SS Justification Form (9).pdf
PDF 276 KB Posted
- Attached to
- NAPA Interface Implementation for IBM Maximo
- Solicitation number
- 18081-26
- Issued by
- Duval County, Florida
About this file
This is a Justification for Single Source (JSS) form submitted by the City of Jacksonville's Information Technologies Department, specifically the Technology Solutions Department (TSD), to the Finance & Administration Department's Procurement Division. The document requests approval for a single source award to Maven Asset Management, Inc. (dba IHCS, Inc.) for a one-time conversion project of the existing TPH (The Parts House) interface within the City's IBM Maximo enterprise asset management system. The project involves converting the interface to support a new vendor, NAPA Auto Parts, for the Fleet Management Division. The interface functionality automates the import of material and parts usage onto Work Orders. The request was submitted on July 22, 2026, with a total not-to-exceed award amount of $16,030.00. The conversion project will be supported as part of the annual IBM Maximo managed support services single source award upon completion.
Maven Asset Management, Inc. is justified as the sole source provider because the company originally developed the City's IBM Maximo automation processes and possesses specialized expertise and proprietary tools required to maintain and modify the system that are not available through alternative suppliers. Internet research conducted by David Klages, IT Contract Administrator, confirmed Maven's exclusive capability to provide the necessary proprietary tools and monitoring capabilities for the City's customized IBM Maximo workflow and integrations system. Maven submitted a sole source letter confirming that no other suppliers can provide the requested services. The requesting agency affirmed that no actual, potential, or perceived conflicts of interest exist with Maven Asset Management, Inc., consistent with Chapter 112, Florida Statutes.
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Other files
| File | Type | Posted |
|---|---|---|
| 18081-26_SUPPLIER.pdf | ||
| 7-1-24 Protest Procedures.pdf | ||
| Supplier Letter - 2026.pdf | ||
| IBM Maximo NAPA Parts Interface Proposal.pdf |
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Text version
FINANCE & ADMINISTRATION DEPARTMENT, PROCUREMENT DIVISION
Justification for Single Source, effective 09/2023 Page 1
5. Summary of Market Research
[Provide a description of the market research performed, how it was performed, by whom, and market research results. Please spell out acronyms.]
[ Internet research conducted by David Klages, IT Contract Administrator, confirmed that IHCS, Inc. dba Maven Asset Management, Inc. provides proprietary tools and monitoring capabilities for COJ's customized IBM Maximo workflow and integrations system. Additionally, Maven Asset Management, Inc. submitted a sole source letter to confirm that no other suppliers can provide the services requested in this Single Source award. ]
6. Conflict of Interest (Must Check) √ By checking this box, I affirm that there are no actual, potential, or perceived conflicts of interest with the entity in which I am requesting a single source award. Conflict of Interest shall be interpreted consistent with Chapter 112, Florida Statutes.
7. Other Documentation (Check and attach all that apply) √ Supplier Quote
JUSTIFICATION FOR SINGLE SOURCE (JSS)
Pursuant to the City of Jacksonville Procurement Code§ 126.206 & § 126.312, when requesting a purchase from a vendor subject to the referenced sections, please complete this form to justify your request and submit to Procurement with applicable attachments.
1. Requesting Agency: Information Technologies
2. Nature and/or description of the requirement being requested.
Identify each item, component or service being procured. (Attach quote/proposal):
Why does the city need these particular goods or services?
IBM Maximo is a COJ enterprise asset management system developed by IHCS, Inc. dba Maven Asset Management, Inc.
(Maven). The Technology Solutions Department (TSD) requests approval of a Single Source award to Maven to convert the existing TPH (The Parts House) interface within IBM Maximo to support a new vendor, NAPA Auto Parts, for the Fleet Management Division. This interface is used to automatically import material and parts usage onto Work Orders. This conversion project will be a one-time purchase and will be supported as part of the annual IBM Maximo managed support services SS award. The total not-to-exceed award amount for this project will be $16,030.00.
3. Provide a detailed justification as to why the requested goods/services can only be efficiently and effectively procured through the recommended Single Source vendor:
Maven Asset Management, Inc. developed COJ’s IBM Maximo automation processes and possesses specialized expertise and proprietary tools to maintain the IBM Maximo system that is not available through any other supplier.
4. Date of Request 7/22/2026
FINANCE & ADMINISTRATION DEPARTMENT, PROCUREMENT DIVISION
Justification for Single Source, effective 09/2023 Page 2
☐ Single Source Memo signed by Director
√ Other [SS confirmation letter ]
| 6. Conflict of Interest (Must Check) |
| 7. Other Documentation (Check and attach all that apply) |
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