SPRBL116Q0002_Exhibit_A_Technical_Specifications.pdf

EXHIBIT A – Technical Specification

For Official Use Only Source Selection Information – See FAR 2.101 & 3.104 SPRBL1-16-Q-0002

TECHNICAL REQUIREMENTS

FOR

ARMS #10432.4:

REPARABLE SPARE PARTS FOR THE ELECTRIC POWER PLANT III U/W PATRIOT

TABLE OF CONTENTS

APPLICABLE DOCUMENTS

CONFIGURATION BASELINE

SPECIAL INSTRUCTIONS…...………………………………………………………………………………

PACKAGING

Wood Packing Material

Commercial Packaging

CONTRACT DATA REQUIREMENT LIST (CDRL) DD 1423-1

CDRL List

Individual CDRLs

APPLICABLE DOCUMENTS

Military and Federal Standards MIL-STD-130N w/Change 1 Identification Marking of U.S. Military Property MIL-STD-129R Military Marking for Shipment and Storage Military and Federal Specifications

N/A Other Documents N/A Commercial Documents ISPM Number 15 Guidelines for Regulating Wood Packaging Material in International

Trade ASTM D3951 Standard Practice for Commercial Packaging ANSI/ISO/ASQ(E)Q 9001-2008 American National Standard, Quality Management Systems-Requirements Data Items DI-MISC-80711A Scientific and Technical Reports -- Configuration Control DI-MISC-80711A Scientific and Technical Reports – IUID Marking Diagram/Instructions

CONFIGURATION BASELINE

The applicable Configuration Baselines (CB), for the listed Configuration Item (CI) and/or Computer Software Configuration Item (CSCI), are as listed in the table below.

NSN Nomenclature Part Numbers/Drawings

6110-12-345-6331 CONTROL, MOTOR-GENERATOR 08977

Configuration. Each CI/CSCI, as developed/built and delivered, shall conform to the cited CB and (if applicable) all subsequent CB’s that will be made contractually binding by the Procuring Contracting Officer (PCO). Configuration changes not directly effecting the configuration baseline do not require Government approval prior to incorporation, but must be documented by the contractor and shall be made available to the Government upon request.

Departures from CB. No changes or departures from the CB are acceptable except for changes or departures which are submitted in accordance with DI-MISC-80711A and are approved by the Government Configuration Manager (C Mgr.) or Configuration Management Officer (CMO) and which are made applicable to the contract by the PCO. Configuration Control shall be affected by the Configuration Control Documents (CCDs) as follows:

Engineering Change Proposal (ECP) includes both the engineering change and the supporting documentation by which the change is described and suggested. An ECP describes changes to the CI/CSCI and associated Government documents and data that are affected by the proposed engineering change.

A Notice of Revision (NOR) shows the detailed changes that must be made to technical documentation, except specifications, (one NOR per document) following approval of an ECP. The NOR is submitted as part of the ECP and is used to determine any Technical Manual (TM) impacts. The Government must be notified of any part changes in order to update the proper TMs.

A Specification Change Notice (SCN) is used to delineate the exact change(s) in a specification that will be distributed to users when the ECP is approved. The SCN is submitted as part of the ECP. The SCN is not used for a military or federal document, only a Request for Waiver can be used for those documents.

Value Engineering Change Proposal (VECP) is the same as an ECP except there are proposed cost savings for the program. The contractor shall follow the guidance in Section I of this contract for VECPs.

Request for Waiver (RFW) describes a departure from configuration documentation for a specific number of units or period of time. Contractor shall identify the impact of the RFW on performance, operational readiness and logistics support of the affected CIs. The Government will require compensation for any RFW.

Contractor shall provide all supporting program or cost data with the CCD. The contractor shall uniquely and sequentially identify (including the use of the contract number) each ECP, VECP, NOR, SCN or RFW. The identification number should use less than 16 characters.

Identification of Authorized Personnel. The contractor shall identify to the PCO, Administrative Contracting Officer (ACO), and the technical office identified on the DD Form 1423 for DI-MISC-80711A, the name(s) of the official(s) of its organization who are authorized to submit CCDs 30 Days after Contract (DAC).

Documentation. The contractor shall document by serial number each products configuration, applicable documentation, maintenance support requirements and spares in relation to the contractor’s configuration baseline. The data in use shall be available for government review and use.

Use of CB Data. The contractor shall assure that all necessary contractor’s activities have access to and use of the contractually specified configuration baseline(s), approved changes and departures, and effectivity data.

The data in use shall be available for government review and use.

SPECIAL INSTRUCTIONS

Requirements for Item Marking (Commercial Off The Shelf Items). Part Number Marking. Each item delivered under contract, along with each assembly, sub assembly, and module, shall be legibly marked with the appropriate part number and manufacturer’s identification. Hardware such as screws, nuts, bolts, etc., need not be marked. This requirement should be entirely met by the contractor’s standard commercial marking.

However, if there is any question about marking it shall be directed to the Contracting Officer for resolution.

Requirements for Item Unique Identification (IUID). The contractor shall mark all contract deliverables In Accordance With (IAW) DFARS clause 252.211-7003 in Section F of this contract and the following requirements.

IUID Marking.

New items: The contractor shall provide IUID, or DoD recognized equivalent, for all items delivered with an acquisition cost of $5000 or more. For long term contracts, any items that have range quantity prices established, that will exceed the $5000 unit price shall have IUID markings from the beginning of the contract.

IUID markings shall be IAW MIL-STD-130N.

Commercial Markings. All other items shall have acceptable commercial markings that meet the guidelines in Department of Defense (DoD) Guide to Uniquely Identifying Items http://www.acq.osd.mil/dpap/pdi/uid/index.html.

Permanency and Legibility. The IUID marking and identification plates, tags, etching, or labels when used on equipment, parts, assemblies, subassemblies, units, sets, groups, or kits shall be as permanent as the normal life expectancy of the item and be capable of withstanding the environment, test, cleaning, repair, and rebuild procedures specified for the item. Legibility shall be as required and verified for ready readability per MIL-

STD-130N.

Deleterious Effect. Marking of items shall be accomplished in a manner that will not adversely affect the life and utility of the item. Marking materials creating hazardous conditions shall not be used. Placement and choice of the marking shall not create hazardous conditions.

IUID Coding. IUID markings and readability requirements shall comply with MIL-STD-130N.

Symbology markings and the order of priority for marking the hardware shall be in accordance with MIL-STD 130N. First priority is the 2D data matrix symbol (machine readable) IUID is the minimum requirement when there are severe space limitations. The second priority is the human readable characters. The third priority is the Linear Bar Code.

If the technical data has not specified the marking location, markings shall be located such that they are visible during item use, provided that sufficient space is available, and does not interfere with equipment operations.

If items are not described by Government Product Technical Data (i.e. Commercial Items), the contractor shall submit diagrams showing placement and description of the IUID marking and applicable installation and processing instructions for government review and approval IAW with CDRL for DI-MISC-80711A and this

SOW.

Per the Department of Defense, Item Unique Identification of Government Property Guidebook, Reporting Government Property In the Possession of the Contractor (PIPC), Guidance for: Defense Federal Acquisition Regulation (DFARS) 252.211-7007, Item Unique Identification of Government Property, Version 1.0, September 21, 2007

For new contracts issued after September 13, 2007, DoD will include an Interim Rule, DFARS 252.211-7007, Item Unique Identification of Government Property (DFARS Case 2005-D015), which permanently revises requirements for reporting of PIPC. The interim rule permanently replaces the DD Form 1662 reporting requirements with requirements for DoD contractors to electronically submit, to the IUID registry, the IUID data applicable to PIPC.

http://www.acq.osd.mil/dpap/pdi/uid/index.html

It should be understood that in accordance with DFARS 211.274-5, Contract clauses, the clause at DFARS 252.211-7003, Item Identification and Valuation, must be included in any contract that incorporates the clause at DFARS 252.211-7007, Item Unique Identification of Government Property. This is essential to assure there is no ambiguity in the requirements for assigning, registering, reporting and marking PIPC.

The contractor shall maintain an accurate, current list of IUIDs for all manufactured items on this contract.

Dates of manufacture, substitutions, shop changes, etc. shall be included on this list. The list shall be available for inspection by the PCO or other Government representative at any time during the life of this contract. The contractor shall provide this list to the government at the end of the contract.

Pricing of IUID Requirements. All efforts required by this SOW and contract, including, but not limited to, the preparation of ECPs or notification of marking deficiencies, PIPC reporting, serial number data reporting at end of contract and the actual marking of hardware, will be included in the base unit price.

Requirements for Final Inspection and Test . The contractor shall implement and maintain a Final Inspection and Test System that meets or exceeds the requirements established below. These requirements are commonly accepted practices employed by industry.

Quality System . The contractor shall establish/maintain an effective inspection and test system for final inspection and test of completed products IAW ANSI/ISO/ASQ(E) Q9001-2008.

Inspection and Testing Procedures . The contractor shall utilize documented procedures for final inspection and testing of finished products to ensure that all contract requirements are satisfied.

Inspection and Testing . The quality system shall assure that all final inspections and tests required satisfying contract requirements are conducted.

Records . The contractor shall maintain adequate records of final inspections and tests to demonstrate that the product satisfies contract requirements.

Measuring, Testing, and Inspection Equipment . The contractor shall provide and maintain gages (including production tooling used for inspection purposes) and other measuring and testing equipment to assure that finished products conform to contract requirements. These devices shall be calibrated against certified measurement standards that are traceable back to national/international standards.

Inspection and Test Status . The contractor shall maintain a system for the identification of the final inspection and test status of all products.

Nonconforming Material . The contractor shall establish and maintain a system for controlling material that does not satisfy contract requirements, including procedures for its identification, segregation, and disposition (rework/repair, scrap, etc.).

Corrective Action . The contractor shall promptly act to correct nonconforming materials and processes to preclude the recurrence of the problem and to satisfy contract requirements.

Training Requirements . The contractor shall identify/provide for the training needs of their personnel performing inspections and tests.

Handling, Storage, Preservation, Packaging, and Shipping . The Contractor shall establish, maintain, control, and be responsible for the procedures for handling, storage, preservation, packaging, and shipping to protect the quality of materials and to prevent damage, loss, deterioration, degradation, or substitution of products.

PACKAGING

Requirements for Packaging. Preservation, packaging, and marking shall be in accordance with (IAW) Standard Practice for Commercial Packaging ASTM D3951 and Section ‘D’ of the contract. Wood Packaging Material (WPM) shall meet the requirements below. Level of Preservation (LOP): Commercial, Level of Pack (LPK): Commercial, Quantity Unit Pack (QUP): 001. Marking shall be in accordance with MIL-STD-129P. Please ensure the following packaging clauses are included in Section D of the contract: DS7043 Standard Practice for Commercial Packaging and DS7047 Bar Code Marking.

Wood packaging material (WPM) includes but is not limited to pallets, skids, load boards, pallet collars, wooden boxes, reels, dunnage, crates, frame and cleats. This requirement excludes materials that have undergone a manufacturing process, such as corrugated fiberboard, plywood, particleboard, veneer, and oriented strand board (OSD).

All WPM shall meet the requirements of International Standards for Phytosanitary Measures (ISPM) Number 15, “Guidelines for Regulating Wood Packaging Material in International Trade”. DoD shipments inside and outside of the United States shall meet the requirements of ISPM 15 whenever WPM is used to ship DoD cargo.

All WPM shall comply with the official quality control program for heat treatment (HT) or kiln dried heat treatment (KD HT) (IAW) American Lumber Standard Committee (ALSC), Incorporated, Wood Packaging Material Program and WPM Enforcement Regulations (see http://www.alsc.org/).

All WPM shall include certification/quality markings IAW the ALSC standard. Markings shall be placed in an unobstructed area that will be readily visible to inspectors. Pallet markings shall be applied to the stringer or block on diagonally opposite sides of the pallet and be contrasting and clearly visible. All containers shall be marked on a side other than the top or bottom, contrasting and clearly visible. All dunnage used in configuring and/or securing the load shall also comply with ISPM 15 and be marked with an ASLC approved DUNNAGE stamp.

Failure to comply with these requirements may result in refusal, destruction, or treatment of materials at the point of entry. The Government reserves the right to recoup from the contractor any remediation costs incurred by the Government.

http://www.alsc.org/

CONTRACT DATA REQUIREMENT LIST (CDRL) DD 1423-1

CDRL List

CDRL

Data Line No. DID Identification Title A001 DI-MISC- 80711A Scientific and Technical Reports – Configuration Control B001 DI-MISC- 80711A Scientific and Technical Reports – IUID Marking Diagram/Instructions

Individual CDRLs

DD Form 1423-1, 1 Jun 90

CONTRACT DATA REQUIREMENTS LIST

(1 Data Item)

Form Approved OMB No. 0704-0188

Public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports, 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA. 22202-4302, and to the Office of Management and Budget, Paperwork Reduction Project (0704-0188), Washington, DC 20503. Please DO NOT RETURN your form to either of these addresses. Send completed form to the Government Issuing Contracting Officer for Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TBD TDP X TM OTHER

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

Reparable Spare Parts for the Electric Power Plant III

U/W PATRIOT

TBD TBD

1. DATA ITEM NO. 2. TITLE OF DATA ITEM 3. SUBTITLE 17. PRICE GROUP

Scientific and Technical Reports Configuration Control

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE 18. ESTIMATED

TOTAL PRICE

DI-MISC-80711A TBD RDER-PRP-G INSERT

7. DD 250 REQ 9.DIST STATEMENT

REQUIRED

10. FREQUENCY 12. DATE OF FIRST

SUBMISSION 14. DISTRIBUTION IN

DD ASREQ SEE ITEM 16 b. COPIES SECT. B

8. APP CODE D 11. AS OF DATE 13. DATE OF SUBSEQUENT

SUBMISSION

a. ADDRESSEE Draft

Final

A SEE ITEM 16

Reg

Repro

16. REMARKS:

Data Item Description DI-MISC-80711A: Delete Block 10 instructions entirely and follow instructions in SOW found at para 3.2. The contractor shall prepare and submit Configuration Control Documents in accordance with the SOW section for Configuration Control (Para 3.2.) when a change to or departure from a contractual baseline document is deemed necessary. All deliveries shall be in digital format. All digital files shall be provided both by electronic submission, e.g., e-mail, FTP, etc., as arranged with the requiring office. Alternative delivery media may be discussed with the Contracting Officer prior to delivery.

RDER-PRP-G

PCO

ACO

QAR

* 1 COPY VECP ONLY.

15. TOTAL 0 6 0

G. PREPARED BY H. DATE I. APPROVED BY J. DATE

Scott Mahoney

RDER-PRP-G

Product Realization Engineer

2 / 19 / 15 Tuan T. Pham

RDER-PRP-G

Chief, PRD Branch

4 / 15 / 15

DD Form 1423-1, 1 Jun 90

CONTRACT DATA REQUIREMENTS LIST

(1 Data Item)

Form Approved OMB No. 0704-0188

Public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports, 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA. 22202-4302, and to the Office of Management and Budget, Paperwork Reduction Project (0704-0188), Washington, DC 20503. Please DO NOT RETURN your form to either of these addresses. Send completed form to the Government Issuing Contracting Officer for Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TBD TDP TM OTHER MISC

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

Reparable Spare Parts for the Electric Power Plant III U/W

PATRIOT

TBD TBD

1. DATA ITEM NO. 2. TITLE OF DATA ITEM 3. SUBTITLE 17. PRICE GROUP

Scientific and Technical Reports IUID Marking Diagram/Instructions

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE 18. ESTIMATED

TOTAL PRICE

DI-MISC-80711A TBD RDER-PRP-G INSERT

7. DD 250 REQ 9.DIST STATEMENT

REQUIRED

10. FREQUENCY 12. DATE OF FIRST

SUBMISSION 14. DISTRIBUTION IN

DD ASREQ SEE ITEM 16 b. COPIES

SECT. B

8. APP CODE N/A 11. AS OF DATE 13. DATE OF SUBSEQUENT

SUBMISSION

a. ADDRESSEE Draft

Final

A N/A SEE ITEM 16

Reg

Repro

16. REMARKS:

Item 4: Delete Block 10.2 of Data Item Description (DID) and prepare in accordance with the Statement of Work.

Item 12: Delivery of draft shall be 120 DAC. Government has 30 days to review/comment.

Item 13 Delivery of final shall be 30 days after receipt of Government comments. Government has 60 days to determine acceptance.

Contractor to submit DD250 upon acceptance of UID Marking Diagram/Instructions.

Item 14: All digital files will be provided both by electronic submission, e.g., e-mail, FTP, etc., as arranged with the requiring office.

If the CDRL Data Deliverable is priced and is not NSP (Not Separately Priced), then an electronic DD Form 250 will be required via the Wide Area Workflow website in order for the contractor to receive payment for the data deliverable (see section G of the Contract). CDRLs that are NSP shall not use WAWF to notify the government. E-mail notification is required with any electronic submission.

RDER-PRP-G

15. TOTAL 1 1 0

G. PREPARED BY H. DATE I. APPROVED BY J. DATE

Scott Mahoney

RDER-PRP-G

Product Realization Engineer

4 / 15 / 15 Tuan T. Pham

RDER-PRP-G

Chief, PRD Branch

4 / 15 / 15