SRC0000030874.pdf

PDF 232 KB Posted May 13, 2025

Attached to: Traditional Decals and Traditional Duplicate Decals
Solicitation number: SRC0000030874
Issued by: Delaware County, Ohio

About this file

Written by GovTribe AI · May 13, 2025

This document is an Invitation to Bid (ITB) from the State of Ohio's Department of Administrative Services, General Services Division, State Printing & Mail Services, for Traditional and Alternative Boat Decals for the Ohio Department of Natural Resources, Division of Parks & Watercraft. The ITB solicits bids for two types of decals: Traditional Decals (130,000 units) and Traditional Duplicate Decals (5,000 units), as well as Alternative Decals (140,000 units) and Alternative Duplicate Decals (2,000 units), all with a 2026 expiration date and intended for use through 2029. The bid is numbered SRC0000030874, was issued on 05/13/25, and has a closing date of 5/21/25, with bids to be submitted online through the OhioBuys platform. The total quantity of decals is 277,000, with strict specifications for size, material, adhesive properties, printing, numbering, and packaging.

The decals must be produced using Tampermark, Securmark, or Tamper Evident material with specific adhesive characteristics, including the ability to permanently bond to various boat hull surfaces, resist weather conditions for at least three years, and show "VOID" when removed. The decals will be printed in PMS 301C Blue and White, with black ink on the reverse side, and must be numbered consecutively. The ITB includes detailed packaging requirements, with decals to be banded in groups of 25 and boxed in a specific manner. Delivery is requested by August 22, 2025, with potential penalties for late delivery. The bid also includes an Attachment B requiring contractors to affirm compliance with Executive Order 2022-02D regarding prohibitions on offshore services and purchasing from Russian institutions, demonstrating the state's geopolitical considerations in procurement.

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STATE OF OHIO

Department of Administrative Services

General Services Division State Printing & Mail Services

PRESSWORK SHALL NOT BE SUBCONTRACTED UNDER THIS CONTRACT

INVITATION TO BID FOR: Traditional Decals and Traditional Duplicate Decals Printing Specifications 2026 and Alternative Decals and Alternative Duplicate Decals 2026

BID NUMBER: SRC0000030874

BID NOTICE DATE: 05/13/25

CLOSING DATE: 5/21/25 (BIDS CAN ONLY BE SUBMITTED ONLINE, VISIT

https://ohiobuys.ohio.gov/page.aspx/en/rfp/request_browse_public, FOR

INSTRUCTIONS).

INSTRUCTIONS, TERMS AND CONDITIONS FOR BIDDING, STANDARD CONTRACT TERMS AND CONDITIONS, SUPPLEMENTAL CONTRACT TERMS AND CONDITIONS AND ADDITIONAL SPECIFICATIONS Revised 3/7/2022, are a part of this Invitation to Bid. All prior versions of Instructions to Bidders, Contract Terms and Conditions are null and void.

https://procure.ohio.gov/static/TCond/Printing Terms and Conditions.pdf

Any questions or clarifications regarding this Invitation to Bid (ITB) should be directed to State Printing & Mail Services a t (614)-387-0012 or e-mail: barry.zimmerman@das.ohio.gov.

SPECIFICATIONS AND PRICING

1. DESCRIPTION: The purpose of this Invitation to Bid (ITB) is to obtain a contractor to provide Traditional Decals and Traditional Duplicate Decals 2026 and Alternative Decals and Alternative Duplicate Decals 2026 for use by the Ohio Department of Natural Resources.

2. TOTAL QUANTITY: 277,000 (exact quantity) See below for break down

3. UNIT PRICE AWARD: Bidder shall not insert a unit cost more than 3 digits after the decimal point. Digit(s) beyond 3, after the decimal point shall be dropped by DAS and not used in evaluation and any subsequent award. To determine the low lot total price of t he ITB, the state will multiply the estimated usage of each item by its corresponding unit price and add the totals together. Failur e to bid all items will disqualify your bid.

Traditional Decals and Traditional Duplicate Decals Printing Specifications 2026 – Expiration 2029 May 2025

1. DESCRIPTION: 2026 Traditional Boat Decals (Exp. 2029), for use by the Ohio Department of Natural Resources, Division of Parks & Watercraft.

2. QUANTITY: 135,000 of the 2029 Traditional Decals, Exact quantities only, no overrun, or under runs allowed.

2026 Traditional Decals (Expiration 2029) 130,000 – Exact quantities only, no overrun or under runs allowed

2026 Traditional Duplicate Decals (Expiration 2029) 5,000- Exact quantities only, no overrun or under runs allowed

3. SPECIFICATIONS:

https://ohiobuys.ohio.gov/page.aspx/en/rfp/request_browse_public https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fprocure.ohio.gov%2Fstatic%2FTCond%2FPrinting%2520Terms%2520and%2520Conditions.pdf&data=05%7C02%7CMike.Ruehrmund%40das.ohio.gov%7C48776418baf44f5f4c1b08dc347bdb84%7C50f8fcc494d84f0784eb36ed57c7c8a2%7C0%7C0%7C638442953775321203%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=Qyc%2FGDpt%2BjhlLY1EMP4I4p3sII44yPWBiy54Ai%2BWlqc%3D&reserved=0 mailto:barry.zimmerman@das.ohio.gov

A. SIZE: Traditional Decals shall have a plate size-3” x 6” – Set of two (2) decals to a sheet, each 3” x 3”, split perpendicular down the middle between the two decals. The backing sheet shall be trimmed to 3” x 6” (no excess).

B. STOCK: All decals shall be Tampermark, Securmark or Tamper Evident type material with adhesive back that will expose the wording “VOID” when removed after initial application. Decals shall be at least 1 mil in thickness and shall have a 1 mil over laminate to protect the printing. The entire manufacturing process including the application of the adhesive must be completed in the bidder’s plant.

C. ADHESIVE: The adhesive on all of the decals shall be of a pressure sensitive type that can be applied to fiberglass, metal, wood, plastic and aluminum boat hulls. The adhesive shall be permanent and waterproof. The maximum amount of time it shall take for the decal to set or permanently adhere to the boat (when applied per instructions) so that the decal cannot be removed intact, reapplied or used again, shall be no more than 72 hours.

The decal shall form a durable bond to any painted or unpainted surface that is fiberglass, metal, plastic, wood or aluminum. It shall permit application to prescribed surface at 32 degrees Fahrenheit or warmer. It shall be resistant to weather and remain adhered at all temperatures for a minimum of three years.

Decals applied in accordance with instructions shall not blister, lift or delaminate when subjected to the sun, humidity, water, water under pressure, steam and cleaning detergents normally encountered in cleaning and washing boats. Nor will they fade, disintegrate, peel or come off from extended exposure for a period of three years. Once applied, the decal shall obtain a tight bond to the surface and remain affixed until it is intentionally and manually removed.

Each set of decals shall be backed with paper that is easy to remove. Each set of decals shall have application instructions printed on the backing paper.

D. PRESSWORK: All printing shall be legible and by the silkscreen process. All backers shall print.

E. INK: The Tradtional Decals shall be PMS 301C Blue and PMS White on front only.

Black ink on side 2 only. Color sample must be submitted on Tampermark material prior to printing for color approval.

F. NUMBERING: Each set of Traditional decals/duplicate decals shall be numbered consecutively in black ink and shall be legible and clearly defined. All numbers must be accounted for. A list of missing numbers will be provided to the State. Numbers are to be no smaller than ¼” high for the Traditional Decals and ¼” high for the Traditional Duplicate Decals

Traditional Decals - 000,001- 130,000 and Traditional Duplicate Decals 130,001D - 135,000D

G. PRODUCTION CONTROL: The successful bidder shall observe precautions within their plant and organization to protect the State against unlawful production. Vendor shall guard against the loss of decals during the production process as well as during storage and until the entire order is delivered.

H. SAMPLES: Each bidder shall be required to provide five (5) samples of their materials, with their bid quote, and the State may at its option, have tests conducted to determine compliance with the bid specifications. Samples provided shall be work completed by the bidder providing the samples. Failure to submit samples may render your bid invalid and no further consideration for award will be given.

I. SUPPLIED TO VENDOR: ARTWORK WILL BE SENT TO THE SUCCESSFUL

BIDDER. The furnished material shall be considered a part of this bid and must be returned to the requesting agency upon the completion of this request. Failure to comply may result in an invoice being held for payment. Return these items to: Dave Parsons, ODNR – Parks & Watercraft, 2045 Morse Road, Building A, Columbus, Ohio 43229.

J. PROOF: A BLUELINE PROOF FOR EACH DECAL PRIOR TO PRINTING IS

REQUIRED. Proof shall be delivered to the ordering agency within seven (7) calendar days after the award of bid. Any additional charges resulting from changes made on proofs by the ordering agency must be approved by DAS. Deliver proof to: Dave Parsons, K. PACKAGING: Decals shall be banded in-groups of twenty-five (25) each, using 70# Kraft paper bands (no exceptions). The beginning and ending serial numbers shall be listed on each band of twenty-five decals. The content of each group of twenty-five

(25) shall be in numeric order with the highest serial numbered decal on the bottom.

Each box shall contain seven boxes of 500 each, not to exceed 3,500 per case. Each box shall be packed in numerical order with the highest serial number on the bottom. Each box shall be packaged tight so no shifting will occur. The beginning and ending serial numbers contained shall be marked on the outside of each shipping container with the highest serial number on the bottom. Each box shall contain the same number of decals.

Each box shall be clearly labeled: with title, and quantity enclosed.

4. DELIVERY: All decals REQUESTED by August 22, 2025. All requests for extensions beyond original delivery date shall be directed to DAS, State Printing. Awarded contractor shall not contact ordering agency for delivery extensions. Failure to deliver promptly may result in cancellation of any awarded contract. Full delivery of this order must be completed by the date specified to avoid late delivery charges. Partial deliveries will not satisfy the requested date, unless a written request from the vendor is received and approved, prior to the delivery date, by DAS. Decals should be shipped to ODNR, Division of Parks & Watercraft, 3305 S Old State Road, Delaware, OH 43015

Alternative Decals and Alternative Duplicate Decals Printing Specifications 2026 – Expiration 2029 May 2025

1. DESCRIPTION - 2026 Alternative Boat Decals (Exp. 2029), for use by the Ohio Department of Natural Resources, Division of Parks & Watercraft.

2. QUANTITY - 142,000 of the 2029 Alternative Decals, Exact quantities only, no overrun, or under runs allowed

2026 Alternative Decals (Expiration 2029) 140,000 – Exact quantities only, no overrun or under runs allowed

2026 Duplicate Alternative Decals (Expiration 2029) 2,000- Exact quantities only, no overrun or under runs allowed

3. SPECIFICATIONS:

A. SIZE: Alternative Decals shall have a plate size of 3" x 6". A single decal to be rectangular and must be die cut.

Each set of decals shall be backed with paper that is easy to remove. Each set of decals shall have application instructions printed on the backing paper.

D. PRESSWORK: All printing shall be legible and by the silkscreen process. All backers shall print.

F. INK: The Alternative Decals shall be PMS 301C Blue and PMS White on front only.

Black ink on side 2 only. Color sample must be submitted on Tampermark material prior to printing for color approval.

G. NUMBERING: Each set of Alternative decals/duplicate decals shall be numbered consecutively in black ink and shall be legible and clearly defined. All numbers must be accounted for. A list of missing numbers will be provided to the State. Numbers are to be no smaller than ¼” high for the Alternative Decals and ¼” high for the Alternative Duplicate Decals.

Alternative Decals – 250,001-390,000 Alternative Duplicate Decals- 390,0001D-392,000D

I. SUPPLIED TO VENDOR: ARTWORK WILL BE SENT TO THE SUCCESSFUL

BIDDER. The furnished material shall be considered a part of this bid and must be returned to the requesting agency upon the completion of this request. Failure to comply may result in an invoice being held for payment. Return these items to: Dave Parsons, J. PROOF: A BLUELINE PROOF FOR EACH DECAL PRIOR TO PRINTING IS

(25) shall be in numeric order with the highest serial numbered decal on the bottom.

Each box shall be clearly labeled: with title, and quantity enclosed.

A. ADDITIONAL SPECIFICATIONS: Questions? Reach Out to Dave Parsons dave.parsons@dnr.ohio.gov

6. INVOICE: DAS STATE PRINTING, ATTN.: INVOICE PROCESSING, 2080 INTEGRITY DRIVE, COLUMBUS, OH 43209. ALL INVOICES MUST REFERENCE: JOB NUMBER SRC0000030874 WITH A SIGNED DELIVERY RECEIPT.

7. ATTACHMENT B BELOW MUST BE COMPLETED PRIOR TO THE AWARD. RETURN TO PURCHASING ANALYST IN SEPARATE EMAIL. PLEASE INCLUDE JOB NUMBER AND TITLE IN THE SUBJECT LINE OF THE EMAIL.

ATTACHMENT B

DEPARTMENT OF ADMINISTRATIVE SERVICES

STANDARD AFFIRMATION AND DISCLOSURE FORM

EXECUTIVE ORDER 2022-02D

State of Ohio's Response to Russia's Unjust War on the Country of Ukraine

March 2022

All of the following provisions must be included in all invitations to bid , requests for proposals, state term schedules, multiple award contracts, requests for quotations, informal quotations, and statements of work. This information is to be submitted as part of the response to any of the procurement methods listed.

AFFIRMATION AND DISCLOSURE FORM

Contractor affirms that Contractor has read and understands the applicable Executive Orders regarding the prohibitions of performance of offshore services, locating State data offshore in any way, or purchasing from Russian institutions or companies.

The Contractor shall provide all the name(s) and location(s) where services under this

Ohio Department of Administrative Services

Contract will be performed and where data is located in the spaces provided below or by attachment. Failure to provide this information may result in no award. If the Contractor will not be using subcontractors, indicate "Not Applicable" in the appropriate spaces.

1. Principal location of business of Contractor:

(Address) (City, State, Zip)

Name/Principal location of business of subcontractor(s):

(Name) (Address, City, State, Zip)

2. Location where services will be performed by Contractor:

Name/Location where services will be performed by subcontractor(s):

Ohio Department of Administrative Services

3. Location where state data will be located, by Contractor:

Name/Location(s) where state data will be located by subcontractor(s):

Contractor also affirms, understands and agrees that Contractor and its subcontractors are under a duty to disclose to the State any change or shift in location of services performed by Contractor or its subcontractors before, during and after execution of any contract with the State. Contractor agrees it shall so notify the State immediately of any such change or shift in location of its services. The State has the right to immediately terminate the contract, unless a duly signed waiver from the State has been attained by the Contractor to perform the services outside the United States.

On behalf of the Contractor, I acknowledge that I am duly authorized to execute this

Affirmation and Disclosure Form and have read and understand that this form is a part of any Contract that Contractor may enter into with the State and is incorporated therein.

By:

Contractor

Print Name:

Title:

Date:

File details come from the government source that posted it. Updated May 13, 2025.