Specs.pdf

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DEPARTMENT OF VETERANS AFFAIRS

Correct Inaccessible Fire Dampers SPECIFICATIONS

629-20-114

TABLE OF CONTENTS

Section 00 01 10

SECTION NO. DIVISION AND SECTION TITLES DATE

DIVISION 00 - SPECIAL SECTIONS

00 01 21 Request for Proposal to Design Build 11-15

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 03-20 01 32 16.16 Network Analysis Schedules (Design-Build Only) 03-20 01 33 23 Shop Drawings, Product Data, and Samples 05-17 01 35 26 Safety Requirements 05-20 01 42 19 Reference Standards 09-19 01 45 00 Quality Control 03-19 01 57 19 Temporary Environmental Controls 01-11 01 74 19 Construction Waste Management 09-13 ii

SECTION 00 11 21

REQUEST FOR PROPOSAL TO DESIGN BUILD

CORRECT INACCESSIBLE FIRE DAMPERS

629-20-114

2400 CANAL ST. NEW ORLEANS, LA (NEW ORLEANS VAMC)

A. PART I - GENERAL

A1. Scope of Contract

Provide all labor, materials, tools and equipment, and design-build services necessary for design and construction of a project described here in other specific tasks as further defined by this request for proposal (RFP). This project shall achieve the following: make all inaccessible dampers (fire, smoke, fire/smoke combination) accessible for inspection and maintenance which may include but is not limited to relocation or the construction of structures to reach said dampers, space modification, etc.; and inspect, test and repair all dampers that are either inaccessible or were previously determined inaccessible but now deemed accessible (VA report outlining the damper inventory shall be included). All dampers shall be made accessible for VA staff to conduct maintenance and to complete routine inspections per National

Fire Protection Agency (NFPA). The design shall clearly outline and note means, methods, coordination and phasing to achieve this goal.

All project execution during construction shall be in strict adherence to all building codes, NFPA, American Society of Mechanical Engineers

(ASME), United Laboratories (UL), VA design requirements and directives, The Joint Commission (TJC), and all other applicable codes/standards.

A. Project Number: 629-20-114

B. Project Title: Correct Inaccessible Fire Dampers

C. Project Location: New Orleans VAMC, New Orleans, LA

D. Scope of Work: Reference Solicitation

E. General Drawing Submission Requirements: Shop Drawing Submission

Requirements are available on the internet at the following address:

http://www.cfm.va.gov/. As-built drawings for the Medical Center are available. (note: these drawings are not completely accurate. A-E shall verify existing conditions.) All drawings shall be prepared with the VA Standard Title Block and Border. All drawings shall be provided in the 2017 version of AutoCAD and in PDF format. Each individual file on a DVD shall be named by numbers corresponding to the construction documents (i.e. the specs shall be named 00 11 22, 33 44 55, etc. and iii the drawings shall be E1, E2, etc.) and the final AutoCAD/ specifications files shall be exactly as submitted in the final submission.

F. Incorporated References: The following Department of Veterans

Affairs, Office of Construction and Facilities Management, information is incorporated within the Scope of Work by reference and can be found on the VA web site at http://www.cfm.va.gov/ Master Specifications;

Design Guides; Design Manuals; Standard Details; Design Alerts; and

Quality Alerts.

A2. Definitions

A. Design-Build (DB) as defined by the Department of Veterans Affairs (VA) is the procurement by the Government, under one contract, with one firm or joint venture (JV) for both design and construction services for a specific project.

1. Contracting Officer: The services to be performed under this contract are subject to the general supervision, direction, control and approval of the Contracting Officer.

2. Project Manager: The Contracting Officer's representative responsible for administering contracts under the immediate direction of the Contracting Officer.

3. Contracting Officer’s Representative (COR): The Contracting

Officer's authorized representative at the construction site. When more than one COR is assigned to a construction project one is designated as being in-charge and is called the "Senior COR". The

COR is responsible for protecting the Government's interest in the execution of the construction contract work. Their duties include surveillance of all construction work to assure compliance with the contract documents, interpretation of the contract documents, approval of changed work, approval of all submittals, samples, shop drawings, etc. The COR may issue change orders to the Contractor within the limitations set forth in their delegation of authority from the Contracting Officer.

4. Design Build Contract: This term, as used herein, refers to the

Contract(s) to perform the design and construction of the project.

5. Contractor: This term, as used herein, refers to the contractor under this contract or the DB team.

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6. AE: This term, as used herein, refers to the Architect-Engineer firm(s)that are a part of the DB team, also referred to as DB/AE.

A3. Pre-Proposal Conference/ Site Visit (This section will be removed after award)

A pre-proposal site visit will be conducted in Phase II. The most highly qualified firms selected to proceed to Phase II will be invited to attend the pre-proposal site visit. The Contracting Officer will establish the date and time and notify the Phase II offerors in writing. See Federal Acquisition Regulation (FAR) Clause 52.236-27 of this solicitation.

Location: New Orleans VAMC, 2400 Canal St., New Orleans, LA 70119

Date / Time: TBD

All Offerors, consultants, subcontractors, manufacturers and suppliers are invited to attend. The following agenda is furnished for this meeting:

1. Open meeting & Introductions;

2. Review of project and Design-Build method for construction contracting;

3. Specifications; Network analysis system and project phasing;

4. General requirements, Solicitation Documents and Offer Submission

Procedure;

5. Review of "Buy American Act";

6. Questions and answers;

7. Close; and

8. Site walk through – attendance is optional.

*Please note that attendance for the pre-proposal conference and / or the site walkthrough is voluntary.

A4. Permit Requirements

A. The D-B Contractor is responsible for obtaining all permits and approvals necessary to complete the project, prior to starting

Construction.

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A5. Selection Criteria (This section will be removed after award.)

A. In accordance with FAR part 15 The Government intends to award a contract resulting from this solicitation to the responsible Offeror on a best value basis after evaluation in accordance with the factors in the Two- Phase Design-Build solicitation. A responsible determination will be made in accordance with FAR 9.1, Responsible Prospective Contractors.

B. Evaluations: All Phase I and Phase II proposals shall be subject to evaluation by a team of Government personnel. In Phase I of the Two-Phase Design-Build process, Offerors will submit a Phase I proposal in accordance with the three (3) evaluation factors listed in C.3. Upon receipt of the Phase I proposals, the VA team will evaluate and determine the highest qualified Offerors based on their Phase I proposal submissions. The Phase I proposals will only be evaluated on the three (3) evaluation factors listed.

The Offerors not selected to provide Phase II proposals will be notified that they are no longer being considered for this project. The Phase II proposals will consist of both technical and price factors, which are listed in D.4.

The Government intends to award without discussions; however, the Government reserves the right to conduct discussions if determined necessary based on the initial evaluation of the Phase II proposals.

B. PART II - RESPONSIBILITIES

B1. VA Team

A. Shall consist of VA engineering staff and technical experts to review and monitor all aspects of contract. Identified parties include:

Contracting Officer, COR, Safety staff, Infection Control Staff, Maintenance and Operations Staff, and any other VA staff impacted by this project.

B2. Design-Build Team:

A. The DB team includes all J/V partners, consultants and sub contractors to the one firm. The DB team shall provide Architectural and

Engineering disciplines for the preparation of construction documents, and construction contractor capabilities for construction of the project.

B. If the DB Team A/E and contractor are a J/V (not one and the same firm) engineering and other technical consultants shall be subcontractors of the J/V Architect - not the Design-Build construction contractor or sub contractors. If the DB Team A/E and contractor are one and the same firm (not a J/V) those consultants shall be subcontractors of DB firm not the construction subcontractors.

C. The RFP documents are intended to define existing conditions, certain required items, and design parameters to be included in the project. It is the contractor's responsibility to visit the site or ascertain the conditions at each site. In addition, the Contractor acknowledges that vi it has taken steps reasonably necessary to ascertain the nature and location of the work, and that it has investigated and satisfied itself as to the general and local conditions which can affect the work or its cost, the existing conditions, certain required items, and design parameters to be included in the project. It is the D-B Team’s responsibility to complete the documents and construction in a manner consistent with the intent of the RFP documents within the required period of performance.

C1. General

PHASE I

A. Phase I proposals shall be based on the solicitation documents issued for RFP Solicitation. Phase I proposals will be in the format stipulated elsewhere in Section C2. Phase I Proposal Format.

B. Phase I proposals shall be received on or before the date listed in

Block 13a of the SF 1442. There will be no public opening of the proposals.

C. Submit Phase I proposals via email to:

1. TBD

2. Emails are limited to ten (10) MB.

3. Phase I proposals will only be accepted via email.

C2. PHASE I Proposal Format

A. The Offeror shall submit the Phase I proposal in one (1) PDF document.

The proposal shall be labeled with the Offeror’s organization, business address and VA solicitation number. The Offeror shall not include any price or price related material in the Phase I proposal.

B. The Offeror shall submit the Phase I proposal in electronic format only. Include page numbers and the company name in the header or footer of each page.

C. The Offer, including title page, detailed table of contents, preface, for the Phase I proposal shall not exceed a total of 25 (twenty-five) pages in Microsoft Arial size 12 font. Use graphic presentations where such use will contribute to the compactness and clarity of the proposal.

D. A page is defined as each face of an 8.5 X 11-inch sheet of paper containing information. All information (except for document numbers, page numbers, etc.) shall be provided in an image area of 7 X 9 inches.

The background color of each page of the submission shall be white or ivory stock only. Excess pages will not be evaluated. Text lines will vii be single-spaced. A smaller font size for any graphics presented in a proposal is permitted as long as the information is legible to the human eye. Fonts other than Arial are permissible in the presentation of graphic material only.

C3. PHASE I Proposal Evaluation Factors – REFERENCE ATTACHED

C4. PHASE I Evaluation of Offers – REFERENCE ATTACHED

PHASE II

D1. General (This section will be removed after award.)

A. Phase II proposals shall be based on solicitation documents issued for

RFP Solicitation and the instructions provided by the Contracting

Officer in the Phase II Notice of Offerors that they were selected as one of the qualified offerors in Phase I. Proposals will be in the format stipulated in Section D2. Phase II Proposal Format.

B. Proposals shall be received on or before the date specified in the

Phase II Notice of Offerors.

C. Submit Phase II proposals via email to:

1. CONTRACTING OFFICER at (TBD)

2. Emails are limited to ten (10) MB.

3. Phase II proposals will only be accepted via email.

D. Submit the original Bid Bond by mail to:

1. US Postal Service Deliveries:

TBD

Veterans’ Health Administration

2. Commercial Delivery Services / Hand Carry (Monday- Friday, 8:00 AM to 4:30 PM (EDT))

TBD

Veterans’ Health Administration

3. Failure to furnish the required bid guarantee in the proper form and amount, by the time specified in Block 13 of the SF 1442, may result in rejection of the Phase II proposal. SEE FAR Provision 52.228-1, Bid Guarantee, of this solicitation.

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D2. PHASE II Proposal Format (This section will be removed after award.)

A. Technical, Schedule, Design Concept and Price sections of the Offerors

Phase II proposals will be evaluated independently; therefore, the

Offeror shall submit the Phase II proposal in four (4) Volumes (Volume

I: Technical Solution, Volume II: Design Concept, Volume III: Draft

Project Schedule, and Volume IV: Price). In order to evaluate Volume I:

Technical Solution, Volume II: Design Concept, and Volume III: Draft

Project Schedule strictly on the merit of the material submitted, the contractor shall include NO price information in Volume I, II, or III.

The offeror shall separately bind Volumes I, II, III, and IV. All four

(4) volumes must be labeled with the Offeror's organization, business address, and VA Solicitation Number.

B. The Offeror shall submit Volumes I, II, III, and IV in electronic format only. No hard copies will be accepted. Include page numbers and the company name in the header or footer of each page.

C. The Offer, including title page, detailed table of contents, and preface, for Volume I - Technical Solution shall not exceed a total of five (5) pages for detailed narrative, not including cover pages or table of contents. Submission format shall be in Microsoft Arial size

10 font or larger. Volume II – Design Concept shall not exceed a total of two (2) pages. Use graphic presentations where such use will contribute to the compactness and clarity of the proposal. Volume III –

Draft Project Schedule & Narrative shall not exceed three (3) pages (2 for schedule and 1 for narrative) and shall be formatted in a time scaled bar graph format. Volume IV – Price, the SF 1442, Representations and Certifications and acknowledged amendments shall all be part of Volume IV and will not count against the page limitations. The J/V documentation, if applicable, will not be counted in the page limit.

D. A page is defined as each face of an 8.5 X 11-inch sheet of paper containing information. All information (except for document numbers, page numbers, etc.) shall be provided in an image area of 7 X 9 inches.

The background color of each page of the submission shall be white or ivory stock only. Excess pages will not be evaluated. Text lines will be single-spaced. A smaller font size for any graphics presented in a proposal is permitted as long as the information is legible to the human eye. Fonts other than Arial are permissible in the presentation of graphic material only.

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E. Offeror shall include all required Representations and Certifications;

and acknowledge receiving amendments by filling out section 19 of the

SF 1442 and returning a signed copy of the amendment(s) with the proposal.

F. Offeror shall include their Safety or Environmental Violations and

Experience Modification Rating Information as part of Volume IV, including filling out Attachment 4 of the solicitation. It will not be evaluated as part of Volume IV Price but will be used as part of the

Responsibility Determination. It will also not count against the page limitations for Volume IV.

1. All Offerors shall submit information pertaining to their past

Safety and Environmental record. The information must contain a certification that the Offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, an Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

2. All Offerors shall submit information regarding their current

Experience Modification Rate (EMR). This information shall be obtained from the Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If an Offeror’s EMR is above 1.0, Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the elevated EMR and the anticipated date the EMR may be reduced to

1.0 or below.

3. Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the

National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

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4. If the NCCI cannot issue an EMR because the Offeror lacks insurance history, Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead and include a letter from the NCCI indicating that is has assigned Offeror a Unity

Rating of 1.0.

5. The above information, along with other information obtained from

Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of

Responsibility. *The above information is not required for subcontractors.

6. Failure to provide Attachment 4 of the solicitation containing the above information, may result in a determination that an Offeror is not responsible and therefore ineligible for award.

D3. PHASE II – Proposal Evaluation Factors

Factors 1 – 3 (Volumes I – III), REFERENCE ATTACHED

Factor 4, Price Proposal Requirements (Volume IV)

A. Carefully follow “Instructions, Conditions, and Notices to

Offerors”. Standard form (SF) 1442 Solicitation, Offer and Award

(Construction, Alteration, or Repair) and the pricing schedule located on page 6 when submitting price offers. Submit a bid guarantee as stipulated in the solicitation”.

B. The prices shall be Firm Fixed Price. The Offeror shall take care not to include remarks that take exception to the Government’s

SOW/Specifications or pricing requirements or otherwise preclude the

Government from evaluating the offer or render the offer as non-responsive or unacceptable.

C. If the Offeror communicates in its proposal any qualifications, exceptions, exclusions, or conditions to the proposed prices not provided for in the Offerors proposal documents, the Contracting

Officer may reject the proposal and exclude the Offeror from further discussions.

D. In addition to the pricing schedule, Offerors shall submit a complete Breakdown of the Division Pricing for CLIN 0001 and CLIN 0002.

D4. Evaluation of Offers

Factors 1 – 3 (Volumes 1 – 3), REFERENCE ATTACHED

Factor 4, Price (Volume IV): The Contracting Officer will evaluate

Offers in accordance with the process identified in the Price Schedule.

The total evaluated price will be determined by the Offeror’s price for xi all the CLINs listed. Note: The VA will look at the total evaluated price and non-price factors to determine the best value. “Best Value” means the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirements.

D5. Final Proposal Revisions (FAR 52.215-1)

A. If determined to be necessary, Phase II proposal revisions will be requested from the Phase II proposals received. The CO will identify those Offerors, whose Phase II proposals are within the competitive range, considering the selection criteria identified in this section.

Negotiations may be conducted with those Offerors falling within the competitive range, after which Phase II proposal revisions will be requested. Sealed Phase II proposal revisions will be submitted as per

Part III.D1.D, above, except as noted below and will be due at a time and place to be determined.

B. Offerors submitting Phase II proposal revisions will not be requested to re-submit any documents which are unchanged from their initial Phase

II proposals. They should provide necessary changes to individual paragraphs, as briefly as possible, together with a table of contents, which clarifies where within the initial Phase II proposal the additional information or changed documents would be placed. Phase II proposal revisions shall include a completed SF 1442 that acknowledges receiving all amendments, by number. A new bid bond shall be submitted only if the final Phase II proposal revisions Offeror’s price proposal is greater than its initial price proposal.

E. PART IV - POST AWARD REQUIREMENTS

E1. Construction Document Preparation:

A. Design Review Submissions:

1. The Design-Build Team A-E (D-B A-E) shall prepare and submit complete construction documents for review and approval by the VA in accordance with the SOW, standard professional practice, the VA A/E Submission

Instructions for Minor and NRM Construction Program, prevailing codes, and as outlined in this document.

2. The documents may be divided into multiple review submission packages.

The VA will review as many as six (6) package submissions (examples:

demolition, civil, architectural, structural, mechanical, electrical, plumbing etc.) to facilitate the start of construction.

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3. All submission packages will be reviewed at 35%, 65% and 100% completion stages. Each submission package shall incorporate the final review comments from the previous review. If any package is not complete for the required stage a post review may be required, the cost of which will be borne by the DB Team.

4. See Scope of Work for each review submission package requirement.

The package will include an index of drawings (by sheet number and title) and specifications (by section number and title) submitted. The packages will be distributed to the VA Project Manager, the VA Medical

Center, VA COR and others as determined to be appropriate by the VA

Project Manager.

B. Design Review Meetings:

The Design-Build Contractor (and A/E if separate entities) shall attend meetings at the time and place requested by the Contracting Officer and

COR. Minutes of the meetings shall be taken by the Design-Build

Contractor and submitted to the Contracting Officer and COR.

1. A review meeting to resolve design issues will be held for each design review package submitted. The meeting will include discussion of VA comments on functional relationships and technical peer review comments (by others).

2. Participants will include VA Staff and D-B team members as appropriate for the specific package to be reviewed. The DB team members will each allow for (1) full day for each discipline/package design review meeting. DB team management will be present at each review meeting.

3. The D-B team shall allow a minimum of 7 calendar days for each review cycle. A cycle includes:

a. The VA’s receipt of the design review submission package.

b. The review meeting.

c. D-B teams’ receipt of comments from the VA, either electronically, by fax, or by hard copy delivery.

4. Coordination of the review meeting schedules will be the responsibility of the VA COR and the D-B Team Project Manager. See section I. Quality Assurance/Quality Control.

C. Electronic Media:

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1. Design review submission drawings and final Construction Document submission drawings will be executed in electronic format AutoCAD version 2017 or later.

2. The drawings included in the VA RFP will be available to the DB team in electronic format in AutoCAD or PDF for use in preparing the construction drawings. The Contractor’s DB Team shall independently verify all information provided. Where the VA does not have existing drawings, the Contractor’s DB Team will have to collect the data and create the drawing(s).

3. Design review submission specifications and other 8 1/2 by 11 formatted material and final Construction Document submission specifications and other 8 1/2 by 11 formatted material will be executed in electronic format Microsoft Office, Word and in PDF format.

4. The specifications included in the VA RFP shall be available to the

DB team in electronic format in Microsoft Office, Word, for use in preparing the construction specifications (reference solicitation package and VA Technical Information Library (TIL)). The design builder shall independently verify all information in the files.

5. The construction record drawings shall be completed in AutoCAD version 2017.

6. Construction shop drawings are not required to be completed in

AutoCAD version 2017.

D. Professional Licensing:

1. The D-B A-E who prepares the construction documents shall be a professional architect or engineer licensed in the states that comprise VISN 16.

2. The professional seal indicating such license by the state shall appear on the final construction documents. The architect whose seal is shown will be known as the Architect of Record. The D-B A-E shall certify compliance with the VA RFP and all applicable codes.

E. Approved Construction Documents:

1. The final construction document submission package will be submitted by the DB team for approval by the VA after completion of the 100% review cycle for the final package to be submitted by the DB team.

The VA will have 7 days to take approval action.

2. The final construction documents submission package will include a full set of construction documents including all xiv disciplines/packages as indicated in this document. The final construction documents submission package will include:

Two (2) hard copy size ANSI E1 and four (2) hard copy size ANSI C complete set of construction drawings. Two (1) hard copy sets of complete Specifications 2-hole punched, bond and printed on both sides of the paper. Additionally, the contractor shall provide drawings in PDF, DWG, and RVT, and Specifications in PDF and WORD format. All documents will be uploaded to the VA specified electronic document management system.

3. The final construction documents submission package will incorporate all VA supplied comments from the earlier submission package reviews and will comply with the VA RFP.

4. If the final construction documents submission package is not complete, a post submittal may be required and the cost of which will be borne by the DB Team.

5. The approved final construction documents include such details that the project can be constructed and will be used for construction of the project.

6. See PART IV, D2 CONSTRUCTION PERIOD SUBMITTALS for Approved

Construction Document distribution.

F. Construction Drawing Preparation - Mandatory material and equipment schedules and details may be indicated either on the drawings or in the specifications, at the option of the

D-B team. The construction drawings shall include a coordinated set of the following:

1. Structural drawings including foundation plans, framing plans, schedules, and details, including general notes and all calculations as applicable.

2. Architectural drawings including floor plans, building elevations, building sections, wall sections, radiation safety, reflected ceiling plans, stair details, toilet and bath details, door schedules and details, window schedules and details, room finish schedules, auto transport and other details.

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3. Fire protection drawings including floor and roof plans, riser diagrams, equipment schedules, and details, including general notes calculations and all related calculations.

4. Plumbing drawings including floor and roof plans, riser diagrams equipment schedules, plumbing fixture schedules, and details, including general notes, and all related calculations.

5. HVAC drawings including floor and roof plans, one-line flow diagrams, equipment schedules, and details, including general notes and all related calculations.

Also provide sections for mechanical equipment rooms and sequence of operation for all HVAC equipment.

6. Electrical drawings and specifications including site demolition plans, site, floor and roof plans (power, lighting, controls, and other systems), one-line diagrams, panel schedules, equipment schedules, light fixture schedules calculations and details.

7. Asbestos abatement drawings including site demolition plans and floor plans indicating asbestos abatement method.

G. Construction Specifications - Project specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings in accordance with standard professional practice and the SOW. DB Contractor/Team to reference the

VA Technical Information Library for applicable Program Guides, Design

Guidelines and Master Specifications. The specification submitted for review shall include:

1. The name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that will be used in the construction of the project;

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2. Other data as appropriate to clearly identify the product that will be used in the construction of the project i.e. shop drawings, product data, and samples as required by the VA RFP documents; and

3. The required stamp of the licensed architect or engineer of record will be considered as certification of compliance with the RFP requirements.

H. Design Requirements - Compliance with codes and standards.

1. Project design shall be in compliance with applicable standards and codes described in VA Program Guides and design materials included or referenced in the solicitation materials.

2. See Section E. Approved Construction documents, above, for required inclusion of design review comments.

3. In the design of new building and alteration work under this contract, the DB team shall consider all requirements (other than procedural requirements) of:

l. Zoning laws:

2. Environmental and erosion control regulations; and

3. Laws relating to landscaping, open space, minimum distance of a building from the property line, maximum height of a building, historic preservation, and esthetic qualities of a building. Also similar laws, of the State and local political division, which would apply to the building if it were not to be constructed or altered by the U.S. Government.

4. The DB team shall consult with appropriate officials of the Federal, state, and political subdivision, and submit plans under the rules prescribed by those reviewing authorities. The A/E and VA shall give due consideration to the recommendations of the referenced building officials. VA will also permit inspection by the officials described above during the construction period in accordance with the customary schedule of inspections in the locality of the building construction. Such officials shall provide VA with a copy of the schedule before construction begins or give reasonable notice of their intention to inspect before conducting an inspection.

5. The DB team shall provide prompt, written notification to the

Contracting Officer concerning conflicts with, or recommended deviations from codes, laws, regulations, standards, and opinions of review officials as described above. No work altering the scope of xvii this contract shall be undertaken prior to receipt of written approval from the Contracting Officer.

6. No action may be brought against the DB Team or VA and no fine or penalty may be imposed for failure to carry out any of the previously described recommendations of Federal, state, or local officials. VA and its contractors, including VA Team, shall not be required to pay any amount for any action taken by a state or political division of a state in carrying out functions described in this article, including reviewing plans, carrying out on-site inspections, issuing permits, and making recommendations.

7. The DB team shall advise the Contracting Officer of any variances with the applicable Department of Labor, Occupational Safety and

Health Standards, for occupancy requirements.

I. Quality Assurance/Quality Control:

1. To reduce design errors and omissions, the DB team shall develop and execute a QA/QC plan that demonstrates the project plans and specifications have gone through a rigorous, thorough review and coordination effort.

2. Within 2 weeks of receipt of Notice to Proceed, the DB Team will submit a detailed QA/QC plan describing each QA/QC task that will be taken during the development of the various design submission packages and the name of the DB Team member responsible for QA/QC.

a. Upon its completion each task shall be initialed and dated by the responsible DB Team member.

b. A 100% completed QA/QC plan shall be submitted with the final construction document submission package.

E2. Construction Period Submittals

A. The DB contractor shall distribute the approved construction documents prepared by the DB Team to the VA, as directed by the VA Project

Manager.

B. Other submittals - The DB team shall submit test results, certificates, manufacturer’s instructions, manufacturers field reports, etc. as required by the VA RFP specifications, to the COR.

C. Project record drawings - The DB team will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the xviii

RFP specifications. The project record drawings will be available for review by the VA COR at all times.

D. Shop drawings and submittals - The DB A/E shall check government furnished and/or the DB construction contractor's shop drawings, detail drawings, schedules, descriptive literature and samples, testing labor-laboratory reports, field test data and review the color, texture and suitability of materials for conformity with the RFP Documents and construction documents. The DB A/E shall recommend approval, disapproval, or other suitable disposition to the VA Project

Manager/COR. The VA COR will have final approval authority. The DB AE shall evaluate the submittals with reference to any companion submittals that constitute a system. When necessary, the DB A-E will request the D-B Construction Contractor to submit related components of a system before acting on a single component. Should this procedure be inappropriate, the DB A/E shall review all prior submittals for related components of the system before acting on a single component. The DB A-

E may be required to hold joint reviews with the VA technical staff on complicated system submittals. The DB A-E shall notify the VA COR in writing of any and all deviations from the requirements of the construction documents that he has found in the submittals.

E3. Project Close-Out

The DB team shall comply with the requirements in FAR 4.804 Closeout of

Contract Files, for submission of final RFP as built drawings, Operation & Maintenance manuals, and other documents as noted (hard copy and electronic format. Required as built drawings and specifications will be submitted in the same format required for the construction documents / Final Design submission.

E4. Site Visits and Inspections

During the construction period the DB A-E shall make weekly visits to the project site when requested by the COR. The VA COR may also request visits for special purposes. Only registered architects and engineers thoroughly familiar with the project may make these site visits. The VA

COR has the prerogative to determine the professional discipline(s) required for any visit. The DB A-E shall observe the construction, advise the VA COR of any deviations or deficiencies or solutions to issues discussed. A site inspection report which includes the purpose of the inspection, items reviewed, deficiencies observed, xix recommendations and additional actions required, shall be furnished to the VA COR within three calendar days following the site visit date.

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SECTION 01 00 00

GENERAL REQUIREMENTS

TABLE OF CONTENTS

1.1 SAFETY REQUIREMENTS

1.2 GENERAL INTENTION

1.3 STATEMENT OF BID ITEM(S)

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

1.5 CONSTRUCTION SECURITY REQUIREMENTS

1.6 OPERATIONS AND STORAGE AREAS

1.7 ALTERATIONS

1.8 DISPOSAL AND RETENTION

1.9 RESTORATION

1.10 AS-BUILT DRAWINGS

1.11 WARRANTY MANAGEMENT

1.12 USE OF ROADWAYS

1.13 TEMPORARY USE OF EXISTING ELEVATORS

1.14 TEMPORARY TOILETS

1.15 AVAILABILITY AND USE OF UTILITY SERVICES

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1.16 TESTS

1.17 INSTRUCTIONS

1.18 RELOCATED EQUIPMENT & ITEMS

SECTION 01 00 00

GENERAL REQUIREMENTS

1.1 SAFETY REQUIREMENTS

Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall deliver a fully complete Design/Build project, to make all inaccessible smoke, fire, and fire/smoke dampers accessible, as well as provide inspection services for all currently inaccessible dampers. Contractor to furnish all materials, labor, tools, and expertise needed to complete both the design and construction phases of this project.

B. Visits to the site by Bidders may be made only by appointment with the

Project COR and the Contracting Officer (CO).

C. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

1.3 STATEMENT OF BID ITEM(S)

A. ITEM I, Design Services:

1. Visits to the site, for investigative purposes, design reviews, and construction period services.

2. All necessary investigative/testing/design efforts, to ensure a complete and accurate design.

3. Submission of 35%, 65%, and 100% Design documents (plans and specifications.

ITEM II, General Construction:

1. Any required changes to architectural finishes/layout.

2. Demolition/Reconstruction, as needed to provide safe and workable access to all dampers.

3. Construction of walkways, ladders, and other means of accessing dampers.

ITEM III, Mechanical/Electrical:

1. Relocation of existing piping, ductwork, conduit, and other barriers to the access of existing dampers.

2. Testing of existing dampers, that has not been previously completed.

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shall give one week’s notice to the Contracting Officer so that appropriate provisions can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting Officer and notification of the Public Affairs

Officer, through the project COR.

4. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.

C. Key Control:

1. The General Contractor shall provide duplicate keys and lock combinations to the Contracting officers representative (COR), for the purpose of security inspections, of every area of project, including toolboxes and parked machines and take any emergency action.

2. The General Contractor shall turn over all permanent lock cylinders to the VA locksmith for permanent installation. See Section 08 71

00, DOOR HARDWARE, located on the VA’s Technical Information Library

(TIL) and coordinate.

D. Document Control:

1. Before starting any work, the General Contractor/Sub Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of

“sensitive information”.

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked “Law Enforcement Sensitive” or “Sensitive Unclassified”.

Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting Officer upon request.

4. These security documents shall not be removed or transmitted from the project site without the written approval of Contracting

Officer.

5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner compliant with VA Privacy &

Information Security Policies.

6. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

7. All electronic information shall be stored in specified location following VA standards and procedures using an Engineering Document

Management Software (EDMS).

a. Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the

EDMS system.

b. “Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

E. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted 24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

2. Contractor parking is generally disallowed on the VA site, however, the contractor may submit a written request to the VA Police, through the project COR, for an exception to this requirement.

1.6 OPERATIONS AND STORAGE AREAS

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer and COR. The Contractor shall hold and save the

Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the

Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the

Contractor and shall be removed by the Contractor at its expense upon completion of the work. With the written consent of the Contracting

Officer, the buildings and utilities may be abandoned and need not be removed.

C. The Contractor shall, under regulations prescribed by the Contracting

Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting

Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The

Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, lawn/landscaping, or roads.

(FAR 52.236-10)

D. Working space and space available for storing materials shall be as determined by the COR.

E. Workers are subject to rules of the Medical Center applicable to their conduct.

F. Execute work so as to interfere as little as possible with normal functioning of the Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by the COR.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of

Veterans Affairs in quantities sufficient for not more than two working days. Provide unobstructed access to the Medical Center areas required to remain in operation.

3. Where access by Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements.

4. Where necessary to cut existing pipes, electrical wires, conduits, cables, etc., of utility services, or of fire protection systems or communications systems, they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by the

COR. All such actions shall be coordinated with the COR or Utility

Company involved. Interruptions to utility services must be coordinated with the COR, a minimum of fourteen (14) calendar days in advance of the planned interruption.

G. Phasing:

The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur.

It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks. The work to be outlined shall include, but not be limited to:

To ensure such executions, Contractor shall furnish the COR with a schedule of dates on which the Contractor intends to accomplish work in each specific area of the site, building or portion thereof. In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such dates to ensure accomplishment of this work in successive phases mutually agreeable to the Medical Center

Director, COR, and Contractor.

H. Construction Fence: Before construction operations begin, Contractor shall provide a chain link construction fence, 2.1m (seven feet) minimum height, around the construction area indicated on the drawings.

Provide gates as required for access with necessary hardware, including hasps and padlocks. Fasten fence fabric to terminal posts with tension bands and to line posts and top and bottom rails with tie wires spaced at maximum 375mm (15 inches). Bottom of fences shall extend to 25mm

(one inch) above grade. Remove the fence when directed by the COR.

J. When a building and/or construction site is turned over to the

Contractor, Contractor shall accept entire responsibility including upkeep and maintenance therefore:

1. Contractor shall maintain a minimum temperature of 4 degrees C (40 degrees F) at all times, except as otherwise specified.

2. Contractor shall maintain in operating condition existing fire protection and alarm equipment. In connection with fire alarm equipment, Contractor shall make arrangements for pre-inspection of site with Fire Department or Company (Department of Veterans Affairs or municipal) whichever will be required to respond to an alarm from

Contractor's employee or watchman. If any interruption to either the fire alarm or fire suppression system is anticipated, it is the sole responsibility of the contractor to provide an NFPA/Joint Commission approved fire watch during unoccupied periods and/or to provide additional means of fire protection.

K. Utilities Services: Maintain existing utility services, for the Medical

Center, at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services.

Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR and the Chief of

Facilities Management. Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan and the

Medical Center Director’s prior knowledge and written approval.

Refer to specification Sections 26 05 11, REQUIREMENTS FOR

ELECTRICAL INSTALLATIONS, 27 05 11 REQUIREMENTS FOR COMMUNICATIONS

INSTALLATIONS and 28 05 00, COMMON WORK RESULTS FOR ELECTRONIC

SAFETY AND SECURITY, located on the VA’s Technical Information

Library (TIL), for additional requirements.

2. Contractor shall submit a request to interrupt any such services to the COR, in writing, 14 days in advance of the proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised…