Statement of work breakdown.pdf

VENDOR GUIDE:

STATEMENT OF WORK (SOW)

BREAKDOWN

Generator Maintenance and Testing Services

United States Coast Guard — STA Crystal River, Inglis, FL

May 2026

Prepared for Potential Bidding Vendors

USCG STA Crystal River — Generator Maintenance SOW Breakdown

Table of Contents

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1. Executive Summary & Objective

This document provides potential vendors with a comprehensive breakdown of the Statement of Work

(SOW) for the Generator Maintenance and Testing Services at the United States Coast Guard (USCG)

Station (STA) Crystal River, located in Inglis, Florida.

The USCG Base Miami Beach Contracting Office intends to award a Firm-Fixed-Price (FFP) contract under

FAR Part 13 Simplified Acquisition Procedures (SAP). The purpose of this procurement is to secure non-personnel services to perform routine preventative maintenance, testing, and emergency corrective maintenance for standby generator systems.

Contract Parameters

• Contract Type: Firm-Fixed-Price (FFP)

• Period of Performance (POP): One (1) 12-Month Base Year with four (4) consecutive 12-Month

Option Years (total potential performance period of 5 years).

• Place of Performance: USCG STA Crystal River, 10684 N Suncoast Blvd., Inglis, FL 34449.

• Core Work Hours: 0700 to 1630 (7:00 AM to 4:30 PM), Monday through Friday, excluding Federal

Holidays.

2. Equipment Specifications

The contractor will be responsible for servicing the following critical equipment assets. Vendors must validate all equipment descriptions, manufacturer names, and model numbers within the first fourteen

(14) calendar days of contract award.

Classification

Description

Manufactur er Name

Model Number Equipment

ID

Associated Job

Plans

Emergency

Generator

MTU 16V2000 DS1000 856403 10195-M (Monthly), 10198-A (Annual)

Automatic Transfer

Switch (ATS)

ASCO H03ATSB31200

NGXC

856389 2019-A (Annual)

Consumables Reference

The SOW identifies specific standard consumable parts for the MTU Emergency Generator:

• Air Filter: Part Number: SUA90069 (Quantity: 2)

• Oil Filter: Part Number: 31845301 (Quantity: 2)

Note: Offerors must incorporate the costs of all routine consumables, fluids, and filters into their Firm-Fixed-Price proposal for routine preventative maintenance (CLIN 001/101/201/301/401).

3. Scope of Work & Performance Tasks

The performance requirements are divided into two main tasks:

Task One: Routine Preventative Maintenance Services (PMS)

• Maintenance Standards: The contractor must perform all routine preventative maintenance in strict accordance with the manufacturer’s instruction manuals, standard industry practices, and the Coast

Guard’s specific maintenance card (MPC) guidelines / Job Plans.

• Frequencies: Maintenance is structured around specific monthly, semi-annual, and annual frequencies as detailed in Job Plans 10195-M, 10198-A, and 2019-A.

• Scheduling: The contractor must submit a Draft Project Plan outlining the scheduled PM dates at the

Post-Award Conference.

Task Two: Routine Service Calls & Emergency Corrective Maintenance

• Response Time: The contractor must respond to routine corrective service calls and be on-site within twenty-four (24) hours of notification by the COR or Contracting Officer.

• Cost Estimating: A written cost estimate (labor hours and materials) must be provided to the COR and Contracting Officer within forty-eight (48) hours of the initial service call.

• Completion Deadline: Repairs must be fully completed within seven (7) calendar days of receiving authorization and materials.

• Yearly Allowances & Limits:

• Repair Labor: Estimated at twenty (20) hours per 12-month contract period.

• Repair Parts: Capped at a Not-to-Exceed (NTE) limit of $5,000.00 per 12-month contract period.

Any repair exceeding these thresholds requires prior written modification and authorization from the Contracting

Officer.

4. Deliverables & Milestones Schedule

The contractor is required to strictly adhere to the following schedule for all reporting, plans, and notifications. All deliverables must be distributed to the Contracting Officer’s Representative (COR) and the Contracting Officer (KO) as indicated.

Item PWS Ref Deliverable / Event Description Due Date Distribution

D001 1.6.5 Contractor Personnel List 10 calendar days prior to contract start

KO

D002 1.6.5 Security Forms 10 calendar days prior to contract start

KO

D003 1.6.5.4 Uniform Samples & ID Badges 15 calendar days after award

KO

D004 1.6.6 Key Control Plan 15 calendar days after award

COR / KO

D005 4.2 Contractor Furnished Materials

List

15 calendar days after award

COR / KO

E001 1.6.9 Post Award Conference 15 business days after contract award

N/A

D006 1.6.9 Draft Project Plan 15 business days after award (at Post-Award

Conf)

COR / KO

D007 1.6.1.2 Draft Quality Control Plan (QCP) 15 business days after award (at Post-Award

Conf)

COR / KO

D008 1.6.1.2 Final Quality Control Plan (QCP) 10 business days after

Post-Award Conference

COR / KO

D009 1.6.9 Final Project Plan 15 days after Post-Award

Conference

COR / KO

Item PWS Ref Deliverable / Event Description Due Date Distribution

E002 5.2 Proposed Changes to Project Plan

Schedule

2 business days prior to start of affected period

COR / KO

E003 5.6 Progress Meetings Bimonthly (Month 1);

Monthly thereafter

N/A

D010 5.7 Progress Reports Monthly, due by the last day of the month

COR / KO

E004 5.1.1 Repair List (Post-PM Findings) 7 calendar days after scheduled PM

COR / KO

E005 3.4 Damage Report Within 24 hours of occurrence

COR / KO

E006 5.5.2 Mishap Notification Within 24 hours of occurrence

COR / KO

D011 5.5.3 Mishap Written Reporting Within 3 calendar days (20 days for updates)

COR / KO

5. Personnel, Safety, & Security Requirements

Potential vendors must be prepared to satisfy the following compliance protocols:

Security Access

• Identification: All contractor personnel working on-site must obtain a Common Access Card (CAC) or undergo a local background check to receive an MP ICAM credential.

• Forms: Security vetting forms (D002) must be submitted ten (10) calendar days prior to the start of the contract.

Professional Appearance

• Uniforms: Personnel must wear clean, professional uniforms with the company name clearly legible from a distance of 10 feet.

• Identification: Identification badges must be worn on outer garments at all times while on the military installation.

Safety Protocols

• Mishap Reporting: Any safety mishaps, environmental spills, or property damage must be verbally reported within twenty-four (24) hours, followed by a formal written report.

• Housekeeping: The contractor is responsible for daily cleanup of the work site and proper disposal of hazardous waste (such as used oil or coolant) in compliance with federal and state regulations.

6. Regulatory & Industry Standards

All generator maintenance, testing, and safety protocols must align with the latest versions of the following publications:

• COMDTINST M11000.11B — USCG Civil Engineering Manual

• COMDTINST M5000.3 — USCG Regulations

• COMDTINST M5100.47 — Safety and Occupational Health Manual

• UFC 3-540-07 — Operation and Maintenance (O&M): Generators

• UFC 3-560-01 — Electrical Safety, O&M

• NFPA 110 — Standard for Emergency and Standby Power Systems

• ANSI/NETA MTS — Maintenance Testing Specifications for Electrical Power Equipment

7. Pricing Structure & Proposal Instructions

Proposing vendors must submit a pricing package reflecting the exact CLIN structure outlined in the solicitation. To assist in quote preparation, please note:

1. Preventative Maintenance (CLINs 001/101/201/301/401): Offerors must propose a firm-fixed monthly price for routine services. This price must include all labor, travel, and routine consumables

(filters, oil, etc.).

2. Corrective Maintenance Labor (CLINs 002/102/202/302/402): Propose a fully burdened hourly rate.

For evaluation purposes, multiply this rate by twenty (20) hours to arrive at the CLIN subtotal.

3. Corrective Maintenance Parts (CLINs 003/103/203/303/403): This is a government-established Not-to-Exceed (NTE) allowance of $5,000.00 per year. Do not alter this figure.

Proposal Submission Package Checklist

• Technical Approach Narrative: Demonstrating capability to maintain MTU systems and ASCO transfer switches.

• Personnel Qualifications: Proof of electrical or generator technician certifications.

• Past Performance Reference: Contact details and descriptions of three (3) similar generator contracts.

• Completed Pricing Schedule: All CLIN values entered and totaled.

• SAM.gov Registration: Ensure your Unique Entity ID (UEI) is active in SAM.