Iraq_Questions_and_Answers_-Attachment_5.pdf

SPE605-18-R-0206

Attachment 5 Questions and Answers

1. Question: With regard to reservoirs during unloading, the tank in each location shall be from within the supply or have tanks to accommodate the quantities required for you site

Answer: This is a correct statement.

2. We are familiar with the commonly and widely used names of places in Iraq and Syria but we like to request you to explain about these places mentioned with just codes in the solicitation such as “Sector 7.4 – Iraq, H2 – Syria, K1 – Syria, T2 – Syria, KLZ – Syria and TLB – Syria” as this will help us for quoting the right prices.

Answer: No additional information can be provided. Requirements for TLB have been deleted. Please see Amendment 0003.

3. Question: On the CLIN locations. No. 2 and No. 3: Where is Bashur Airbase? Iraq region No. 4: Where is Black Tiger? Syria region No. 7 and 8: Where is Q West? 65 miles outside of Erbil No. 9 and 10: Where is Sector 7.4? Syria regions No. 27 Where is NLZ/H4? Trucks are staged at Erbil and escorted to site.

Answer: No additional information can be provided.

4. Question: Could we propose to bid on specific CLINs only such as Q-WEST (0006- 0007-0008), Bashur (0002 - 0003) and Erbil (To Syria) locations?

Answer: Yes, except for Reserve Storage CLINS 21-23 (updated Amendment 0003). No partial quantities will be accepted.

5. Question: Is past performance information required to submit as part of the proposal?

Answer: Yes, See Amendment 0002

6. Question: Is past performance an evaluation factor?

Answer: See Amendment 0002

7. Question: CLINS 21 & 22 state a requirement to link up at KLZ for convoy to TLB.

Please confirm there is not requirement to stage trucks at EIA?

Answer: All sites that are associated with Syria staged at Erbil. TLB Line items 21 and 22 are deleted.

8. Question: #11 of AMPLIFIED AND CLARIFYING GUIDANCE FOR RESERVE

STORAGE states: The U.S Military required “at ready” quantities of JP8, SFD and MUM in Iraq, which shall be imported and sourced within Iraq. Question: What is meant by "shall be imported and sourced within Iraq"?

Answer: This wording has been updated in Amendment 0001.

9. Question: During the build up to the stated quantities listed in paragraph b, which shall be accomplished within 60 days of this mutually executed modification, it is permissible to comingle the JP8 and SFD reserve volumes with operational storage volumes. Question: Did DLA forget to include MUM in this note?

Answer: MUM will be included in Amendment 0002 revision. The wording was updated in Amendment 0001. Reserve storage must be at the same location.

10. Question: RESERVE FUEL INSPECTION AND INVOICINGPROCEDURES. DLA Energy reserves the right to have a representative examine the contractor’s fuel storage facility at any time, with or without notice. This representative will visit the contractor’s storage facility on a monthly basis to confirm the fuel quantity held in the reserve. The storage tanks must be segregated, the inlet and outlet valves locked and sealed with a seal that contains a numerical ID. Question: The reserve fuel requirements should require the Contractor to maintain the minimum quantities of the fuels on hand, while circulating the various fuels to ensure the fuel does not go bad. Please confirm that this is the intent of DLA.

Answer: Above intent confirmed

11. Question: Could we submit partial proposal (locations in Iraq only)?

Answer: Offerors can propose on the Iraq line items only. Line items 21-23(Reserve Storage updated Amendment 0003) must be quoted on together. No partial quantities can be submitted.

12. Question: Do Iraqi companies need to register at SAM?

Answer: Yes, foreign companies must register in SAM.

13. Question: May we obtain coordinates for the Syria delivery locations, Items 0011-0020 to enable delivery route calculations?

Answer: Coordinates are not available for locations.

14. Question: Tender attachment 2 states: A commencement date of 30 days after award, while F-0007, (2) states: A delivery period begins 48 hours after award date, which time period is correct?

Answer: The correct period is 48 hours.

15. Question: What is the procedure to price / invoice for the required bulk storage of items

0023-0025?

Answer: Offeror will quote a firm-fixed price storage fee. This fee will be billed monthly for the amount of fuel in the reserve tank. When the ordering activity wishes to draw down on the reserve fuel they will place separate orders. Please note these line items were changed to line items 21-23 per Amendment 0003

16. Question: Item 0023 states a required storage of 1,000,000 Gal (JP8) with a Delivery Location: Vicinity Central Iraq, Central Iraq proximity preferred Contractor Owned Reserve Storage (In accordance with amplified guidance stated below in special notes). Page 12, (Par 12) states: Contractor shall hold fuel in intermediate storage at the Contractor’s facility in Erbil Iraq. Could you please explain the preferred storage location and confirm the required JP8 quantity?

Answer: This wording was updated in Amendment 0001 to state Central Iraq proximity.

17. Question: On page 12, the U.S Military requires “at ready” quantities of JP8, SFD and MUM in Iraq, which shall be imported and sourced within Iraq. On page 11, the USG requires that all products procured must be sourced from a minimum of two refineries, one of which must be in Iraq. Which is it, imported or sourced within Iraq? In other words, is the fuel to be supplied required to be obtained exclusively from Iraq refineries?

Answer: See answer to number 8

18. Question: On page 11, if awarded a contract, contractor(s) must submit movement requests through the Prime Minister National Operations Center (PMNOC) and Iraqi Oil Police for approval to travel. Does the government expect the transportation subcontractor / vendor to be the subject of PMNOC paperwork and approvals or the prime contractor awardee?

Answer: Yes, the Government of Iraq (GOI) and OSI-EESH (Government of Kurdistan) inspect the transportation of every fuel product. Also, the Combined Joint Operation Center (CJOC) paperwork has to be approved in combination with the PMNOC and Oil Police paperwork before any transport to any location.

19. Question: CLIN 0022 appears to have additional inadvertent information: Coordinates:

36 degrees 37' 35.77" N by 43 degrees 00' 37. "Method of Delivery: Tank Truck-TT with pump and meter Contractor shall have all necessary equipment to facilitate 00 USG above ground tank. No partials offeror must quote entire quantity. Please advise.

Answer: Line item 0022 has been deleted.

20. Question: Please confirm for CLINs 0006, 0007 and 0008 that Q-West is Qayyarah

Military Base.

Answer: “Q-West” is “Qayyarah West Airfield”

21. Question: Please confirm that CLINs 0009 and 0010 are approximately 50km north of Mosul via Route 2.

Answer: No additional information can be provided.

22. Question: CLINs 0011 – 0020 require staging at Erbil but do not indicate estimated transportation mileage. Please advise. Additionally, there is no mention of round trip convoy coverage. Please advise.

Answer: The shortest distance to a location is one day. The longest distance to a location is four days. Convoy is round trip.

23. Question: CLINs 0021 and 0022 indicate convoy security linkage at KLZ for further transport to KLB but provide no duration of trip or mileage. Please advise. Also, there is a KLZ in Iraq as well as Syria. If Syria is the linkage point, it is presumed that the contractor will have to first meet in Erbil to convoy to KLZ in Syria. Please advise.

Answer: Line items 0021 and 0022 for TLB have been deleted. Please note Amendment 0003.

24. Question: For CLINs 0023 – 0025, can the facilities be separate or do they need to be in one place? In other words, can we use more than one facility for storage for these

CLINS?

Answer: Amendment 0003 changes these to line items 21-23. The reserve fuel must be in one location.

25. Question: CLINs 0023-0025 the CLIN description indicates preferred location is Central Iraq, the amplified guidance indicates Erbil as the location of the storage. Please clarify

Answer: The amplified guidance has been updated to Central Iraq proximity. Please note these are not line item 21-23 per Amendment 0003.

26. Question: Are there any special operational or security requirements associated with maintaining fuel for CLINs 0023 – 0025? Please describe.

Answer: Updated to line items 0021-0023

27. Question: At completion of the contract, how will any fuel remaining in storage for CLINs 0023 – 0025 be handled?

Answer: See Page 9-AMPLIFIED AND CLARIFYING GUIDANCE FOR RESERVE STORAGE-Number 19.

28. Question: There is mention that this contract may be a multiple award. On what basis may this be multiple awarded; within CLINs, geographically, task order “shoot outs”, etc.?

Answer: The line items will be awarded to the Lowest Price Technically Acceptable.

Therefore, it is possible that multiple vendors could be awarded contracts. Except for lines 21-23 will be awarded to one contractor. Each CLIN (except 21-23) will be evaluated by the chart on page 119 of the solicitation. CLINs 21-23 will be totaled the same as the chart on page 119. However, CLINS 21-23 will be totaled together and the lowest “lot” price will be awarded. Line items 23-25 has been updated to line item 21-23 per Amendment 0003.

29. Question: When is the anticipated award date?

Answer: Award date is anticipated at January 31, 2018.

30. Question: Will the government provide all credentials for movement across borders when delivering to locations in Syria?

Answer: The government does not provide any credentials for movement across borders when delivering to location in this region but the vendor provides all credentialing.

31. Question: During the build up to the stated quantities listed in paragraph b, which shall be accomplished within 60 days of this mutually executed modification, it is permissible to comingle the JP8 and SFD reserve volumes with operational storage volumes. Where is the paragraph b reference?

Answer: See Answer to question 9. All reserve fuel must be in the same location.

32. Question: If testing is potentially required at custody transfer points, are drivers expected to be trained for all testing requirements or will the government be performing the tests?

Answer: The tanks will need to have full specification testing done on the product after receipt which is the responsibility of the offeror. The laboratory needs to be capable of performing full specification and approved by the DLA Energy ME QAR.

Once trucks are loaded from these reserve tanks to deliver to the customer, the site needs the capability to perform C-Testing along with any additive testing performed by their offeror and/or nominated sub-contractor.

All of the above is subject to witness/verification by the DLA Energy ME QAR.

33. Question: Please provide a template for the Fuel Source Data Sheet.

Answer: Offeror will provide an attachment (Fuel Source Data Sheet) listing all refineries or terminal sources utilized in providing fuel to the U.S. Government. This is not a form the Government provides.

34. Question: Is there free access to Erbil International Airport?

Answer: No; prior coordination required.

35. Question: We saw no deliveries to Taji or Al Asad, are there going to be requirements for these bases?

Answer: Not for this solicitation.

36. Question: In the CLINs indicating staging at Erbil Airport, is the staging area within the airport grounds controlled by the KRG airport authority or is the staging area US Government controlled?

Answer: The staging area within the airport grounds are controlled by the Kurdistan Regional Government (KRG).

37. Question: CLIN 001 what is the estimated delivery frequency per month and how many 55 gallon drums are on site?

Answer: The requirements to deliver fuel into US owned drums has been removed.

Wording updated in Amendment 0003.

38. Question: What is the distance in Kilometers from EIAP to each delivery site in Syria?

39. Question: Reserve Storage guidance, line 15, would the DLA clarify “remittance” on a monthly basis. Would the DLA also clarify if contractor is to invoice DLA once product is in reserve Storage and invoice monthly to maintain product or only invoice as DLA takes delivery of product from Emergency Storage?

Answer: See answer to question 15.

40. Question: Reference: - FAR 52.216-18 – ORDERING (OCT 1995) “(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from DATE OF AWARD through 01 July 2019.”

Question: Can the Government please confirm that the contract ordering period of performance will start the date of contract award and will end 1 July 2019 and that depending on the date of contract award, the period of performance could exceed the four-month stated above?

Answer: The contract ordering period will be from the date of contract to 1 July 2019.

The delivery period will end 30 days after the end of the contract ordering period.

41. Question: 5152.225-5916 MANDATORY ELIGIBILITY FOR INSTALLATION

ACCESS (OCT 2015)

(a) U.S. and Coalition Commanders possess inherent authority to maintain law and order, provide security, and impose discipline necessary to protect the inhabitants of U.S. and/or Coalition installations, U.S. and Coalition personnel operating outside of installations, and U.S. or Coalition-funded developmental projects in Afghanistan.”

Question: Can the Government please confirm that this clause also applies to projects in Iraq?

Answer: Yes

42. Question: Reference: - Sub Factor 3 Storage/Distribution “The Government will evaluate the offeror’s storage plan to assess the offeror’s ability to provide sufficient intermediate storage throughout the life of the contract within Afghanistan to support daily deliveries.” Question: Can the Government please confirm that the government intends to evaluate the offeror’s ability to provide sufficient intermediate storage throughout the life of the contract within Iraq and not Afghanistan?

Answer: Yes, Iraq not Afghanistan.

43. Question:Reference: - “Eligibility: At the time of the closing date of the solicitation when submitting offers are required to have a BOA holder or obtain a BOA prior to contract award under solicitation SPE600-15-R-0210 in order to be considered for award.

If you are not a current BOA holder and would like to send in your application to be vetted and approved for a BOAs please go to www.FBO.gov. After submitting your BOA package to DLA Energy, the review and approval/non approval process could take up 60 days.”

http://www.fbo.gov/

Question: Can the Government please confirm that an offeror must obtain a BOA prior to contract award, but is eligible to submit a proposal, even if the BOA has not been finalized/approved at the time of the closing date of the solicitation.

Answer: In order to obtain a BOA the offeror must be JCCS registered and approved.

BOA applicants must submit their application in a proper amount of time for review process.

44. Question: In Attachment 1 of the solicitation, there are references to the “Fuel Source Data Sheet” but I cannot find this document in the solicitation package that was released. Where can I find the Fuel Source Data Sheet?

Answer: See answer to Question 33.

45. Question: In Attachment 2 of the solicitation, number 7 mentions “Reference pricing agreement” as an item required on the letter of commitment. Could you please clarify what is meant by “reference pricing agreement”?

Answer: Pricing agreement with the Offeror’s suppliers.

46. Question: Please confirm CLIN 0015 delivery qualities is meant to read 1,800,000 USG?

Answer: Yes, the correct amount is 1,800,000 USG.

47. Question: Can you provide the delivery location or region for Black Tiger base?

48. Question: Can you confirm the delivery locations for CLINs 0026 & 0027 to be in Syria or Jordan?

Answer: Yes, Syria revised to line item 0024 and 0025 Amendment 0003

49. Question: Would it be fair to say that all Syria delivery locations CLINs 0011 – 0019 are in same sequential CLIN order as required for convoy delivery?

Answer: No.

50. Question: In the case of Fuel Drum deliveries, who will be responsible for the cost of drums?

Answer: See answer to number 37

51. Question: When is the projected date of contract award?

Answer: Estimated date is January 31, 2018.

52. Question: When is the projected date of commencement?

Answer: Period of Performance expected to be January 31, 2018-July 1, 20189