SPRMM1-18-R-HB38.pdf

CONTINUATION SHEET

SPRMM1-18-R-HB38

Page 2A of 54

(PLEASE NOTE THAT SECTIONS B THROUGH H MAY NOT BE IN ALPHABETICAL ORDER.

PLEASE READ SOLICITATION IN ITS ENTIRETY).

SECTION A

GENERAL INFORMATION FOR OFFERORS

1. The purpose of this solicitation is to establish an indefinite-delivery type contract for the supplies listed in

Section B, that will provide stock coverage for customers both overseas and in the United States, including

Alaska and Hawaii, and our possessions.

2. Under this solicitation, the resulting contract will be a Firm-Fixed-Price, Indefinite-Quantity Contract with a base period of three years and two one-year option periods. The total contract period will be five years. The terms “year” or “contract year,” as used in this solicitation, mean a period of 365 days beginning on the contract start date and every 365 days thereafter, except for a leap year, in which the contract year shall be

366 days.

3. The method used to place orders under this contract will be: Delivery Orders placed by DLA Maritime at

Mechanicsburg (DLA-Mech). DLA-Mech will issue delivery orders with the awardee for the supplies cited in Section B.

4. The proposals received in response to this solicitation will be evaluated under “Lowest Price Technically

Acceptable” procedures as described in Section M of this solicitation.

5. Some clauses/provisions may not appear in the correct section (D-M), due to system constraints.

6. The minimum value is calculated as ten (10) percent of the total estimated annual demand value (ADV).

The maximum value is calculated as seven hundred and fifty (750) percent of the estimated ADV.

Contract Minimum: $4,8000.00

Contract Maximum*: $360,000.00

*Note: Contract period as defined in this clause means the extended contract shall be inclusive of any/all option periods.

SECTION B – SCHEDULE OF SUPPLIES

This solicitation is for the acquisition of items manufactured per stated specifications. Award will be made on an all or none basis.

1. Offerors shall provide their prices in the Section B Pricing Spreadsheet found below.

CONTINUED ON NEXT PAGE

Page 2B of 54

2. Section B Spreadsheet Information/Instructions.

CLIN NSN ITEM DESCRIPTION UM P/N

0001 7HH 5895 016723634 Chart Recorder EA 799A55-2

3. Section B – Pricing Spreadsheet.

CLIN NSN ADQ Quantity* Ranges

FROM

Quantity* Ranges

TO

Base Year 1

Base Year 2

Base Year 3

Option Year 1

Option Year 2

0001 5895 016723634 40 1 5

6 10

11 25

26 40

41+

ADQ: Estimated Annual Demand Quantity

Quantity Ranges: Self-Explanatory

Base Year One – Option Year Two: Offeror shall fill in each base year and each option year unit price for each quantity range. All unit prices shall be priced as FOB Origin. Unit prices proposed shall not include shipping costs.

* If the vendor believes there are more advantageous quantity ranges, please advise, but note you still must quote the quantities above.

4. Please identify the following, if different from your facility/cage. If locations are the same as offeror’s address, offeror can indicate “SAME”.

CAGE for performance: ________________

CAGE for inspection: ________________

CAGE for acceptance: ________________

SECTION F – DELIVERIES

a) Delivery is required in accordance with the following schedule:

b)

WITHIN THE NUMBER OF DAYS STATED BELOW

AFTER DATE OF DELIVERY ORDER (ADO)

CLIN Nomenclature Government Required Offeror’s Proposed

0001 Chart Recorder 180 Days ADO

CONTINUED ON NEXT PAGE

Page 2C of 54

1. ACCELERATED DELIVERIES: Accelerated deliveries in advance of the specified delivery schedule are authorized. Any accelerated delivery will be at no additional expense to the Government, unless specifically authorized by the Procuring or Administrative Contracting Officer.

2. PARTIAL SHIPMENTS: Shipments of item quantities less than each line item quantity specified in the delivery order schedule are authorized. Multiple shipments to one destination are authorized. Any partial shipment will be at no additional expense to the Government, unless specifically authorized by the Procuring or Administrative Contracting Officer.

SECTION M – EVALUATION

1. Price. Price will be evaluated using proposed step ladder pricing. Based on historical purchase quantities and expected future demand, the RFP will specify stepladder quantity price points for each item with five yearly ordering periods. For evaluation purposes: one delivery order for a quantity at the midpoint of each quantity interval for each year will be considered.

PAGE 54A OF 54

SECTION L - CONTINUED

NAVSUPWSSLA01 - SUBMISSION OF PROPOSALS

This is a two-step solicitation. The first step will be a request for technical proposals and, upon acceptance of the submitted technical proposal, the second step will be a request for price proposals.

Step One -

Request for Technical Proposals:

Offerors shall submit a technical proposal, excluding price, in accordance with the Purchase Description for Chart Recorder, which is attached (attachment 3) to this solicitation. Offeror’s technical proposals shall be sufficiently detailed, specific, and complete as to enable government personnel to make a thorough evaluation of the proposal and a sound determination that the offeror will have a reasonable likelihood of meeting the requirements and objectives of the government. Offerors are not required, at this time, to submit a signed copy of the solicitation.

This Request for Technical Proposals is not binding on the government and does not in any way commit the government to pay for any costs incurred in the preparation and submission of the requested technical proposal.

Each offeror shall submit its technical proposal by the date specified on page 1 of 59 of the solicitation to:

Brian J. Stevens, D.Sc.

Contract Specialist

DLA Maritime at Mechanicsburg

5450 Carlisle Pike, P.O. Box 2020, Bldg 410

Mechanicsburg, PA 17055-0788

Code ZID13

Or via email attachment to:

Brian.Stevens@dla.mil

Requirements and Criteria for Technical Proposals:

Format

To maximize efficiency and minimize the proposal evaluation process, each offeror shall submit its technical proposal in accordance with the format provided below. Each offeror shall submit only one technical proposal in response to this solicitation, subject to the following requirements and limitations:

• Title Page: "Unpriced Technical Proposal" The title page of the technical proposal shall include: (1) the solicitation number (SPRMM1-18-R-HB38); (2) the company name and CAGE Code of the offeror; (3) the offeror shall identify those portions of its technical proposal that contain copyrighted or proprietary or similar proposal data; (4) date of submittal.

PAGE 54B OF 54

• A table of contents.

• Contents of technical proposal shall be in accordance with the specified purchase description, and, at a minimum, provide a narrative describing line-by-line how the offeror’s equipment meets the government’s requirements.

• Product catalog pages, drawings, pictures, etc., may be provided as supporting documentation.

• The company name of the bidder shall appear only at the top of the first page and nowhere else in the proposal except in appendices. Each page of the proposal that contains company proprietary data shall so state.

Oral or Written Discussions

The government intends to evaluate proposals and make acceptable/unacceptable determinations without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial technical proposal should contain the offeror’s best terms from a technical standpoint. The

Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

Notice of Unacceptable Technical Proposals

When a technical proposal is rated unacceptable either initially, or after clarification/discussions, the DLA

Contracting Officer will notify the offeror of the basis of the determination and that a revision of the proposal will not be considered.

Bid Sample Test (BST)

BST units (quantity to be determined, HISTORICALLY, 2 each) may be required for test purposes.

Contractors will be notified by the PCO whether BST units are required or if BST has been waived by the

Naval Research Lab (NRL). BST units shall be provided to NRL within 30 days after notification of acceptance of the submitted technical proposal. Correction to an offeror’s BST units that may be required must be made within (# of days to be specified upon discovery of deficiency). Failure to correct deficiency within the time period specified may result in disqualification from further consideration.

Step Two –

Request for Price Proposals:

I. General

After receiving a notification of acceptable technical proposal and, if necessary, Bid Sample Test, offerors are required to submit a proposal as follows (electronic files acceptable):

Price Proposal. Submit the completed and signed solicitation document to include the completed Section

B Pricing Spreadsheet found on page 2B of the solicitation. Offerors must respond to all requirements of the solicitation document. Offerors are cautioned not to alter or disassemble the solicitation.

PAGE 54C OF 54

SECTION M – EVALUATION FACTORS FOR AWARD - CONTINUED

NAVSUPWSSMA02 – EVALUATION FOR AWARD (Lowest Price Technically Acceptable)

This is a two-step solicitation. The first step will be a request for technical proposals and, upon acceptance of the submitted technical proposal, the second step will be a request for price proposals.

The government intends to make an award to the eligible, responsible, lowest priced technically acceptable offeror. A technically acceptable offer is one that complies with the requirements of the solicitation and does not take exception, nor object, to any of the terms of the solicitation. Offers that are not technically acceptable will not be considered for award. The offeror’s proposal shall be in the form prescribed by, and shall contain a response to each of the areas identified in the Section L Solicitation

Provision entitled "Submission of Proposals."

Evaluation Criteria

(1) Technical Proposal. The Naval Research Laboratory will perform the evaluation of technical proposals. Acceptability of each technical proposal will be based upon compliance with the requirements of the preceding notes concerning content of the technical proposal, and, at a minimum, information satisfying the elements in each paragraph of the Purchase Description, clearly demonstrating that the offeror understands the scope and nature of the RFP and Purchase Description requirements.

Evaluation of technical proposals will be conducted on an acceptable/unacceptable basis.

(2) Price. Price will be evaluated using proposed step ladder pricing. Based on historical purchase quantities and expected future demand, the RFP will specify five, stepladder, quantity price points for each item with five, yearly ordering periods. For evaluation purposes: one delivery order for a quantity at the midpoint of each quantity interval for each year will be considered.

See associated Pricing Evaluation Matrix attachment (attachment #2) for the price evaluation methodology.

SPRMM1-18-R-HB38 Pricing Evaluation Matrix Attachment #2

CLIN QTY

OFFEROR PROPOSES THE FOLLOWING FOR CLIN 0001:

0001 (1 - 5)

(6 - 15) QTY BASE YR1 BASE YR 2 BASE YR 3 OPT YR 1 OPT YR 2

(11 - 25) (1 - 5) $1,000 $1,001 $1,002 $1,003 $1,004 (26 - 40) (6 - 15) $999 $1,000 $1,001 $1,002 $1,003

(41+) (11 - 25) $998 $999 $1,000 $1,001 $1,002 (26 - 40) $997 $998 $999 $1,000 $1,001

(41+) $996 $997 $998 $999 $1,000

THE OFFER FOR CLIN 0001 WOULD BE EVALUATED AS FOLLOWS:

QTY TOTAL

(1 - 5) $1,000 x 3 x 1 = $3,000

(6 - 15) $999 x 10 x 1 = $9,990 (11 - 25) $998 x 17 x 1 = $16,966 (26 - 40) $997 x 33 x 1 = $32,901

(41+) $996 x 41 x 1 = $40,836

QTY

(1 - 5) $1,001 x 3 x 1 = $3,003

(6 - 15) $1,000 x 10 x 1 = $10,000 (11 - 25) $999 x 17 x 1 = $16,983 (26 - 40) $998 x 33 x 1 = $32,934

(41+) $997 x 41 x 1 = $40,877

QTY

(1 - 5) $1,002 x 3 x 1 = $3,006

(6 - 15) $1,001 x 10 x 1 = $10,010 (11 - 25) $1,000 x 17 x 1 = $17,000 (26 - 40) $999 x 33 x 1 = $32,967

(41+) $998 x 41 x 1 = $40,918

QTY

(1 - 5) $1,003 x 3 x 1 = $3,009

(6 - 15) $1,002 x 10 x 1 = $10,020 (11 - 25) $1,001 x 17 x 1 = $17,017 (26 - 40) $1,000 x 33 x 1 = $33,000

(41+) $999 x 41 x 1 = $40,959

QTY

(1 - 5) $1,004 x 3 x 1 = $3,012

(6 - 15) $1,003 x 10 x 1 = $10,030 (11 - 25) $1,002 x 17 x 1 = $17,034 (26 - 40) $1,001 x 33 x 1 = $33,033

(41+) $1,000 x 41 x 1 = $41,000

EVALUATED TOTAL = $519,505

OPT YR 1

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OPT YR 3

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20 June 2018

NRL 5524

PURCHASE DESCRIPTION

RECORDER, DIGITAL OSCILLOGRAPHIC

SCAT: 1327

Solicitation No: SPRMM1-18-R-HB38

1.0 GENERAL This procurement requires a bench top, eight channel digital oscillographic data acquisition recorder with color display, digital interface, and built-in printing capabilities.

2.0 CLASSIFICATION The equipment shall meet the Class 3 requirements of MIL-PRF-

28800F for shipboard, submarine, and shore applications and shall also meet the following additional requirements.

3.0 OPERATIONAL REQUIREMENTS The specifications provided below are the minimum requirements and accuracies that will meet the Government's need. The oscillographic data acquisition recorder shall at least meet these requirements and accuracies and may provide better performance.

3.1 Input Channels: Eight simultaneous, galvanic isolation, differential channels.

3.2 Channel Ranges and Accuracy:

3.2.1 X1 Range: 0.1, 0.2, 0.5, 1, 2 and 5 V full scale.

3.2.2 X100 Range: 10, 20, 50, 100, 200, and 500 V full scale.

3.2.3 Accuracy: ±0.5% full scale except ±1.0% full scale for 500 V range.

3.3 Timescale Ranges and Accuracy:

3.3.1 Range: 0.2, 0.5,1 Hz.

3.3.2 Accuracy: ±0.01% of reading with one to eight channels operating. No channel to channel timescale penalty.

3.4 Input impedance: >1 Megohm

3.5 Allowable signal input voltage: 500V (DC or AC peak voltage) for ranges 10 – 500 V full scale 100V (DC or AC peak voltage) for ranges 0.1 – 5 V full scale.

3.6 Frequency Characteristics:

3.6.1 DC coupling: Within the range of +0.5 dB and -3 dB for frequency range of DC - 400 kHz.

3.6.2 AC coupling: Within the range of +0.5 dB and -3 dB for frequency range of 0.3 Hz -

400 kHz.

3.7 Linearity: ±0.2% full scale

3.8 Common mode rejection Ratio: No less than 80 dB for frequencies DC – 60 Hz.

3.9 A/D conversion: Resolution: 12 bits Conversion time: 5 μs maximum per channel.

3.10 Withstanding voltage: 1.5 kVAC for one minute between input, ground and channels.

3.11 Insulation Resistance: 1 kVAC indefinitely between input, ground and channels;

Greater than 100 megohms using a 500 VDC megohmmeter.

3.12 Offset Voltage and Accuracy: Ranges 0.1 to 200V ±0.5% FS. 500V range ±1.0% FS.

3.13 Signal to Noise ratio: ≥46 dB (when set to Wide Range)

3.14 Printing: Real time mode using built-in printer or from memory. Continuous paper roll, five 30-meter roll shall be supplied with the equipment minimum.

3.15 Low Pass filter: 5 Hz, 500 Hz, 5 kHz and OFF.

3.16 Display Resolution: 1024 x 768 dpi minimum.

3.17 Internal Memory: 40 GB minimum, non-removable, solid state.

3.18 Recording Speed: Memory acquisition mode, 1 μs to 999 μs minimum.

4.0 GENERAL REQUIREMENTS

4.1. Environmental

4.1.1 Operating temperature: +5°C to +40°C

4.1.2 Non-operating temperature: -10°C to +60°C

4.1.3 Humidity: 35 to 80%RH non-condensing

4.2 Power Source/Consumption MIL-PRF-28800F nominal power source requirements are invoked. Input power requirements: 100 to 125 VAC: tolerance 90-150VAC. 50/60 Hz: tolerance 47 to 63 Hz.

4.3 Equipment Enclosure The equipment enclosure shall be designed for bench-top use and conform to the requirements of MIL-PRF-28800F. No openings are permitted in the top surface of the enclosure. The enclosure shall include a front-panel cover or protective handles that protrude from the front-panel.

4.3.4 Hard Transit Case A protective hard carrying case according to MIL-PRF-28800F shall be provided. The case shall be capable of accommodating the equipment, accessories, five 30-meter rolls of paper, and operator’s manual.

4.4 Display Color display shall be provided. The signal display shall measure at least 12 inches diagonally. The display grid shall be ruled in equal to or greater than eight vertical and ten horizontal divisions with the center axes subdivided in 0.2 division increments.

4.5 Digital Interface A USB port to support a digital interface in accordance with MIL-PRF- 28800F and a RJ-45 connector to support 10/100 Base-T Ethernet interface for remote access and control shall be provided.

4.6 Communications Wireless communications are not allowed and if exist, shall be physically disabled. Examples: Bluetooth, Wi-Fi, Infrared.

4.7 Grounding Measurement channels shall have signal galvanic isolation from ground and each multiple input channel.

4.8 Battery Restrictions Per MIL-PRF-28800F, Lithium and Mercury batteries are prohibited without prior authorization. If equipment qualifies for one or both of the exceptions stated below, then the offeror shall submit the required information at the time of submission of proposals. If equipment does not qualify for an exception, then a request for approval for the use of Lithium and Mercury batteries shall be submitted with production lot delivery, after contract award. Approval shall apply only to the specific model proposed.

Exception: Per Naval Ordnance Safety and Security Activity (NOSSA), the use of

Lithium primary (non-rechargeable) coin cell batteries meeting the following criteria is authorized for Naval personnel and on Naval activities, surface ships, submarines, and aircraft:

a. Unmodified, commercial-off-the-shelf (COTS) item;

b. Used in single-cell configuration;

c. Maximum nominal output of 3 Volts;

d. Maximum rated capacity of 1 Amp-hour (Ah).

Exception: Per Naval Ordnance Safety and Security Activity (NOSSA), the use of lithium ion rechargeable (secondary) batteries meeting the following criteria is authorized for Naval personnel and on Naval activities, surface ships, submarines, and aircraft:

a. Unmodified, COTS battery;

b. Underwriter’s Laboratories (UL) listed (certified);

c. Used in the device as recommended by the manufacturer;

d. Recharged only by expressly designed for recharge of the specific battery in use;

e. No more than four cells in series (less than or equal to 18-Volt output;

f. Rated for no more than 100 Watt-hours, as listed in the manufacturer’s specification or calculated by multiplying the capacity in Ah by the maximum working (nominal performance) voltage.

The lithium ion rechargeable cell manufacturer, part number, configuration (number of cells in series), nominal voltage and rated capacity shall be provided at the time of submission of proposals.

4.9 Weight 11 kg (24.25 lb.) maximum (main unit with installed amplifiers, options and paper not including the storage case).

4.10 Dimensions 220 mm (8.7 in) high, 445 mm (17.5 in) wide, and 445 mm (17.5 in) deep, maximum excluding transit case.

4.11 Maintenance and Technical Documentation The equipment shall be categorized as

“repairable” to level 2. The maintenance philosophy for equipment that is categorized as “level 2” only (per MIL-PRF-28800F) shall require maintenance fault isolation to the module level of the unit. The technical manual shall provide necessary guidance to perform level 2 maintenance. A Use and Installation manual (Operator’s Manual, level

1) shall be provided separately

Maintenance information shall include:

• Parts lists to the component level,

• Schematics and component layout drawings,

• Block and schematic diagrams.

• List of required test equipment and connection diagrams, and sequential instructions for disassembly, repair, replacement, and reassembly

• Board level maintenance and troubleshooting information,

• Step-by-step instructions for troubleshooting and fault isolation,

• Expected signal levels,

• Test data sheets will be included, and as required,

• The instructions will define localizing a defective circuit card.

Parts lists shall include:

• Parts lists shall be shown on illustrations or a separate listing that includes an index or reference to other illustrations

• Part number, CAGE code, and generic description

The technical manual shall be provided in both printed and electronic formats. The printed format shall be otherwise normally provided. The electronic format shall be in Portable Document Format (PDF) - ISO 32000-1:2008. Two separate CD/DVDs are required, one shall contain the Use and Installation manual and one shall contain the Maintenance and Service manual.

The statement of copyright release:

“REPRODUCTION AND DISTRIBUTION OF THIS TECHNICAL MANUAL IS

AUTHORIZED FOR UNITED STATES GOVERNMENT PURPOSES.”

shall be printed in the first two pages of each technical manual and on the surface of the CD/DVDs supplied.

4.12 Training Materials Training materials that demonstrate the features, detailed operations and procedures with step-by-step instructions for using the equipment shall be provided. The training material shall be delivered in technical manual format or interactive CD- ROM format.

4.13 Calibration The calibration interval shall be 12 months minimum. The equipment shall be within all accuracy requirements specified herein, with an 85% or greater confidence factor following its full calibration interval.

4.14 Additional Requirements

4.14.1.1 Equipment: Per MIL-PRF-28800F, a human readable label shall be provided for all production lot units conforming with MIL-STD-130N and permanently affixed on the equipment in an easily readable location. Required fields on the label are; CAGE, part number, and serial number. Size of the label shall conform to the size of the equipment.

4.14.1.2 Transit Case: If a transit case is required, per MIL-PRF-28800F a human readable metal plate shall be provided for all production lot units conforming with MIL-STD- 130N and permanently affixed to the front of the transit case. Required fields on the label are; CAGE, part number, and serial number. Size of the label shall conform to the size of the case. Pressure sensitive adhesive transfer tape is required to hold the plate to the hard transit case such as 3MTM 9472LE. Soft transit cases also require labeling with permanent placement such as a metal plate affixed with rivets, screws or adhesives.

4.14.2 Shipping container: For production lot units the package or carton containing the equipment for shipment shall be marked per MIL-STD-129P.

4.14.3 Other Additional Requirements: Shall be specified in the CDRL of the solicitation.