Stantec SS.pdf
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- Attached to
- Intent to Sole Source-Stantec Consulting
- Solicitation number
- 5400024653
- Issued by
- Richland County, South Carolina
About this file
This is a Justification for Sole Source Procurement form (MMO#102) submitted by the South Carolina Department of Transportation (SCDOT) to the State Fiscal Accountability Authority for the acquisition of services from Stantec Consulting Services. The procurement is for Extended Client Support (ECS) services related to the Highway Pavement Management Application (HPMA) software. The ECS services include electronic and telephone technical support for software issues, data quality maintenance, and engineering implementation assistance. Additionally, clients receive up to two major software update releases annually at no additional charge.
SCDOT has determined that Stantec is the sole qualified vendor capable of providing these services because Stantec developed the HPMA software and owns the source code. The agency's market research confirmed no alternative vendors possess the technical qualifications to provide equivalent maintenance and support for this specialized software system. The justification was authorized by Madeleine Hendry, Acting Deputy Secretary for Finance and Administration. If the contract value exceeds $50,000, SCDOT must obtain a Drug-free Workplace certification from the vendor prior to execution. No specific contract term, pricing information, or award date is indicated in this justification document.
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Text version
Form>MMO#102 State Fiscal Accountability Authority 8/9/2021
JUSTIFICATION FOR
SOLE SOURCE PROCUREMENT
Agency: SCDOT
Sole Source Vendor: Stantec Consulting Services
Based upon the following determination, Agency proposes to acquire the supplies, construction, information technology, and/or services described herein from the Vendor named above per S.C. Code
Ann. §11-35-1560 and S.C. Regulation 19-445.2105, Sole Source Procurement.
Description of the Agency need that this procurement meets: To procure services related to the Highway
Pavement Management Application (HPMA) Extended Client Support (ECS). The ECS is a service that
Stantec provides to assist their clients in the use of the Stantec HPMA software. The ECS services include electronic and telephone support to provide technical consultation on (1) software issues to keep the software performing in accordance with its written specification, (2) data issues to assist in maintaining the quality of data for efficient performance of the software and (3) engineering issues to assist in the implementation of the software. In addition to the email and telephone support, an ECS Agreement entitles client to receive, at no additional charge, up to two major update releases per year.
Description of market research Agency performed to determine the availability of products or services that would meet the Agency’s needs: Stantec is the developer of the software and no other vendor is qualified to provide tech or maintenance support.
Description of supplies, construction, information technology, and/or services Vendor will provide under the contract: Maintenance and technical support for the Highway Pavement Management Application
System
Detailed explanation why no other vendor’s supplies, construction, information technology, and/or services will meet the needs of the Agency: The HPMA software was developed by Stantec and the own the source code for this software.
Authorized Signature Printed Name: Madeleine Hendry Title: Acting Deputy Secretary for Finance and Administration Date: Click or tap to enter a date.
Notes:
Authorized signature is the agency head unless the agency head has delegated that authority.
Delegation of authority must be submitted to the Materials Management Officer in writing.
The Agency must obtain a Drug-free Workplace certification from the Vendor if the sole source procurement is $50,000 or greater.
Form>MMO#102 State Fiscal Accountability Authority 8/9/2021
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