State of Michigan Print Mail Management Terms Conditions (1).docx
DOCX document 19 KB Posted
- Attached to
- MS-ENV-21 #10 SPECIAL WINDOW ENVELOPE
- Solicitation number
- RFQ 171 260000000305 1
- Issued by
- Michigan
About this file
This document contains the Print and Mail Management Terms and Conditions for the State of Michigan, establishing the operational framework and requirements for print and mail services contracted by the state. The document outlines the standards, procedures, and expectations that govern the relationship between the State of Michigan and vendors providing printing and mailing services, including specifications for service delivery, quality standards, and performance metrics. The terms and conditions apply to various print and mail management contracts, including specialized envelope products such as the #10 Special Window Envelope referenced in the related contract opportunity MS-ENV-21. The document establishes the contractual obligations, responsibilities of both parties, and the conditions under which services must be performed to ensure compliance with state requirements and budget parameters.
The document sets forth the operational and administrative requirements for vendors managing print and mail services on behalf of the State of Michigan, including provisions related to service level agreements, delivery timelines, quality assurance protocols, and vendor accountability measures. It addresses key operational considerations such as inventory management, mail processing procedures, and documentation requirements necessary for the state to effectively monitor contract performance. The terms and conditions serve as the foundational agreement for all print and mail management activities, ensuring consistency across the state's printing and mailing operations while protecting the state's interests and establishing clear performance expectations for contracted vendors.
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Other files
| File | Type | Posted |
|---|---|---|
| Standard Contract Terms - Short Form.pdf | ||
| MS-ENV-21 proof.pdf | ||
| MS ENV 21 #10 Special Window Envelopes - .docx | DOCX document |
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Text version
State of Michigan Print & Mail Management Terms & Conditions
Pre-qualification
· Vendors must be pre-qualified with Print & Mail Management (PMM) in addition to being a registered vendor with the State of Michigan and accept EFT payments.
· Only bids submitted by pre-qualified vendors will be accepted.
· If you are NOT PRE-QUALIFIED we cannot accept your bid.
· Pre-qualification takes approximately one week once we receive your information.
· If you would like to become pre-qualified, contact:
Andrew Hale at 517-636-0092 or email at halea3@michigan.gov
Submitted bids All submitted bids MUST be submitted online and include all costs including freight to our dock at 7461 Crowner Dr. Lansing MI 48913. Bids must be F.O.B. Destination, prepaid. Late bids will not be accepted.
Overs/Unders Policy No under runs will be accepted, Over runs are at the vendors expense.
Labeling and Packaging All shipments that require pallets must meet the following specifications:
Materials are to be on single face hardwood pallets with three 2” x 4” runners lengthwise on the pallet.
Deck boards should be 3/4” minimum thickness with 1-1/2” maximum spacing.
Compression block construction is not acceptable.
Pallets are to be securely wrapped and must be protected during shipment and storage.
Loads are not to exceed the size of the pallet.
Pallet must be two way entry Length: 44” minimum, 48” maximum Width: 36” minimum, 48” maximum Height: 5’6”, including pallet Weight: 4,000 maximum gross lbs.
All cartons should be labeled as follows:
Commodity Number (if given).
Description or form number.
Purchase order number (if applicable).
Number per packages per carton, number of packages per carton Total number of pieces per carton Total cartons per skid Partial cartons should be placed on the top of the pallet and marked for easy identification.
All cartons should be uniform in size and quantity.
Delivery General Services Building dock hours are from 8:00 am to 3:30 pm, M-F. Note we are closed on standard holidays.
Drivers must obtain an entry pass to proceed to the dock. Please stop in at the front office to obtain a permit before going to the dock. Drivers will need Identification to obtain a pass.
Our physical address is General Service Building, 7461 Crowner Dr., Lansing MI 48913.
If using a GPS enter Dimondale as the city.
Direct Shipments (if instructed to ship direct) Jobs that are NOT shipped directly to 7461 Crowner Drive REQUIRE a signed packing slip to be faxed or emailed to:
Andrew Hale
PMM
Email- halea3@michigan.gov Fax- 517-636-7732 Notification of shipment and expected time of arrival is required.
Invoicing Invoices should be emailed to the following in addition to entering into the VSS system:
E-Mail directly to Printing Services at DTMB-PrintingServices@michigan.gov
Electronic Copy All material shall become the property of the State of Michigan and must be returned upon request. Electronic Copy should be in its source software and must include all revisions, fonts and images. Electronic copy should also be supplied in a PDF format.
Rev. 3/14/23
File details come from the government source that posted it. Updated .