SRA 27-103 Hardware PORFP.pdf

Purchase Order Request for Proposals (PORFP) Hardware Master Contract

Revised 051623 1

Section 1 –General Information

PORFP Number:

(eMMA BPM Number)

BPM057779 (SRA 27-103)

PORFP Type:

(Select one category from the drop-down list)

Fixed Price

Functional Area/s (FA) for this PORFP:

(Check all that apply)

FA I (Microcomputers / PCs / Servers / Associated Peripherals) FA II (Printers / Associated Peripherals) FA III (Network Communication Equipment) FA IV (Installation / Training) + FA I FA VI (Security / Cameras / Associated Peripherals)

FA IV + FA II

FA IV + FA III

FA IV + FA V (Manufacturer's Extended Warranty)

FA IV + FA VI

FA V

FA VI (Security / Cameras / Associated Peripherals)

Manufacturer Name

APC

Agencies must enter only one manufacturer when the manufacturer is known and direct the PORFP only to those Hardware Master Contractors authorized for that manufacturer. If the PORFP is generic or the manufacturer(s) are unknown, agencies must direct the PORFP to all Hardware Master Contractors.

Designated Small Business Reserve?(SBR):

(Select "Yes" or "No" from the drop-down list)

Yes

This is a Small Business Reserve Procurement for which the award will be limited to certified sm businesses that meet the statutory requirements set forth in State Finance and Procurement A Annotated Code of Maryland, and that are certified by GOSBA Small Business Reserve Program contract.

Information on eligibility for the SBR program is available on the following website:

https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx

Information on the SBR Vendor Registration processes is available on the following website:

https://gomdsmallbiz.maryland.gov/Pages/SBR-Registration.aspx

Minority Business Enterprise (MBE) Goal for FA IV Below (See "Hardware Master Contract MBE Participation Worksheet"):

0 %

PORFP Issue Date:

mm/dd/yyyy

06/30/2026

PROPOSAL DUE

DATE and TIME:

07/10/2026 at 11:00 am https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx https://gomdsmallbiz.maryland.gov/Pages/SBR-Registration.aspx

Revised 051623 2

Place of Performance: Maryland State Retirement Agency 120 E. Baltimore Street Baltimore, Maryland 21202

Special Instructions:

LIMITED TO MASTER CONTRACTORS

Only Master Contractors that are awarded a contract under the Hardware and Associated Equipment and Services 2012, 060B2490022, are eligible to submit a bid in response to this secondary competition Purchase Order Request for Proposal (PORFP). A current Master Contractor under the named Contract may submit an LOA with their bid to be considered for the award.

BID SUBMISSION INSTRUCTIONS

Purchase Order Request for Proposal (PORFP) responses will be accepted via email.

SPECIAL REQUIREMENTS

1. The Department reserves the right to purchase more or less than the specified quantity to the extent limited by funding.

Charges that are multiple years shall be provided at a per-year price.

2. Purchase new and unused equipment.

3. The Master Contractor shall not impose a restocking fee if an item is returned due to damage or incorrect product shipped.

4. The Master Contractor must provide the estimated ship date/lead time for each item listed in the PORFP.

5. Please allow for pricing provided in response to this PORFP to be valid for at least 90 days after the set due date above.

6. The Master Contractor must be an authorized reseller for the Manufacturer named in Section 1. The state reserves the right to request a Letter of Authorization (LOA) from the Manufacturer or Distributor.

7. The Master Contractor must include a screenshot of the Manufacturer's Suggested Retail Price (MSRP) with the bid.

8. Bids must be received by the due date and time listed in the solicitation. Bids that are not received by the due date and time will not be accepted.

9. If applicable, the Master Contractor must provide a Mercury Affidavit: https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K- MercuryAffidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K-MercuryAffidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K-MercuryAffidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K-MercuryAffidavit.pdf

Revised 051623 3

10. A "No Bid" form must be completed and submitted by the bid due date and time if your firm elects not to bid.

Security Requirements (if applicable):

N/A

Invoicing Instructions:

Send invoice to e-mail to: ISinvoices@sra.state.md.us

An invoice not satisfying the requirements of a Proper Invoice (as defined at COMAR 21.06.09.01 and .02) cannot be processed for payment. To be considered a Proper Invoice, invoices must include the following information without error:

1) Contractor name and address;

2) Remittance address;

3) Federal taxpayer identification (FEIN) number, social security number, as appropriate;

4) Invoice period (i.e., the time period during which services covered by invoice were performed);

5) Invoice date;

6) Invoice number;

7) State-assigned Contract number;

8) State-assigned (Blanket) Purchase Order number(s);

9) Goods or services provided;

10) Amount due; and

11) Any additional documentation required by regulation or the Contract.

For items of work for which there is one-time pricing, those items shall be billed within 30 days of acceptance.

For items of work for which there is annual pricing, items shall be billed annually. The first year's invoice shall be billed within 30 days of contract start. Each additional year shall be billed on the anniversary of the first year's invoice.

Section 2 – Agency Point of Contact (POC) Information

Agency / Division Name: Maryland State Retirement Agency

Agency POC Name: Audrey Torriente Agency POC

Phone Number:

410.625.5656

Agency POC Email Address:

atorriente@sra.state.md.us Agency POC Fax:

None

Agency POC Mailing Address:

Maryland State Retirement Agency mailto:atorriente@sra.state.md.us

Revised 051623 4

Section 3 – Delivery Address / Work Site POC Information (if different from above)

Agency On-site Contact Name:

Joe Puller Agency On-site Phone Number:

410.659.5878

Agency On-site Email Address:

helpdesk@sra.state.md.us Agency On-site Fax:

None

Agency On-site Address: Maryland State Retirement Agency

Section 4 – Scope of Work

FA I – Microcomputers, PCs, Servers, and Associated Peripherals

(Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*) *Business Need / Required Functionality

Servers to replace our aging domain controllers in the Agency

Product Name Product Description Model # Qty Due Date

1.

2.

3.

(insert additional rows as needed)

FA II - Printers and Associated Peripherals

Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*) *Business Need /

Product Name Product Description Model # Qty

Due Date

1.

2.

3.

FA III - Network Communication Equipment

Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*) mailto:helpdesk@sra.state.md.us

Revised 051623 5 mm/dd/yyyy

1. APC Symmetra SEE ATTACHED

SPECIFICATIONS

SEE ATTACHED

SPECIFICATIONS

1 TBD

FA IV – Installation and Training Services (Provide a detailed description of required services and deliverables and include MBE goal listed above. MBE goal should be calculated only on FA IV value.

Installation / Training Services

Deliverables

Start Date

End Date

1. SEE ATTACHED SPECIFICATIONS

TBD TBD

(insert additional rows as needed)

FA V - Manufacturer's Extended Warranty (Provide a detailed description of warranty requirements and deliverables)

Warranty Requirements

Deliverables

Start Date

End Date

(insert additional rows as needed)

FA VI – Security, Cameras and Associated Peripherals

Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*)

1.

2.

3.

Revised 051623 6

Section 5 – Evaluation Criteria – Technical Proposal (Provide a list of evaluation criteria in descending order of importance)

Evaluation Criteria

1. Lowest Bid

3.

(insert additional rows as needed)

Basis for Award Recommendation The agency Point of Contact listed in Section 2 will recommend the award to a responsive and responsible Master Contractor that provides the most advantageous offer considering the price and evaluation factors above. The agency Point of Contact will initiate and deliver a PO to the selected Master Contractor.

All awards from this PORFP shall comply with the requirements of COMAR 21.05.13.06.

Revised 051623 7

NO BID NOTICE/VENDOR FEEDBACK FORM

To help us improve the quality of State solicitations and to make our procurement process more responsive and business-friendly, please provide comments and suggestions regarding this solicitation. Please return your comments with your response. If you have chosen not to respond to this solicitation, please e-mail this completed form to the attention of the Agency Point of Contact listed in Section 2.

Title: Hardware Solicitation No: 060B2490022

BPM0577779 – SRA 27-103

1. If you have chosen not to respond to this solicitation, please indicate the reason(s) below:

� Other commitments preclude our participation at this time.

� The subject of the solicitation is not something we ordinarily provide.

� We are inexperienced in the work/commodities required.

� Specifications are unclear, too restrictive, etc. (Explain in REMARKS section)

� The scope of work is beyond our present capacity.

� Doing business with the State is simply too complicated. (Explain in REMARKS section)

� We cannot be competitive. (Explain in REMARKS section)

� Time allotted for completion of the Bid is insufficient.

� Prior State of Maryland contract experience was unprofitable or otherwise unsatisfactory. (Explain in REMARKS section)

� Other: _________________________________________________________

2. If you have submitted a response to this solicitation, but wish to offer suggestions or express concerns, please use the REMARKS section below.

REMARKS: _________________________________________________________________

Offeror Name: ________________________________ Date: _______________________

Contact Person: _________________________________ Phone (____) _____ - ________

Address: _________________________________________________________________

E-mail Address:____________________________________________________________