RFQ.SPL90014Q0004_.doc

Packing and Crating Services, Solicitation no. SPL900-14-Q-0004

PACKING AND CRATING SERVICES

COMMERCIAL ITEMS SERVICES

TABLE OF CONTENTS

Section 1 - The Schedule

· SF 18 or SF1449 cover sheet

· Continuation to SF1449, RFQ SPL90014Q0004, Schedule of Supplies/Services, Block 20

· Attachment 1: Scope of Work

· Attachment 2: Packing Specifications

· Attachment 3: Government Furnished Property

· Attachment 4: Sample Order for Supplies or Services Optional Form 347

Section 2 - Contract Clauses

· Contract Clauses

· Addendum to Contract Clauses, FAR and DOSAR clauses not prescribed in Part 12

Section 3 - Solicitation Provisions

· Solicitation Provisions

· Addendum to Solicitation Provisions - FAR and DOSAR clauses not prescribed in Part 12

Section 4 - Evaluation Factors

· Evaluation Factors

· Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

Section 5 - Representations and Certifications

· Representations and Certifications

· Addendum to Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR3084347

PAGE 1 OF

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

SPL90014Q0004

6. SOLICITATION ISSUE DATE

3/20/2014

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Robert W. Bunnell

b. TELEPHONE NUMBER(No collect calls)

48-22/504 2466

8. OFFER DUE DATE:

4/22/2014

LOCAL TIME: 2pm

SET ASIDE:____ % FOR:

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SMALL BUSINESS

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WOMEN-OWNED SMALL BUSINESS

American Embassy Warsaw, Poland

General Services Office

Al. Ujazdowskie 29/31, 00-540 Warszawa

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HUBZONE SMALL

BUSINESS

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(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED SMALL BUSINESS PROGRAM NAICS:

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SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

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EDWOSB

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8 (A)

SIZE STANDARD:

11. DELIVERY FOR FOB

DESTINATTION UNLESS BLOCK IS MARKED

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SEE SCHEDULE

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

( RFQ FORMCHECKBOX

IFB FORMCHECKBOX

RFP

15. DELIVER TO

CODE

American Embassy Warsaw, Poland

General Services Office

Al. Ujazdowskie 29/31, 00-540 Warszawa

American Embassy Warsaw, Poland

General Services Office

Al. Ujazdowskie 29/31, 00-540 Warszawa

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

CODE

Financial Management Office

American Embassy Warsaw, Poland

Al. Ujazdowskie 29/31, 00-540 Warszawa

CODE

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17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

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SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Packing and Crating Services, as stated in Section 1:

3.1 through 3.10:

Total Base Year

(Use Reverse and/or Attach Additional Sheets as Necessary)

GROSS

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

ARE NOT ATTACHED

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27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

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ARE FORMCHECKBOX

ARE NOT ATTACHED

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED ____________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE

Computer Generated

Prescribed by GSA - FAR (48 CFR) 53.212

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

FORMCHECKBOX

RECEIVED

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INSPECTED

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ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

CORRECT FOR

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FINAL

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COMPLETE

FORMCHECKBOX

PARTIAL

FORMCHECKBOX

FINAL

38. S/R ACCOUNT NO.

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41C. DATE

42b. RECEIVED AT (Location)

STANDARD FORM 1449 (REV. 2/2012) BACK

CONTINUATION TO SF-1449

RFQ SPL90014Q0004

SECTION 1 - THE SCHEDULE

PRICES, BLOCK 23

INDEFINITE DELIVERY/INDEFINITE QUANTITY CONTRACT

SHIPPING/PACKING SERVICES

1.

PERFORMANCE WORK STATEMENT

The contractor shall provide services for the American Embassy in Warsaw, Poland and American Consulate in Krakow, Poland,. This consists of packing, freight handling, forwarding, cargo storage, and other related services that apply to shipments originating from, consigned to, routed through, and/or moved within the geographic area(s) of Warsaw, Krakow and European Logistical Support Office (ELSO) Antwerp, Belgium.

For each year of the contract, the U.S. Government guarantees a minimum order of 5,000 USD.. The maximum amount of shipping/packing services each year of this contract will not exceed 320,000USD.

Individual purchases shall be documented by the Optional Form 347,Orders for Supplies or Services.

Nothing in this contract shall prohibit the Government, at its discretion, from using international–Government–Bill–of-Lading (ITGBL) Contractor(s) (door-to-door) for movement of effects to any destination covered by ITGBL tenders in effect. The Government reserves the right to assign these ITGBL shipments without recourse by Contractors awarded a contract from this solicitation so long as the guaranteed minimum is met.

2.

PERIOD OF PERFORMANCE

After contract award and submission of acceptable insurance certificates, the Contracting Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of contract award unless the Contractor agrees to an earlier date) on which performance shall start.

3.

PRICING

The rates below shall include all direct and indirect costs, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit. The prices include all expenses and materials required to complete the work.

OFFERS AND PAYMENT IN U.S. DOLLARS – U.S. firms are eligible to be paid in U.S. dollars. U.S. firms desiring to be paid in U.S. dollars should submit their offers in U.S. dollars. A U.S. firm is defined as a company which operates as a corporation incorporated under the laws of a state within the United States.

FOREIGN FIRMS - Any firm, which is not a U.S. firm, is a foreign firm. Any firm that does not meet the above definition of U.S. firm shall submit its prices in Polish zloties (PLN) and receive payment in Polish zloties (PLN).

The firm-fixed prices to the US Government under this contract shall be in accordance with the following pricing matrix.

VALUE ADDED TAX. Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion. It is reflected for each performance period. The portions of the solicitation subject to VAT are:

BASE PERIOD PRICES

3.1 BASE OPTION TERM: Twelve (12) Months

3.1.1

INCOMING HOUSEHOLD EFFECTS (HHE) SHIPMENTS AND CUSTOMS CLEARANCE

For shipping household effects from ELSO Antwerp to specified residences in Warsaw and Kraków. Includes loading and transportation charges from Antwerp to final destination, customs clearances, delivery to employee's residence, unpacking/uncrating services, placing of effects in residence, and removal of debris.

To Warsaw

To Kraków

3.1.2

INCOMING SUPPLIES OR MISCELLANEOUS CARGO SHIPMENTS AND CUSTOMS CLEARANCE

From ELSO Antwerp

For shipping supplies or miscellaneous cargo from ELSO Antwerp to specified location at the American Embassy in Warsaw, or US Consulate in Kraków. Includes loading and transportation charges from Antwerp to final destination, customs clearances, delivery to specified location, unloading and uncrating, and removal of debris.

To Warsaw

To Kraków

3.1.3

OFF-LOADING AND UNPACKING HHE SHIPMENTS

For off-loading and unpacking only of household effects at specified residences in Warsaw and Kraków. Includes delivery to employee's residence, unpacking/uncrating services, placing of effects in residence, and removal of debris.

Warsaw

Kraków

3.1.4

OFF-LOADING AND DELIVERY OF SUPPLIES

For off-loading and delivery of supplies at specified locations in Warsaw and Kraków. Includes delivery to specified locations, unpacking/uncrating services, placing of effects at specified locations, and removal of debris.

Warsaw

Kraków

3.1.5

OUTGOING HHE SHIPMENTS TO ELSO ANTWERP

For export packing services from specified residences in Warsaw and Kraków to ELSO Antwerp. Includes providing all packing materials and packing services, as per attached packing specification, weighing shipments at residence at time of packing, removal of debris, furnishing export shipping containers which meet Department of State requirements, customs clearances, loading, marking handling, transportation and delivery to ELSO Antwerp.

From Warsaw

From Kraków

3.1.6

OUTGOING UNACCOMPANIED BAGGAGE (UAB) SHIPMENTS

For export packing and handling of unaccompanied air baggage. Includes providing all packing materials and packing services as per attached packing specification, weighing shipments at residence at time of packing, removal of debris, customs clearances, marking, steel binding and delivery to Warsaw International Airport Okęcie.

From Warsaw to Warsaw Airport

From Kraków to Warsaw Airport

3.1.7

OUTGOING AND INCOMING PERSONALLY OWNED VEHICLE (POV) SHIPMENTS

For export packing and handling POVs from specified residences in Warsaw and Kraków to ELSO Antwerp. Includes loading and checking vehicles to minimize damage during transport, customs clearances marking, and delivery to ELSO Antwerp. For shipping POVs from ELSO Antwerp to specified location in Warsaw and Kraków. Includes loading and checking vehicles to minimize damage during transport, customs clearances, marking, and delivery to Warsaw and Kraków.

From/To Warsaw

From/To Kraków

3.1.8 DELIVERY OF UAB FROM WARSAW AIRPORT TO DESIGNATED LOCATION IN WARSAW AND KRAKÓW

For shipping UAB from the Airport in Warsaw to designated locations in Warsaw. Includes collection from Warsaw/Kraków airport and delivery to specified destination with unwrapping, unpacking and removal of debris.

UAB

Warsaw

Krakow

3.1.9 STORAGE OF SHIPPMENTS

For storage of UAB and HHE. It is estimated that the average weight of each storage shipment will be 500 kg and the estimated storage time 3 months per shipment.

Warsaw/Krakow

3.1.10 TOTAL BASE YEAR:

NET ___________ + VAT __________ = ___________ GROSS

*This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less than the amount shown.

FIRST OPTION YEAR PRICES

3.2 First Option TERM: 12 Months

3.2.1

INCOMING HOUSEHOLD EFFECTS (HHE) SHIPMENTS AND CUSTOMS CLEARANCE

For shipping household effects from ELSO Antwerp to specified residences in Warsaw and Kraków. Includes loading and transportation charges from Antwerp to final destination, customs clearances, delivery to employee's residence, unpacking/uncrating services, placing of effects in residence, and removal of debris.

To Warsaw

To Kraków

3.2.2

From ELSO Antwerp

For shipping supplies or miscellaneous cargo from ELSO Antwerp to specified location at the American Embassy in Warsaw, or US Consulate in Kraków. Includes loading and transportation charges from Antwerp to final destination, customs clearances, delivery to specified location, unloading and uncrating, and removal of debris.

To Warsaw

To Kraków

3.2.3

For off-loading and unpacking only of household effects at specified residences in Warsaw and Kraków. Includes delivery to employee's residence, unpacking/uncrating services, placing of effects in residence, and removal of debris.

Warsaw

Kraków

3.2.4

For off-loading and delivery of supplies at specified locations in Warsaw and Kraków. Includes delivery to specified locations, unpacking/uncrating services, placing of effects at specified locations, and removal of debris.

Warsaw

Kraków

3.2.5

For export packing services from specified residences in Warsaw and Kraków to ELSO Antwerp. Includes providing all packing materials and packing services, as per attached packing specification, weighing shipments at residence at time of packing, removal of debris, furnishing export shipping containers which meet Department of State requirements, customs clearances, loading, marking handling, transportation and delivery to ELSO Antwerp.

From Warsaw

From Kraków

3.2.6

For export packing and handling of unaccompanied air baggage. Includes providing all packing materials and packing services as per attached packing specification, weighing shipments at residence at time of packing, removal of debris, customs clearances, marking, steel binding and delivery to Warsaw International Airport Okęcie.

From Warsaw to Warsaw Airport

From Kraków to Warsaw Airport

3.2.7

For export packing and handling POVs from specified residences in Warsaw and Kraków to ELSO Antwerp. Includes loading and checking vehicles to minimize damage during transport, customs clearances marking, and delivery to ELSO Antwerp. For shipping POVs from ELSO Antwerp to specified location in Warsaw and Kraków. Includes loading and checking vehicles to minimize damage during transport, customs clearances, marking, and delivery to Warsaw and Kraków.

From/To Warsaw

From/To Kraków

3.2.8 DELIVERY OF UAB FROM WARSAW AIRPORT TO DESIGNATED LOCATION IN WARSAW AND KRAKÓW

For shipping UAB from the Airport in Warsaw to designated locations in Warsaw. Includes collection from Warsaw/Kraków airport and delivery to specified destination with unwrapping, unpacking and removal of debris.

UAB

Warsaw

Krakow

3.2.9 STORAGE OF SHIPPMENTS

For storage of UAB and HHE. It is estimated that the average weight of each storage shipment will be 500 kg and the estimated storage time 3 months per shipment.

Warsaw/Krakow

3.1.10 TOTAL FIRST OPTION YEAR:

*This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less than the amount shown.

3.

SECOND OPTION YEAR PRICES

3.3 SECOND Option TERM: 12 Months 3.3.1

INCOMING HOUSEHOLD EFFECTS (HHE) SHIPMENTS AND CUSTOMS CLEARANCE

For shipping household effects from ELSO Antwerp to specified residences in Warsaw and Kraków. Includes loading and transportation charges from Antwerp to final destination, customs clearances, delivery to employee's residence, unpacking/uncrating services, placing of effects in residence, and removal of debris.

To Warsaw

To Kraków

3.3.2

From ELSO Antwerp

For shipping supplies or miscellaneous cargo from ELSO Antwerp to specified location at the American Embassy in Warsaw, or US Consulate in Kraków. Includes loading and transportation charges from Antwerp to final destination, customs clearances, delivery to specified location, unloading and uncrating, and removal of debris.

To Warsaw

To Kraków

3.3.3

For off-loading and unpacking only of household effects at specified residences in Warsaw and Kraków. Includes delivery to employee's residence, unpacking/uncrating services, placing of effects in residence, and removal of debris.

Warsaw

Kraków

3.3.4

For off-loading and delivery of supplies at specified locations in Warsaw and Kraków. Includes delivery to specified locations, unpacking/uncrating services, placing of effects at specified locations, and removal of debris.

Warsaw

Kraków

3.3.5

For export packing services from specified residences in Warsaw and Kraków to ELSO Antwerp. Includes providing all packing materials and packing services, as per attached packing specification, weighing shipments at residence at time of packing, removal of debris, furnishing export shipping containers which meet Department of State requirements, customs clearances, loading, marking handling, transportation and delivery to ELSO Antwerp.

From Warsaw

From Kraków

3.3.6

For export packing and handling of unaccompanied air baggage. Includes providing all packing materials and packing services as per attached packing specification, weighing shipments at residence at time of packing, removal of debris, customs clearances, marking, steel binding and delivery to Warsaw International Airport Okęcie.

From Warsaw to Warsaw Airport

From Kraków to Warsaw Airport

3.3.7

For export packing and handling POVs from specified residences in Warsaw and Kraków to ELSO Antwerp. Includes loading and checking vehicles to minimize damage during transport, customs clearances marking, and delivery to ELSO Antwerp. For shipping POVs from ELSO Antwerp to specified location in Warsaw and Kraków. Includes loading and checking vehicles to minimize damage during transport, customs clearances, marking, and delivery to Warsaw and Kraków.

From/To Warsaw

From/To Kraków

3.3.8 DELIVERY OF UAB FROM WARSAW AIRPORT TO DESIGNATED LOCATION IN WARSAW AND KRAKÓW

For shipping UAB from the Airport in Warsaw to designated locations in Warsaw. Includes collection from Warsaw/Kraków airport and delivery to specified destination with unwrapping, unpacking and removal of debris.

UAB

Warsaw

Krakow

3.3.9 STORAGE OF SHIPPMENTS

For storage of UAB and HHE. It is estimated that the average weight of each storage shipment will be 500 kg and the estimated storage time 3 months per shipment.

Warsaw/Krakow

3.3.10 TOTAL SECOND OPTION YEAR:

*This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less than the amount shown.

THIRD OPTION YEAR PRICES

3.4 THIRD Option TERM: 12 Months 3.4.1

INCOMING HOUSEHOLD EFFECTS (HHE) SHIPMENTS AND CUSTOMS CLEARANCE

For shipping household effects from ELSO Antwerp to specified residences in Warsaw and Kraków. Includes loading and transportation charges from Antwerp to final destination, customs clearances, delivery to employee's residence, unpacking/uncrating services, placing of effects in residence, and removal of debris.

To Warsaw

To Kraków

3.4.2

From ELSO Antwerp

For shipping supplies or miscellaneous cargo from ELSO Antwerp to specified location at the American Embassy in Warsaw, or US Consulate in Kraków. Includes loading and transportation charges from Antwerp to final destination, customs clearances, delivery to specified location, unloading and uncrating, and removal of debris.

To Warsaw

To Kraków

3.4.3

For off-loading and unpacking only of household effects at specified residences in Warsaw and Kraków. Includes delivery to employee's residence, unpacking/uncrating services, placing of effects in residence, and removal of debris.

Warsaw

Kraków

3.4.4

For off-loading and delivery of supplies at specified locations in Warsaw and Kraków. Includes delivery to specified locations, unpacking/uncrating services, placing of effects at specified locations, and removal of debris.

Warsaw

Kraków

3.4.5

For export packing services from specified residences in Warsaw and Kraków to ELSO Antwerp. Includes providing all packing materials and packing services, as per attached packing specification, weighing shipments at residence at time of packing, removal of debris, furnishing export shipping containers which meet Department of State requirements, customs clearances, loading, marking handling, transportation and delivery to ELSO Antwerp.

From Warsaw

From Kraków

3.4.6

For export packing and handling of unaccompanied air baggage. Includes providing all packing materials and packing services as per attached packing specification, weighing shipments at residence at time of packing, removal of debris, customs clearances, marking, steel binding and delivery to Warsaw International Airport Okęcie.

From Warsaw to Warsaw Airport

From Kraków to Warsaw Airport

3.4.7

For export packing and handling POVs from specified residences in Warsaw and Kraków to ELSO Antwerp. Includes loading and checking vehicles to minimize damage during transport, customs clearances marking, and delivery to ELSO Antwerp. For shipping POVs from ELSO Antwerp to specified location in Warsaw and Kraków. Includes loading and checking vehicles to minimize damage during transport, customs clearances, marking, and delivery to Warsaw and Kraków.

From/To Warsaw

From/To Kraków

3.4.8 DELIVERY OF UAB FROM WARSAW AIRPORT TO DESIGNATED LOCATION IN WARSAW AND KRAKÓW

For shipping UAB from the Airport in Warsaw to designated locations in Warsaw. Includes collection from Warsaw/Kraków airport and delivery to specified destination with unwrapping, unpacking and removal of debris.

UAB

Warsaw

Krakow

3.4.9 STORAGE OF SHIPPMENTS

For storage of UAB and HHE. It is estimated that the average weight of each storage shipment will be 500 kg and the estimated storage time 3 months per shipment.

Warsaw/Krakow

3.4.10 TOTAL THIRD YEAR:

*This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less than the amount shown.

FOURTH OPTION YEAR PRICES

3.5 FOURTH Option TERM: 12 Months 3.5.1

INCOMING HOUSEHOLD EFFECTS (HHE) SHIPMENTS AND CUSTOMS CLEARANCE

For shipping household effects from ELSO Antwerp to specified residences in Warsaw and Kraków. Includes loading and transportation charges from Antwerp to final destination, customs clearances, delivery to employee's residence, unpacking/uncrating services, placing of effects in residence, and removal of debris.

To Warsaw

To Kraków

3.5.2

From ELSO Antwerp

For shipping supplies or miscellaneous cargo from ELSO Antwerp to specified location at the American Embassy in Warsaw, or US Consulate in Kraków. Includes loading and transportation charges from Antwerp to final destination, customs clearances, delivery to specified location, unloading and uncrating, and removal of debris.

To Warsaw

To Kraków

3.5.3

For off-loading and unpacking only of household effects at specified residences in Warsaw and Kraków. Includes delivery to employee's residence, unpacking/uncrating services, placing of effects in residence, and removal of debris.

Warsaw

Kraków

3.5.4

For off-loading and delivery of supplies at specified locations in Warsaw and Kraków. Includes delivery to specified locations, unpacking/uncrating services, placing of effects at specified locations, and removal of debris.

Warsaw

Kraków

3.5.5

For export packing services from specified residences in Warsaw and Kraków to ELSO Antwerp. Includes providing all packing materials and packing services, as per attached packing specification, weighing shipments at residence at time of packing, removal of debris, furnishing export shipping containers which meet Department of State requirements, customs clearances, loading, marking handling, transportation and delivery to ELSO Antwerp.

From Warsaw

From Kraków

3.5.6

For export packing and handling of unaccompanied air baggage. Includes providing all packing materials and packing services as per attached packing specification, weighing shipments at residence at time of packing, removal of debris, customs clearances, marking, steel binding and delivery to Warsaw International Airport Okęcie.

From Warsaw to Warsaw Airport

From Kraków to Warsaw Airport

3.5.7

For export packing and handling POVs from specified residences in Warsaw and Kraków to ELSO Antwerp. Includes loading and checking vehicles to minimize damage during transport, customs clearances marking, and delivery to ELSO Antwerp. For shipping POVs from ELSO Antwerp to specified location in Warsaw and Kraków. Includes loading and checking vehicles to minimize damage during transport, customs clearances, marking, and delivery to Warsaw and Kraków.

From/To Warsaw

From/To Kraków

3.5.8 DELIVERY OF UAB FROM WARSAW AIRPORT TO DESIGNATED LOCATION IN WARSAW AND KRAKÓW

For shipping UAB from the Airport in Warsaw to designated locations in Warsaw. Includes collection from Warsaw/Kraków airport and delivery to specified destination with unwrapping, unpacking and removal of debris.

UAB

Warsaw

Krakow

3.5.9 STORAGE OF SHIPPMENTS

For storage of UAB and HHE. It is estimated that the average weight of each storage shipment will be 500 kg and the estimated storage time 3 months per shipment.

Warsaw/Krakow

3.5.10 TOTAL FOURTH OPTION YEAR:

*This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less than the amount shown.

GRAND TOTAL VALUE EQUALS:

TOTAL BASE YEAR=

_____________________ GROSS

FIRST OPTION YEAR=

_____________________ GROSS

SECOND OPTION YEAR=

____________________ GROSS

THIRD OPTION YEAR=

_____________________ GROSS

FOURTH OPTION YEAR=

____________________ GROSS

GRAND TOTAL FOR THE 5 YEARS PERIOD=

GROSS

*This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less than the amount shown.

The Government will not consider any claim for any additional compensation unless it has been authorized by the Government in writing in advance. The Government shall not be responsible for any work performed that is not specifically provided for under this contract or authorized by the Government in writing in advance.

2.1 ORDERS

All requests for shipments or performance of individual jobs under this contract shall be issued via an order placed by the Contracting Officer. This task order will contain the following information:

(a) Name of Contractor, (b) Contract number

(c) Date of purchase

(d) Purchase number

(e) Name of person placing order

(f) Itemized list of shipment and services furnished

(g) Quantity, unit price, and total price of each item or service, less applicable discounts

Orders may be placed orally initially, but must be followed up in writing within 48 hours via issuance of a task order. Only a Contracting Officer may place an order, either orally or in writing.

If more than one contractor has received an award for these services, the following procedures shall govern the issuance of individual orders. No work shall be performed without an order being issued to the Contractor by the Contracting Officer.

(1) As the need for services arises, the Government will develop a price estimate. If the estimate does not exceed US $3,000, the Government will follow the procedures in paragraph (2) below. If the estimate exceeds US $3,000, the Government will follow the procedures in paragraph (3) below.

(2) Orders not exceeding US $3,000 - The Government will select a contractor for issuance of the order. This decision will be based on the Government's best interests, which may include factors such as estimated price and past performance record.

(3) Orders exceeding US $3,000 - Unless one of the exceptions in paragraph (5), below, applies, the Government will follow one of the following two scenarios:

The Government will request each contractor to perform, AT NO COST TO THE GOVERNMENT, a pre-shipment survey after which the Contractor will present an estimate to the Government. Whether or not the Contractor is selected for an individual order, the Government shall not be liable for any claim from the Contractor for the costs of performing the pre-shipment survey. Selection will be based on a combination of estimated price and past performance information; or

(b) If the Contracting Officer can establish which Contractor’s prices will result in the lowest price for the individual order without requesting a pre-shipment survey, the Government will make its award selection based upon the prices set forth in the contract and past performance information gained as a result of contractor performance under this contract.

(4) Regardless of whether the procedures in paragraph (2) or (3) above were followed, selection of contractors shall not be protestable to GAO under Subpart 33.1 of the Federal Acquisition Regulation, except on the grounds that the order increases the scope, period, or maximum value of the contract. However, the Department of State does have an Acquisition Ombudsman who will review complaints by contractors to ensure that all contractors are afforded a fair opportunity to be considered for these task orders, pursuant to the procedures for award of task orders established herein.

(5) Exceptions to the procedures in paragraph (3) above:

The agency need for the required services is of such urgency that providing such competitive opportunity would result in unacceptable delays;

(b) The order should be issued on a sole-source basis in the interest of economy and efficiency as a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order.

(c) It is necessary to place an order to satisfy a minimum guarantee.]

6. DELIVERY SCHEDULE

The following items shall be delivered under this contract.

COR – one

Client

Client

COR - original

COR and client

COR

Availability

COR

COR

COR

COR - copy

Contractor – original

COR – one

Client – one

COR

7.

INVOICES AND PAYMENT

Individual invoices shall be submitted for each order, accompanied by the delivery order. Invoices shall be submitted to the Contracting' Officer's Representative (COR) at the following address (designated payment office only for the purpose of submitting invoices):

Financial Management Office

American Embassy Warsaw, Poland

Al. Ujazdowskie 29/31, 00-540 Warszawa Invoices will be paid within 30 (thirty) days using the currency within Section 1, paragraph 3.1 through 3.5.10.

The Contractor shall show Value Added Tax (VAT) as a separate item on invoices submitted for payment.

8.

GOVERNMENT APPROVAL AND ACCEPTANCE OF CONTRACTOR EMPLOYEES.

The Contractor shall subject its personnel to the Government's approval. All employees must pass a suitable investigation conducted by the Contractor, including recommendation(s) from their respective supervisor(s). Also required: (1) a police check covering criminal and/or subversive activities; (2) a check of personal residence, and (3) a credit investigation. The Contractor shall provide all such investigations in summary form to the COR for review and approval or disapproval. THE CONTRACTOR SHALL NOT USE ANY EMPLOYEES UNDER THIS CONTRACT WITHOUT GOVERNMENT APPROVAL.

9.

KEY PERSONNEL.

The Contractor shall assign to this contract the following key personnel.

Position/Function

Name

Project Manager

The Project Manager shall be fluent in the English language. During the first 90 days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment.

10.

PERSONAL INJURY, PROPERTY LOSS OR DAMAGE (LIABILITY)

The Contractor hereby assumes absolute responsibility and liability for any and all personal injuries or death and/or property damage or losses suffered due to negligence of the Contractor's personnel in the performance of the services under this contract.

11.

INSURANCE

The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this contract, whatever insurance is legally necessary. The Contractor shall carry during the entire period of performance the following minimum insurance:

Labor Fund

(2.45% of employee's salary, paid by the employer)

Accident Injury

(0.93% of employee's salary, paid by the employer)

Pension and Disability

(16.26% of employee's salary, paid by the employer)

Professional Indemnity Insurance

Minimum 3,000,000PLN cover should be provided

12.

BONDING OF EMPLOYEES - RESERVED

13.

PERMITS

At no cost to the Government, the Contractor shall obtain all permits, licenses, and appointments required for the prosecution of work. The Contractor shall obtain these permits, licenses, and appointments in compliance with applicable host country laws. The Contractor shall provide evidence of possession or status of application for such permits, licenses, and appointments to the Contracting Officer with its proposal.

ATTACHMENT 1

PERFORMANCE WORK STATEMENT CONTINUATION

PACKING AND SHIPPING

1.

GENERAL

The Contractor shall provide services for the United States Mission, Warsaw, Poland. This consists of packing, freight handling, forwarding, cargo storage, customs clearance and other related services that apply to shipments originating from, consigned to, routed through, and/or moved within the geographic area(s) of European Logistical Support Office (ELSO) Antwerp, Belgium, Warsaw and Krakow warehouses.

The Contractor shall furnish all managerial, administrative, direct labor personnel, materials and transportation that are necessary to accomplish all work required. Contractor employees shall be on site only for performance of contractual duties and not for other business purposes. Performance requirements for required work are described below.

2.

DEFINITIONS

"Article" means one item, piece, or package and contents thereof received by the Contractor as listed on the inventory. It can be household effects, professional books, papers and equipment, privately-owned vehicles, or general effects included in a shipment.

"Calendar Day" means the twenty-four hour period from midnight-to-midnight. Saturdays, Sundays, and all holidays are considered calendar days.

"Cargo" means any items consigned to the Contractor under this contract for inbound or outbound shipment, whether consisting of household effects or U.S. Government-owned materials.

"Client" means all United States mission personnel for whom the required services are to be rendered.

"COR" means the Contracting Officer's Representative, appointed in accordance with Section 2 of this contract/purchase order.

"Cube" means the cubic measure of space occupied by a given article after it has been packaged for shipment.

"Estimator" means the contractor employee who has the responsibility to evaluate and provide calculations of the price of packing work to be undertaken. This employee shall provide all calculations in writing.

"Government" means the Government of the United States of America unless specifically stated otherwise.

"Gross Weight" means the weight of the packed lift van, crate or shipping container, including the articles packed therein and all materials used for wrapping, cushioning, banding, waterproofing, packaging, blocking and bracing the container.

"Household Effects" or “HHE” means those items that are the personal property of Embassy officials and members of their family, and are therefore to be packed and transported at U.S. Government expense. This includes furniture, personal effects and consumables that, because of volume and weight, are shipped via surface freight. (Note: See the clause in Section 1, Attachment 2, and paragraph 5 entitled "Prohibited Items" for a listing of items which are not to be packed or transported at U.S. Government expense).

"Inventory" means a contractor-prepared list originated at the time the goods are packed. Each inventory is to be reviewed and signed by the client then turned over to the Contracting Officer's Representative.

"Lift Van" means a wooden storage crate.

“Modular Containers” – lift vans that are reduced in size to accommodate a particular shipment.

"Net Weight" means the gross weight of a shipment less its tare weight.

"Ordering Officer" means the Contracting Officer of the U.S. post. If a GBL is used, the ordering officer does not have to be a warranted Contracting Officer.

"Packing" means the activities required to wrap and protect an article, properly place the article in appropriate carton or box, and stow the article and its carton or box in a lift van of sufficient size and constructed in accordance with post specifications; includes obtaining customs clearances and required documentation for shipment, via surface or air as appropriate.

"Packaging" means application or use of protective measures, including appropriate protective wrappings, cushioning and interior containers.

"Professional books, papers, and equipment" means reference material, instruments, tools, and equipment peculiar to technicians, mechanics and members of the professions and special skill areas; specialized, job-related clothing not considered to be normal or usual clothing; communication equipment used by members in association with their particular specialty; and military and individually owned or specifically issued field clothing and equipment.

"Services" means the services performed, workmanship, and material furnished or used in the performance of the services.

"Storage Pack" means the final result of wrapping and protecting of articles, and then properly placing these articles in appropriate cartons and boxes, and then storing these articles/cartons in storage pallet boxes as loose pack storage.

"Tare Weight" means the weight of an empty shipping container, excluding all materials used for wrapping, cushioning, banding, waterproofing, packaging, blocking and bracing articles within the exterior container.

"Unaccompanied Air Baggage (UAB)" means that portion of the total weight allowance of personal property that the client is permitted to ship via airfreight. UAB typically includes those items required for short-term housekeeping, such as clothing, linen, and kitchen items.

3.

GENERAL REQUIREMENTS

Packing of client household effects (HHE) and Government-owned materials for transportation is a highly specialized function. The measure of performance shall be the condition of packed articles upon arrival at their destination. The Contractor must appreciate the importance of family possessions and U.S. Government property and always take the greatest care in handling and packing such articles.

4.

PACKING SPECIFICATIONS AND RESPONSIBILITIES

Labor employed to perform services under this contract shall be experienced and competent in the performance of such services. Those employees who perform services at the client’s office or residence shall be neat and in uniform identifying them as employees of the Contractor.

The Contractor agrees to provide complete services for surveying, packing, crating, weighing, and marking of household effects, surface baggage and official Government shipments of commodities including, but not limited to, household effects, office and residential furniture, vehicles, and equipment and supplies for shipment within and from Poland. Such services will be performed on goods located primarily within the Warsaw and Krakow metropolitan area.

The Contractor shall provide all necessary packing and crating material required by this specification and standard industry practice for the services under this contract.

At the request of the Contracting Officer’s Representative (COR), the Contractor shall survey the goods to be packed and furnish the Government with a written estimate of the weight and required number of lift vans or other containers in which to pack the goods to be shipped. The Contractor shall transport packing materials and vans to the designated location ready to perform the services required on the date and at the same time specified by the COR. The Government shall notify the Contractor 48 hours in advance, unless otherwise mutually agreed. Any services performed outside of normal business hours as may be agreed upon between the parties to this contract shall be for the mutual convenience of the contracting parties and shall create no liability on the part of the Government for overtime or premium pay charges.

The Contractor agrees to provide export packing and related services using the best commercial practices to insure a shipment of the least tare weight and smallest cubic measurement compatible with assurance of transportation to destinations without damage or pilferage to containers or contents. Export packing shall include, but shall not be limited to, the following actions by the Contractor:

· Padding, dunnage and packing into cases, barrels or crates of all fragile items.

· Wrapping in waterproof paper and padding all items of furniture, television sets and other valuable equipment. The Contractor shall crate these items. The Contractor shall place these items in the lift vans so as to prevent damage or shifting while in transit.

· Padding securely all mirrors and framed pictures, marble tops, etc., in crates made to the proper size of good packing grade dry lumber with least tare weight.

· All rugs and carpets shall be mothproofed with crating or wrapping without folding.

· Packing clothing items, linens, bedding, lampshades and similar items in containers lined with tissue paper, carefully, to prevent excessive wrinkling or folding.

· Freezers or refrigerators shall be dry inside and the Contractor shall pad and secure all removable shelving and interior parts to prevent breakage or damage.

· Applying tightly and securely adequate steel banding to all wooden cases and containers and to the outside of other appropriate containers that may be used for shipments.

5.

INVENTORY SYSTEM

In conjunction with the client or his/her agent, the Contractor shall prepare three copies of an Inventory List of all articles packed, bearing the signature of the client or his/her agent together with the signature of the Contractor, both certifying to the correctness of the inventory. The Contractor shall ensure diligence in recording any unusual condition of the goods being packed by the Contractor. The inventory shall list each article. Words such as "HOUSEHOLD EFFECTS" or other general descriptive terms such as marred, scratched, soiled, worn, torn, gouged, and the like shall be avoided unless they are supplemented with a statement describing the degree and location of the exception. Care in the preparation of the initial inventory will assist in protecting the client of the property and the Contractor in the event of loss and/or damage. Inventory Lists shall specify the name of the client of the goods, the date of shipment and the name of the Contractor, and contain on the form an explanation of the condition symbols and location symbols. The original of the Inventory List will be retained by the Contractor; one copy shall be given to the client or the client's agent; and the remaining copy shall be forwarded to the COR.

3.1 FREIGHT HANDLING

The Contractor shall act on behalf of the Government on any selected incoming and outgoing Government cargo that may be assigned to the Contractor under this contract, including the effecting of necessary transport of Government cargo within Poland. The Contractor accepts full responsibility for any and all losses and/or damage, from the time such cargo is received into the hands of the Contractor until it is released into the custody of the Government as evidenced by a signed receipt.