Specification (2).pdf

PROJECT MANUAL FOR

SHREVE MEMORIAL LIBRARY

DOWNTOWN BRANCH RENOVATION

424 TEXAS ST.

SHREVEPORT, LA 71101

February 27, 2026

MISCHA FARRELL ARCHITECT, LLC

PROJECT #2021-11-SMDB

206 MILAM ST.

SHREVEPORT, LA 71101

THIS PAGE INTENTIONALLY BLANK

Shreve Memorial Library Downtown Branch Renovation Mischa Farrell Architect Shreveport, Louisiana

SEALS & CERTIFICATION

Specification Divisions/Sections prepared under my responsible supervision:

Division 00-12. ARCHITECTURAL

Mischa Farrell Architect

Architect – LA License 5065

MISCHA FARRELL

REG. NO. 5065

Shreveport, Louisiana

Shreveport, Louisiana February 27, 2026

000110 Table of Contents 1

SECTION 000110 TABLE OF CONTENTS

DIVISION 01 GENERAL REQUIREMENTS

011000 Summary

012100 Allowances

012300 Alternates

012600 Contract Modification Procedures

012900 Payment Procedures

013100 Project Management and Coordination

013300 Submittal Procedures

014200 References

017700 Closeout Procedures

DIVISION 02 EXISTING CONDITIONS

024119 Selective Demolition

DIVISION 03 CONCRETE

033000 Cast-in-Place Concrete

DIVISION 04 MASONRY

042000 Unit Masonry

DIVISION 05 METALS

055000 Metal Fabrications

DIVISION 06 WOOD, PLASTICS, AND COMPOSITES

061000 Rough Carpentry

062023 Interior Finish Carpentry

000110 Table of Contents 2

DIVISION 07 THERMAL AND MOISTURE PROTECTION

071613 Polymer Modified Cement Waterproofing

074113.13 Formed Metal Roof Panels

078400 Firestopping

079200 Joint Sealants

DIVISION 08 OPENINGS

081113 Hollow Metal Doors and Frames

081416 Flush Wood Doors

083113 Access Doors and Frames

084113 Aluminum-Framed Entrances and Storefronts

087100 Door Hardware

088000 Glazing

DIVISION 09 FINISHES

090160.91 Terrazzo Floor Restoration

090190.52 Maintenance Repainting

092216 Non-Structural Metal Studs

092900 Gypsum Board

093013 Ceramic Tiling

095113 Acoustical Panel Ceilings

096513 Resilient Base and Accessories

096519 Resilient Tile and Plank Flooring

096813 Tile Carpeting

099123 Interior Painting

000110 Table of Contents 3

DIVISION 10 SPECIALTIES

101416 Plaques

101423.16 Room-Identification Panel Signage

102113.17 Phenolic-Core Toilet Compartments

102800 Toilet Accessories

104400 Fire Protection Specialties

107516 Ground-Set Flagpoles

DIVISION 11 EQUIPMENT

113013 Residential Appliances

DIVISION 12 FURNISHINGS

122413 Roller Window Shades

123216 Manufactured Plastic-Laminate-Clad Casework

123661 Simulated Stone Countertops

DIVISION 22 PLUMBING

Reference Drawings

DIVISION 23 HEATING, VENTILATING, AND AIR CONDITIONING (HVAC)

DIVISION 26 ELECTRICAL

END OF SECTION

DIVISION 01 – GENERAL REQUIREMENTS

011000 Summary 1

SECTION 011000 SUMMARY

PART 1 - GENERAL

1. SUMMARY

A. Section Includes:

a Project information.

b Work covered by Contract Documents.

c Work under separate contracts.

d Access to site.

e Work restrictions.

f Specification and `drawing conventions.

2. PROJECT INFORMATION

A. Project Identification: Shreve Memorial Downtown Branch Renovation. Architect’s Project Number: 2021-11-SMDB

B. Project Location: 424 Texas Street, Shreveport, LA 71101.

C. Owner: Shreve Memorial Library a Owner's Representative: Wayne Lupo, Superintendent of Facilities. Phone Number: 318-226-5885; e-mail: wlupo@shreve-lib.org.

b Architect: Mischa Farrell Architect, LLC, 206 Milam Street, Shreveport, LA 71101. Phone Number: 318-424-6369; e-mail: mischa@mischafarrell.com

3. WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of Project is defined by the Contract Documents and consists of Interior and Exterior Improvements to the existing building as follows:

a Renovation of the 1st, 2nd, and basement levels of the existing 4-story historic Shreve Memorial Downtown Branch Library. Work includes new walls, ceilings, and finishes. Terrazzo Floor Restoration at Entry; addition of study rooms and Children’s activity area; room signage; accessible restrooms; and stair and railing modifications at all floors. Interior work also includes water infiltration treatment at basement walls.

b Exterior work includes installation of a new flagpole; exterior building signage and associated lighting; capping open lightwells and sealing gaps

011000 Summary 2 in existing lightwell covers; and repair of existing aluminum storefront windows and steel casement windows as indicated

B. Some existing furniture, such as shelving, will remain and shall be relocated by the Contractor as required to complete the Work. A separate contract will provide new furniture.

C. Substantial Completion for this project is to be completed in 270 consecutive days.

D. Type of Contract.

a Project as described in the Summary above will be constructed under a single prime contract.

4. WORK UNDER SEPARATE CONTRACTS

A. General: A Furniture package shall be issued separately. Furniture will be integrated into the project on Substantial Completion. In event that the owner requires work to be performed on the facility under a separate contract, cooperate fully with separate contractors so work on those contracts may be carried out smoothly, without interfering with or delaying work under this Contract or other contracts. Coordinate the Work of this Contract with work performed under separate contracts.

5. ACCESS TO SITE

A. Owner will occupy areas of the building during construction.

B. Coordinate use of the site and premises with the Owner.

C. Work is to be conducted during hours as allowed by the Owner.

6. WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

B. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

C. Nonsmoking Building: Smoking is not permitted within the building or within 25 feet of entrances, operable windows, or outdoor-air intakes.

011000 Summary 3

7. SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:

B. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

C. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

D. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

E. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications.

F. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

G. Abbreviations: Materials and products are identified by abbreviations published as part of the U.S. National CAD Standard and scheduled on Drawings.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

011000 Summary 4

012100 Allowances 1

SECTION 012100 - ALLOWANCES

GENERAL

1. SUMMARY

A. Section includes administrative and procedural requirements governing allowances.

B. Types of allowances include the following:

a Lump-sum allowances.

2. SELECTION AND PURCHASE

A. At the earliest practical date after award of the Contract, advise Architect of the date when final selection and purchase of each product or system described by an allowance must be completed to avoid delaying the Work.

B. At Architect's request, obtain proposals for each allowance for use in making final selections. Include recommendations that are relevant to performing the Work.

3. INFORMATIONAL SUBMITTALS

A. Submit invoices or delivery slips to show actual quantities of materials delivered to the site for use in fulfillment of each allowance.

B. Coordinate and process submittals for allowance items in same manner as for other portions of the Work.

4. COORDINATION

Coordinate allowance items with other portions of the Work. Furnish templates as required to coordinate installation.

5. LUMP-SUM ALLOWANCES

A. Allowance shall include cost to Contractor of specific products and materials ordered by Owner or selected by Architect under allowance and shall include taxes, freight, and delivery to Project site.

012100 Allowances 2

B. Unless otherwise indicated, Contractor's costs for receiving and handling at Project site, labor, installation, overhead and profit, and similar costs related to products and materials under allowance shall be included as part of the Contract Sum and not part of the allowance.

C. Unused portions of allowance shall be returned to the Owner by Change Order reducing the Contract Sum.

D. Contractor shall remit the receipt from the supplier for Allowance items.

E. If requested by Architect, retain and prepare unused material for storage by Owner.

Deliver unused material to Owner's storage space as directed.

6. ADJUSTMENT OF ALLOWANCES

A. Allowance Adjustment: To adjust allowance amounts, prepare a Change Order proposal based on the difference between allowance amount and actual cost. If applicable, include reasonable allowances for cutting losses, tolerances, mixing wastes, normal product imperfections, and similar margins.

a Include installation costs in purchase amount only where indicated as part of the allowance.

b If requested, prepare explanation and documentation to substantiate distribution of overhead costs and other margins claimed.

c Owner reserves the right to establish the quantity of work-in-place by independent quantity survey, measure, or count.

B. Submit claims for increased costs because of a change in scope or nature of the allowance described in the Contract Documents, whether for the purchase order amount or Contractor's handling, labor, installation, overhead, and profit.

a Do not include Contractor's or subcontractor's indirect expense in the Change Order cost amount unless it is clearly shown that the nature or extent of work has changed from what could have been foreseen from information in the Contract Documents.

b No change to Contractor's indirect expense is permitted for selection of higher- or lower-priced materials or systems of the same scope and nature as originally indicated.

012100 Allowances 3

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

1. EXAMINATION

A. Examine products covered by an allowance promptly on delivery for damage or defects. Return damaged or defective products to manufacturer for replacement.

2. PREPARATION

A. Coordinate materials and their installation for each allowance with related materials and installations to ensure that each allowance item is completely integrated and interfaced with related work.

3. SCHEDULE OF ALLOWANCES

A. Allowance No. 1: Lump-Sum Allowance: Include the sum of seventy thousand dollars ($70,000.00): Provide specialty light fixtures F1(multiple), G1, and H1.

B. Allowance No. 2: Lump-sum Allowance: Include the sum of five thousand dollars ($5,000.00): Provide two new bronze dedication plaques. Content shall be provided per Owner’s direction.

C. Allowance No. 3: Lump-sum Allowance: Include the sum of three thousand dollars ($3,000.00): Provide new Room signage. Architect to determine style and text per sign schedule.

D. Allowance No. 4: Lump-sum Allowance: Include the sum of ten thousand dollars ($10,000.00): Provide backlit custom signage for Children’s Cubby Wall.

012100 Allowances 4

012300 Alternates 1

SECTION 012300 - ALTERNATES

GENERAL

1. SUMMARY

A. Section includes administrative and procedural requirements for alternates.

4. DEFINITIONS

A. Alternate: An amount proposed by bidders and stated on the Bid Form for certain work defined in the bidding requirements that may be added to or deducted from the base bid amount if Owner decides to accept a corresponding change either in the amount of construction to be completed or in the products, materials, equipment, systems, or installation methods described in the Contract Documents.

a Alternates described in this Section are part of the Work only if enumerated in the Agreement.

b The cost or credit for each alternate is the net addition to or deduction from the Contract Sum to incorporate alternate into the Work. No other adjustments are made to the Contract Sum.

8. PROCEDURES

A. Coordination: Revise or adjust affected adjacent work as necessary to completely integrate work of the alternate into Project.

a Include as part of each alternate, miscellaneous devices, accessory objects, and similar items incidental to or required for a complete installation whether or not indicated as part of alternate.

A. Notification: Immediately following award of the Contract, notify each party involved, in writing, of the status of each alternate. Indicate if alternates have been accepted, rejected, or deferred for later consideration. Include a complete description of negotiated revisions to alternates.

B. Execute accepted alternates under the same conditions as other work of the Contract.

C. Schedule: A schedule of alternates is included at the end of this Section.

Specification Sections referenced in schedule contain requirements for materials necessary to achieve the work described under each alternate.

012300 Alternates 2

PART 3 - EXECUTION

1. SCHEDULE OF ALTERNATES

A. ALTERNATE NO. 1: Duct Cleaning at Basement, 1st and 2nd Floors.

a Base Bid: Provide Mechanical as indicated on Mechanical drawings without cleaning existing ducts.

b Alternate: DUCT CLEANING: Provide Internal cleaning of the existing HVAC Duct Systems, ( I.E. supply, return, exhaust and outside air), shall be provided by a commercial NADCA certified Duct Cleaning Subcontractor at floors Basement, 1st and 2nd..

B. ALTERNATE NO. 2: First Floor Main Space: Provide Box Beams Between Each Column as indicated in Drawings in the main space with higher suspended ceiling at each bay intersection as indicated.

a Base Bid: Provide and install new Armstrong SLOPED SYSTEM - OPTIMA VECTOR 2’ x 2’. Ceiling shall slope from 15’-9” at exterior walls to 13’-0” at Column lines 7, D & G, in a single plane. Lighting shall be direct/indirect suspended. Lighting shall be as indicated on Electrical Schedule.

b Alternate: Demo existing ceiling at main space. Install gyp-board on furr-down between each column with suspended 2’ x 2’ Ceiling system between furr-downs as indicated on sheet A-3.1 First Floor RCP & Demo. See Alternate No. 2 plan Sheet A-3.1A and refer to alternate lighting on Electrical Schedule.

C. ALTERNATE NO. 3: Provide and install new Barn Door and Barn Door hardware.

Door D-103A.

a Base Bid: Repair existing large pocket door. Refinish surface, refurbish track and hardware.

b Alternate: Provide and install new Barn Door and Barn Door hardware as indicated on Sheets A-1.1 First Floor Plan, A-4.3 Details – Eaves Room and A-5.0 Door Schedules and Details and as specified in Section 087100 Door Hardware.

012300 Alternates 3

END OF SECTION 012300

012300 Alternates 4

012600 Contract Modification Procedures 1

SECTION 012600 - CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1. SUMMARY

A. Section includes administrative and procedural requirements for handling and processing Contract modifications.

2. MINOR CHANGES IN THE WORK

A. Architect will issue supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, on AIA Document G710, "Architect's Supplemental Instructions."

3. PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: Architect will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

a Proposal Requests issued by Architect are not instructions either to stop work in progress or to execute the proposed change.

b Within 20 days, when not otherwise specified, after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

c Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

d Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

e Include costs of labor and supervision directly attributable to the change.

f Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

g Quotation Form: Use forms acceptable to Architect.

B. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the Contract, Contractor may initiate a claim by submitting a request for a change to Architect.

012600 Contract Modification Procedures 2 a Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

b Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

c Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

d Include costs of labor and supervision directly attributable to the change.

e Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

f Comply with requirements in Division 01 Section "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified.

C. Proposal Request Form: Use form acceptable to Architect.

4. ADMINISTRATIVE CHANGE ORDERS

A. Allowance Adjustment: See Division 01 Section "Allowances" for administrative procedures for preparation of Change Order Proposal for adjusting the Contract Sum to reflect actual costs of allowances.

B. Unit-Price Adjustment: See Division 01 Section "Unit Prices" for administrative procedures for preparation of Change Order Proposal for adjusting the Contract Sum to reflect measured scope of unit-price work.

5. CHANGE ORDER PROCEDURES

A. On Owner's approval of a Work Changes Proposal Request, Architect will issue a Change Order for signatures of Owner and Contractor on AIA Document G701.

6. CONSTRUCTION CHANGE DIRECTIVE

A. Construction Change Directive: Architect may issue a Construction Change Directive on AIA Document G714. Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

a Construction Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time.

012600 Contract Modification Procedures 3

B. Documentation: Maintain detailed records on a time and material basis of work required by the Construction Change Directive.

a After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

012600 Contract Modification Procedures 4

012900 Payment Procedures 1

SECTION 012900 - PAYMENT PROCEDURES

PART 1 - GENERAL

1. SUMMARY

A. Section includes administrative and procedural requirements necessary to prepare and process Applications for Payment.

B. Related Requirements:

a General Conditions of the Contract.

2. SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule.

B. Coordinate line items in the schedule of values with other required administrative forms and schedules, including the following:

a Application for Payment forms with continuation sheets.

C. Submittal schedule.

a Items required to be indicated as separate activities in Contractor's construction schedule.

D. Submit the schedule of values to Architect at earliest possible date but no later than seven days before the date scheduled for submittal of initial Applications for Payment.

E. Format and Content: Use Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section.

F. Identification: Include the following Project identification on the schedule of values:

a Project name and location.

b Name of Architect.

c Architect's project number.

d Contractor's name and address.

e Date of submittal.

G. Arrange schedule of values consistent with format of AIA Document G703.

012900 Payment Procedures 2

H. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with Project Manual table of contents. Provide multiple line items for principal subcontract amounts in excess of five percent of the Contract Sum.

I. Include separate line items under Contractor and principal subcontracts for Project closeout requirements in an amount totaling five percent of the Contract Sum and subcontract amount.

J. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

K. Provide a separate line item in the schedule of values for each part of the Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

L. Provide separate line items in the schedule of values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

M. Allowances: Provide a separate line item in the schedule of values for each allowance. Show line-item value of unit-cost allowances, as a product of the unit cost, multiplied by measured quantity. Use information indicated in the Contract Documents to determine quantities.

N. Each item in the schedule of values and Applications for Payment shall be complete. Include total cost and proportionate share of general overhead and profit for each item.

O. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at Contractor's option.

P. Schedule of Values Revisions: Revise the schedule of values when Change Orders or Construction Change Directives result in a change in the Contract Sum.

Include at least one separate line item for each Change Order and Construction Change Directive.

3. APPLICATIONS FOR PAYMENT

A. Each Application for Payment shall be consistent with previous applications and payments as certified by Architect and paid for by Owner.

B. Initial Application for Payment, Application for Payment at time of Substantial Completion, and final Application for Payment involve additional requirements.

012900 Payment Procedures 3

C. Payment Application Times: The date for each progress payment is indicated in the Agreement between Owner and Contractor. The period of construction work covered by each Application for Payment is the period indicated in the Agreement.

D. Payment Application Times: Submit Application for Payment to Architect by the last day of the month. The period covered by each Application for Payment is one month, ending on the last day of the month.

E. Application for Payment Forms: Use AIA Document G702 and AIA Document G703 as form for Applications for Payment.

F. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Architect will return incomplete applications without action.

a Entries shall match data on the schedule of values and Contractor's construction schedule. Use updated schedules if revisions were made.

b Include amounts for work completed following previous Application for Payment, whether or not payment has been received. Include only amounts for work completed at time of Application for Payment.

c Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

G. Transmittal: Submit three signed and notarized original copies of each Application for Payment to Architect by a method ensuring receipt within 24 hours. One copy shall include waivers of lien and similar attachments if required. Alternatively, Applications for Payment can be "electronically delivered in a format approved by Owner after the Design Professional has certified the Payment Application".

Transmit each copy with a transmittal form listing attachments and recording appropriate information about application.

H. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's lien from entities lawfully entitled to file a mechanic's lien arising out of the Contract and related to the Work covered by the payment.

a Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

b When an application shows completion of an item, submit conditional final or full waivers.

c Owner reserves the right to designate which entities involved in the Work must submit waivers.

d Waiver Forms: Submit executed waivers of lien on forms acceptable to Owner.

012900 Payment Procedures 4

I. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

a List of subcontractors.

b Schedule of values.

c Contractor's construction schedule (preliminary if not final).

d Schedule of unit prices.

e Submittal schedule (preliminary if not final).

f List of Contractor's staff assignments.

g List of Contractor's principal consultants.

h Copies of building permits.

i Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

j Initial progress report.

k Report of preconstruction conference.

J. Application for Payment at Substantial Completion: After Architect issues the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

a Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

b This application shall reflect Certificates of Partial Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

K. Final Payment Application: After completing Project closeout requirements, submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

a Evidence of completion of Project closeout requirements.

b Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

c Updated final statement, accounting for final changes to the Contract Sum.

d Evidence that claims have been settled.

e Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when Owner took possession of and assumed responsibility for corresponding elements of the Work.

f Final liquidated damages settlement statement.

g Clear Lien Certificate authorized by Caddo Parish Clerk of Court.

012900 Payment Procedures 5

012900 Payment Procedures 6

013100 Project Management and Coordination 1

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1. SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

a General coordination procedures.

b Coordination drawings.

c RFIs.

d Digital project management procedures.

e Project meetings.

B. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

a Name, address, telephone number, and email address of entity performing subcontract or supplying products.

b Number and title of related Specification Section(s) covered by subcontract.

c Drawing number and detail references, as appropriate, covered by subcontract.

2. GENERAL COORDINATION PROCEDURES

A. Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations included in different Sections that depend on each other for proper installation, connection, and operation.

a Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

b Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

c Make adequate provisions to accommodate items scheduled for later installation.

B. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and

013100 Project Management and Coordination 2 to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

a Preparation of Contractor's construction schedule.

b Preparation of the schedule of values.

c Installation and removal of temporary facilities and controls.

d Delivery and processing of submittals.

e Progress meetings.

f Preinstallation conferences.

g Project closeout activities.

h Startup and adjustment of systems.

3. COORDINATION DRAWINGS

A. Coordination Drawings, General: Prepare coordination drawings according to requirements in individual Sections, and additionally where installation is not completely indicated on Shop Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity.

B. Content: Project-specific information, drawn accurately to a scale large enough to indicate and resolve conflicts. Do not base coordination drawings on standard printed data. Include the following information, as applicable:

a Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems.

b Indicate dimensions shown on Drawings. Specifically note dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements. Provide alternative sketches to Architect indicating proposed resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

4. REQUEST FOR INFORMATION (RFI)

A. General: Immediately on discovery of the need for additional information, clarification, or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

B. Architect will return without response those RFIs submitted to Architect by other entities controlled by Contractor.

C. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

D. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

013100 Project Management and Coordination 3 a Owner name.

b Owner's Project number.

c Name of Architect d Architect's Project number.

e Date.

f Name of Contractor.

g RFI number, numbered sequentially.

h RFI subject.

i Specification Section number and title and related paragraphs, as appropriate.

j Drawing number and detail references, as appropriate.

k Field dimensions and conditions, as appropriate.

l Contractor's suggested resolution. If Contractor's suggested resolution impacts the Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

m Contractor's signature.

n Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

E. RFI Forms: AIA Document G716 or Software-generated form with substantially the same content as indicated above, acceptable to Architect.

F. Architect's Action: Architect will review each RFI, determine action required, and respond. Allow seven (7) days for Architect's response for each RFI. RFIs received by Architect after 1:00 p.m. will be considered as received the following working day.

G. The following Contractor-generated RFIs will be returned without action:

a Requests for approval of submittals.

b Requests for approval of substitutions.

c Requests for approval of Contractor's means and methods.

d Requests for coordination information already indicated in the Contract

Documents.

e Requests for adjustments in the Contract Time or the Contract Sum.

f Requests for interpretation of Architect's actions on submittals.

g Incomplete RFIs or inaccurately prepared RFIs.

H. Architect's action may include a request for additional information, in which case Architect's time for response will date from time of receipt by Architect of additional information.

I. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify Architect in writing within five (5) days of receipt of the RFI response.

013100 Project Management and Coordination 4

J. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number. Submit log weekly. Include the following: Software log with not less than the following:

a Project name.

b Name and address of Contractor.

c Name and address of Architect.

d RFI number including RFIs that were returned without action or withdrawn.

e RFI description.

f Date the RFI was submitted.

g Date Architect's response was received.

K. On receipt of Architect's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify the Architect within seven (7) days if the Contractor disagrees with the response.

5. PROJECT MEETINGS

A. General: The Architect will schedule and conduct meetings and conferences at Project site unless otherwise indicated.

6. PRE-CONSTRUCTION MEETING

A. After notification that the contract has been executed, the Architect shall arrange with the Owner and Contractor and conduct a pre-construction conference to be held at a designated site. The Contractor shall be responsible to see that his Subcontractors are in attendance and shall furnish the following to the Architect and Owner and User Agency.

a Schedule of Values (Section 013300) b List of Subcontractors and major material suppliers (Section 013300).

c Construction Schedule (Section 013300).

B. The following shall serve as a minimum agenda:

a Distribute and discuss the list of major subcontracts.

b Tentative construction schedule.

c Critical work sequencing.

d Use of premises.

e Relation and coordination of major subcontractors.

f Designation of responsible personnel.

g Processing of field decisions and Change Orders.

h Submittal of shop drawings, Project data and samples.

i Procedures for maintaining record documents.

j Safety and first-aid procedures

013100 Project Management and Coordination 5

7. PROGRESS MEETINGS

A. Architect shall schedule and administer monthly progress meetings during the construction period. Required attendance shall be:

a Architect, and his professional consultants as needed.

b Contractor c Subcontractors as appropriate.

d Suppliers as appropriate.

B. The Owner shall be notified of such meetings and may be represented. It shall be the principal purpose of these meetings, or conferences to effect coordination and assistance in every practical way to the end of maintaining progress of the project on schedule and completing the project within the Contract time.

C. Suggested Agenda.

a Review work progress since last meeting.

b Note field observations, problems, and decisions.

c Review off-site fabrication problems.

d Revise construction schedule as indicated.

e Review submittal schedules, expedite as required to maintain schedule.

f Review changes proposed by Owner for effect on construction schedule and completion date.

PART 2 - PRODUCTS (Not Used)

013100 Project Management and Coordination 6

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013300 Submittal Procedures 1

SECTION 01330 - SUBMITTAL PROCEDURES

PART 1 - GENERAL

1. SUMMARY

A. Section includes requirements for the submittal schedule and administrative and procedural requirements for submitting Shop Drawings, Product Data, Samples, and other submittals.

B. Related Requirements:

a Division 01 Section "Operation and Maintenance Data" for submitting operation and maintenance manuals.

b Division 01 Section "Project Record Documents" for submitting record

Drawings, record Specifications, and record Product Data.

c Division 01 Section "Demonstration and Training" for submitting video recordings of demonstration of equipment and training of Owner's personnel.

2. DEFINITIONS

A. Action Submittals: Written and graphic information and physical samples that require Architect's responsive action.

3. ACTION SUBMITTALS

A. Submittal Schedule: Submit a schedule of submittals, arranged in chronological order by dates required by construction schedule. Include time required for review, ordering, manufacturing, fabrication, and delivery when establishing dates.

Include additional time required for making corrections or revisions to submittals noted by Architect and additional time for handling and reviewing submittals required by those corrections.

B. Coordination: Coordinate preparation and processing of submittals with performance of construction activities.

a Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity.

b Processing Time: Allow time for submittal review, including time for resubmittals, as follows. Time for review shall commence on Architect's receipt of submittal. No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the Work to permit processing, including resubmittals.

013300 Submittal Procedures 2 c Initial Review: Allow 15 days for initial review of each submittal. Allow additional time if coordination with subsequent submittals is required.

Architect will advise Contractor when a submittal being processed must be delayed for coordination.

d Intermediate Review: If intermediate submittal is necessary, process it in same manner as initial submittal.

e Resubmittal Review: Allow 15 days for review of each resubmittal.

C. Paper and Electronic Submittals: Place a permanent label or title block on each submittal item for identification.

D. Indicate name of firm or entity that prepared each submittal on label or title block.

E. Provide a space approximately 6 by 8 inches on label or beside title block to record Contractor's review and approval markings and action taken by Architect.

F. Include the following information for processing and recording action taken:

a Project name.

b Date.

c Name of Architect.

d Name of Construction Manager.

e Name of Contractor.

f Name of subcontractor.

g Name of supplier.

h Name of manufacturer.

i Submittal number or other unique identifier, including revision identifier.

G. Submittal number shall use Specification Section number followed by a decimal point and then a sequential number (e.g., 061000.01). Resubmittals shall include an alphabetic suffix after another decimal point (e.g., 061000.01.A).

a Number and title of appropriate Specification Section.

b Drawing number and detail references, as appropriate.

c Location(s) where product is to be installed, as appropriate.

d Other necessary identification.

H. Additional Paper Copies: Unless additional copies are required for final submittal, and unless Architect observes noncompliance with provisions in the Contract Documents, initial submittal may serve as final submittal.

I. Submit one copy of submittal to concurrent reviewer in addition to specified number of copies to Architect.

J. Transmittal for Paper and Electronic Submittals: Assemble each submittal individually and appropriately for transmittal and handling. Transmit each submittal using a transmittal form. Architect will return without review submittals received from sources other than Contractor.

013300 Submittal Procedures 3

K. Transmittal Form for Paper and Electronic Submittals: Provide locations on form for the following information:

a Project name.

b Date.

c Destination (To:).

d Source (From:).

e Name and address of Architect.

f Name of Construction Manager.

g Name of Contractor.

h Name of firm or entity that prepared submittal.

i Names of subcontractor, manufacturer, and supplier.

j Category and type of submittal.

k Submittal purpose and description.

l Specification Section number and title.

m Specification paragraph number or drawing designation and generic name for each of multiple items.

n Drawing number and detail references, as appropriate.

o Indication of full or partial submittal.

p Transmittal number, numbered consecutively.

q Submittal and transmittal distribution record.

r Remarks.

s Signature of transmitter.

L. Options: Identify options requiring selection by Architect.

M. Deviations: Identify deviations from the Contract Documents on submittals.

N. Resubmittals: Make resubmittals in same form and number of copies as initial submittal.

a Note date and content of previous submittal.

b Note date and content of revision in label or title block and clearly indicate extent of revision.

c Resubmit submittals until they are marked with approval notation from

Architect's action stamp.

O. Distribution: Furnish copies of final submittals to manufacturers, subcontractors, suppliers, fabricators, installers, authorities having jurisdiction, and others as necessary for performance of construction activities. Show distribution on transmittal forms.

P. Use for Construction: Retain complete copies of submittals on Project site. Use only final action submittals that are marked with approval notation from Architect's action stamp.

013300 Submittal Procedures 4

4. SUBMITTAL PROCEDURES

A. General Submittal Procedure Requirements:

a Action Submittals: Submit a minimum of one paper or one electronic copy of each submittal unless otherwise indicated. Architect will retain 1 copy and return 1 copy of the remaining submittals.

b Certificates and Certifications Submittals: Provide a statement that includes signature of entity responsible for preparing certification.

Certificates and certifications shall be signed by an officer or other individual authorized to sign documents on behalf of that entity.

c Product Data: Collect information into a single submittal for each element of construction and type of product or equipment.

d If information must be specially prepared for submittal because standard published data are not suitable for use, submit as Shop Drawings, not as Product Data.

e Mark each copy of each submittal to show which products and options are applicable.

B. Include the following information, as applicable:

a Manufacturer's catalog cuts.

b Manufacturer's product specifications.

c Standard color charts.

d Statement of compliance with specified referenced standards.

e Testing by recognized testing agency.

f Application of testing agency labels and seals.

g Notation of coordination requirements.

h Availability and delivery time information.

C. For equipment, include the following in addition to the above, as applicable:

a Wiring diagrams showing factory-installed wiring.

Printed performance curves.

Operational range diagrams.

Clearances required to other construction, if not indicated on accompanying Shop Drawings.

Submit Product Data before or concurrent with Samples.

Submit Product Data in the following format:

Minimum of one paper copies of Product Data unless otherwise indicated. Architect will retain one copies and return the remaining copies.

b Shop Drawings: Prepare Project-specific information, drawn accurately to scale. Do not base Shop Drawings on reproductions of the Contract Documents or standard printed data.

013300 Submittal Procedures 5

Preparation: Fully illustrate requirements in the Contract Documents. Include the following information, as applicable:

Identification of products.

Schedules.

Compliance with specified standards.

Notation of coordination requirements.

Notation of dimensions established by field measurement.

Relationship and attachment to adjoining construction clearly indicated.

Seal and signature of professional engineer if specified.

Sheet Size: Except for templates, patterns, and similar full-size drawings, submit Shop Drawings on sheets at least 8-1/2 by 11 inches, but no larger than 30 by 42 inches.

Submit Shop Drawings in the following format:

One opaque copies of each submittal. Architect will retain one copies; and return one copy or remainder.

D. Samples: Submit Samples for review of kind, color, pattern, and texture for a check of these characteristics with other elements and for a comparison of these characteristics between submittal and actual component as delivered and installed.

a Transmit Samples that contain multiple, related components such as accessories together in one submittal package.

E. Identification: Attach label on unexposed side of Samples that includes the following:

a Generic description of Sample.

b Product name and name of manufacturer.

c Sample source.

d Number and title of applicable Specification Section.

F. Samples for Initial Selection: Submit manufacturer's color charts consisting of units or sections of units showing the full range of colors, textures, and patterns available.

a Number of Samples: Submit one full set(s) of available choices where color, pattern, texture, or similar characteristics are required to be selected from manufacturer's product line. Architect will return submittal with options selected.

b Submit product schedule in the following format: One (1) paper copies of product schedule or list unless otherwise indicated or One (1) electronic copy Architect will return one (1) copy of product schedule or list unless otherwise indicated.

G. Coordination Drawings Submittals: Comply with requirements specified in Division 01 Section "Project Management and Coordination."

013300 Submittal Procedures 6

H. Application for Payment and Schedule of Values: Comply with requirements specified in Division 01 Section "Payment Procedures."

I. Closeout Submittals and Maintenance Material Submittals: Comply with requirements specified in Division 01 Section "Closeout Procedures."

J. Maintenance Data: Comply with requirements specified in Division 01 Section "Operation and Maintenance Data."

K. Qualification Data: Prepare written information that demonstrates capabilities and experience of firm or person. Include lists of completed projects with project names and addresses, contact information of architects and owners, and other information specified.

L. Installer Certificates: Submit written statements on manufacturer's letterhead certifying that Installer complies with requirements in the Contract Documents and, where required, is authorized by manufacturer for this specific Project.

M. Manufacturer Certificates: Submit written statements on manufacturer's letterhead certifying that manufacturer complies with requirements in the Contract Documents. Include evidence of manufacturing experience where required.

N. Product Certificates: Submit written statements on manufacturer's letterhead certifying that product complies with requirements in the Contract Documents.

O. Material Certificates: Submit written statements on manufacturer's letterhead certifying that material complies with requirements in the Contract Documents.

P. Material Test Reports: Submit reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting test results of material for compliance with requirements in the Contract Documents.

Q. Product Test Reports: Submit written reports indicating that current product produced by manufacturer complies with requirements in the Contract Documents.

Base reports on evaluation of tests performed by manufacturer and witnessed by a qualified testing agency, or on comprehensive tests performed by a qualified testing agency.

R. Research Reports: Submit written evidence, from a model code organization acceptable to authorities having jurisdiction, that product complies with building code in effect for Project.

S. Preconstruction Test Reports: Submit reports written by a qualified testing agency, on testing Field Test Reports: Submit written reports indicating and interpreting results of field tests performed either during installation of product or after product is installed in its final location, for compliance with requirements in the Contract Documents.

013300 Submittal Procedures 7

T. Design Data: Prepare and submit written and graphic information, including, but not limited to, performance and design criteria, list of applicable codes and regulations, and calculations. Include list of assumptions and other performance and design criteria and a summary of loads. Include load diagrams if applicable.

Provide name and version of software, if any, used for calculations. Include page numbers.

PART 2 – PRODUCTS (NOT USED)

PART 3 - EXECUTION

1. CONTRACTOR'S REVIEW

A. Action and Informational Submittals: Review each submittal and check for coordination with other Work of the Contract and for compliance with the Contract Documents. Note corrections and field dimensions. Mark with approval stamp before submitting to Architect.

B. Project Closeout and Maintenance Material Submittals: See requirements in Division 01 Section "Closeout Procedures."

C. Approval Stamp: Stamp each submittal with a uniform, approval stamp. Include Project name and location, submittal number, Specification Section title and number, name of reviewer, date of…