Spec-Quote Doc~1.doc

Illinois Department of Transportation R E Q U E S T F O R Q U O T E

PURCHASE ORDER #

Quotes must be back by 3/19/18 by 1:00 p.m.

AGENCY:

Illinois Department of Transportation

ADDRESS:

2300 S. Dirksen Parkway, Room 302

CITY:

Springfield, IL 62764

CONTACT:

Megan Seitzinger

PHONE:

217-524-3938

FAX:

217-782-5634

EMAIL:

megan.e.seitzinger@Illinois.gov The Illinois Department of Transportation is seeking a vendor for the purchase of a slope mower. The slope mower specifications are listed below. Vendor must submit this request for quote document with their bid and complete the questionnaire within this document.

The vendor shall provide and deliver one (1) Slope Mower to:

IDOT District 2

819 Depot Avenue Dixon, IL 61021

DIESEL POWERED REMOTE CONTROLLED SLOPE MOWER

The bidder is required to complete and return with their bid the attached specification questionnaire and note any deviations from the specifications for the units being provided. The Diesel Powered Remote Controlled Slope Mowers shall be the manufacturer's most current standard production model as offered by the factory and published in factory literature. Units shall meet all applicable state and federal regulations. Detailed literature shall be provided for the entire unit and all accessories and options at the time of bid submission.

The specifications outlined in this document are intended to ensure the Department receives equipment that is suited for the tasks for which they are being procured. In many cases equipment specifications and capabilities vary between manufacturers and developing a single specification that provides adequate assurance to the Department of unit capability, reliability, and cost effectiveness may not recognize subtle differences that exist between manufacturers. The Department reserves the right to review each bid to determine if any specification differences have a significant impact on the units' capability, reliability, or cost effectiveness at the time of purchase or for the life of the units. The Department’s determination of contract specification compliance and acceptable specification deviations shall be final.

1. 39 HP minimum Tier IV compliant diesel engine.

2. Engine shall be capable of operating on B·20 bio·diesel fuel.

3. Reversing cooling fan to keep radiator clean.

4. Fuel tank capacity to operate machine an entire eight (8) hour shift.

5. 12-volt system.

6. Electric engine hour meter.

7. Machine designed to operate on slopes up to 60 degrees in all directions.

8. Rubber tracks that extend from approximately 51" to 66".

9. Hydraulically operated flail mower width to be 51" wide minimum.

10. Cutting height from 4" to 12".

11. Flail knives to be the heavy duty triple type for cutting heavy growth including cattails and brush.

12. Unit shall be supplied with remote control transmitter (with working range up to 950' minimum) and shall operate the mower for an entire 8-hour shift without recharging and controls the following:

a. Start and stop switch for the engine.

b. Travel, including speed, steering, forward and reverse joystick controlled.

c. Flail on/off.

d. Cutting height.

e. Emergency shutdown switch.

f. Cooling fan reverser.

g. Directional control swap.

h. Engine speed control.

13. In the event the mower travels out of range of the transmitter, the unit shall completely shut down all functions including the engine.

14. Complete extra set of flail knives.

15. Extra transmitter battery.

16. Transmitter harness.

MISCELLANEOUS TRACTOR AND MOWER INFORMATION

17. Mowers shall be mounted when delivered. Units shall be fully operational and ready to operate.

FILTERS/BLADES

18. One (1) complete set of OEM filters with any necessary gaskets or seals used in their replacement shall be included with each mower. One complete set of replacement blades for each mowing deck shall also be included.

OPERATORS PARTS AND SERVICE MANUALS

19. One (1) set of operator's, parts, and service manuals per tractor and mower. In lieu of individual parts and service manuals the bidder may supply these manuals on CD with a letter stating that the manuals can be installed on the Department’s computer system for use by multiple users or the bidder may provide access to a parts and service website that is available for the life of the tractors and mowers.

DIAGNOSTIC EQUIPMENT

20. If the unit requires specialized software to perform diagnosis of critical engine or transmission problems/failures the vendor shall supply two (2) copies of such software and two (2) of any specialized cables required to connect a laptop to the tractor.

TRAINING

21. Vendor shall provide 16 hours of training at the Department’s Dixon, IL location.

Bidders shall complete this specification compliance questionnaire and return it with the bid. Failure to submit the specification compliance questionnaire shall result in disqualification.

The lines below correlate to the specifications for the items being purchased in this contract. Indicate below by marking "Yes" if the units being offered meet the specifications as noted for each specification line. Mark "No" if the units offered differs from any line specification. Please explain all specification differences. Bidders shall complete and return this form with the bid to be considered responsive. If no exceptions are noted, the Illinois Department of Transportation shall assume complete compliance with the specifications noted herein.

Please indicate the number of days to deliver the unit after receipt of order:

2.- Yes

6.- Yes-

7.-

9.-

10. _Yes_ No If No, Detail

11. _Yes_ No If No, Detail

12. _Yes_ No If No, Detail

13. _Yes_ No If No, Detail

15. _

17. _

22. _Yes_ No

If No, Detail

COMPANY NAME:

VENDOR’S QUOTE TOTAL:

DATE:

WARRANTY:

All Products will be new and will carry a minimum 1-year warranty from date of delivery.

Estimated delivery time:

Notes to Vendor: All Quoted prices must be valid for 90 days from date of submission. All prices must include shipping and handling charges. No price increased will be accepted. In the event of a price decrease, the agency is guaranteed to receive the lowest price. We reserve the right to reject all offers; to reject individual offers for failure to meet any requirement; to award by item, part or portion of an item, group of items, or total; and to waive minor defects. Vendor must agree to partial ship equipment in case of a delay on total order. Vendor may attach separate page describing his proposal for equipment or services. Winning vendor will be chosen on low total bid for all product.

*IF THIS FORM IS NOT FILLED OUT IN ITS ENTIRETY THE BID MAY BE DISQUALIFIED