Attachment I amendment 0003.pdf

The Nation’s Combat Support Logistics Agency

WARFIGHTER ALWAYS

ALTUS AFB, OK

SPE603-24-R-0501

PRE-PROPOSAL CONFERENCE

DLA Energy – Bulk Petroleum Supply

Chain Services

June 24, 2024

FUNCTION & AUTHORITY OF

GOVERNMENT PERSONNEL

CONTRACTING OFFICER: CAREKA C. SQUIRE

Email: Careka.Squire@dla.mil Commercial Desk: (571) 767-6680 Government Cell: (571) 459-8982 Bind, obligate the Government, and alter the contract

CONTRACT SPECIALIST: CANDICE EKWOGE

Email: Candice.Ekwoge@dla.mil Commercial Desk: (571) 767-0887 Government Cell: (804) 804-4948 Primary point of contact under solicitation

CONTRACT SPECIALIST: DOMINIQUE VEST

Email: Dominique.1.Vest@dla.mil Commercial Desk: (571) 767-8731 Government Cell: (571) 495-9742 Secondary point of contact under solicitation mailto:Careka.Squire@dla.mil mailto:Candice.Ekwoge@dla.mil mailto:Dominique.1.Vest@dla.mil

FUNCTION & AUTHORITY OF

GOVERNMENT PERSONNEL (CONT)

• PROGRAM MANAGER: MARK KNAPP

• Email: mark.knapp@dla.mil

• Commercial Desk: (571) 767-0520

• Government Cell: (571) 302-6019 Responsible for coordinating and preparing the Performance Work Statement based on the customer’s requirements

• Air Force Petroleum Office (AFPET)

• Email: Christopher.Corey@dla.mil

• Commercial Desk: 571) 767-7280

• Air Force Contracting Manager that provides liaison support between DLA Energy and the Service Component.

• CONTRACTING OFFICER REPRESENTATIVE: TBD

Email: TBD Commercial Desk: TBD Government Cell: TBD Responsible for providing technical oversight and administration of the contract.

mailto:Christopher.Corey@dla.mil

AGENDA

Contracting Presentation: RFP and Clauses Program Manager Presentation: Performance Work

Statement (PWS) Site Visit: Proposed COCO Facilities location

Note: Please hold all questions until the end.

SOLICITATION

Contractor Owned Contractor Operated (COCO) retail fuel dispensing services for Commercial Grade Gasoline, GUR, and DS2 Commercial Grade Diesel at a specified location on Altus Air Force Base, OK.

This acquisition is being solicited as Small Business Set-aside.

Firm Fixed-Price Contract

Basis of Award: Lowest Price Technically Acceptable

Period of Performance: 4-year base, plus five 5-year options and 6-month option to extend.

NAICS Code – 493190, Other Warehousing Storage

• Proposal due date: July 17, 2024 @ 3:00 p.m. FT Belvoir EST

SOLICITATION (CONT)

• Only Email proposals are acceptable

• MUST include three (3) volumes as outlined in the Solicitation

• Changes must be incorporated via Amendment

– No verbal communication takes precedence over the Solicitation, PWS or any other document

– Nothing said during this conference changes the Solicitation unless incorporated via Amendment

• Submit questions to both Contract Specialists and Contracting Officer via email:

– candice.ekwoge@dla.mil and careka.squire@dla.mil

– Question cut-off date is July 01, 2024 @ 9:00 a.m. FT Belvoir EST

– Ensure Solicitation number is in the subject line of e-mail mailto:mark.laskoski@dla.mil mailto:careka.squire@dla.mil

ENTERPRISE BUSINESS

SYSTEM AND PIEE

EBS creates a single DLA business system enabling streamline operations integrated financial compliance, and reduced systems support costs.

Procurement Integrated Enterprise Environment (PIEE) WAWF (Wide Area Workflow) – invoicing, receipt, acceptance, and property transfer myInvoice

DFARS 252.232-7006 WIDE AREA WORKFLOW PAYMENT

INSTRUCTIONS

Submit invoices via web entry Follow the instructions listed in paragraph (f) of the clause DLA Energy Help Desk POC bsme.helpdesk@dla.mil (800) 446-4950

F-0003 F1.11 – DLA Internet Bid Board System (DIBBS)

• The Contractor shall use DIBBS to search for and view the awards only.

Solicitation is posted on www.SAM.gov.

mailto:bsme.helpdesk@dla.mil http://www.sam.gov/

SOLICITATION

SECTIONS B through M

SECTION B - SUPPLIES/SERVICES

& PRICES/COST

B-0001 B34.01 SERVICES TO BE FURNISHED AND PRICES

• Contractor Owned Contractor Operated (COCO) retail fuel dispensing services for

Commercial Grade Gasoline, GUR, and DS2 Commercial Grade Diesel at a specified location on Altus AFB, OK.

• Base Period Price: CLIN 0001 M1NA Services (FFP)

• Option Period Price: CLIN 0002-0006, M1NA Services (FFP)

• Submit one monthly price for base period, and one for each option period.

• This contract will not exceed 30 years.

• All General and Administrative (G&A) expenses and profit will be included in the monthly price for respective base and option period.

• Please ONLY utilize Wage Determination in Solicitation, Section J

WD No: 2015-5329, Rev: 24, Date of Last Revision: May 01, 2024

Sec B - Supplies/Services & Prices/Cost

CONTRACT LINE ITEM 0001 (BASE): CONUS COCO Optimization of Fuel Facilities, V20000037: (FIRM-FIXED PRICE) Anticipated period October 1, 2025, through September 30, 2029 (48 months).

The offered price per month for performing these services at the location(s) above is:

ITEM NO. SUPPLIES/SERVICES QUANTITY U/O UNIT PRICE TOTAL

0001 M1NA 48 Months $_________ $____________

CONTRACT LINE ITEM 0002 (OPTION 1): CONUS COCO Optimization of Fuel Facilities, V20000037: (FIRM-FIXED PRICE) Anticipated period October 1, 2029, through September 30, 2034 (60 months).

The offered price per month for performing these services at the location(s) above is

ITEM NO. SUPPLIES/SERVICES QUANTITY U/O UNIT PRICE TOTAL

0002 M1NA 60 Months $_________ $____________

CONTRACT LINE ITEM 0003 (OPTION 2 CONUS COCO Optimization of Fuel Facilities, V20000037: (FIRM-FIXED PRICE)

Anticipated period October 01, 2034, through September 30, 2039 (60 months).

The offered price per month for performing these services at the location(s) above is:

ITEM NO. SUPPLIES/SERVICES QUANTITY U/O UNIT PRICE TOTAL

0003 M1NA 60 Months $_________ $____________

CONTRACT LINE ITEM 0004 (OPTION 3): CONUS COCO Optimization of Fuel Facilities, V20000037: (FIRM-FIXED PRICE)

Anticipated October 01, 2039, through September 30, 2044 (60 months).

The offered price per month for performing these services at the location(s) above is

0004 M1NA 60 Months $_________ $____________

Sec B - Supplies/Services & Prices/Cost

CONTRACT LINE ITEM 0005 (Option 4) CONUS COCO Optimization of Fuel Facilities, V20000037: (FIRM-FIXED PRICE) Anticipated period October 01, 2044, through September 30, 2049 (60 months).

The offered price per month for performing these services at the location(s) above is:

ITEM NO. SUPPLIES/SERVICES QUANTITY U/O UNIT PRICE TOTAL

0005 M1NA 60 Months $_________ $____________

CONTRACT LINE ITEM 0006 (OPTION 5): CONUS COCO Optimization of Fuel Facilities, V20000037: (FIRM-FIXED PRICE) Anticipated period October 01, 2049, through September 30, 2054 (60 months) The offered price per month for performing these services at the location(s) above is

0006 M1NA 60 Months $_________ $____________

SECTION E – INSPECTION AND

ACCEPTANCE

E-0001 E1.01 CONTRACTOR RESPONSIBILITY FOR GOVERNMENT

INSPECTION OF SERVICES (DLA ENERGY JAN 2012), Attachment IV

E-0002 E1.11 QUALITY CONTROL PLAN (DLA ENERGY MAR 2000) Attachment IV

E-0003 E18 INSPECTION AND CLEAN OF BULK PETROLEUM TANKS (DLA

ENERGY FEB 2017) Attachment IV

E-0005 E28 CONTRACTOR INSPECTION RESPONSIBILITIES (STORAGE) (DLA

ENERGY DEC 2011) Attachment IV

E-0006 E34 TEST FOR SULFIDES IN WATER (DLA ENERGY May 1987) Attachment

IV

E-0007 E35 NONCONFORMING SUPPLIES AND SERVICES (DLA ENERGY DEC

2011) Attachment IV

E-0008 E36 INSPECTIONS (DLA ENERGY FEB 1970) Attachment IV

SECTION E – INSPECTION AND

ACCEPTANCE (CONT.)

E-0004 E22 LIST OF INSPECTION OFFICES FOR DLA ENERGY

CONTRACTS (DLA ENERGY FEB 2022) Attachment IV

The Quality Office assigned inspection responsibility under this contract is:

DLA Energy Americas East ATTN: Quality Manager 5 Federal Building, Suite 1005 2320 LaBranch Street Houston, TX 77004-1091 Phone: (713) 332-4113

FAX: (713) 718-3891

SECTION F DELIVERIES OR PERFORMANCE

52.242-15 STOP-WORK ORDER (AUG 1989) Page 13 of Solicitation The Contracting Officer may, at any time, by written order to the Contractor, require the

Contractor to stop all, or any part, of the work called for by this contract for a period of 90 days after the order is delivered to the Contractor, and for any further period to which the parties may agree.

SECTION G CONTRACT

ADMINISTRATION DATA

G-0002 G9.06 ADDRESS TO WHICH REMITTANCE SHOULD BE

MAILED (DLA ENERGY JAN 2017). Page 28 of Solicitation

G-0003 G21 DESIGNATION OF PROPERTY ADMINISTRATOR

(DLA ENERGY MAY 2009) Page 29 of Solicitation The Property Administrator for product handled under the terms of the contract will be designated by the Director, Defense Logistics Agency Energy (DLA Energy).

SECTION H SPECIAL CONTRACT

REQUIREMENTS

H-0003 H19 REPORTING AND CONTAINING OIL SPILLS (DOMESTIC STORAGE)

(DLA ENERGY JAN 2012) Page 30 of Solicitation

Report to COR, designated Defense Fuel Region, and CO Spill prevention and comply with laws and regulations

H-0004 H51.03 INSURANCE REQUIREMENT FOR CONTRACTORS AND

SUBCONTRACTORS (DLA ENERGY JAN 2012) Page 30 of Solicitation

The General Liability Worker's Compensation and Automobile Liability Insurance is to be procured and maintained by the Contractor and any subcontractor.

Minimum coverage amounts are listed in the solicitation.

SECTION I CONTRACT CLAUSES

FAR 52.204-9 PERSONAL IDENTITY VERIFICATION OF

CONTRACTOR PERSONNEL (JAN 2011) Page 40 of Solicitation Contractor shall comply with personal identity verification procedures implemented by Homeland Security Presidential Directive-12 (HSPD-12).

Contractor shall account for all forms of Government-provided identification issued to the Contractor employees.

FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023) Page 57 of Solicitation

SEE ADDENDUMS 1 AND 2 TO FAR 52.212-4 CONTRACT TERMS AND

CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2023) References 52.243-1 CHANGES-FIXED PRICE W/ALTERNATE I (AUG 1987/APR/1984) and 52.215-8 ORDER OF

PRECEDENCE – UNICORM CONTRACT FORMAT (OCT 1997).

(CONT.)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OREXECUTIVE ORDERS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (FEB 2024)Page 64 of Solicitation Incorporates by reference clauses required for the acquisition of commercial services.

FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) Page 69 of Solicitation Government has unilateral right to extend contract.

The total duration of this contract, including the exercise of any options under this clause, shall not exceed 30 years.

FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT

(MAR 2000) Page 69 of Solicitation Government may extend the term of this contract by written notice to the contractor

30 days in advance of the start date of the option as well as the preliminary written notice of its intent to extend at least 60 days before the contract expires.

(CONT.)

FAR 52.222-41 Service Contract Labor Standards (Aug 2018) Page 87 of Solicitation

FAR 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (Aug 2018) Page 95 of Solicitation

FAR 52.222-62 Paid Sick Leave Under Executive Order 13706 (Jan 2022) Page 105 of Solicitation

(CONT.)

DFARS 252.243-7002 REQUEST FOR EQUITABLE

ADJUSTMENT (DEC 2022) Page 144 of Solicitation The amount of any request for equitable adjustment to contract terms shall accurately reflect the contract adjustment for which the Contractor believes the Government is liable.

FAR 52.222-50 COMBATING TRAFFICKING IN PERSONS

(NOV 2021) Page 96 of Solicitation Contractor shall notify its employees of the United States Government's zero tolerance policy described in this clause.

Actions to include termination of employment will be taken against employees for violations of this policy.

DFARS 252.201-7000 CONTRACTING OFFICER’S

REPRESENTATIVE(DEC 1991) Page 122 of Solicitation COR is not authorized to make commitments on behalf of Government COR Appointment Letter will be provided to successful offeror.

SECTION J LIST OF

ATTACHMENTS

Sec J – List of Attachments

Attachment I – Performance Work Statement (PWS) Attachment II – Past Performance Questionnaire (PPQ) Attachment III – Past Performance Information Disclosure

Consent Form Attachment IV – Dla Energy Quality Assurance Provisions

(E-Qaps) Attachment V – Department Of Labor Wage Determination Attachment VI – Draft Easement

SECTION K REPS, CERTS, AND

OTHER STATEMENTS OF

OFFERORS OR RESPONDENTS

K-0002 K33.01 AUTHORIZED NEGOTIATORS (DLA ENERGY APR

2007) Page 195 of Solicitation

The offeror identifies personnel authorized to negotiate on its behalf with the Government.

SECTION L INSTRUCTIONS,

CONDITIONS, AND NOTICES TO

OFFERORS OR QUOTERS

ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (SEP 2023)

See Page 198 of Solicitation

VOLUME I - TECHNICAL MANAGEMENT PROPOSAL

Technical Management Proposal: No more than 80 single-sided, 8 ½” x 11” pages, including Appendices, and Attachments. Technical Proposals less than 80 pages are permitted. See Section M.

VOLUME II – PAST PERFORMANCE

See Attachments II and III under Section J Follow guidance stated Vol II, section i, paragraphs a, b, and c.

If a team arrangement is proposed, the Government is seeking PPQ’s from all team members. A team is either (1) a joint venture or (2) a prime and subcontractor.

VOLUME III - PRICE PROPOSAL (See Section B)

Offerors must complete Section B of the solicitation for price submission. Any deviation in price submission may be considered as a failure to comply with the solicitation’s instructions.

EVALUATION FACTORS FOR

AWARD (CONT.)

FAR 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2021)

See Page 209 of Solicitation Source Selection Process: LPTA Proposals will be evaluated, and award will be made based on three evaluation factors and its sub-factors:

Factor 1: Technical Management The Government will evaluate the Technical/Management factor on an Acceptable/Unacceptable basis.

Factor 2: Past Performance The Government will evaluate the Past Performance factor on an Acceptable/Unacceptable basis.

Factor 3: Price Monthly price offered for CLIN 0001 will be multiplied by 48 months to determine the total four-year Base period price Monthly price offered for CLIN 0002-0006 will be multiplied by 60 months to determine the total five-year

Option period price Monthly price offered for CLIN 0006 will also be multiplied by 6 months to determine the total six-month

Extension price Total evaluated price will be the sum of total Base period price, total Option period price, and the total six-month Extension price

QUESTIONS?

SECTION C -

DESCRIPTION/SPECIFICATIONS/

STATEMENT OF WORK

See Attachment I – Performance Work Statement (PWS).

PWS will be discussed by the Program Manager.

The Nation’s Combat Logistics Support Agency E s t a b l i s h e d 1 9 6 1

DEFENSE LOGISTICS AGENCY

DLA

DLA Energy Terminal Operations

Mark Knapp

June 24, 2024

WARFIGHTER ALWAYS 2

Performance Work Statement (PWS) Overview

In the next four slides I’m going to briefly discuss key points outlined in the PWS, as related to responsibilities an Awardee will be expected uphold in support of a fuel service contract for Altus Air Force Base

• Performance Requirements

• Real Estate Instrument

• Electronic Point of Sale (EPoS)

• Detailed Plans

• Key Personnel and Qualifications

WARFIGHTER ALWAYS 2

Performance Requirements

• Specific performance requirements are outlined in Section C-2.0 of the PWS. These requirements will be measured against a Performance Requirements/Fuel Services Delivery Summary (part of the Quality Assurance Surveillance Plan, and located in Appendix D of the PWS)

• Periodic observation will be conducted by one or more of the following:

o DLA Energy representative o Contracting Officer o Contracting Officer’s Representative

WARFIGHTER ALWAYS 3

Real Estate Instrument

• The Installation will present the Awardee a final, no-cost real estate instrument (license, lease, or easement) at the time of contract award and begin negotiations

• The negotiated instrument is signed (executed) by the Installation and the Awardee within 30 days of Awardee receipt and provided to the DLA Energy Contracting Officer

• DLA is not a party to this instrument but as part of contract performance, the Awardee will be responsible for executing a final instrument with representatives of the Installation staff

EPoS

• EPoS is the system used to record and bill all transactions at the

COCO

• All hardware/software is provided and installed by DLA Energy with no cost to the Awardee

• All Employees are required to have a Common Access Card (CAC) to access the EPoS system

• All transactions are recorded with QR codes (no more VIL) and captured with use of handheld scanners

• Once a contract is awarded, DLA Energy will provide the Awardee all the schematics for reference when running utilities

Detailed Plans

• The PWS lists and explains 13 detailed plans the Awardee is required to submit on or before the stated suspense for each plan. Plans are in section C-4.2 and include:

• Quality Control Plan

• Environmental Protection Plan

• Spill Prevention Plan

• Maintenance Plan

• Safety Plan

• Contract Contingency Plan

*Plan suspenses vary

• Operations and Staffing Plan

• Security Plan

• Inventory/Accountability Plan

• Phase-In Plan

• Phase-Out Plan

• Property Restoration Plan

WARFIGHTER ALWAYS 33

Key Personnel and Qualifications

• Key personnel include Corporate Executive Officer, Terminal Manager, and Fuel Distribution System Operator (FDSO) / Fuel Accountant.

Specific qualification requirements for each are described in Appendix F of the PWS

• Resumes for CEO and TM shall be submitted to the Contracting Officer within 30 days of contract award

WARFIGHTER ALWAYS 34

Questions

WARFIGHTER ALWAYS 35

CLOSING REMARKS