SSN 36C24W26Q0108 Electromyograph EMG.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Electromyograph EMG-Bakersfield-691

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 95652

SOLICITATION NUMBER* 36C24W26Q0108

RESPONSE DATE/TIME/ZONE 04-03-2026 4:00 PM CENTRAL TIME, CHICAGO, USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 6515

NAICS CODE* 334510

CONTRACTING OFFICE ADDRESS Regional Procurement Office West (RPOW)

3237 Peacekeeper Way Building 200 Suite 204 McClellan Park CA 95652

POINT OF CONTACT*

Contract Specialist Martin Torres martin.torres@va.gov None

PLACE OF PERFORMANCE

ADDRESS Bakersfield VA Clinic 900 Old River Road

Bakersfield CA

POSTAL CODE 93311

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS Martin Torres EMAIL DESCRIPTION martin.torres@va.gov

DESCRIPTION

The Department of Veterans Affairs (VA), is seeking sources for the following procurement:

THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation. The purpose of this Sources Sought Notice is to obtain information regarding the item availability and capability of all qualified sources to perform a potential requirement in the future. The responses received from interested sources will assist the Government in determining the appropriate acquisition method. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. All information received in response to this notice will be treated as proprietary and will not be shared with other interested parties.

Respondents are solely responsible for all expenses associated with responding to this Sources Sought Notice. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. This Sources Sought Notice does not obligate the Government to award a contract.

PSC Code: 6515

NAICS Code: 334510

The Department of Veterans Affairs, RPOW Activations Division, is conducting market research to identify potential sources which can provide the following:

Contractor must provide Brand Name or Equal to the products listed below:

1.) Sierra Summit Base with 3-12 Channel Amplifier

2.) Sierra Summit 4 Channel License

3.) StimTroller Plus Stimulator

4.) Stimulator Probe, Straight w/touchproof connectors & round head, large diameter

5.) EMG, NCS, RR Interval, SEP

6.) Single Fiber EMG & Macro EMG

7.) Soft Carry Case with wheels & handle for Summit

8.) Small Form Factor Desktop PC

9.) Flat Panel Wide Screen Monitor 24"

10.) Fuzion Cart for SFF

11.) Summit 3-12 Ch Amp Arm w/Stim, Amp & Needle holder

12.) Footswitch Holder for Fuzion Cart

13.) Isolation Transformer 600VA, 6 outlet for Fuzion cart

14.) USB Footswitch

15.) On-site Installation and Training

RESPONSES SHOULD INCLUDE THE FOLLOWING INFORMATION:

• Business Name

• Business Address

• Point of Contact, name, phone number and e-mail address

• SAM EUID #

• NAICS Code

• Business Size

• Business Type

• Capability statement

• Product country of origin

• GSA/FSS Contract Number if applicable

Please respond via email to Martin Torres at martin.torres@va.gov. The response due date for this information is Friday, April 03, 2026, at 4:00PM CST

STATEMENT OF WORK

INTRODUCTION: The purpose of this Statement of Work (SOW) is to outline the tasks and responsibilities of the vendor in supplying electromyograph for the Bakersfield VA Clinic within VISN22 under VA Greater Los Angeles Healthcare System

BACKGROUND: The Bakersfield VA Clinic is part of VA Greater Los Angeles Healthcare System.

Services include primary care, eye clinic, audiology, dental, women’s health, physical therapy, mental health, telehealth, and other specialty services. The PM&R Clinic has a required need for a new electromyography machine (EMG) to detect muscle electrical activity via sensors.

PURPOSE: The electromyography machine (EMG) evaluates the health of muscles and the nerve cells that control them by measuring electrical activity at rest and during contraction. It will be used to diagnose neuromuscular to diagnose neuromuscular diseases, such as carpal tunnel syndrome, radiculopathy, muscular dystrophy, and nerve disorders.

SCOPE: VA GLA – Bakersfield VA Clinic is requesting contractors provide brand name or equal that meet or exceed the physical, functional and performance of the listed salient characteristics in this section.

The equipment feature is essential to the technical requirements to meet the needs of the government.

PHYSICAL CHARACTERISTICS: Equipment must have the physical characteristics to enable the government to perform the capabilities:

1.) Therapy Feedback Unit, Electromyograph (EMG)

1) Base with 3-12 Channel Amplifier

2) 4 Channel License

3) Stimulator

4) Stimulator Probe, Straight w/touchproof connectors & round head, large diameter

5) EMG, NCS, RR Interval, SEP

6) Small Form Factor Desktop PC

7) Flat Panel Wide Screen Monitor 24"

8) Fuzion Cart for SFF

9) 3-12 Ch Amp Arm w/Stim, Amp & Needle holder

10) Isolation Transformer 600VA, 6 outlets for Fuzion cart

11) JFM Electrode Kit - MD

12) Dual high-power speaker system with software equalizer

13) Handheld StimTroller Plus™ (3 programmable buttons, remote stim and control)

14) 2, 3,4, 6, or 12 Channel Amplifier configurations

15) USB Footswitch

16) EMG protocols (free run and capture mode) - Buffer Playback with audio (up to 10 minutes) -

Unlimited Buffer Storage - Programmable Muscle Scoring - EMG snapshots within the published reports

17) QEMG: MUP Tool, Single Motor Unit Analysis, Multi-Motor Unit Analysis, Interference Pattern Analysis

18) EMG Guided Injection Protocol

19) NCV (motor, sensory, mixed, inching)

20) F Wave / H Reflex

21) Side-to-Side Comparisons (NCV, F, H, EP)

22) Blink Reflex

23) RNS (1 or 2 channel acquisition)

24) SEP (upper, lower, dermatomes)

25) SEP Interleave (upper and lower)

26) Autonomic Studies: Heart Rate Variability (RR Interval), Sympathetic Skin Response (SSR)

27) Programmable Study Lists

28) Tabular Data Summary View

29) QuickReport™ MS Word® based report generator

30) Auto Findings Composer (automatic comparison to norms and creation of sentences for NCV, F, H, EMG and EP findings)

31) EP Analysis (add, subtract, average, grand average, invert)

32) EMG to AVI Converter (convert EMG to video/audio files)

33) DataLAB™ (calculate user-defined relationships)

34) ASCII Output Utility (all test protocols)

35) CadLink™ Database (management of patient files and user settings)

36) Compatible with Sierra Wave data files and user settings

37) Internal Calibration Signals

38) Hardware Diagnostics Suite (diagnostic routines for the amplifier, electrical stimulator and keypad)

39) Electrode Continuity Check (built into amplifier)

40) Comprehensive Application Help Topics

41) Free Technical Phone Support

42) Lifetime Software Upgrades

43) Soft-sided Carrying Case

44) Dimension Approx: 18”D x 24”W x 48”H

45) Quantity: 1

2.) On-site Training and Installation

FUNCTIONAL AND PERFORMANCE CHARACTERISTICS: Equipment must provide the functional and performance capability as listed above in section in above.

TRAINING: Contractor is to provide a one-time training at installation of equipment. Government will not require additional training.

WARRANTY OF EQUIPMENT: Government requirement for standard manufacturer industry warranty term. The government does not accept extended warranty, which requires advance payment.

PERFORMANCE:

• All items to be delivered and installed after receipt of purchase order by 08/01/26.

• Hours: Normal duty hours are 8:00 a.m. through 3:00 p.m., Monday through Friday, not including federal holidays. Whenever contact with a facility is required outside of normal duty hours, the Contractor shall coordinate these times with the designated COR, POC or designee.

• In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 the following national holidays are observed and for the purpose of this contract are defined as “Legal Federal official holidays”

New Year’s Day January 1st

Martin Luther King’s Birthday Third Monday in January

President’s Day Last Monday in February

Memorial Day Last Monday in May

Juneteenth June 19th

Independence Day July 4th

Labor Day First Monday in September

Columbus Day Second Monday in October

Veteran’s Day November 11th

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25th

• Noncontract Charges: The contractor shall not perform any service that will result in additional charges without prior approval from the Contracting Officer.

• Payment: Payment will be made upon receipt of a properly prepared invoice which references the period for which payment is due, the contract number and/or assigned purchase order number.

The invoice must include the correct payment address.

• Waste Removal: The contractor is responsible for removing and properly disposing of all waste related to the services provided on-site at all VA facilities.

• Failure to carry out the above procedures will be considered as a failure to document the service visit and will constitute a failure to perform.

• All shipping for parts will be included in the cost of the contract.

PLACE OF DELIVERY: Bakersfield VA Clinic. 900 Old River Rd. Bakersfield, CA 93311

SECURITY

Information Security

• The vendor shall ensure adequate LAN/Internet, data, information, and system security in accordance with VA standard operating procedures and standard contract language, conditions laws, and regulations. The vendor’s firewall and web server shall meet or exceed the government minimum requirements for security. All government data shall be protected behind an approved firewall. Any security violations or attempted violations shall be reported to the VA Project Manager and the VBA Headquarters Information Security Officer as soon as possible. The vendor shall follow all applicable VA policies and procedures governing information security, especially those that pertain to certification accreditation.

• The contractor shall follow The Veterans Affair Acquisition Regulation (VAAR) security clause

VAAR- 852.273-75 “SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION

TECHNOLOGY RESOURCES” sited in section C. Contract Clauses

(a) The contractor and their personnel shall be subject to the same Federal laws, regulations, standards and VA policies as VA personnel, regarding information and information system security. These include but are not limited to Federal Information Security Management Act (FISMA), Appendix III of OMB Circular A-130, and guidance and standards, available from the Department of Commerce's National Institute of Standards and Technology (NIST). This also includes the use of common security configurations available from NIST's Web site at: http://checklists.nist.gov

(b) To ensure that appropriate security controls are in place, Contractors must follow the procedures set forth in "VA Information and Information System Security/Privacy Requirements for IT Contracts" located at the following Web site:

http://www.iprm.oit.va.gov

Contract Personnel Security

All contractor employees who require access to the Department of Veterans Affairs' computer systems shall be the subject of a background investigation and must receive a favorable adjudication from the VA Security and Investigations Center (07C). The level of background security investigation will be in accordance with VA Directive 0710 dated September 10, 2004 and is available at:

http://www.va.gov/pubs/asp/edsdirec.asp (VA Handbook 0710, Appendix A, Tables 1 - 3).

Appropriate Background Investigation (BI) forms will be provided upon contract (or task order) award, and are to be completed and returned to the VA Security and Investigations Center (07C) within 30 days for processing. Contractors will be notified by 07C when the BI has been completed and adjudicated.

These requirements are applicable to all subcontractor personnel requiring the same access. If the security clearance investigation is not completed prior to the start date of the contract, the employee may work on the contract while the security clearance is being processed, but the contractor will be responsible for the actions of those individuals they provide to perform work for the VA. In the event that damage arises from work performed by contractor personnel, under the auspices of the contract, the contractor will be responsible for resources necessary to remedy the incident.

http://checklists.nist.gov/ http://www.iprm.oit.va.gov/