tank – 1,000 Gallons and West Tank – 1,000 Gallons
Law Enforcement Center – Building No. 2105 – 22,000 Gallon Tank
Law Enforcement Generator – Building No. 2105 – 1,000 Gallon Tank
PERIOD OF PERFORMANCE:
The services will begin November 1, 2023 or Date of Award through September 30, 2024.
Deliveries will be approximately every two weeks which will vary based on the weather and temperatures.
DELIVERABLE PLAN:
Contractor will be notified in advance to deliver Liquid Propane (LP) to the listed buildings. The estimated deliveries and estimated gallons are as follows:
Facility Management – Building No. 2009 – November 2023 – 900 gallons, January 2024 – 900 gallons, and March 2024 – 900 gallons
Land Operations/Engine Program – Building No. 2011 – November 2023 – 900 gallons, January 2024 – 900 gallons, and March 2024 – 900 gallons
Roads Department – Building No. 2011 East – November 2023 – 900 gallons, January 2024 – 900 gallons, and March 2024 – 900 gallons
Roads Department – Building No. 2011 West – November 2023 – 900 gallons, January 2024 – 900 gallons, and March 2024 – 900 gallons
Law Enforcement Center – Building No. 2105 – December 2023 – 10,000 gallons, February 2024 – 10,000 gallons, and April 2024 10,000 gallons. Agency will order when tank is down to 40 percent.
Law Enforcement Center Generator – Building No. 2105 – December 2023 – 200 gallons, February 2024 – 200 gallons, March 2024 – 200 Gallons
August 2024 and/or September 2024 for each or some of the buildings, if/as there are funds remaining in contract
These deliveries are subject to change depending on the weather and temperatures.
POINTS OF CONTACT:
Arliss Moran, Facility Manager, arliss.moran@bia.gov, (605) 964-4359 Office, (605) 365-6154 Cell
Walter Cournoyer, Facility Operations Specialist, walter.cournoyer@bia.gov, (605) 964-4359
Donel Newbrough, Purchasing Agent, donel.newbrough@bia.gov, (605) 964-4444 mailto:arliss.moran@bia.gov mailto:walter.cournoyer@bia.gov mailto:donel.newbrough@bia.gov
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