RFQ_-_ISBEE_solicitation.pdf

Solicitation No. 140A0124Q0002 Propane – Cheyenne River Agency

COMBINED SYNOPSIS/SOLICITATION:

THIS SOLICITATION IS A 100% SET-ASIDE FOR INDIAN SMALL BUSINESS ECONOMIC

ENTERPRISES IN ACCORDANCE WITH THE BUY INDIAN ACT (25 USC 47). This is a combined synopsis/solicitation for commercial products/services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice.

This procurement is being conducted under procedures pursuant to the authority of FAR Part 13, Simplified Acquisition Procedures and FAR Part 12, Acquisition of Commercial Products and Commercial Services. This announcement constitutes the only solicitation; therefore, a written solicitation will not be issued.

The Bureau of Indian Affairs (BIA), Great Plains Regional Office intends to award a firm-fixed price with economic price adjustment commercial product/service Requirements Contract in response to this Request for Quotation (RFQ) for the Purchase and Delivery of Propane at the Bureau of Indian Affairs, Cheyenne River Agency in Eagle Butte, SD. This is a Buy-Indian Set-Aside. Please refer to the Buy Indian Act Clauses and Provisions as contained in this solicitation for details concerning Buy Indian Set-Asides. The solicitation documents & incorporated provisions & clauses are those in effect through Federal Acquisition Circular FAC 2023-05 – September 22, 2023.

The associated North American Industry Classification System code is 324110 and the small business size standard is 1,500 employees.

PRICE SCHEDULE: PROPANE PURCHASE AND DELIVERY: the quoted pricing must be all inclusive (to include but not be limited to travel, lodging, per diem, fringe benefits, federal, state, local and tribal taxes) plus all other costs pertinent to the performance of this contract.

Please complete the following pricing schedule utilizing your most competitive and reasonable rate:

1. Propane 41,400 gallons (estimated) x $________________ per gallon = $____________________

PURPOSE OF THE CONTRACT: Purchase and delivery of approximately 41,400 gallons of Propane to the Bureau of Indian Affairs, Cheyenne River Agency in Eagle Butte, South Dakota. The vendor shall supply and deliver the Propane to the buildings listed in the attached Statement of Work.

STATEMENT OF WORK: See Attached

PERIOD OF PERFORMANCE: The period of performance is November 1, 2023 or Date of Award through September 30, 2024.

INVOICE SUBMISSION AND PAYMENT: The Contractor shall comply with the DOI clause entitled “Electronic Invoicing and Payment Requirements – Invoice Processing Platform (IPP) (April 2013)” located in the Provisions and Clauses section of this solicitation.

TRIBAL TAXES, REQUIREMENTS AND/OR RESTRICTIONS: Quoters are responsible for contacting the tax authorities and tribe or tribal organization involved with regard to any requirements regarding state taxes, tribal taxes, royalties and/or other applicable tribal laws or ordinances. Any costs associated with this section shall be included in the contractor’s quote. The contractor is responsible for contacting the Office of the Tribal Tax commission and the Office of Tribal Labor relations for tribal taxes and Indian Preference employment information and the current state tax rate. Current available information is identified below:

Cheyenne River Sioux Tribe TERO Director P.O. Box 768 Eagle Butte, South Dakota 57625

Telephone: (605) 964-8376 Facsimile: (605) 964-8375

SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATION: All quoters must have a UEI (Unique Entity ID) number, be registered and active in the System for Award Management at https://www.sam.gov, and have completed their SAM Representations and Certifications online in order to be eligible for award of the contemplated contract. Please include your active UEI number with your quote.

QUOTE SUBMISSION INFORMATION: To be considered for award, vendors must quote on all items/services listed in the solicitation. Quote submissions must include the following items:

1. Sections 17a, 23, 24, 30a, 30b, and 30c completed per the attached SF 1449 document (include UEI number).

2. Pricing schedule completed as included on the first page of this RFQ document.

3. Completion of FAR Provision 52.204-24 Representation Regarding Certain Telecommunications and

Video Surveillance Services or Equipment as located within the Provisions and Clauses document (if applicable).

4. Completion of FAR Provision 52.204-26 Covered Telecommunications Equipment or Services- Representation as located within the Provisions and Clauses document.

5. Completion of Clause 52.216-2 Economic Price Adjustment – Standard Supplies as located within the Provisions and Clauses document.

6. Required Submissions and Required Assurance as listed in Clause #1452.280-2 Notice of Indian Economic Enterprise set-aside as located within the Provisions and Clauses document.

7. Completion of Provision # 1452.280-4 Indian Economic Enterprise Representation as located within the Provisions and Clauses document.

Award will be based on the lowest price technically acceptable (LPTA) quote received that is determined to be fair and reasonable.

QUOTES FOR THE ABOVE SHALL BE E-MAILED DIRECTLY TO: Courtney Davis, Contract Specialist at courtney.davis@bia.gov. Quotes must be received by 1:00 pm Central Time on 10/27/2023.

Please send all communication, including questions and comments on the solicitation, via email to courtney.davis@bia.gov.

https://www.sam.gov/ mailto:courtney.davis@bia.gov mailto:courtney.davis@bia.gov