Fallon QA.pdf

Contractor Questions

SPE603-20-R-0524

NAS Fallon, NV

1. Reference PWS C-2.2.3.1: The paragraph states, “Ground products, GUR and DS2, are received by commercial tank truck in 3,000-gallon increments for GUR and 7,800-gallon increments for DS2, as product is required.” Is it gravity fed or is a pump provided?

Answer – Ground fuel delivery trucks have pumping capabilities for DS-2 and GUR.

2. Reference PWS C-2.8.9, Grounds: Please provide the linear feet of grounds to be maintained by the

Contractor.

Answer – Approximately 7500 sq feet.

3. Reference PWS C-3.1.6, Radios: The paragraph confirms that radios will be provided by the Government.

Please confirm that radio installation will be performed by Government personnel in Contract vehicles.

Answer – PWS C-3.1.6 The Contractor will be responsible for installing the Navy provided radios into their vehicles.

4. Reference PWS C-3.6.1, Communication Services: Please confirm that the Navy will provide an internet service in the Contractor operated facility.

Answer – PWS C-3.6.1 The Contractor must provide all services and equipment necessary to conduct company business. All Navy provided computers listed in Appendix A are connected to the Local Area Network (LAN). All Contractor provided computers will require Contractor provided internet service.

5. Reference Appendix A, Paragraph 3, Throughput and receipt: The workload reflects that the amount of fuel receipted and issued are the same each month. Please provide a comprehensive break-out of daily or weekly usage of fuel by shift for the most recent 12-month period.

Answer – See Tables under revised PWS Appendix A, Section 3 Throughput and Receipt, and the additional FMD data that will be provided with the answers to the Technical Questions.

6. What is the quantity of fuel issued through "hot" refueling operations per shift?

Answer – See Tables under revised PWS Appendix A, Section 3 Throughput and Receipt, and the additional FMD data that will be provided with the answers to the Technical Questions.

7. What is the quantity of fuel issued through "cold" refueling operations per shift?

Answer – See Tables under revised PWS Appendix A, Section 3 Throughput and Receipt, and the additional FMD data that will be provided with the answers to the Technical Questions.

8. Reference Appendix A, Paragraph 4, Squadrons and aircraft assigned: The workload reflects that the CAG is at the site 9 times per year. Please provide the amount of time the CAG spends at Fallon per visit.

Answer – Average CAG length is 21-30 days.

9. PWS, Appendix A, Yearly and monthly Summary by Time and Aircraft Runs and Refueler Top-of Fill Stands: Can the USG provide a Yearly and monthly Summary by Time, Aircraft Runs and Refueler Top-off Fill Stands similar to the Final PWS from NAS Meridian? This will allow offerors to better determine manning requirements, particularly during, “As Required,” times.

NAS Fallon, NV

Answer – See Tables under revised PWS Appendix A, Section 3 Throughput and Receipt, and the additional FMD data that will be provided with the answers to the Technical Questions.

10. PWS C-2.8.9, Ground Maintenance: Will the USG provide the approximate square footage or acreage of grounds to be maintained by the contractor, and composition of these grounds (grass, etc.)?

Answer – Approximately 7500 sq feet.

11. PWS C-3.1.1, Fuel Vehicles PWS: Will the USG consider requiring all contractors to provide new fuel vehicles versus utilizing used or existing fuel vehicles?

Answer – PWS C-3.1.1 The requirement is to provide serviceable refuelers that meet the current standards listed in the PWS for the duration of the base and option periods of this contract.

12. PWS, Appendix A, Carrier Air Groups operations on Saturday/Sunday/Holidays: Will the USG provide the number of days the Carrier Air Groups have typically operated on Saturday/Sunday/Holidays for the past 3 years?

Answer – Historically during CAG operations they have operated 7 days a week/including weekends and holidays. CAG operations on average run for 21-30 days.

13. PWS, C-1.8.1, Dispatcher/Computer Operator (DCO): Will the USG confirm that proposing the Dispatcher/Computer Operators being located off-site (i.e., not at NAS Fallon) is acceptable?

Answer – The only position listed in this PWS that is acceptable to be located off-site is The Corporate Executive Officer PWS C-1.7.1.

14. PWS C-1.8.2, Fuel Accountant: Will the USG confirm that proposing the Fuels Accountant being located off-site (i.e., not at NAS) is acceptable?

Answer – The only position listed in this PWS that is acceptable to be located off-site is The Corporate Executive Officer PWS C-1.7.1.

15. PWS C-3.6.9, Snow Removal: Will the USG provide a breakdown of square meters of roads, sidewalks, parking lots, etc. that the contractor is responsible for performing snow removal?

Answer – Sidewalks are approximately 2000 sq feet. During heavy snowfall, the installation will plow all roads within the fuel facilities listed in Appendix A.

16. Reference PWS C-1.3.6, C-1.3.7, C-3.1.1, Equipment Provisioning Plan, Contract Contingency Plan, Condition of Vehicles and Equipment, and Appendix A, Section 6. Incidental Property: Appendix A, Section 6 states there is a government-provided Portable Pantograph at the Flight Line, yet elsewhere in PWS it appears the Contractor provides pantographs. Please clarify this requirement. Does the Contractor provide the pantographs? If so, how many are required to support refueling requirements? How many portable pantographs are provided by the government?

Answer – See updated PWS and PWS Appendix “A” Table 6, The Navy provides one portable pantograph to be used with Contractor provided refueler for hot refueling on rotary wing aircraft. The Contractor is not required to provide portable pantographs.

NAS Fallon, NV

17. Reference PWS C-1.7, Key Personnel: Paragraph states a Fuel Distribution Mechanic is one of the key personnel, however there is no description of the position/collateral duties listed in this section or elsewhere. Please clarify this requirement.

Answer: Amendment 0001 to the Solicitation previously revised the PWS C-1.7 Key Personnel by removing Fuels Distribution System Mechanic from the first sentence.

18. Reference PWS C-1.7.2.1 and C-1.8.2, Required DLA Energy TM Training and Fuel Accountant (FA) Training: Paragraph C 1.7.2.1 states, “DLA Energy Policy P-32 provides training requirements and procedures for Terminal Managers.” Paragraph C-1.8.2 states, “The Fuel Accountant must be fully knowledgeable of manual and automated fuel management and accounting systems … Additionally, the TM must ensure that a fully trained alternate/back-up accountant will process transactions when the primary accountant is not available for duty…” Will the Government provide FMD training and funding for the Accountant? If yes, and travel is required, will the Government reimburse contractors for travel-related training costs (e.g., per diem, air fare, hotel, etc.)?

Answer – Yes, the Government will reimburse Contractors for travel related training costs IAW PWS and DLA Energy Policy P-32.

19. Reference PWS C-2.1.8 and C-2.4, Off Station Operation, and Ground Fuels. Paragraph C-2.1.8 states “… aviation and ground fuel deliveries over public roads to off station locations must be accomplished using equipment that is configured and licensed/permitted for use on public roads.” Paragraph C-2.4 states, “The Contractor must be responsible for performing all ground fuel delivery operations and safeguarding fuel supplies under its control during normal and adverse conditions.” Are there presently any off-station deliveries that occur? If so where do the deliveries occur? What is the average number of deliveries in a year? What are the average annual gallons of DS2 or GUR that are delivered in a year?

Answer – Average off station operations occur 2-3 times annually, average gallons per occurrence is:

DS-2 - 200 gallons GUR – 200 gallons F-24 – 1500 gallons

20. C-2.2.1, Bulk Output: “Fuel is issued from bulk storage to refuelers and commercial tank trucks… the Contractor must maintain tank and fill-stand systems in the ready-to-issue mode and work to transfer/issue products on demand.” Please provide historical data on the number of F-24 commercial tank trucks filled per day. How may commercial tank trucks can be loaded simultaneously at NAS Fallon?

Answer – Historically, there are no commercial tank trucks loaded at NAS Fallon.

If a situation arises the loading capability is 4 commercial trucks simultaneously.

21. C-2.5, Recyclable and Recoverable Fuels: “The Contractor must be responsible for recycling and recovery of aviation and ground fuels…. Contractor must be responsible for coordinating with the COR for disposition of all recoverable and recyclable fuel stocks …” Does the Government provide collection containers, i.e., bowsers or tanks, for recyclable and recoverable fuels collected from facility/vehicle tank bottoms and maintenance activities?

Answer – The government does not provide collection containers/bowser for recoverable jet fuel.

NAS Fallon, NV

22. C-2.8.9, Grounds: “Grounds maintenance, grass cutting, and vegetation control, must be provided by the Contractor…” Please provide the total grounds area (square yards, square feet, etc.) requiring contractor-provided maintenance.

Answer – Approximately 7500 sq ft

23. C-2.8.15. Pits: “The contractor must keep all pipelines and component pits clean and free of debris, water, and fuel…” How many Contractor-maintained pits are there at NAS Fallon? Are there any permit-required pits to enter?

Answer – There are no permitted pits at NAS Fallon.

24. C-3.1.7, Overfill Protection Equipment (OPE): “… Each mobile refueler placed in service must be equipped with overfill prevention, ground verification, and Truck Identification Module (TIM)…” Please provide the type of OPE installed at the NAS Fallon fill stands. Please confirm if the Contractor is required to have a dedicated defuel truck at NAS Fallon.

Answer – Sculley SJ-4R plug B- Fillstands are scheduled to be upgraded to Scully Intellitroll 2 compatible with intellicheck 3 by April 2022.

See PWS C-3.1. The requirement is to provide aviation fuel servicing vehicles that are capable of performing refueling and defueling operations. Although contractor is not prohibited from having or using a dedicated defueler, there is no requirement to have or use a dedicated defueler.

25. Reference PWS C-2.8 and C-2.8.2 and C-2.8.2.1, Maintenance, System Maintenance, and System Maintenance Requirements: Paragraph C-2.8 states “Contractor labor, supervision, transportation, supplies, vehicles, tools, materials, equipment, and incidentals necessary to conduct …enhanced recurring maintenance on the petroleum systems must be included in Monthly Usage Charge CLIN.” Paragraphs C-

2.8.2 and C-2.8.2.1 state the USACE will provide a contractor to perform all system maintenance tasks under the SRM Recurring Maintenance and Minor Repair (RM/MR) Program. Please clarify who is responsible for providing enhanced recurring maintenance on the petroleum systems.

Answer – Amendment 0001 to the Solicitation previously revised the PWS C-2.8 Maintenance, by removing the enhanced maintenance requirement. PWS C-2.8.2 currently states that under the SRM Recurring Maintenance and Minor Repair (RM/MR) Program, the USACE will provide a contractor to perform all system maintenance tasks in accordance with UFC 30460-03 and DoD regulation 4140.25M chapter 8.

26. Reference PWS Appendix A (Item #4), Facility Specific Information: The workload estimate states the frequency of transit aircraft is unknown/varied. Please provide the number/type of transit aircrafts that arrive each month/year.

Answer – See updated PWS, and additional FMD data that will be provided with the answers to the Technical Questions.

27. Reference Appendix A-7, Provided Services: Appendix A-7, Fuel Products states “… the Contractor may utilize base fuel facilities to purchase fuel at established DLA Energy current standard price for their fuel servicing equipment, trucks, and tractors identified as fuel servicing equipment …” Please provide the average annual cost of reimbursed fuel for fuel servicing equipment, trucks and tractors purchased over the last 3 years under the current contract?

NAS Fallon, NV

Answer – There are no estimated numbers, however, the Contractor is authorized to invoice for reimbursable fuel charges incurred under a Fuels Purchase Agreement (FPA). The FPA must first be established with DLA Energy and CLIN added to the contract. It is up to the Contractor to determine fuel usage and costs associated with their approach.

28. Reference PWS Appendix A, Table 2, Storage Tanks: Are all of the listed tanks equipped with ATG? If yes, please indicate the ATG type and manufacturer. Is bottled nitrogen required to operate the ATG equipment? If yes, please provide the estimated annual usage. Who is providing/maintaining the bottled nitrogen?

Answer – Bottled nitrogen is not required. All tanks listed in Appendix A have ATG’s installed. ATG’s are by Veeder Root.

29. Reference PWS C-2.1.3, Direct Refueling Operations (Hot Pits) and Appendix A.1: The PWS shows that Direct Refueling Operations (Hot Pits) Operating Hours are during daylight hours and Appendix A shows ‘Hot Refueling’ hours are Mon-Sun/Holidays 0000-2400. Will the Government please update the hours of operation to show the hours for fixed and hot pits separately?

Answer – See updated PWS – Direct refueling operation hot pits and mobile pantograph hot pits are performed during the hours 0000-2400 in accordance with Appendix A Table 1. Hours of Operation.

30. Will the government please provide the throughput/frequencies for any After-hours “Hot Pit” fuel requests, to include weekends, for the past fiscal year?

Answer – See updated PWS, and additional FMD data that will be provided with the answers to the Technical Questions.

31. Reference PWS C-3.6.12, Safety Equipment: Paragraph references donning safety harnesses and test equipment for the monitoring of oxygen deficient or explosive atmospheres in confined spaces. Are there confined spaces at NAS Fallon? If so, what type and where are they located?

Answer – There are no confined spaces at NAS Fallon.

32. Are there disposal fees/costs associated under the contract for Contract generated hazardous waste? Is there a location where the contractor can dispose of the waste on base?

Answer – The GOCO contractor is responsible for disposal of any contractor generated hazardous waste and is responsible for any disposal costs associated with the hazardous waste.

33. Reference PWS C- 2.8.5, Buildings and Structures: The Contractor must reset circuit breakers and switches, furnish, and replace burned out standard and fluorescent lights, and plunge sinks and toilets to keep them serviceable. If the contractor is responsible for replacing fluorescent lightbulbs throughout buildings and structures, are these lights in an area where a common ladder can be used for replacement or will this require a lift? If so, does the contractor provide the lift? Please also provide a list of the current type of bulbs being used and the average annual replacement rate.

Answer – PWS C-2.8.5 states that the contractor must furnish and replace burned out standard and fluorescent lights. These light fixtures are reachable with a standard ladder.

NAS Fallon, NV

34. Reference Slide 26 from the virtual site visit slides: (1) Portable Pantograph for Helicopter Refueling (Using Contractor Refueling Truck). Is the Contractor required to provide the CCR nozzle or will this be provided by the Government?

Answer – No CCR nozzle is required, the government provides a Single Point Refueling (SPR) nozzle on the mobile pantograph utilized to hot refuel rotary wing aircraft.

35. Reference PWS C-1.3.6. Please provide the estimated number of days the contractor will have between contract award and the start of the performance period. This information is critical to our ability to properly price our offer. This contract requires us to provide fully functional fueling vehicles at the start of the performance period in full compliance with all PWS specifications. These vehicles are not normally available to purchase in the marketplace without a 60 to 90-day lead time for delivery; therefore, it will likely be necessary to provide temporary leased vehicles pending delivery of new equipment; particularly since the procurement cycle for this contract is relatively compressed with the anticipated start date of Apr 1, 2022. For planning and pricing purposes, we need to know the anticipated award and start dates so that we can account for the cost associated with the potential lease periods for vehicles meeting PWS requirements.

Answer – DLA’s estimated award date is late summer 2021, around 9-months before the contract start date of Apr 1, 2022.

36. Reference PWS C-1.4. Would DLA Energy consider lengthening the contract turnover period? The 10-day period has been in place for several years; however, is no longer practical, particularly of the Non- Displacement of Qualified Workers clause which requires an incoming contractor to offer re-employment to current employees and by rule allows the employee up to ten days to accept the offer. Add the long-lead time it takes to obtain/replace CACs, a 10-day transition period does not provide an adequate period to complete the basic administration requirements per the terms of the contract, much less procure and ship equipment to the site.

Answer – PWS C-1.4 states, “During the ten working days prior to the start of contract performance, the outgoing Contractor shall permit the incoming contractor access to the applicable fuel facilities in order to observe their operation.” The incoming contractor can start all administrative processes once award is announced. Procurement of any equipment can also be started once contract award is announced and the Contractor can work with the COR for a staging area for all incoming fuel related equipment for this contract. Regarding Non-displacement of Qualified Workers clauses, the solicitation does not contain them (FAR Subpart 22.12 or 52.222-17). Concerns regarding these clauses do not apply.

37. Reference PWS C-1.6.1. Please confirm the recyclable jet fuel collection is limited to the recovery and recycling of jet fuel generated by the service provider and does not include collection or management of products from other base organizations.

Answer – See PWS C-2.5, The recovery of recyclable jet fuel is limited to the fuel facilities listed in Appendix A.

38. Reference PWS C-1.8.2 – This paragraph does not mention a requirement for the primary Accountant and the alternate/back-up Accountant to have completed formal FMD Training IAW DLA P-32. Is this training required? Will DLA Energy fund personnel to attend the required training?

Answer – DLA Energy Policy P-32 provides the requirement for the primary and alternate/back-up accountant to complete a formal FMD training. Yes, FMD training is required, and the government will fund contractor personnel to attend the required training.

NAS Fallon, NV

39. Reference PWS C-2.1.3. The reference states that the operating hours for direct refueling operations (hot pits) are during daylight hours. However, the hours of operation for hot refueling in Appendix A is 0000- 2400 Mon-Fri and weekends/holidays. Please clarify if the 24-hour hot refueling requirement is only for the refueling truck and mobile pantograph; and that the hot refueling with direct system (FDSO requirement to operate pumps) occurs only during daylight hours.

Answer – See updated PWS –Direct refueling operation hot pits and mobile pantograph hot pits are performed during the hours 0000-2400 in accordance with Appendix A Table 1. Hours of Operation. The Direct refueling hot pit is supply on demand system where the pumps will energize when the dead-man operator squeezes the dead-man, therefore there is no requirement for an FDSO to physically turn on pumps, pumps will remain in automatic mode.

40. PWS C-2.2 states that a dedicated fuel scheduler is required. Typically, the Accountant schedules fuel shipments and receipts and the Dispatcher receives fuel requests from customers for fuel. Please confirm if the responsibilities for a dedicated fuel scheduler can be performed by the Accountant and Dispatcher.

Answer – In accordance with the PWS the contractor is responsible for the staffing and management of its work force in accordance with the requirements as described in the PWS; Dedicated fuel scheduler duties are normally fulfilled by the accountant and or dispatcher.

41. Per PWS C-2.2.1, fuel is issued from bulk storage to refuelers and commercial tank trucks. Our understanding from the pre-proposal conference is that NAS does not fill commercial trucks. Please confirm. If applicable, please provide historical data on the number of F-24 commercial tank trucks filled per day, and how many commercial tank trucks can be loaded simultaneously at NAS Fallon. Please also provide historical data on the number of F-24 refuelers filled per day, and how many refueler trucks can be loaded simultaneously at NAS Fallon.

Answer – Historically, there are no commercial tank trucks loaded at NAS Fallon.

If a situation arises the loading capability is 4 commercial trucks simultaneously.

42. Reference PWS C-2.5, does the Government provide any collection containers, i.e., bowsers or tanks, for the collection of recyclable and recoverable fuels collected from facility/vehicle tank bottoms and maintenance activities?

Answer - The government does not provide collection containers/bowser for recoverable jet fuel.

43. Reference PWS C-2.7.2 and Appendix A, Item 6. Lab equipment is furnished by the Government.

Reference C-2.7.2 states the Contractor pays for calibration of lab test equipment. Typically, calibration of Government provided lab equipment is performed on the installation. Please confirm if calibration of lab test equipment is an added cost for the Contractor or if performed on the installation by the Government, and if so, please provide historical average costs associated with the required calibration.

Answer – See PWS C-2.7.2 Contractor is responsible for the calibration of the Navy provided laboratory equipment. The average annual cost of the calibration of the D-2 Hydro light is $1200.00.

44. Reference PWS C-1.8. Historically, are there any other off-station delivery requirements for F-24 and ground fuels? Please provide any historical information on how often off-station deliveries have occurred in the past.

Answer – Average off station operations occur 2-3 times annually, average gallons per occurrence is:

DS-2 - 200 gallons

NAS Fallon, NV

GUR – 200 gallons F-24 – 1500 gallons

45. Reference PWS C-2.8.9. The reference states that pesticides and weed control is provided by the Installation Public Works Department. During the pre-proposal conference, we were informed the Contractor provides weed control. Please clarify.

Answer – See updated PWS C-2.8.9.

46. Reference PWS C-2.8.15, please clarify if there are any permit-required pits or confined spaces to enter.

Also provide the number of pits the Contractor is required to maintain.

Answer – There are no permitted pits or confined spaces at NAS Fallon.

47. Reference PWS C-2.8.21. Please clarify if the Fire Department provides the required certification training to Contractor employees to perform the monthly inspection for all fuel facility fire extinguishers.

Answer – Yes, the Fire Department provides annual fire extinguisher training to the contractor.

48. Reference PWS C-2.11.1, does the current Spill Prevention Control and Countermeasure Plan (SPCC) and Facility Response Plan (FRP) designate the Contractor as the Incident Commander/Initial Point of Contact? If so, does the Government provide training for these responsibilities?

Answer – Yes, the government will provide training. The initial incident commander will be the contractor until the installation response team arrives on scene and then the installation personnel will take over as incident commander.

49. Reference PWS C-2.11.1, please provide copies of the SPCC and FRP so that we can determine the number, location, and contents of the spill kits the contractor is required to provide and maintain. If DLA cannot provide copies of the SPCC/FRP, please provide the number of locations where spill kits are required by the plans.

Answer – Red Plan (SPCC) will be provided with the answers to these technical questions.

50. Reference PWS C-3.1.7, since there is no site visit due to COVID 19, please provide the type of OPE installed at the fillstands located at NAS Fallon, so that we can ensure the trucks sourced for this solicitation are properly equipped for the refueler top-off stands.

Answer – Sculley SJ-4R plug B- Fillstands are scheduled to be upgraded to Scully Intellitroll 2 compatible with intellicheck 3 by April 2022.

51. Reference PWS C-3.1.10. Please confirm if the Contractor is required to have a dedicated defuel truck at NAS Fallon.

Answer – PWS C-3.1, the requirement is to provide aviation fuel servicing vehicles that are capable of performing refueling and defueling operations. Although contractor is not prohibited from having or using a dedicated defueler, there is no requirement to have or use a dedicated defueler.

52. PWS C-3.1.11 refers to the airfield layout possibly requiring hose sizes that may vary from the typical 50 feet per reel. Please confirm if there are hose size requirements beyond the standard 50 foot per reel at NAS Fallon.

NAS Fallon, NV

Answer – See PWS C-3.1.11, NAVAIR 00-80t-109 and NFPA 407, which provide the minimum required refueler hose length of 50 feet. Historically, there has been no requirement for additional hose lengths.

53. Reference PWS C-3.1.14. Please provide whether or not the Commanding Officer has imposed a requirement that differs from the CFR reference.

Answer – The commanding officer has not imposed a requirement that differs from 49 CFR, Part 393, Chapter III, Sub-Chap B, Sub-Part G applies.

54. Reference PWS C-3.1.17. Please confirm that F-24 is the only aviation fuel grade handled at NAS Fallon.

Our understanding is that relaxation chambers are not required on refueling vehicles since the only grade of aviation fuel at NAS Fallon is F-24. Please confirm.

Answer – Yes, F-24 is the only aviation fuel stored at NAS Fallon and relaxation chambers are not required on refueling vehicles.

55. Reference PWS C-3.1.20. Since the only aviation fuel installation handled at NAS Fallon is F-24, are there any situations where the contractor will be required to defuel product that would be a mixture of other grades of aviation fuel i.e., JP-4, JP-5, JP-8? Typically, we will not defuel any product that is off-specification or product that could not be blended (with DLA/US Army approval) back into F-24 existing stock as this could render the product off-specification. Please clarify the intent of this paragraph and the contractor’s responsibility to handle aircraft defuel requests that are off-specification or other than F-24.

Answer – The intent of PWS C-3.1.20 is to provide an example from the NAVIR 00-80t-109 on how to properly mark refuelers/defuelers with the appropriate NATO symbol or nomenclature.

If a situation arises where an aircraft has mixed fuel a determination will be made with the COR and DLA Energy Quality in regard to defueling aircraft in accordance with NAVAIR 00-80t-109 and MIL-

STD 3004.

56. Reference PWS C-3.6.8. During the preproposal conference, we were informed there is no grass to maintain for this solicitation. Other than blowers for removing dust, debris accumulation, is there any requirement for the Contractor to provide any other type of lawn care equipment?

Answer – It is the contractor’s responsibility to determine what equipment is needed to meet the requirements of PWS C-3.6.8.

57. Reference PWS C-3.6.9. Please clarify powered equipment for snow removal. Does the base provide snow removal for roadways, fill-stands and other areas were refueling equipment must be driven?

Specifically, does the Contractor provide a vehicle with snowplow capability or would a snow blower suffice?

Answer – It is the contractor’s responsibility to determine what equipment is needed to meet the requirements of PWS C-3.6.9

58. Reference Appendix A, Table 1. Please provide historical data on how often Carrier Air Groups occur on weekends and holidays.

Answer – Historically during CAG operations they have operated 7 days a week/including weekends and holidays. CAG operations on average run for 21-30 days.

NAS Fallon, NV

59. Reference PWS Appendix A, Table 2. Are all the listed tanks equipped with ATG? If yes, please indicate the type and manufacturer and if bottled nitrogen is required to operate the ATG equipment. If nitrogen is required, please provide the estimated annual usage.

Answer – All tanks listed in Appendix A have ATG’s (Veeder Root) installed, and there is no requirement for nitrogen bottles.

60. Reference PWS Appendix A, Table 3. Please provide how often F-24 pipeline receipts occur, the duration, average gallon amount and the typical days that pipeline receipts occur.

Answer – Historically, pipeline receipts occur 2-3 weekly, each occurrence receives on average 250,000 gallons. The duration per receipt on average is 15 hours.

61. Reference PWS Appendix A, Table 3. Please provide a workload summary with historical data by shift (day, swings, and mid-shift), Mon – Fri and on weekends and holidays, for both normal and surge operations (refuels, defuels, transient aircraft) to allow us to accurately determine the vehicle and personnel quantities necessary to support the workload at NAS Fallon. During peak operations how many simultaneous aircraft refueling operations occur?

Answer – Please see updated PWS, and additional FMD data that will be provided with the answers to the Technical Questions.

62. Reference Appendix A, Table 3. Throughput and Receipt. Please clarify if the ground product monthly issue amounts at NAS Fallon are issues from the service stations, issues by truck delivery or includes both sources.

Answer – Ground product monthly issue are from both sources, issue by truck and service station.

63. Reference PWS Appendix A, Table 7. Since fuel used in contractor provided vehicles must be included in our CLIN 0001 price, please provide the historical annual fuel costs reimbursed to the current service provider so we can accurately forecast this additional expense.

Answer – There are no estimated numbers, however, the Contractor is authorized to invoice for reimbursable fuel charges incurred under a Fuels Purchase Agreement (FPA). The FPA must first be established with DLA Energy and CLIN added to the contract. It is up to the Contractor to determine fuel usage and costs associated with their approach.

64. Reference pre-proposal conference, COR presentation, we noticed a refueling maintenance shop is provided for this solicitation. Please clarify if there are any specialized tools associated with the shop that are provided for Contractor use. Please confirm if the Contractor is required to have a mobile maintenance service truck for this solicitation. Were the tools and equipment shown in the COR photo of this facility Government provided or Contactor owned equipment?

Answer – All tools shown in the COR photo were contractor owned. There is a fixed air compressor in the facility that is available for contractor’s use in performance of the services under this contract.

65. Reference PWS C-1.8.3, Truck Driver/System Operator (DSO) which states “… unless specifically directed by the contracting officer, the Contractor is not responsible for the staffing of the fire watch, nozzle operator, or refueling director/coordinator positions. The unit receiving services will be responsible for providing all staffing other than that of the fuel system or pit operator,” and also reference PWS C-2.1.3, Direct Refueling Operations (Hot Pits) which states “… in all cases, the contractor must

NAS Fallon, NV provide an FDSO to operate the pumps.” Question: The two sentences noted in PWS paragraph C-1.8.3 conflict with one another wherein it states the contracting officer can direct us to fulfill hot pit crew team positions, and that the units receiving services are responsible for their staffing other than fuel system or pit operator. Please clarify the government’s intended staffing requirement to fulfill both parts of C-1.8.3, as well as C-2.1.3.

Answer- PWS C-1.8.3 is position requirements of the Truck Driver/System Operator and is stating that Truck Driver/System Operator must be familiar with hot-pit operations at the fixed direct fueling system.

Also stating that the GOCO contractor is not responsible for staffing hot pit crews.

See updated PWS C-2.1.3. There is no requirement for FDSO to operate fixed direct fueling system pumps.

66. Requesting FMD data, as the Hot Pit information provided in the COR briefing is understated. The third bullet on Slide 7 of the COR presentation reads: Average Hot Refuel w/Pantograph: 30,000 gallons (1%) (9 hot pits/3 aux) Hot Pits Note PWS: “Military personnel will perform actual hot refueling operations.”

The COR briefed an annual average of 30K gallons w/pantograph, but also includes the number of hot pits with no separate quantity of fuel for those operations. This gives a false appearance that the total hot refueling requirement is only 30K gallons per year. Spread over a year, that is about 600 gallons a week on average. The actual quantity of mobile pantograph refuels is closer to 60K and the throughput at the hot pits for CY20 is 908,724 gallons. Vast difference in labor required. He also highlighted that, “Military personnel will perform the actual hot refueling operations,” which is true. But he did not highlight that at least one contractor FDSO/DSO must be there anytime hot pit refueling is taking place. The way this information is presented is misleading. Hopefully all bidders can receive the FMD data.

Answer – The COR presentation did not delineate between direct refueling hot pits and mobile hot pits throughput and aircraft. The updated PWS and FMD data provided provides a clear picture. The Direct refueling hot pit is supply on demand system where the pumps will energize when the dead-man operator squeezes the dead-man, therefore there is no requirement for an FDSO to physically turn on pumps, pumps will remain in automatic mode. Please see updated PWS, additional FMD data will be provided with the answers to the Technical Questions.

67. What is the seniority of employees and mix of full to part-time employees on the current contract?Answer

– see below.

Seniority:

35% have been on contract for 2-4 years (2-weeks' vacation) 17% have been on contract for 5-8 years (3-weeks' vacation) 48% have been on contract 8-years or longer (4-weeks' vacation) CBA Section 6.7 - Fulltime to Part time Ratio and the requirement to maintain the current ratio of full-time to part-time employees. Currently:

Full-time Employees: 84% Part-time employees: 16%