SF30_AMD 0003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO.

See Block 14

4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

6. ISSUED BY CODE SPE605 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE FACILITY CODE

SPE60525R0206

X

2024 DEC 05

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of OffersX X is extended, is not extended.

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

12. ACCOUNTING AND APPROPRIATION DATA (If required)

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc. ) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).X

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

E. IMPORTANT: Contractor is not, X is required to sign this document and return 1 copies to issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A NAME AND TITLE OF SIGNER (Type or print)

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

16B. UNITED STATES OF AMERICA15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

(a) By completing Items 8 and 15, and returning

DLA ENERGY

POST, CAMPS, AND STATIONS

8725 JOHN J. KINGMAN ROAD

FORT BELVOIR VA 22060

15C. DATE SIGNED 16C. DATE SIGNED

D. OTHER (Specify type of modification and authority)

1/16/2025

3. EFFECTIVE DATE

Opening/Closing Date Changed to:

2024 DEC 05 / 2025 JAN 27

TIME 10:00 PM

See Attached Continuation Sheet(s).

(X)

CHECK ONE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

13. THIS APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

CONTINUED ON NEXT PAGE

PAGE 2 OF 11 PAGES

SPE60525R0206 - 0003

Amendment 0003 is being written to update solicitation SPE605-25-R-0206.

DLA Energy is extending the closing date for this solicitation from January 24, 2025, at 10:00 PM to January 27, 2025, at 10:00 PM Eastern Standard Time, local Fort Belvoir, Virginia.

•Offerors shall submit their proposals no later than, January 27, 2025, at 10:00 PM Eastern Standard Time, local Fort Belvoir, Virginia.

CHANGES TO “SPECIAL INSTRUCTIONS”

1). Reference “Special Instructions”, paragraph “I”. Paragraph “I” has been revised to read as follows:

ALTERNATE OFFERS: Offers must provide an offer/proposal in accordance with the solicitation. Alternate offers for fuel and alternate escalators will not be accepted and will NOT be eligible for evaluation.

2). Reference Special Instructions, paragraph “L” has been revised as follows:

L.The Government intends to evaluate offers and award a contract(s) without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a cost or price and technical standpoint.

3). Reference “Special Instructions” – add paragraph “M”. See below.

“M. Per FAR 9.5, offerors shall submit any organizational and consultant conflicts of interest (OCCI). Offerors with OCIs shall submit a mitigation plan with their proposal, in their Offeror letter.

If your company does not have any OCCIs, provide a statement saying your company does not have any OCCIs in your Offeror letter.”

4). Reference “Special Instructions” – add paragraph “N”. See below.

“N. The contractor selected for award shall be ready to deliver fuel in accordance with the contract requirements and delivery schedule.”

5). Reference “Special Instructions” – add paragraph “O”. See below.

“O. This solicitation includes Options. Pricing for all Options line item(s) shall be submitted via Excel Spreadsheet “Attachment J – Options Pricing Submission Spreadsheet”. The spreadsheet shall be submitted in an “.xls” formatted spreadsheet. The spreadsheet shall not be altered. This spreadsheet shall be submitted via email to Colleen Fantasia at Colleen.Fantasia@dla.mil, Kimberly Binns at Kimberly.Binns@dla.mil, and DLA Energy Group Email:

DLAEnergyFEPAB@dla.mil.

NOTE 1: Option line numbers are identified in “Attachment J – Options Pricing Submission Spreadsheet”.

NOTE 2: PDF’d spreadsheets will not be accepted.

6). The “Special Notes” and “Summary of Offer Submission Requirements” section has been deleted from this solicitation.

CHANGES TO 52.212-1 ADDENDUM INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES.

7). Reference 52.212-1 Addendum Instructions to Offerors—Commercial Products and Commercial Services (SEP 2023).

-The first sentence has been revised to change the number of volumes the proposals will be divided into from three (3) volumes to four (4) volumes. The first paragraph has changed to read as follows:

“This solicitation requires your business to provide a proposal divided into four (4) volumes. Offerors shall read the solicitation and its instructions carefully to ensure their proposal aligns with the Government’s requirements. Ensure adherence to all requirements as stipulated in FAR 52.212.2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021). Offerors are further cautioned that not complying to the instructions that their proposal may not be further considered.”

8). Paragraph (a) Responsiveness.

Reference sub-paragraph 1: DELETE the reference to “FAR 52.212-2” and replace it with “FAR 52.212-1”.

Reference sub-paragraph 3 Offeror Letter: The following revisions have been made:

vii – has been revised to DELETE the last sentence “Proposals with a validity period of less than 180 days;”.

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viii – has been REVISED as to read as follows:

“A statement saying the offeror’s SAM representation and certification is up to date as of the date of proposal submission. Reference FAR Part 52.204-7, all offerors are required to be registered in SAM.gov when submitting an offer and at the time of award. Offerors are forewarned that submission of a filled in FAR 52.212-3(b) (Representations and Certifications) without an active SAM account may be considered non-compliant”.

xiii – has been revised to DELETE the word “quotation” and replace it with “offer”.

9.) Paragraph (a) Responsiveness, sub-paragraph 3 Offeror Letter. The following has been ADDED to the list of items that shall be addressed in the Offeror Letter.

“xiv. Reference FAR 9.5. If your company has any OCCIs, provide your OCCI(s) and a mitigation plan. If your company does not have any OCCIs, provide a statement saying your company does not have any OCCIs.”

10.) Paragraph (b) Proposal Submission.

Sub-paragraph 1 has been revised to add “Volume IV: Past Performance”. Sub-paragraph 1 now reads as followed:

1.Offeror’s proposals shall be organized into four (4) distinct volumes:

-Volume I: Compliance and Offer Letter -Volume II: Technical Proposal -Volume III: Pricing Proposal -Volume IV: Past Performance Proposal

2.Offerors shall mark all proprietary data within the proposal before submission.

3.All proposal information SHALL be submitted in English.

4.The offeror’s company name and the solicitation number shall be stated on each volume.

11). Paragraph (c) Proposal Format & Content.

Reference sub-paragraph 1, Volume I – Compliance and Offer Letter. Delete the reference to “FAR 52.212-2” and replace it with “FAR 52.212-1”;

Reference sub-paragraph 2, Volume II – Technical Proposal. Past Performance has been removed and shall be addressed in Volume IV. Sub-paragraph 2, Volume II – Technical Proposal now reads as follows:

2.Volume II – Technical Proposal a.Cover every aspect of the Technical Capability evaluation criteria mentioned in FAR 52.212-2 EVALUATION—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2021).

b.Submit all required documentation listed in FAR 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021).

c.NOTE: The Technical proposal SHALL NOT contain any pricing.

Reference Sub-paragraph 3, Volume III – Pricing Proposal. Volume III – Pricing Proposal has been revised as follows.

Delete “b. Offeror shall provide all requested pricing information the via Excel Spreadsheet identified as “Attachment N – Pricing Submission Spreadsheet” has been deleted from the paragraph and is not a requirement of the Pricing Proposal”.

Add: “e. Offeror shall provide all pricing for the Option line items via Excel Spreadsheet identified as “Attachment J – Options Pricing Submission Spreadsheet”. This spreadsheet shall be submitted in an “.xls” formatted spreadsheet.

No PDF’d spreadsheets will be accepted. This spreadsheet shall be submitted via email to Colleen Fantasia at Colleen.

Fantasia@dla.mil, Kimberly Binns at Kimberly.Binns@dla.mil, and DLA Energy Group Email: DLAEnergyFEPAB@dla.mil.

The requirements for Volume III – Pricing Proposal has been revised to read as follows:

3.“Volume III – Pricing Proposal a.Provide a statement confirming that all pricing has been entered in DLA Energy PC&S Offer Entry Tool (OET) as referenced in Special Instructions.

b.RESERVED c.All pricing shall be submitted in United States Dollars (USD). Provide a statement confirming that all pricing shall be submitted in United States Dollars (USD).

d.All units of measure shall be in United States Gallons (USG). Provide a statement confirming that all units of measure shall be in United States Gallons (USG).

OPTIONS PRICING SUBMISSION:

e.Due to system limitations, FAR 52.217-6 and 52.217-7 is being addressed outside of OET. Offerors shall submit all pricing for the Option line items via Excel Spreadsheet identified as “Attachment J – Options Pricing Submission Spreadsheet”.

This spreadsheet shall be submitted in an “.xls” formatted spreadsheet. No PDF’d spreadsheets will be accepted.

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This spreadsheet shall be submitted via email to Colleen Fantasia at Colleen.Fantasia@dla.mil, Kimberly Binns at Kimberly.Binns@dla.mil, and DLA Energy Group Email: DLAEnergyFEPAB@dla.mil.

Note 1: Although pricing is submitted in OET, vendors shall Volume III in an email that includes the statements referenced in “a”, “b”, and “c” above. Options pricing spreadsheet, “Attachment J – Options Pricing Submission Spreadsheet” should be included in the same email.

Note 2: The offeror’s company name and the solicitation number shall be included/written in the email.

The requirements for Volume IV – Past Performance has been added to 52.212-1 ADDENDUM INSTRUCTIONS TO OFFERORS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES.

4.Volume IV – Past performance a.Offerors shall submit verifiable past performance information for three (3) previous projects/contracts demonstrating the ability to meet requirements of the current solicitation.

The following information shall be submitted for each project.

•Name of the Contracting Officer or customer •Phone Number and email address of Contracting Officer or customer •Contract Number/Name of the Project •Dates of performance •Brief summary of the nature of the work performed and dollar value. Offerors will also provide the section of the contract (redacting pricing as necessary) that identifies work that is relevant to the magnitude/scope of the stated requirement.

b.Volume IV – Past Performance shall be submitted via email to Colleen Fantasia at Colleen.Fantasia@dla.mil, Kimberly Binns at Kimberly.Binns@dla.mil, and DLA Energy Group Email: DLAEnergyFEPAB@dla.mil.

c.The offeror’s company name and the solicitation number shall be included/written in the email.

12.) Paragraph (d) Modifying your Proposal.

All modifications to your proposal shall be submitted in writing via email to Colleen Fantasia at Colleen.

Fantasia@dla.mil, Kimberly Binns at Kimberly.Binns@dla.mil, and DLA Energy Group Email: DLAEnergyFEPAB@dla.mil. The spreadsheet shall be submitted before the submission deadline.

All modifications/amendments to pricing for the base contract period, shall be modified electronically in OET.

All modifications/amendments to the pricing for the Options line items, shall be modified and re-submitted in “Attachment J – Options Pricing Submission Spreadsheet” in “.xls” format. The modified “Attachment J – Options Pricing Submission Spreadsheet” shall be submitted via email to Colleen Fantasia at Colleen.Fantasia@dla.mil, Kimberly Binns at Kimberly.Binns@dla.mil, and DLA Energy Group Email: DLAEnergyFEPAB@dla.mil.

The offeror’s company name and the solicitation number shall be included/written in the email.

Paragraph (d) Modifying your Proposal has been revised to read as follows:

(d) Modifying your Proposal

1.If it is necessary to change your proposal, submit changes in writing via email to Colleen Fantasia at Colleen.

Fantasia@dla.mil, Kimberly Binns at Kimberly.Binns@dla.mil, and DLA Energy Group Email: DLAEnergyFEPAB@dla.mil.

2.Clearly mark/title all changes as “Proposal Amendment”, as well as state the offeror’s company name and the solicitation number.

3.All modifications/amendments to pricing for the base contract period, shall be modified electronically in OET before the submission deadline.

4.All modifications/amendments to the pricing for the option line items, shall be modified and re-submitted in “Attachment J – Options Pricing Submission Spreadsheet” in “.xls” format. The spreadsheet shall be submitted before the submission deadline. via email to Colleen Fantasia at Colleen.Fantasia@dla.mil, Kimberly Binns at Kimberly.

Binns@dla.mil, and DLA Energy Group Email: DLAEnergyFEPAB@dla.mil.

13). CHANGES TO EVALUATIONS and BASIS FOR AWARD:

This section has been revised below as follows.

“A contract awarded as a result of this solicitation will be a FIXED PRICE REQUIREMENTS CONTRACT WITH ECONOMIC PRICE ADJUSTMENT to the responsive and responsible offeror whose offer, conforming to the requirements in this RFP will be most advantageous to the Government, price and other factors considered. Award will be made based upon the following factors: Technical Capability, Price, and Past Performance.

Please refer to FAR 52.216-1, TYPE OF CONTRACT (APR 1984) and FAR 52.216-21 REQUIREMENTS (OCT 1995).

FAR 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

Basis for award: The contract will be awarded to a responsive and responsible offer that is determined the best value (FAR 13.106-2 (4)(ii)) to the Government.

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The award decision will consider non-price factors, when combined, as significantly more important than price.

(a)The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Factor 1: Technical Capability Factor 2: Price Factor 3: Past Performance

Factor 1: Technical Capability

The Government will evaluate an offeror’s technical capability on an “Acceptable” / “Unacceptable” basis. To be considered “Technically Acceptable”, offerors shall provide all the following information (below). Proposals that do not provide all the information below will be rated “Technically Unacceptable” and will not be considered for award.

i.Provide a supplier commitment letter(s) for each type of fuel being offered on.

Letters of commitment must state the fuel specification, the source of supply, the length of time the commitment letter is good for, the solicitation it will be supplied to and be placed on the supplier letterhead and stamped and signed by an official of either of those entities.

ii.Provide a Certificate of Analysis (COA) or Certificate of Quality (COQ) that provides test results that meet the Government’s specification standards as stated in the applicable Quality Assurance Provision (QAP) provided in Attachment C – Energy C-QAPs Portfolio.

If sourcing from a location which blends several batches from more than one refinery source (terminal), vendors shall submit a current, full specification, Certificate of Analysis (COA), of that blended product.

iii.Offerors submitting offers for fuel requiring additives shall provide a COA or COQ stating the level of each additive in the fuel. For example, if the requirement is for Turbine Fuel, Aviation, Jet A-1 (NSN: 9130-00-753-5026) with additives FSII, SDA, and CI//II, the levels of each additive (per gallon) must be stated.

iv.Certify that the Offeror has transportation assets capable of meeting the requirement or a copy of the transportation agreement(s) from the subcontractor(s) of the company that will be delivering fuel to the delivery point.

v.New drums shall be provided for all DRUM requirements. Vendors that are unable to provide new drums shall submit an Exception Request. The Exception Request shall be submitted with the proposal. Vendors will have to submit details about the barrels they anticipate using; the details shall include extensive details on how the barrels are cleaned and any other pertinent details.

Factor 2: Price i.The vendor’s offered unit price (per gallon) will be multiplied by the line item’s quantity as stated in Attachment A - Schedule of Supplies. The resultant price will be the total offer price that the Government will evaluate for the purposes of contract award.

Each line item will be evaluated and awarded independently from all other line items. Offerors shall submit pricing in United States Dollars (USD). Offerors shall use United States Gallons (USG) as their unit of measure.

In accordance with FAR 13.106-2(a)(ii), offer prices shall be inclusive of transportation charges from the shipping point to the delivery destination. Offerors are reminded that, in accordance with FAR Clause 52.229-6, all proposed unit prices shall include all applicable taxes and duties, except taxes and duties that the Government of the United Sates and the government of the country concerned have agreed shall not be applicable to expenditures in such country by or on behalf of the United States.

Also, pricing shall include all applicable taxes, fees and /or duties, except taxes and duties that the Government of the Unites States is not exempt. It is the offeror’s responsibility to ensure all applicable taxes and fee are included in their offered price(s).

Proposed prices should reflect a clear understanding of the requirement(s) and is consistent with various elements of the requirement for which offered.

Note: While non-price factors are not evaluated under this specific section, the Government reserves the right to consider non-priced factors as described elsewhere in this solicitation when making the final award decision.

ii.In accordance with FAR 52.217-6, the quantity increase for each Option line item will be 25% of the base contract line item quantity/requirement. For example, the quantity for the base line item is 25,000 gallons multiplied by 25% would equal an Option quantity of 6,250 gallons.

The total price of the Option will be calculated by multiplying the Option quantity by the Option unit price. An example of the calculation of total price of the Option is below.

Example: The Option quantity of 6,250 gallons multiplied by the Option unit price of $2.50/gallon = $15,625 which is the total price of the Option.

Each line item number for the base contract period (5-years) has a correlating Option line item number. In accordance

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with FAR 52.217-7, the ordering period for the Option line items (as identified in “Attachment J– Options Pricing Submission Spreadsheet”) is: June 1, 2030, through December 31, 2030.

In accordance with FAR Part 52.217-5 Evaluation of Options, for award purposes, the total price for the Option line item will be added to the total price of the basic line item/requirement. Evaluation of option does not obligate the Government to exercise the option(s).

Example of the calculation of the evaluated price is below.

The total Option (line item) price is $15,625 + the total price of the basic requirement is $62,500 = $78,125 which is the total evaluated price.

The total evaluated price, including options for quantity increases under FAR 52.217-6 and additional ordering period under FAR 52.217-7, and all other non-priced factors will be considered as part of the award decision.

Factor 3: Past Performance i.The past performance evaluation factor assesses the degree of confidence the Government has in an offeror’s ability to supply products that meet users’ needs, based on a demonstrated record of performance. The assessment of the offeror’s past performance will be used as a means of evaluating the offeror’s ability to meet the solicitation requirements, including the offeror’s ability to conform to contract requirements, specifications and standards of good workmanship, the offeror’s ability to meet delivery schedules, to respond to administrative issues in a timely manner, and to complete a contract, and the offeror’s commitment to maintaining an acceptable level of performance.

This includes the offeror’s history of reasonable and cooperative behavior, participation in problem identification, and corrective action measures. Information submitted by offerors shall be verifiable.

The past performance evaluation is an assessment of the offeror’s recent and relevant past performance. The Government will evaluate an offeror’s record of recent and relevant past performance information as it pertains to the solicitation’s requirements on a “Pass”/”Fail” basis.

Recent past performance is defined as a past performance record performed within the last three years. Relevant past performance is the degree to which a recent effort accomplished by the offeror is similar to the effort to be acquired through this acquisition. In determining what is relevant for this acquisition, consideration will be given to those aspects of an offeror’s contract history that would give the greatest ability to measure whether the offeror will satisfy the current acquisition.

Past Performance information is not limited to what is provided by the offeror. The United States Government may use any means to gather past performance information which includes Contractor Performance (CPARS), Supplier Performance Risk System (SPRS), System for Award Management (SAM) / Federal Awardee Performance and Integrity Information System (FAPIIS) and other additional sources or methods.

In accordance with DFARS 252.204-7024 Notice on the Use of the Supplier Performance Risk System (SPRS) risk assessments will be conducted.

A “Pass” rating means that based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

A “Fail” rating means that Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

Examples of “Pass” ratings are below.

Example I: When reviewing a vendor’s information in CPARS, the adjectival rating is Satisfactory or higher.

Example II: When reviewing a vendor’s information in SPRS, the rating is “green”, “purple” or “blue”.

Examples of “Fail” ratings are below.

Example I: When reviewing a vendor’s information in CPARS, the adjectival rating is “marginal” or “unsatisfactory” would receive a “Fail” rating.

Example II: When reviewing a vendor’s information in SPRS, the rating is “yellow” or ” red”.

ii.Offerors shall provide the information below for up to three (3) previous projects/contracts demonstrating the ability to meet requirements of the current solicitation.

•Name of the Contracting Officer or customer •Phone Number and email address of Contracting Officer or customer •Contract Number/Name of the Project •Dates of performance •Brief summary of the nature of the work performed and dollar value. Offerors will also provide the section of the contract (redacting pricing as necessary) that identifies work that is relevant to the magnitude/scope of the stated requirement.

Note 1: In the case of an offeror without a record of recent and relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, PAGE 7 OF 11 PAGES the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, in the context of acceptability, the offeror shall be determined to have a “Pass” rating.

Note 2: Each project/contract provided by the offeror (reference “ii” above) shall be both relevant and recent.

Projects/contracts that are not both recent and relevant will receive a “Fail” rating for that project/contract.

Responsibility:

A responsible offeror is one who meets the requirements under FAR Part 9 Contractor Qualifications.

(b)Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

Unbalanced pricing will be determined by comparing all ordering periods separately priced line items to each other. It is heavily encouraged that pricing is adequately explained if there is an appearance of unacceptable risk to the Government.

(c)A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), after its receipt. Unless a written notice of withdrawal is received before award.

CHANGES TO OPTIONS:

OPTIONS

FAR 52.217-6 Option for Increased Quantity (Mar 1989)

The Government may increase the quantity of supplies called for in Schedule at the unit price specified. The Contracting Officer may exercise the option by written notice to the Contractor within one (1) day of the end of the basic contract ordering period. Delivery of the added items shall continue at the same rate as the like items called for under the contract, unless the parties otherwise agree.

52.217-7 Option for Increased Quantity-Separately Priced Line Item (Mar 1989).

The Government may require the delivery of the numbered line item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days of the end of the basic contract ordering period. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree.

14). CHANGES TO PROVISIONS AND CLAUSES

The following provisions and clauses have been added to this solicitation and are incorporated by reference.

CLAUSE DESCRIPTION

DFARS 252.204-7004Antiterrorism Awareness Training for Contractors DFARS 252.204-7022Expediting Contract Closeout DFARS 252.215-7013Supplies and Services Provided by Nontraditional Defense Contractors DFARS 252.223-7008Prohibition of Hexavalent Chromium DFARS 252.225-7055Representation Regarding Business Operations with the Maduro Regime DFARS 252.225-7056Prohibition Business Operations with the Maduro Regime DFARS 252.225-7966Prohibition regarding Russian Fossil Fuel Business Operations—Representation (Deviation 2024-O0006) DFARS 252.225-7967Prohibition Regarding Russian Fossil Fuel Operations (Deviation 2024-O0006) DFARS 252.226-7001Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns.

15). CHANGES TO THE SOLICITATION ATTACHMENTS

i.“Attachment A – Schedule of Supplies” has been updated to include new requirements and correct errors on the previous version.

The following line items have quantity increases:

-0016- 0035- 0062 -0024- 0043- 0068 -0026- 0044- 0070 -0031- 0049- 0084 -0032- 0050- 0101

The following line items have quantity decreases:

-0038 -0047 -0059

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ii.“Attachment B – Govt Base Reference Indexes” has been updated to add the Government’s Base Reference Indexes for new requirements added to the solicitation in “Attachment A – Schedule of Supplies”. Attachment B has been updated in

SAM.

iii.“Attachment E – DLA Energy Provisions & Clauses” was updated on December 16, 2024. The version currently on System for Award Management (SAM) at https://beta.sam.gov has been updated.

iv.“Attachment J – Options Pricing Submission Spreadsheet” has been incorporated into this solicitation.

v.“Attachment K – Region Territory Breakout” has been incorporated into this solicitation.

16). VENDOR QUESTIONS AND ANSWERS

1.Question: We can't find attachment N, pricing spreadsheet on the website. Kindly advise.

Answer: Attachment N was removed. Please follow Special Notes 52.212-1( c) (3)(a)Provide a statement confirming that all pricing has been entered in DLA Energy PC&S Offer Entry Tool (OET), ( c) All pricing shall be submitted in USD, and (d) All units of measure shall be in USG.

2.Question: What does DLA Energy mean by "Lead Time for Cancellation: 7 Business Days" in the Attachment A CLIN delivery notes?

Answer: This is not a requirement for the vendor. It is for situational awareness, indicating that if the customer needs to cancel an order, they must do so no later than 7 business days prior to the requested delivery date.

3.Question: Will contractors be reimbursed for cancelled orders if assets are mobilized?

Answer: Yes, vendors will be reimbursed. This cost would be covered under backhaul fees. These backhaul fees are paid by the customer only if it the fault of the customer/Government that the fuel that was not accepted by the customer.

The vendor will invoice the military unit directly for payment. That military unit must create a contract or payment method with the vendor in order to resolve the charges expeditiously.

4.Question: Will CLINs that are not awarded under the first solicitation/award cycle still be open for bidding during subsequent amendments?

Answer: Line items that are NOT awarded, will not be open for bidding during this solicitation period; however, as new requirements are received, the Govt will issue amendment(s) to re-open the solicitation and will likely re-solicit those requirements that were not awarded during the previous solicitation period.

5.Question: Will subcontractor Past Performance be evaluated/allowed?

Answer: No, subcontractor’s will not be evaluated. This amendment removed this language/requirement has been removed from the Past Performance evaluation factor in FAR 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(NOV 2021).

6.Question: Who does the Govt consider a subcontractor vs a supplier? Is the fuel source (refiner) considered a subcontractor, or storage provider, or transport company?

Answer: Prime contractors work directly with the government. They manage any subcontractors and are responsible for ensuring that the work is completed as defined in the contract.

Subcontractor means any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor or another subcontractor (FAR 44.101). Subcontractors do not work directly with the government but instead work for other contractors

A supplier as a person or entity that supplies goods or services. Generally, the supplier is either the manufacturer who produces the product or a distributor who buys the goods from the manufacturer.

7.Question: What information is required to be submitted for evaluation of subcontractor responsibility?

Answer: Subcontractor’s will not be evaluated. This amendment removed this language/requirement from the Past Performance evaluation factor in FAR 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021).

8.Question: How will the Govt evaluate "no information" or a lack of information in SPRS (new company vs existing company)?

Answer: Vendors should reference DFARS 252.204-7024 Notice on the Use of the Supplier Performance Risk System (SPRS).

Links to SPRS User’s Guide can be found within the referenced DFARS clause.

9.Question: Can DLA accept delivery in containers other than drums for example, isotainers, to fulfil the demand order requirement?

Answer: The requirements for DRUMS cannot be changed at this time. If a vendor cannot obtain DRUMS for a particular location, then the vendor should submit an exception to the solicitation. The vendor should describe why they are suggesting a deviation from the stated requirement. There should be a statement as to how the government will benefit from the recommended exception.

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Vendors are reminded that the government will not be holding discussions or negotiations. It is recommended that vendors submit the best offer at the time of submission.

10.Question: Can DLA provide a minimum and maximum delivery quantities required per order?

Answer: No, orders are driven by customer requirements. However, the proposal should include information if the company has minimum and/or maximum delivery quantities.

11.Question: Is our understanding that the 4k gallons is for a 5-year period, correct? If yes, can DLA provide an estimated annual requirement?

Answer: We can provide a historical average by location. However, the system and access required to pull that data are uncertain. Vendors are reminded that this program is in support of military exercises. Exercise locations, types of exercises, product type, length of exercise, quantities, etc. change on a annual basis.

The contracts that will be awarded from this solicitation, are fixed price with economic price adjustments (EPA), Requirements-Type contract(s) (reference FAR 52.216-21), which means a 4,000 gallon 5-year requirement may not have any lift or it may turn out that due to an increased amount of exercise activity, 150,000 gallons was ordered over the 5-years.

12.Question: Would the supplier be compensated should DLA cancel an order after the supplier has mobilized the products in response to the order?

Answer: Reference question #3.

13.Question: Is DLA willing to pay a truck wait time should the receiving customer not have enough ullage to accommodate the delivery quantity ordered?

Answer: Yes. Reference F3 TRANSPORT TRUCK AND/OR TRUCK AND TRAILER FREE TIME AND DETENTION RATES (PC&S) (DLA ENERGY AUG 2005) in Attachment E – DLA Energy Provision. This is a clause that needs to be completed by the vendor at the time of proposal submission.

14.Question: Are the Guam Control Point SLINS located inside Anderson Airforce Base?

NOTE: For those who don’t know, SLIN stands for “solicitation line item”.

Answer: The entry control points are located at Andersen's North Gate.

15.Question: Will the tank truck base inspection be waived when making deliveries for these exercises?

Answer: No, all installation security protocols will still be required by base security.

16.Question: Is DLA willing to utilize their own on-site pumps during delivery of product?

Answer: If specified in the delivery notes of the specific order, the customer may provide their pumps. Please include both options, with and without pumps, in your proposal pricing.

17.Question: Is DLA willing to provide their own fuel containers for storing the product?

Answer: If specified in the specific delivery notes, the customer may provide their containers. Please include both options, with and without containers, in your proposal pricing.

Note: the various military units will require different equipment. This is a very unique program in that there are different units going to the same location (at different times) and performing different exercises and each unit needing different storage containers.

18.Question: Can DLA provide the specific manifold connections and tank sizes per SLINS?

Answer: Unfortunately based off customer requirements the manifold sizes and tank connections will vary. There could be potential to provide a range of sizes smallest to largest that may be requested if that is beneficial.

19.Question: What are the correct delivery locations for Line Items 0001 and 0002?

Answer: Line Items 0001 and 0002 are listed in the delivery notes for Central Thailand Region 13B. See “Attachment F – Regional Maps”. The locations covered by Region 13 are as follows: Lopburi, Singburi, Suphanburi, Angthong, Sarabun, Kanchanaburi, Ayutthaya, Prachinburi, akhonnayok, Pathumthani, Nakhonpathom, Ratchaburi, Chachoengsao, Sa Kaew, Chonburi, Chanthaburi, Rayong, Phetchaburi, Rayoung, Chanthaburi, Trat, Prachuap Khiri, Khan, Samut Prakan, Bangkok, Nonthaburi, Samut Sakhon, Samut Songkhram.

The territories for each Region have been broken out in “Attachment K – Region Territory Breakout”.

Specific physical delivery addresses for each location may change yearly with new customers/missions. Exact grid locations will be provided on each delivery order (DD1155). Vendors should stay in close contact with the customer to make sure that they know exactly where they delivery location will be.

20.Question: Do the delivery notes, “Lead time for cancellation is 7 days” mean the customer has 7 days to cancel or the vendor?

Answer: This is not a requirement for the vendor. It is for situational awareness, indicating that if the customer

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needs to cancel an order, they must do so no later than 7 business days prior to the requested delivery date.

21.Question: Do any of the Palau locations include Peleliu? Are the main locations on the main island near Koror and Peleliu or are other islands included?

Answer: The locations are primarily Koror and Peleliu. To date, we have not received any requirements against Anguar or other islands.

22.Question: Is the delivery location description wrong for Line Item 0086? Region 25A is Southern Luzon for other line items for Region 25A but 0086 says North Luzon.

Answer: Line item 0086 is for Region 25, South Luzon. “Attachment A – Schedule of Supplies” has been corrected to reflect Region 25, South Luzon.

23.Question: Will there be multiple awards or must a single company offer on all line items to be eligible for award?

Answer: A single company does NOT need to offer on all line items to be eligible for an award. Vendors can offer on as many or as few line items as they wish.

24.Question: Will DLA Energy consider extending the deadline to 24 January given the complexity of the solicitation and in consideration of the holiday season?

Answer: Yes, amendment 0002 was issued January 7, 2025, to extend the closing date to January 24, 2025.

Except as provided in this Amendment, all other provisions and terms of Solicitation SPE605-25-R-0206, including all previous Amendments remain unchanged.

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Attachments

PID Data - Custom Clause

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Section C - Statement of Work

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