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Question and Answers April 4, 2014
Solicitation Name: Packing and Crating, American Embassy Warsaw, Poland Solicitation No: SPL90014Q0004
| Q1. | What is the procedure of issuing the Government Identity Cards? What are the prices per each card and who can receive such a card? |
| A1: | As per SECTION 1 - THE SCHEDULE, paragraph 8: All Contractor’s employees are subject to Government approval, which is granted by the Regional Security Office (RSO). RSO may issue Government identity cards, if decides to do so. In such case, the Government Identity Cards will be issued at no cost to the Contractor. |
| Q2. | In freight handling section (page 32 paragraph 3.1 Freight handling) there is information that “The Contractor shall act on behalf of the Government on any selected incoming and outgoing Government cargo that may be assigned to the Contractor under this contract, including the effecting of necessary transport of Government cargo within Poland”. How would it work as in the contract there are no rates for in-country shipments? |
| A2. | The solicitation package covers in-country shipments such as transportation from/to Warsaw airport and Government residences and warehouse. Please refer to the SECTION 1 - THE SCHEDULE, paragraphs 3.1.4 (Off-loading and delivery of supplies,); 3.1.6 (Outgoing Unaccompanied baggage shipments); 3.1.8(Delivery of UAB from Warsaw Airport and the respective option years paragraphs. |
| Q3. | What information should contain “a proper receipt from the carrier or its agent” obtained at the time the baggage is delivered to the carrier by Contractor? |
| A3. | In paragraph 16, Attachment 1 of SECTION 1 the statement “a proper receipt from the carrier or its agent” means that the Contractor shall obtain a proof of delivery customarily issued by a carrier or its agent when the baggage is delivered to the carrier. Standard document should be sufficient as a proper receipt. |
| Q4. | Why outgoing personally owned vehicles (POV) shipments were joined with the incoming POV shipments as the cost of loading and securing the outgoing POV shipments, due to provision of the wooden materials, is higher than unloading only? |
| A4. | Based on our survey, the market rates for shipments of POVs are within the same range therefore we combined those services in the price format in Section 1, paragraph 3.1.7 and respective option years’ paragraphs. Also, please note that outgoing shipments of POVs do not require provisions of wooden crates or containers under the solicitation. |
| Q5. | What are the estimated quantities of the services for the duration of the contract? |
| A5. | All estimated quantities were stated in Section 1 – The Schedule, para 3 Pricing. |
| Q6 | Do lift vans need to be new? |
| A6. | No, however, they shall meet the specifications set forth in paragraph 1a of Attachment 2 of Section 1. |
| Q7. | What kind of wood certificate shall be submitted? |
| A7. | It shall be the international certificate issued in accordance with 7CFR 319.40, as stated in paragraph 1a of the Attachment 2 of Section 1. |
| Q8. | How shall we estimate the insurance portion of the rates for individual shipments, if we are provided the weights only? |
| A8. | Please refer to FAR clause 52.247-23, CONTRACTOR LIABILITY FOR LOSS OF AND/OR DAMAGE TO HOUSEHOLD GOODS (MAR 2014) (DEVIATION), (c) and FAR 52.247-22, CONTRACTOR LIABILITY FOR LOSS OF AND/OR DAMAGE TO FREIGHT OTHER THAN HOUSEHOLD GOODS (APR 1984). The clauses provide the formula for a potential indemnification in case of contractor’s liability for loss of and/or damage. |
| Q9. | What are the significant differences between the current contract and the solicitation document? |
| A9. | The solicitation package reflects the projected Government needs in regard to shipping and crating services for the next five years which differ from those requirements of the current contract in its scope and level of effort. For current requirements please refer to the package posted on the FedBizOpps website www.fbo.gov. |
| Q10. | How, and to whom should any questions regarding the solicitation be addressed? |
| A.10 | Direct any questions regarding this solicitation to Robert W Bunnell by letter (American Embassy, Al. Ujazdowskie 29/31, 00-540 Warsaw) or e-mail at BunnellRW@state.gov. |
Department of State US Embassy Warsaw