Specifications (2).pdf

SPECIFICATIONS

Riparian Management Services for the Harris County Flood Control District – Project ID Z100- 00-00-V315

SCOPE

Harris County is soliciting bids for a term contract for riparian management services for the Harris County Flood Control District (HCFCD) for one (1) year beginning approximately October 1, 2026.

MANDATORY PRE-BID CONFERENCE AND MANDATORY SITE VISIT

A MANDATORY pre-bid conference is scheduled for this project. A teleconference for this pre-bid will be held July 7. 2026, 10:00 a.m. CST, local time using the following dial-in information. Conference number

(281) 985-1862 conference code 247 034 590#. Attendance is mandatory so that all vendors have a better understanding of the requirements of this bid. The mandatory pre-bid conference will not be rescheduled due to tardiness or any other issues that may arise, no exceptions. Persons with disabilities requiring special accommodations should contact the Purchasing Office at (713) 274-4400 at least two (2) days prior to the pre-bid conference.

There will be a MANDATORY in-person site visit for vendors to view the location where services will be required. The site visit is scheduled for July 9, 2026 at 10:00 a.m. CST, local time. The site visit location and address will be advised during the mandatory pre-bid conference.

It is the responsibility of each vendor to examine the entire bid package, seek clarification in writing, and review their bid for accuracy before submitting. Questions relating to this bid must be submitted in writing online within Bonfire at https://harriscountytx.bonfirehub.com. The deadline for submission of questions relating to this bid is listed on the Events Schedule within Bonfire. All questions submitted in writing prior to the deadline will be compiled and answered in writing. A copy of all questions and answers will be released as a Public Notice to all firms through Bonfire. The County will not be bound by any information conveyed verbally.

RENEWAL OPTIONS

Harris County may consider four (4) one-year renewal options, renewable one (1) year at a time, based on the same terms and conditions but pricing will be revised for goods and services according to the attachment titled CPI-W Based Price Adjustment Calculations. Any annual CPI adjustment increase shall be capped not to exceed four percent (4.0%) or a negotiated percentage less than the established cap. Renewal is subject to approval by Harris County Commissioners Court. Once renewal options are exhausted, the contract must be rebid. Harris County reserves the right to rebid at any time as is in its best interest and is not automatically bound to renew.

CERTIFICATE OF INTERESTED PARTIES (FORM 1295)

Texas law requires all parties who enter into any contract with the County which must be approved by Commissioners Court to disclose all interested parties. Form 1295 must be completed in its entirety at the following website: https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm prior to submitting your response. Failure to do so may result in disqualification of your response.

SPECIAL REQUIREMENTS

The rates quoted on the BidTable (bid pricing sheets) within Bonfire must be all-inclusive. “All-inclusive" shall be construed as costs incorporating all charges for labor, material, equipment and any other cost incurred. No separate line item rates or charges will be accepted. Quantities are estimated. Harris County may require more or less. In case of a discrepancy between unit and total price, unit pricing governs.

https://harriscountytx.bonfirehub.com/ https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm

A performance and/or payment bond for the full amount of the contract is required from the successful vendor(s) prior to commencement of work. The vendor shall provide a payment bond for a contract that exceeds $25,000 if utilizing subcontractors to fulfill any requirements of this bid, and a performance bond for a contract that exceeds $100,000.

No compensation will be received for any bid items unless they are actually used on the job under the direction of the field engineer. Any additional items required over and above those listed on the BidTable will have to be secured on a change-in-contract and are not to be used until they have been approved by the Harris County Auditor’s Office, HCFCD and Commissioners Court.

It may be required that the vendor submit a sample of specified items on the BidTable for inspection and approval by HCFCD prior to order placement.

The County may award to more than one (1) vendor as “Primary” and “Secondary” vendor. The “Secondary” vendor will be utilized due to time constraints, availability, etc.

This bid or Commissioners Court approved award to the vendor(s) for the requirements stated in this solicitation does not obligate Harris County or HCFCD to the eventual purchase of any product/service described, implied or which may be proposed. Progress toward this end is solely at the discretion of Harris County and HCFCD and may be terminated at any time.

NO CONFIDENTIALITY OF BIDS

Once opened, bids are public record. There are no exceptions. When submitting a bid, the vendor must be sure to redact confidential information if the information is needed to address requirements of the bid. If there are any questions concerning confidentiality of information to be submitted, contact Maria Heinzmann immediately at maria.heinzmann@harriscountytx.gov.

ALTERATION OF DOCUMENT

No alterations may be made to this document. Any alterations made may result in the bid being rejected.

The terms and conditions contained within this bid supersede all conflicting terms within any cooperative purchasing contracts associated with this purchase.

USAGE REPORTS

Harris County reserves the right to request, and receive at no additional cost, up to two (2) times during the contract period, a usage report detailing the products and/or services furnished to date under a contract resulting from this bid. The reports must be furnished no later than five (5) working days after written request and itemize all purchases to date by Harris County department, description of each item purchased, including manufacturer, quantity of each item purchased, per unit and extended price of each item purchased, and total amount and price of all items purchased.

TOLL/PARKING FEES

Any and all toll/parking FEES incurred by the vendor during the term of this contract will be the responsibility of the vendor.

PURCHASE ORDERS

Products and/or services must not be provided and invoices will not be paid without a purchase order, signed by the Harris County Purchasing Agent. Purchase orders will be written in annual increments. Once a purchase order is issued, the using department will contact vendor directly to place orders.

mailto:maria.heinzmann@harriscountytx.gov

DELIVERY

Orders shall be placed on an as-needed basis. Order placement must be accompanied by the purchase order number. In the event vendor fails to deliver within the time specified by the vendor, the Purchasing Agent reserves the right to authorize purchases of these products and/or services on the open market. In such event, vendor agrees to reimburse Harris County for the extra cost incurred or provide a credit memorandum to cover the costs so that said amount may be deducted from invoices.

ACCEPTANCE OF GOODS

Harris County reserves the right to test goods for quality and performance. Although the bid may be awarded and confirmed by a purchase order, the goods are subject to rejection if the product(s) fail to perform in accordance with all requirements and specifications and/or fail to meet the needs of the end user.

CHANGES IN CONTRACT

Should any changes to the contract be required, a Change in Contract form shall be generated by Harris County Purchasing and will be sent to the awarded vendor(s) for execution. Any changes in contract shall be in writing and must be signed by both Harris County and the awarded vendor.

GENERAL REQUIREMENTS, COVENANTS AND SUPPLEMENTARY CONDITIONS

The vendor must comply with all requirements as detailed in the attachment titled HCFCD General Requirements, Covenants and Supplementary Conditions. Where these general requirements and covenants as detailed in attachment titled HCFCD General Requirements, Covenants and Supplementary Conditions differ from the preceding attachment titled Harris County General Requirements for Bids, the HCFCD General Requirements, Covenants and Supplementary Conditions supersede where applicable.

Coordination of the project will be through HCFCD and all invoices must be routed through their department. All invoices shall include submission requirements stated herein including completed certified payroll records and lien waivers (if applicable). Payment terms are “Net 30” from date the invoice is approved by HCFCD; therefore, payment to the vendor may be up to one (1) month from the date the invoice is approved by HCFCD.

DESCRIPTION

The vendor shall provide all labor, equipment and materials necessary to provide services for:

- Performing migratory bird and/or bald eagle nest surveys prior to clearing of other activities that may harm, harass, or result in a take.

- Selective clearing of underbrush, tree removal, pruning, application of herbicide to cut stumps of trees, shrubs and woody vines, and blockage removal.

- The removal and disposal of organic and inorganic debris and on-site stacking of organic debris.

- Have on-site during all cutting activities an International Society of Arboriculture (ISA) Certified

Arborist or similarly qualified degreed forester (must hold a bachelor’s degree in forestry from a Society of American Foresters accredited school) capable of identifying common native and non-native species of southeast Texas.

- Selective removal of standing trees, hazardous trees and large down trees at various sites for the Harris County Flood Control District (HCFCD).

- Removal and proper disposal of inorganic debris and on and off-site disposal of organic debris, downed trees, tree limbs and brush generated during selective clearing and pruning operations.

- The supply of bare root seedlings and live stakes to the HCFCD.

- Bare root seedling and live stake planting.

- Application of herbicides to control undesirable vegetation.

The vendor must always provide a supervisor on-site that is able to understand and speak the English language. For bidding purposes and to get a better understanding of the requirements of this bid, please refer to the attachment titled Additional Specifications under Supporting Documents inside Bonfire.

SCOPE