SSN KLW-2025-22 - Gale Digital Library Collections - Final.pdf

SSN # KLW-2025-22– Gale Digital Library Collections Page 1

June 2, 2025

SOLE SOURCE NOTIFICATION (SSN) -KLW-2025-22

Proposed Sole Source Purchase for Gale Digital Library Collections

The University of Wyoming (the University) intends to issue a sole source purchase order to The Gale Group, Inc., a Cengage Company, for the purchase of various Gale digital library collections and resources described herein for a five (5) year term. Any purchase order resulting from this proposed sole source will be governed by the University of Wyoming’s Terms and Conditions.

The minimum requirements of this purchase are included below:

Online access (site license/unlimited seats) to the following digital library collections and resources, including but not limited to:

1) Amateur Newspapers from the American Antiquarian Society

2) American Historical Periodicals from the AAS, Part VIII

3) Latino Social and Political Culture and History: Perspectives on the Chicano Movement

4) Religions of America

5) Refugees, Relief, and Resettlement I: Forced Migration and World War II

6) Refugees, Relief and Resettlement II: The Early Cold War and Decolonization

7) The Making of the Modern World (MoMW) IV, 1800-1890

In addition to the attached resources, the resulting order may also include but not be limited to:

1) Hosting and related maintenance fees

2) MARC records

3) Perpetual access, State-wide access for the complete archives

4) Marketing and awareness support

5) Multiple data access points

6) Support and training

Any interested party that believes it can comprehensively provide a comparable product as noted above, shall submit a Statement of Capabilities in sufficient detail to determine if the specifications can be met.

University of Wyoming will only accept or consider electronic submissions received in BidNet’s electronic solicitation portal on or before 2:00 PM (MDT) on Friday, June 6, 2025. Submissions received after this date and time or received outside of the BidNet portal may not be considered. The University shall be the sole judge in reviewing responses with regards to quality, performance, and price.

This notice is issued for informational purposes only and is NOT a request for competitive quotes or proposals. Information received will be considered to determine whether to conduct a competitive solicitation. A determination to not compete this proposed procurement based upon responses to this notice is solely within the discretion of the University.

Any restrictions on the use or inspection of material contained within the statement of capabilities shall be clearly stated in the document itself. The Supplier must state specifically what elements of the statement of capabilities are to be considered confidential/proprietary. Confidential/proprietary information must be readily identified, marked, and separately packaged from the rest of the response. Co-mingling of

SSN # KLW-2025-22– Gale Digital Library Collections Page 2 confidential/proprietary and other information is NOT acceptable. Procurement Services will make a written determination as to the apparent validity of any request for confidentiality. The written decision of Procurement Services will be sent to the Supplier as required.