36C25621R0033_1.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________

(hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25621R0033

X

12-22-2020

TBD 629-20-3-6597-0501

629-20-114

Department of Veterans Affairs

Gulf Coast Veterans Health Care System

Network Contracting Office 16

400 Veterans Avenue

Biloxi MS 39531

Department of Veterans Affairs

Gulf Coast Veterans Health Care System

400 Veterans Avenue, Bldg. T-102

Biloxi MS, 39531

Charles Powell 228-523-5068

Project No: 629-20-114 Correct Inaccessible Fire Dampers

Note: Any reference contained herein concerning "bid" or "bidder" means "offer" or "offeror".

This procurement is 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSBs) under

Public Law (PL) 109-461. Offerors must be verified as a SDVOSB in the VetBiz Vendor Information (VIP) at http://www.vetbiz.va.gov. Offers received from contractors who are not SDVOSB in VetBiz will not be considered for award.

This is a TWO-PHASE DESIGN-BUILD ACQUISITION - All qualified SDVOSB offerors may submit for Phase I. After

Phase I evaluation, selected Phase II offerors will be notified with instructions to submit PHASE II proposals.

The contractor shall provide all labor, supervision, equipment, material and resources necessary to design and build

(Design/Build) a project to provide safe access to fire, smoke and fire/smoke dampers that are inaccessible located at the Southeastern Louisiana Veterans Health Care System, 2400 Canal Street, New Orleans, Louisiana 70119.

See attached technical specifications package for RFP instructions.

SITE VISIT: A site visit will be held for this project during Phase II proposals. Only the most highly qualified offerors from Phase I evaluations will be invited to attend the site visit which will be scheduled after Phase I evaluations.

MAGNITUDE OF CONSTRUCTION PROJECT: In accordance with FAR 36.204 and VAAR 836.204, Disclosure of the Magnitude of

Construction Projects, this project falls between the following price range: Between $250,000 and $500,000.

NAICS CODE: 236220 SMALL BUSINESS SIZE STANDARD: $39.5M

GEOGRAPHICAL AREA WHERE WORK IS TO BE PERFORMED: New Orleans, Louisiana

***END OF ITEMS***

10 300

X X 52.211-10

X

0 2:00 PM

01-21-2021

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 38 U.S.C. 8127(d) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your

Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Network Contracting Office 16

400 Veterans Avenue

Biloxi MS 39531

Financial Services Center

P.O. Box 149971

Austin TX 78714 8972

1-877-353-9791 1-512-460-5429

William A. Geary

NCO165L3-0926

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or

Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

STATEMENT OF WORK……………………………………………………………………….7

ATTACHMENTS

A.3 PRICE/COST SCHEDULE……………………………………………………………….15

ITEM INFORMATION…………………………………………………………………….15

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

B. PART II - RESPONSIBILITIES

2.1 52.211-1 AVAILABILITY OF SPECIFICATIONS LISTED IN THE GSA INDEX OF

FEDERAL SPECIFICATIONS, STANDARDS AND COMMERCIAL ITEM

DESCRIPTIONS, FPMR PART 101-29 (AUG 1998)

2.2 52.216-1 TYPE OF CONTRACT (APR 1984)

2.3 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (MAY 2014)

2.4 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE

EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

2.5 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

2.6 52.228-1 BID GUARANTEE (SEP 1996)

2.7 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.8 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

2.9 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

2.10 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE

RESOLUTION (OCT 2018)

2.11 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

2.12 VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES

INCORPORATED BY REFERENCE (JAN 2008)

2.13 PARTNERING

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2020) ..51

3.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (OCT 2020)

3.3 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (JUL 2020)

GENERAL CONDITIONS

4.1 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

4.2 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE,

AND SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB AND OTHER

COVERED ENTITIES (JUL 2018)

4.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

4.4 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

4.5 52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (NOV 2020)

4.6 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(NOV 2020)

4.7 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (JUN 2020)

4.8 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUN

2020)

4.9 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

4.10 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL

LABOR RELATIONS ACT (DEC 2010)

4.11 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (MAY 2014)

4.12 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.13 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.14 VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (MAY 2020)

4.15 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-

OWNED SMALL BUSINESS SET-ASIDE (JUL 2019) (DEVIATION)

4.16 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

4.17 VAAR 852.228-70 BOND PREMIUM ADJUSTMENT (JAN 2008)

4.18 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

4.19 VAAR 852.232-70 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION

CONTRACTS (WITHOUT NAS– CPM) (NOV 2018)

4.20 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.21 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.22 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.23 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.24 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.25 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ..85

4.26 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

4.27 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN

2008)

DESIGN BUILD SPECIFICATIONS

4.22 SCHEDULE OF PAYMENTS FOR DESIGN SERVICES

4.23 OWNERSHIP OF ORIGINAL DOCUMENTS

4.24 RETENTION OF REVIEW DOCUMENTS

4.25 CONTRACT DRAWINGS AND SPECIFICATIONS GOVERNMENT FURNISHED

PLANNING INFORMATION

4.26 COORDINATION WITH MEDICAL CENTER

4.27 RESPONSIBILITY OF THE DESIGN-BUILD CONTRACTOR

Statement of Work

Correct Inaccessible Fire Dampers

Project 629-20-114

The contractor shall provide all labor, materials, tools, equipment, expertise, and supervision necessary to design and build (Design/Build) a project to provide safe access to fire, smoke and fire/smoke dampers that are inaccessible. The Southeast Louisiana Veterans Health Care

System, New Orleans, LA, has recently turned over its main campus for occupancy. During routine inspections, it was discovered that there were dampers that were inaccessible and/or were not inspected. This project shall achieve the following: make all inaccessible dampers

(fire, smoke, and fire/smoke) accessible for inspection and maintenance which may include but is not limited to relocation or the construction of structures to reach said dampers, space modification, etc.; and inspect, test and repair all dampers that are presently inaccessible or were previously determined inaccessible but now deemed accessible after repairs (VA report outlining the damper inaccessible inventory shall be included). All dampers shall be made accessible for VA staff to conduct maintenance and to complete routine inspections per National

Fire Protection Agency (NFPA). Scope shall also include investigation of specific existing rated walls to determine if a fire damper is required and to provide design and installation of any new dampers. The design shall clearly outline and note means, methods, coordination and phasing to achieve this goal. All project execution during construction shall be in strict adherence to all building codes, NFPA, American Society of Mechanical Engineers (ASME), United Laboratories

(UL), VA design requirements and directives, and The Joint Commission (TJC).

1. DESIGN & DESIGN SUBMITTALS/REQUIREMENTS:

1.1. The design shall be in accordance with and capture the following requirements:

1.1.1. All applicable VA Design Guides, Manuals, and criteria, to include, but not limited to, The Department of Veterans Affairs Fire Protection Design

Manual, Structural Design Manual for Hospital Projects, Architectural

Design Manual, and HVAC Design Manual

1.1.2. All equipment manufacturer requirements and recommendations.

1.1.2.1. The following manufacturers and device types in place are assumed as follows:

1.1.2.1.1. Greenheck Multi blade fire damper

1.1.2.1.2. Belimo® fire and smoke actuator FSLF120(-S) US, FSLF24(-S) US

1.1.2.1.3. Pottorff® FD-140

1.1.2.1.4. Pottorff® SD-141

1.2. The design shall provide the necessary modifications, relocation, and/or replacement of identified dampers so that they are safely accessible and capable of being tested.

1.3. Provide new duct access doors for inspection of existing fire dampers, minimum

14”x14” shape up to 24”x24” where possible, 1” thick insulation, 4 cam locks, 3” working pressure.

1.4. Design Development (DD): The DB Contractor shall work closely with the VA staff to layout and design repairs, relocations and/or replacement of fire, smoke, and fire/smoke dampers to meet VA and equipment requirements. This is an iterative process. The DB Contractor shall develop 35%, 65% & 100% plans and specifications for review and approval by the VA IAW the A/E Submission Instructions for Minor and

NRM Construction Programs; PG-18-15, Volume C.

1.5. Construction Documents (CD): The DB contractor shall submit fully developed and stamped construction documents (drawings, specification, cost estimate) upon approval of 100% DD submission.

1.6. Verify ALL dimensions and equipment requirements.

1.7. The design documents shall incorporate proper construction phasing of work within the project period of performance.

1.8. Design drawings shall include all demolition and new work, and in enough detail to provide for a thorough review by the VA.

1.9. The work (design and construction) shall include, but not limited to, demolition, structural, electrical, HVAC & plumbing relocation and repair, installation of catwalk or other structures to assist with accessibility as required to make the dampers accessible and capable of testing.

1.10. Design submission shall include load calculations stamped by a Professional

Engineer. The Final design documents shall be stamped by registered a Professional

Engineer for each discipline.

1.11. The DB Team shall have the design plans and specifications reviewed by an independent registered Fire Protection Engineer (FPE) to ensure the design is in accordance with Life Safety Code (LSC) and applicable National Fire Protection

Association (NFPA) codes.

1.12. Design shall be in accordance with the VA Master Specifications (Table of Contents provided) and shall include all site investigation, site survey, calculations, testing and design for documents to construct the subject project. The following specifications are provided with this solicitation and shall become a part of this contract and design documents:

1.12.1. 00 11 21 Request for Proposal to Design Build

1.12.2. 01 00 00 General Requirements

1.12.3. 01 32 16.16 Project Schedule

1.12.4. 01 33 23 Shop Drawings, Product Data

1.12.5. 01 35 26 Safety Requirements

1.12.6. 01 42 19 Reference Standards

1.12.7. 01 45 00 Quality Control

1.12.8. 01 57 19 Temporary Environmental Controls

1.12.9. 01 74 19 Construction Waste Management

NOTE: DB Contractor shall develop all other applicable project specifications.

2. DESIGN DELIVERABLE REQUIREMENTS:

2.1. New Orleans VAMC Design Submissions – Statement of Task:

2.1.1. Quality Assurance/Quality Control Plan

2.1.2. 35% Design Development (DD)

2.1.3. 65% Design Development (DD)

2.1.4. 100% Design Development (DD)

2.1.5. Construction Documents (CD)

NOTE 1: Detailed design submission requirements can be found in VA Guide PG-18- 15.

NOTE 2: The VA staff shall have a minimum of fourteen (14) calendar days to review and coordinate each AE design submissions. If the VA workload does not allow for a thorough review within the 14-calendar day timeframe, the AE shall not proceed to the next design phase until comments have been received from the VA. The AE will be entitled to a time only contract extension for the number of VA review days beyond fourteen (14) calendar days. Subsequently, if the VA reviews the submission ahead of the 14-calendar day review period, the AE’s allotted time period for the next milestone shall begin, upon receipt of the review.

2.2. Quality Assurance/Quality Control Plan

2.2.1. The DB Team will submit a detailed, electronic QA/QC plan describing each QA/QC task that will be taken during the development of the various design submission packages and the name of the DB Team member responsible for QA/QC. Upon its completion each task shall be initialed and dated by the responsible DB Team member.

2.3. 35% Design Development:

2.3.1. Site Investigation:

2.3.1.1. Investigate and survey project site. Verify any VA provided data. AE is responsible for collecting any and all data required for the design. The

A/E is responsible for measuring and collecting actual field data that may be required. The A/E shall collaborate with VA staff/end user to develop conceptual and viable design options to meet the intended scope of work. The A/E shall develop schematic drawings and design options for review. This schematic design phase is an iterative process and requires close coordination back and forth with the VA

COR/Project manager. The preliminary schematic design/layout will most likely require tweaking until a final plan/layout is officially approved by the hospital and COR. Dimensions, areas, spaces, etc.

will need to be indicated clearly on the drawings. With respect to space, the AE needs to identify the size of the existing space, the space VA standard and proposed space for review and consideration.

The AE shall work with the VA staff/COR until an acceptable plan is developed and approved in writing by the VA/COR. The AE final deliverables for this phase shall be hard and electronic copies.

2.3.2. Drawings & Specifications:

2.3.2.1. Drawings shall be at the largest scale possible and shall show the architectural layout of each floor, approximate room dimensioning/square footage, room identification, fire exits, chases, columns and other pertinent information necessary to provide information that will carry the design to the next review.

2.3.2.2. Provide four 17”x22” size C sets and one unbound 11”x17” size B set of preliminary construction drawings.

2.3.2.3. Provide one set of preliminary specifications indicating all the AE proposed edits in a 3-hole punch binder. Drawings and specifications to indicate potential deductive bid alternates and any phasing requirements. Also, provide electronic copies on a CD (Drawings PDF format, Specifications in Word format).

2.3.3. Cost Estimate:

2.3.3.1. Provide a detailed cost estimate indicating labor, material and equipment cost in RS Means CostWorks format.

2.3.3.2. Estimate shall include Prime Contractors Overhead, Profit, Bond and

Labor Burden.

2.3.3.3. Estimate shall indicate feasible deductive bid alternates to bring the construction cost within the allotted construction budget.

2.3.3.4. This cost estimate shall be submitted in hard copy with the Design

Analysis and an electronic copy on a CD.

2.3.4. Design Analysis:

2.3.4.1. Provide a design analysis for each discipline, indicating the design rational, thought process and design calculations (including actual field test and test date).

2.3.4.2. Provide a summary of deductive b i d a l t e r n a t e s . Provide a draft preliminary detailed submittal register.

2.3.4.3. Provide a list, by discipline, on what outstanding data or feedback is required from the VAMC.

2.3.4.4. Provide one hard copy of the Design Analysis and one electronic copy on a CD.

NOTE: The AE shall not proceed with the 65% design without written concurrence from the

VA CO/COR.

2.4. 65% Design Development:

2.4.1. This submission of drawings, specifications and cost estimate shall be very close to complete. This review by the VA shall be to validate that

35% comments were incorporated into the project. The construction documents should be sufficiently developed to cover all work items to be addressed by the project. No major items missing from this submission.

The VAMC review of these documents should result in very minor comments to allow for the next 100% submission. AE shall provide a list of questions by discipline on anything that’s needed from the VA to continue and fully develop the next 100% design submission. Additionally, the AE shall provide minutes from the last design review meeting and shall provide responses to all VA comments noted or identified during the last review submission.

2.4.2. Drawings & Specifications shall be submitted in the same manner as the

35% DD submittal.

2.4.3. Cost Estimate & Design Analysis shall be submitted in the same manner as the 35% DD submittal.

2.4.4. FPE Certification:

2.4.4.1. Provide review by the Fire Protection Engineer and indicate their comments.

2.5. 100% Design Development: This submission of drawings, specifications and cost estimate shall be complete. This review by the VA shall be to validate that 65% comments were incorporated into the project. There shall be nothing missing from the construction documents. The VAMC review of these documents should result in very minor comments to allow for the next submission to be final. If the comments of this set of documents results in numerous comments, then a 99% review or a check set of certain elements of the design may be required before the AE shall proceed to the

Final Construction Documents (CD).

2.5.1. Drawings & Specifications to be submitted in the same manner as the

65% DD submittal.

2.5.2. Cost Estimate to be submitted in the same manner as the 65% DD submittal.

2.5.3. FPE Certification provide verification from FPE that all comments have been addressed.

2.6. Construction Documents: This submission shall incorporate all project requirements and previous comments. These documents shall be ready for bidding.

2.6.1. Drawings & Specifications:

2.6.1.1. ALL ENGINEERS AND ARCHITECTS PROFESSIONAL “STAMPS”

SHALL BE ON THIS SET OF DOUMENTS.

2.6.1.2. Provide five 17”x22” size C sets and two 11”x17” size B sets of FINAL construction drawings (one set of the 11”x17” size drawings to be unbound).

2.6.1.3. Provide two set of FINAL fully edited specifications (specs in a 3-hole punch notebook, printed on both sides of the paper).

2.6.1.4. Drawings and specifications to indicate potential deductive bid alternates and any phasing requirements.

2.6.1.5. Provide two CD electronic copies of the entire package (Construction

Drawings and Specifications). The drawings shall be as both

AutoCAD (2017) and scanned individual PDF files per drawing. The specifications shall be in separate Word and separate PDF files for each specification section. Coordinate the naming & numbering of the files with the COR. Also, provide a PDF file for each complete volume of the specifications.

2.6.2. Cost Estimate:

2.6.2.1. Submit FINAL CostWorks cost estimate in the same manner as previous submittal.

2.6.3. FPE Certification:

2.6.3.1. Provide a FINAL certification letter from a registered Fire Protection

Engineer stating that the FINAL plans and specifications follow the current Life Safety Code (LSC) and applicable National Fire

Protection Association (NFPA) codes.

2.6.4. Completed Quality Assurance/Quality Control Plan

2.6.4.1. Submission method: Electronic

2.6.4.2. Plan shall be signed by managers for project and shall include signature and date next to each task identified and completed that ensure plan compliance.

2.7. CONSTRUCTION & CONSTRUCTION SUBMITAL REQUIREMENTS:

2.7.1. Submittals: Construction and product submittals shall be as outlined in the VA Master specifications and are to be submitted during the design phase and incorporated into the design once approved where possible/practical. Provide submittals in accordance with the Shop

Drawings and Product Data provided.

2.7.2. Work Hours/Dates: Monday through Friday 7:30am to 4:00pm, excluding federal holidays. The contractor may be required to accomplish some work after hours or on weekends to minimize disruption to hospital operations. All work shall be coordinated with the COR.

2.7.3. Utility Outages: Any required utility system outages needed in order to perform work will be scheduled at the convenience of the VA and may require work to be performed during hours or when government staffing is available. This may be either during business hours or after-hours work, depending on the nature of the outage and VA staffing availability. All utility outages will be coordinated two weeks in advance with the COR.

2.7.4. Adjacent Space: Access and continued function/operation of adjacent occupied spaces (above, below and beside) shall be considered within the construction phasing plan to minimize the overall impact and disruptions generated by the construction activities.

2.7.5. Safety, Infection Control & Code Requirements: Contractor to work in accordance with the Infection Control Risk Assessment provided and in accordance with the General Requirements, Safety Requirements and

Construction Waste Management specifications provided. Contractor shall follow all applicable Federal, State & Local Codes.

2.7.6. Inspect and verify dampers as listed to confirm pass or fail status and provide the necessary modifications for access.

2.7.7. Submit in writing plans outlining means and methods for inspection and testing.

2.7.8. Activities that hinder or negatively impact patient care or critical areas must have, in writing, a plan for execution that minimizes impact to operations.

3. REPORTING REQUIREMENTS

3.1. The Contractor shall adhere to all reporting requirement as outlined in this statement of work. Any items that are not covered explicitly in this Statement of Work shall be reported to the Contracting Officer immediately unless indicated otherwise after contract commencement.

3.2. The Construction contractor’s OSHA 10- and 30-hour certifications shall be submitted no later than 10 calendar days after receipt of construction documents.

3.3. A site-specific safety plan shall be submitted as part of the construction documents.

3.4. A phasing plan for work execution shall be submitted prior to the construction kick-off meeting.

3.5. The following Schedule of Values (SOV) shall be submitted within 10 days of the notice to proceed:

3.5.1. AIA G703 Format

3.5.2. Electronic (PDF and Word) copies shall be submitted to the VA.

3.5.3. Schedule of Values shall include the following at a minimum:

3.5.3.1. Design Period Services

3.5.3.2. SD Submissions

3.5.3.3. DD Submissions

3.5.3.4. CD Submissions

3.5.3.5. Associated design review meetings

3.5.3.6. Site visits

3.5.3.7. Construction Period Services

3.5.3.8. Submittal reviews

3.5.3.9. Site Visits with reports

3.5.3.10. As Built development

3.5.3.11. Construction Work

3.5.3.12. Major tasks for execution

3.5.3.13. General Conditions

3.6. Progress payments

3.6.1. Submission Frequency:

3.6.2. Design: Upon approval of 35%, 65% and 100% design document submissions, construction documents

3.6.3. Construction: Monthly, based upon percentage of work completion

3.6.4. Format: Electronic (PDF), AIA G702 Form, Schedule of values completion to accompany (G703 Form)

3.6.5. To be reviewed by VA and approved by VA prior to submission for certification

Note: Payment will be made based on work completed and presented to VA. In no part will payments for design packages be issued without a fully compliant and approved design having been submitted and accepted by VA.

3.7. Construction Schedule

3.7.1. Sheet size: 8 ½”x11” or 11”x17’’

3.7.2. Spreadsheet Format: Microsoft Project 2010 or later

3.7.3. Task list and Gantt Chart

3.7.4. Electronic (PDF and MS Projects) and paper copy (one of each)

3.8. Daily Logs

3.8.1. File Format: Electronic Copy (PDF)

3.8.2. Signed by the writer

3.8.3. Submission Frequency: Submitted daily via email (to include days without an active on-site presence)

3.9. Certified Payrolls

3.9.1. File Format: Electronic Copy (PDF)

3.9.2. Submission Frequency Weekly. Last workday in the week, for the previous week

3.10. Meetings and Meeting Minutes

3.10.1. Design/Build (D/B) contractor shall keep meeting minutes and written responses to review comments and provide to the VA COR within one week of the meeting conclusion or receipt of comments for all formal meetings between the D/B Contractor and the VA.

3.10.2. File Format: Electronic (PDF)

3.10.3. Content: Subject matter discussed, attendees and relation to the contract

(VA, Contractor, Contracting Officer, etc.), start and end time

3.10.4. The following meetings at a minimum shall be held by the D/B:

3.10.4.1. Design Kick Off Meeting

3.10.4.2. 35% Document Design Review

3.10.4.3. 65% Document Design Review

3.10.4.4. 100% Document Design Review

3.10.4.5. Construction Kick Off Meeting

3.10.4.6. Weekly Construction Progress Meeting

3.10.4.7. Substantial Completion Meeting

3.10.4.8. Closeout Meeting

Note: These meetings do not count punch or site inspections. All meetings associated with compliance checks, such as inspections for progress payments or punch shall have minutes noted by the Contractor and itemize all deficiencies found with projected rectification of deficiencies.

4. PERIOD OF PERFORMANCE: Performance period for this contract shall be 300 calendar days for design and construction from NTP date per the following breakdown:

4.1. Notice to proceed – D Day

4.2. DD Submission (35%) - D+45

4.3. DD Review by VA Complete - D+52

4.4. DD Submission (65%) – D+112

4.5. DD Review by VA complete – D+119

4.6. DD Submission (100%) – D+149

4.7. DD Review by VA Complete – D+156

4.8. CD Submission - D+170

4.9. CD Review by VA Complete - D+177

4.10. Documents Complete (CD Issue) – D+184

4.11. Material/Project Submittals Complete – D+229

4.12. Construction Complete – D+300

ATTACHMENTS

See attached document: VA Master Specs Table of Contents.

See attached document: Specs.

See attached document: 629-20-114 Inaccessible Fire Damper Scope and Locations 71620.

See attached document: 629-20-114 Overall Campus Damper Location Drawings.

See attached document: Concourse L1.

See attached document: INP L01 Drawing.

See attached document: INP L04 Drawing.

See attached document: INP L04 Drawing 02.

See attached document: RESEARCH 2nd Mech Plan Drawing.

See attached document: RESEARCH 3rd Mech Plan Drawing.

See attached document: RESEARCH 4th Mech Plan Drawing.

See attached document: General Decision LA 20200041 10-09-2020.

See attached document: EXHIBIT A CONTRACTOR EVALUATION FORM

CONSTRUCTION SAFETY.

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVICES

QUANTIT

Y

UNIT UNIT PRICE AMOUNT

0001 The contractor shall provide all labor, materials, tools, equipment, expertise, and supervision necessary to design and build

(Design/Build) a project to provide safe access to fire, smoke and fire/smoke dampers that are inaccessible located within

Southeast Louisiana Veteran

Healthcare System

(SLVHCS).

1.00 JB $ $

GRAND

TOTAL

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE

AND BONDS

(a) All offer materials will be forwarded by email.

(b) An offer guarantee is required.

(c) If the contract award amount exceeds $30,000 but is less than $150,000, a Payment

Bond or other Alternate Payment Protection must be provided that equals 100% of the original contract price. Please see 52.228-13 Alternate Payment Protections, contained herein.

DESCRIPTION OF WORK: CFM-Resolving Plumbing Issues

In accordance with FAR 36.204 & VAAR 836.204 Disclosure of the Magnitude of Construction

Projects, the above described VA Project falls within the terms of the following cost range:

Between $250,000 and $500,000

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/OFFERORS

REQUEST FOR PROPOSAL TO DESIGN BUILD

CFM-CORRECT INACCESSIBLE FIRE DAMPERS

(PROJECT NO. 629-20-114)

(SOUTHEAST LOUISIANA VETERANS HEALTH CARE SYSTEM, NEW ORLEANS, LA)

A. PART I - GENERAL

A1. Scope of Contract

A. This Request for Proposal (RFP) is issued as Two-Phase Design-Build procurement

(Reference FAR 36.3). Proposals will be evaluated in Phase I to determine which offerors will submit proposals for Phase II. A maximum number of four (4) offerors will proceed to Phase II unless the contracting officer determines that a number greater than four (4) is in the Government’s interest and is consistent with the purposes and objectives of this two-phase design build project. Phase II RFP will be issued only to those successful offerors determined to be most highly qualified from Phase I. One contract will be awarded using competitive negotiation.

B. Provide all labor, materials, tools and equipment, and design-build services necessary for design and construction of a project described here in other specific tasks as further defined by this request for proposal (RFP).

A. Project Number: 629-20-114

B. Project Title: CFM-Correct Inaccessible Fire Dampers

C. Project Location: Southeast Louisiana Veterans Health Care System

2400 Canal Street, New Orleans, LA 70119

D. Scope of Work: Attached to Solicitation

E. General Drawing Submission Requirements: Shop Drawing Submission

Requirements are available on the internet at the following address:

http://www.cfm.va.gov/. As-built drawings for the Medical Center are available.

(note: these drawings are not completely accurate. A/E shall verify existing conditions.) All drawings will be prepared with the VA Standard Title Block and

Border. All drawings shall be provided in the 2020 version of AutoCAD and in PDF format. Each individual file on a DVD shall be named by numbers corresponding to the construction documents (i.e. the specs shall be named 00 11 22, 33 44 55, etc.

and the drawings shall be E1, E2, etc.) and the final AutoCAD/specifications files shall be exactly as submitted in the final submission.

F. Incorporated References: The following Department of Veterans Affairs, Office of Construction and Facilities Management, information is incorporated within the Scope of Work by reference and can be found on the VA web site at http://www.cfm.va.gov/ Master Specifications; Design Guides; Design Manuals;

Standard Details; Design Alerts; and Quality Alerts.

A2. Definitions

A. 1. Design-Build (D-B): As defined by the Department of Veterans Affairs (VA), is the procurement by the Government, under one contract, with one firm or Joint Venture

(JV) for both design and construction services for a specific project.

2. Contracting Officer (CO): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. “Administrative contracting officer (ACO)” refers to a contracting officer who is administering contracts. “Termination contracting officer (TCO)” refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas.

3. Contracting Officer’s Representative (COR): The Contracting Officer’s written designation of an authorized representative responsible for administering contracts under the immediate direction of the Contracting Officer. For the purposes of this contract the term “COR” will be used herein.

4. Project Manager/Project Engineer: The Contracting Officer’s representative (COR) responsible for administering contracts under the immediate direction of the

Contracting Officer. This person is the Contracting Officer’s authorized representative at the construction site. The Project Manager/COR is responsible for protecting the Government’s interest in the execution of the construction contract work. His duties include surveillance of all construction work to assure compliance with the contract documents, interpretation of the contract documents, approval of changed work, approval of all submittals, samples, shop drawings, etc. The Resident

Engineer may issue change orders to the Contractor within the limitations set forth in his delegation of authority from the Contracting Officer.

5. Design-Build Contract: This term, as used herein, refers to the Contract(s) to perform the design and construction of the project.

6. Contractor: This term, as used herein, refers to the contractor under this contract or the D-B team. The contractor or D-B team is solely responsible for the management

(planning, supervision, and contract coordination), design, and (professional) services and installation (including all labor, equipment, materials, tools, and inspections) to meet the requirements of this contract.

7. Architect/Engineer (A/E): This term, as used herein, refers to the A/E firm(s) that is a part of the D-B team, also referred to as D-B A/E.

8. Firm-Fixed Price (FFP) Contract: This term, as used herein, refers to the Contract(s) to perform all provisions and implementation of the project.

B. Source Selection Procedures

1. Source Selection Overview: In accordance with FAR 15.3, the objective of source selection is to select the proposal that represents the best value. A contracting officer is designated as the source selection authority (SSA), unless the agency head appoints another individual. The SSA establishes an evaluation team that includes appropriate contracting, legal, and technical expertise to ensure a comprehensive evaluation of offers.

The award decision is based on evaluation factors and significant sub-factors that are tailored to the acquisition. The factors represent the key areas of importance and emphasis to be considered in the source selection decision; and support meaningful comparison and discrimination between and among competing proposals.

2. Evaluation: The proposal evaluation is an assessment of the proposal and the offeror’s ability to perform the prospective contract successfully. The technical, price, and source selection boards will evaluate competitive proposals and then assess their qualities solely on the factors and subfactors specified in the solicitation. Evaluations shall be conducted using a combination of adjectival ratings and numerical weights. The relative strengths, deficiencies, significant weaknesses, and risks supporting proposal evaluation shall be documented in the contract file.

3. Past Performance: Past performance information is one indicator of an offeror’s ability to perform the contract successfully. The currency and relevance of the information, source of the information, context of the data, and general trends in contractor’s performance shall be considered. This comparative assessment of past performance information is separate from the responsibility determination required under FAR Subpart

9.1.

4. Tradeoff Source Selection: If tradeoffs are performed, the source selection records shall include an assessment of each offeror’s ability to accomplish the technical requirements; and a summary, matrix, or quantitative ranking, along with appropriate supporting narrative, of each technical proposal using the evaluation factors.

5. SSA’s Final Decision: The SSA’s decision shall be based on a comparative assessment of proposals against all source selection criteria in the solicitation. While the SSA may use reports and analyses prepared by others, the source selection decision shall represent the SSA’s independent judgment. The source selection decision shall be documented, and the documentation shall include the rationale for any business judgments and tradeoffs made or relied on by the SSA, including benefits associated with additional costs.

Although the rationale for the selection decision must be documented, that documentation need not quantify the tradeoffs that led to the decision.

6. Source Selection for this Procurement:

a. Phase I of this procurement will result in a narrowing of offerors to a maximum of four (4) firms (unless the contracting officer determines that a number greater than four

(4) is in the Government’s interest and is consistent with the purposes and objectives of this two-phase design build project) based on the following technical evaluation factors listed in descending order of importance:

Phase I:

(1) Technical Approach

(2) Technical Qualifications

(2a.) Key Design Personnel & Experience

(2b.) Key Construction Personnel & Experience

(2c.) Capability to Perform

(3) Past Performance

b. The Phase I successful offerors will receive a Phase II Request for Proposal (RFP).

The Phase II RFP will be issued via amendment to the solicitation and issued to the four

(4) most highly qualified offerors. The Phase I factors are not to be resubmitted in Phase

II; however, the cumulative rating from the Phase I factors carries through to Phase II and is as equal in importance to Phase II, Factor 4 for proposal evaluation. Phase II evaluation technical factors (Factors 1 – 3) are listed below in descending order of importance. The

Phase I and Phase II technical evaluation factors, when combined, are approximately equal to price.

Phase II:

(1) Technical Solution

(2) Design Concept

(3) Draft Project Schedule and Narrative

(4) Price – evaluated separately

c. The Government reserves the right to reject any or all proposals at any time prior to award; to negotiate with any or all offerors; to award the contract to other than the offeror submitting the lowest total price; and to award to the offeror submitting the highest technically rated or the lowest total price proposal; and to award to the offeror submitting the proposal determined to be the most advantageous best value to the Government.

Offerors are advised an award may be made in Phase II without discussion or any contact concerning the proposals received. Offerors should not assume that they would be contacted or afforded an opportunity to qualify, discuss, or revise their proposals.

However, the Government reserves the right to clarify certain aspects of proposals or conduct discussions providing an opportunity for the offeror to revise its proposal.

A3. Pre-Proposal Site Visit

A pre-proposal site visit will be conducted in Phase II. The most highly qualified firms selected to proceed to Phase II will be invited to attend the pre-proposal site visit. The

Contracting Officer will establish the date and time and notify the Phase II offerors in writing. See Federal Acquisition Regulation (FAR) Clause 52.236-27 of this solicitation.

Location: Southeast Louisiana Veterans Health Care System, 2400 Canal Street, New

Orleans, LA 70119

All Offerors, consultants, subcontractors, manufacturers and suppliers are invited to attend. The following agenda is furnished for this meeting:

1. Open meeting & Introductions;

2. Review of project and Design-Build method for construction contracting;

3. Specifications; Network analysis system and project phasing;

4. General requirements, Solicitation Documents and Offer Submission Procedure;

5. Review of "Buy American Act";

6. Questions and answers;

7. Close; and

8. Site walk through – attendance is optional.

*Please note that attendance for the pre-proposal conference and / or the site walkthrough is voluntary.

A5. Permit Requirements

A. The D-B Contractor is responsible for obtaining all permits and approvals necessary to complete the project, prior to starting Construction.

A6. Selection Criteria (This section will be removed after award.)

A. In accordance with FAR part 15 The Government intends to award a contract resulting from this solicitation to the responsible Offeror on a best value basis after evaluation in accordance with the factors in the Two-Phase Design-Build solicitation. A responsible determination will be made in accordance with FAR 9.1, Responsible Prospective

Contractors.

B. Evaluations: All Phase I and Phase II proposals shall be subject to evaluation by a team of Government personnel. In Phase I of the Two-Phase Design-Build process, Offerors will submit a Phase I proposal in accordance with the three (3) evaluation factors listed in

C3. Upon receipt of the Phase I proposals, the VA team will evaluate and determine the highest qualified Offerors based on their Phase I proposal submissions. The Phase I proposals will only be evaluated on the three (3) evaluation factors listed. The Offerors not selected to provide Phase II proposals will be notified that they are no longer being considered for this project. The Phase II proposals will consist of both technical and price factors, which are listed in D4. The Government intends to award without discussions;

however, the Government reserves the right to conduct discussions if determined necessary based on the initial evaluation of the Phase II proposals.

- - - E N D of Section- - -

B. PART II - RESPONSIBILITIES

B1. VA Team

A. The VA team consist of the following members: Contracting Officer, Project

Manager/COR, Maintenance and Operations Staff, Infection Control Staff, Safety Staff and any other VA staff impacted by this project.

B2. Use of Advisors

A. Contractors are advised that VA contractor personnel may assist the Government during the Government’s evaluation of Proposals. The persons shall be authorized access to only those portions of the proposal and discussions that are necessary to enable them to provide technical advice on specialized matters or on specific problems. These individuals will be required to protect the confidentiality of any specifically identified trade secrets and/or privileged or confidential commercial or financial information obtained because of their participation in this evaluation. They shall be expressly prohibited from scoring, ranking or recommending the selection of a vendor.

B3. Design-Build Team:

A. The D-B team includes all J/V partners, consultants, and sub-contractors to the one firm.

The D-B team shall provide Architectural and Engineering disciplines for the preparation of construction documents, and construction contractor capabilities for construction of the project. D-B Team prime contractor or controlling partner shall be a Service-Disabled

Veteran-Owned Small business.

B. If the D-B Team and A-E contractor are a J/V (not one and the same firm), engineering and other technical consultants shall be subcontractors of the J/V Architect - not the

Design-Build construction contractor or sub-contractors. If the D-B Team A/E and contractor are one and the same firm (not a J/V) those consultants shall be subcontractors of the D-B firm, not the construction subcontractors.

C. The RFP documents are intended to define existing conditions, certain required items, and design parameters to be included in the project. It is the contractor's responsibility to visit the site or ascertain the conditions at each site. In addition, the Contractor acknowledges that it has taken steps reasonably necessary to ascertain the nature and location of the work, and that it has investigated and satisfied itself as to the general and local conditions which can affect the work or its cost, the existing conditions, certain required items, and design parameters to be included in the project. It is the D-B Team’s responsibility to complete the documents and construction in a manner consistent with the intent of the RFP documents within the required period of performance.

- - - E N D of Section- - -

C. PART III - PROPOSAL REQUIREMENTS

(This section will be removed after award)

C1. General

PHASE I

A. Phase I proposals shall be based on the solicitation documents issued for RFP Solicitation and shall be project specific. Phase I proposals will be in the format stipulated elsewhere in Section C2. Phase I Proposal Format.

B. Phase I proposals shall be received on or before the date listed in Block 13a of the SF

1442. There will be no public opening of the proposals.

C. Submit Phase I proposals via email to:

1. Charles Powell, charles.powell2@va.gov.

2. Emails are limited to five (5) MB.

3. Phase I proposals will only be accepted via email.

C2. PHASE I Proposal Format

A. The Offeror shall submit the Phase I proposal in one (1) PDF document. The proposal shall be labeled with the Offeror’s organization, business address and VA solicitation number. The Offeror shall not include any price or price related material in the Phase I proposal.

B. The Offeror shall submit the Phase I proposal in electronic format only. Include page numbers and the company name in the header or footer of each page.

C. The Offer, including title page, detailed table of contents, preface, for the Phase I proposal shall not exceed a total of 25 (twenty-five) pages in Microsoft Arial size 12 font. Use graphic presentations where such use will contribute to the compactness and clarity of the proposal.

D. A page is defined as each face of an 8.5 X 11-inch sheet of paper containing information.

All information (except for document numbers, page numbers, etc.) shall be provided in an image area of 7 X 9 inches. The background color of each page of the submission shall be white or ivory stock only. Excess pages will not be evaluated. Text lines will be single-spaced. A smaller font size for any graphics presented in a proposal is permitted as long as the information is legible to the human eye. Fonts other than Arial are permissible in the presentation of graphic material only.

mailto:charles.powell…