Attachment_I_-_Performance_Work_Statement.pdf

PERFORMANCE WORK STATEMENT (PWS)

For

Operation and Maintenance of

Aviation and Ground Fuel Operations at

Korea Army GOCO Consolidated

Dated: 15 March, 2018

ATTACHMENT I

TABLE OF CONTENTS

SECTION C-1.0

C1.1 General Description of Service

SECTION C-2.0 BACKGROUND

C-2.1 General

SECTION C-3.0 SCOPE

C-3.1 General Scope of Work

SECTION C-4.0 APPLICABLE DIRECTIVES

C-4.1 General

SECTION C-5.0 PERFORMANCE REQUIREMENTS

C-5.1 Staffing C-5.2 Fuel Operations C-5.3 State of Emergency in the Republic of Korea C-5.4 Facility Maintenance.

C-5.5 Inventory Management C-5.6 Quality Control.

C-5.7 Safety C-5.8 Security C-5.9 Base Access Requirements C-5.10 Environmental Protection C-5.11 Training C-5.12 Contractor Furnished Equipment and Facilities C-5.13 Government Furnished Equipment and Facilities

SECTION C-6.0 DELIVERABLES

C-6.1 Contactor Detailed Plans

Appendix A Fuel Facility Locations Appendix B Fuel Facility Infrastructure Appendix C Hours of Operation Appendix D Estimated Average Monthly Thought-Put Appendix E Site Specific Information for DFSP Gunsan Appendix F Site Specific Information for DFSP Pohang Appendix G Site Specific Information for DFSP Pyongtaek Laboratory Appendix H Site Specific Information for DFSP Yechon Appendix I Definitions Appendix J Abbreviations and Acronyms Appendix K List of Government Furnished Equipment Appendix L USFK (LN) Holiday Schedule Appendix M Common Access Card (CAC) Requirements

SECTION C-1.0 INTRODUCTION

C-1.1: General Description of Services: The Defense Logistics Agency Energy (DLA Energy) is procuring services for the receipt, storage and issue of bulk and retail jet fuel (JP-8), bulk and retail Korean diesel (KDR), and retail automotive unleaded (MG7) or any additional product designated by the contracting officer at government-owned facilities. This includes services for the operation, operator and preventive maintenance, security, safety, and environmental protection of Government fuel facilities at seven (7) Army installations in South Korea; Camp Casey, Yongsan, Camp Humphreys, K16, Camp Red Cloud, Camp Walker, and Camp Carroll; as well as, three (3) DLA Energy intermediate Defense Fuel Support Points (DFSP) at DFSP Pohang, DFSP Yechon, and DFSP Gunsan; and operation and maintenance of the laboratory at DFSP Pyongtaek.

DFSP Yechon: Bulk Storage DFSP Gunsan: Bulk Storage DFSP Pohang: Bulk Storage DFSP Pyongtaek: Laboratory Camp Carroll: Service Station, Cash Sales Camp Casey: Service Station, Bulk Storage Camp Humphreys: Service Station, Aviation Hot Point and Bulk Storage K16: Service Station, Bulk Storage, Cash Sales Camp Red Cloud: Service Station Camp Walker: Service Station Yongsan: Service Station

C-1.2 Camp Humphreys MILCON: The US Government is in the process of consolidating US military facilities which may result in one or more location being closed and/or moved during this contract. Four (4) newly constructed bulk storage tanks (2 x 20 MBBLs)(2 x 50 MBBLS), rail loading/ off-loading facility, truck loading / offloading, and a new laboratory are being constructed on Camp Humphreys. During construction, these new facilities shall NOT be the responsibility of the GOCO contractor. When construction is complete, fuel will be scheduled for delivery by DLA Energy Korea to allow the construction agent to perform commissioning of the new systems. The GOCO contractor’s responsibilities will begin upon exercise of CLIN 0002.

C-1.2.1 Phase 1 Training and Other Duties at the Facilities During Commissioning: The contracting officer may exercise CLIN 0002 when commissioning begins and direct the contractor to perform the following requirements during the commissioning process at Camp Humphreys. The GOCO contractor will observe all fuel deliveries received by the construction/commissioning agent or his contractor for use in commissioning the new Camp Humphreys fuel facilities currently being constructed; however, neither the operation/maintenance of the new facility nor the care for the product within are the contractor’s responsibility until directed by the Contracting Officer as described in paragraph C-1.2.2 and CLIN 0002. The contractor will train all assigned contractor employees on the operation and specific design/function of the new facility with assistance of the construction contractor during the commissioning process. Once commissioning is complete, the GOCO contractor will observe the sampling of product in the system by the commissioning contractor as directed by the COR/QAR and shall confirm test results show fuel product is on-specification. If product is found off-specification, the QAR will provide disposition guidance to the construction agent or commissioning contractor. The GOCO contractor will monitor fuel sampling and testing until the fuel is deemed suitable for use by the QAR. This process may take up to 30 days to complete.

C-1.2.2 Phase 2 Operation of the Facilities After Acceptance: After the new facilities are formally accepted by the US Army, the Contracting Officer may exercise CLIN 0003 and direct the following actions /changes take effect. Once directed by the DLA Energy Contract Officer, the GOCO contractor, the COR, and commissioning contractor will perform a joint inventory of all product in the newly commissioned facilities and ensure testing results demonstrate on-specification product. The Contractor will then begin all bulk storage operation/maintenance described in this PWS including bulk storage operations, railcar off-loading, and tanker truck loading responsibilities at Camp Humphreys.

Inventory, accounting, security, and QA/QS for all US Government product in the new facilities become the responsibility of the GOCO contractor once the joint inventory is complete. In addition, at this time laboratory operations at Camp Humphreys will begin and laboratory operations at DFSP Pyongtaek Laboratory will cease.

C-1.2.3 Phase 3 Added Capability: There is further work scheduled to increase capabilities and improve design to the rail head and truck loading facilities at Camp Humphreys. As part of CLIN 0003 requirements, the GOCO contractor will cooperate with the construction contractor and ensure all safety procedures are followed and safety precautions are in place for the terminal to operate while the work is being performed. Once construction/modification is complete, the contractor will train employees with assistance from the construction contractor while commissioning the work on the modified components.

Once final commissioning is complete, the DLA Energy Contract Officer may activate CLIN 0004 and direct the contractor to assume responsibility for operation and maintenance of the newly constructed/modified components specifically loading railcars and off-loading tanker trucks at Camp Humphreys.

SECTION C-2.0 BACKGROUND

C-2.1 General: DLA Energy has overall responsibility to provide services including operation, maintenance, accounting, security, quality assurance/surveillance (QA/QS), and environmental protection as described in this performance work statement (PWS) to GOCO fuel facilities described in section C-1.0 throughout South Korea.

SECTION C-3.0 SCOPE

C-3.1 General scope of work: The Contractor will be responsible for operating and maintaining all fuel facilities listed in Appendix A in accordance with Section 5 of this PWS and all applicable host nation and US Forces Korea (USFK) laws, regulations, statutes, and/or policy. The Contractor will be responsible for providing the necessary personnel, material, equipment, and/or resources to accomplish all tasks specified herein at the Contractor’s expense unless specified otherwise in this PWS. Currently, Forces in Korea are reorganizing and constructing new facilities. This will result in one or more locations being closed and new locations opened within the contract performance period. The contractor will structure their bid by location giving a total monthly cost for each current location, as well as, a future monthly rate for Camp Humphreys Phase 1 and Phase 2 as described in paragraph C-1.2.

C-3.1.1 Bulk Fuel Terminal Operations: The Contractor will perform all fuel operations, inventory management, quality assurance and surveillance, security, environmental protection and operator/preventive maintenance at bulk storage sites in Camp Casey, K-16, Camp Humphreys, Gunsan, Pohang, and Yechon in accordance with section C-5 of this PWS.

C-3.1.2 Ground Fuel Operations: The Contractor will perform all fuel operations, inventory management, quality assurance and surveillance, security, environmental protection and operator/preventive maintenance at retail fuel sites in Camp Casey, Yongsan, Camp Humphreys, K16, Camp Red Cloud, Camp Walker, and Camp Carroll in accordance with section C-5 of this PWS.

C-3.1.3 Aviation Fuel Operations: Camp Humphreys supports installation rotary wing and fixed wing aircraft refueling. This includes providing a sufficient quantity of on-specification fuel and ensuring all bulk tanks and system components are ready and serviceable in accordance with section C-5 of this PWS. The Contractor shall maintain the refueling points at Camp Humphreys in such condition that they are ready for units to perform Rapid or “Hot” refueling at all times. Units shall provide 24 hour advance notice when hot refueling is required. The Contractor will perform a joint inventory of the bulk storage tanks before and after operations with the requesting unit. The requesting unit will be responsible for the fuel consumed. Military aviation units will provide petroleum supply specialists and crew chiefs/ground crew to operate the hot pits and nozzle operators for each hot point. The Contractor will provide periodic training on the operational procedures, pre and post operation checklists, and required accountability paperwork to units prior to Rapid or “Hot” refueling operations.

Note: The contractor does not refuel aircraft or assist in any aircraft refueling operations.

Upon completion of Rapid or “Hot refueling evolutions, the military aviation units will return the completed checklists and accountability paperwork to the Contractor for processing into FMD. The contractor shall also maintain at least one truck loading point at Camp Humphreys for bulk loading of aviation units’ refueling assets (primarily HEMTT refuelers) 24 hours per day. The Contractor shall post a recall list of contact numbers for emergencies and after hour’s bulk fuel loading in the flight line fuel office.

C-3.1.4 Contract Turnover: Ten working days prior to the start of contract performance period, the Contractor will receive assistance from the current contractor/government personnel, and the DLA Energy Contracting Officer’s Representative (COR) to accomplish a joint facilities turnover inspection, including a Government Provided Equipment (GFE) inventory signed by incoming and outgoing contractors and witnessed by the COR; including product testing and complete fuel inventory. The incoming Contractors personnel shall be permitted access to all fuel facilities and be notified 24 hours in advance or no later than when the current contractor is notified of all operations so as to allow them to observe the operation. The outgoing Contractor shall turn over to the incoming Contractor all records, SOPs, logs, inventories, equipment data information, maintenance records (in a non-proprietary form), spare parts provided by the US Government, and other materials witnessed by the COR.

C-3.1.5 Quality Monitoring and Evaluation: DLA Energy shall utilize a Quality Assurance Surveillance Plan (QASP) to monitor and evaluate the Contractor’s performance throughout the contract performance period. DLA Energy may also perform customer satisfaction surveys, which may be used as part of the assessment of Contractor’s performance. The Contracting Officer has the option to increase the frequency of surveys to address contract compliance issues as needed.

SECTION C-4.0 APPLICABLE DIRECTIVES

C-4.1 General: The contractor shall comply with all applicable but not limited to the following Korean Environmental Governing Standards, pertinent Department of Army and Department of Defense directives, policies, and procedures, as well as federal statutes, judicial interpretations, international agreements, (e.g. Status of Forces) and policies applicable to U.S. Forces Korea; as well as, all DLA

Energy directives and policies, Korean government directives, policies and procedures such as, but not limited to, Korean Ocean and Fisheries regulations for offloading of barges/hazardous cargo, etc.

Holidays for U.S. Citizens and Korean (LN) personnel shall be in accordance with the current U.S.

Forces Korea (USFK) Holiday schedule for Korean National Employees, USFK and temporary holiday memos issued and distributed by USFK/FKCP Director of Civilian Personnel office, and DLA Energy Korea. A current list of authorized holidays can be found in Appendix L.

SECTION C-5.0 PERFORMANCE REQUIREMENTS

C-5.1 Staffing: The contractor shall provide sufficient staffing and personnel to meet all requirements to operate all facilities during hours of operation in Appendix C without delay or demurrage. During emergencies described in paragraph 5.2.2 and 5.2.3, exercises, or surge operations, the contractor’s staffing shall be sufficient, flexible, and capable of meeting the increased demands of simultaneous operations and 24 hour contingency operations for up to 30 days or until additional personnel can be provided or brought onboard. The contractor’s proposal will include this capability under the firm fixed rate MUCG for all CLINs. All Contractor personnel that have a direct interface with customers must be able to speak Basic English. The contractor shall provide a detailed staffing plan and matrix for each location with the initial proposal. The staffing matrix must illustrate how the contractor’s proposed staffing will meet the requirement for each location. (Position qualifications are below). If any Key personnel require replacement, the Contractor shall notify the Contracting Officer in writing 15 days prior to any proposed substitution, or as soon as the contractor is made aware of a personnel loss. Each request shall provide detailed explanation of the circumstances surrounding the proposed substitution, a complete resume for the proposed substitute, and any other information required by the Contracting Officer to approve or disapprove the proposed substitution.

C-5.1.1 Corporate Fuels Officer (CFO): (Key) To ensure continuity between the terminals, the Contractor’s home office, DLA Energy HQ, and the DLA Energy Korea Office, the Contractor shall employ during the life of this contract, someone with experience in contract management with a complete understanding of operation and maintenance requirements of bulk petroleum storage terminals and authority to independently make binding decisions on this contract. The CFO must be a native English speaker. This cannot be a collateral duty position. A resume for the candidate for this position must be submitted in the proposal for review by DLA Energy. If the CFO is absent for short periods of 10 days or less (minor illness, vacation), an alternate must be designated and available to perform the CFO duties. For absences of more than 10 days (hospitalization, temporary duty), the Contractor shall notify the Contracting Officer and provide a qualified temporary or permanent replacement at no additional cost. Replacement candidate’s resumes must also be submitted for review prior to assuming the duties as CFO.

C-5.1.2 Regional Superintendent (RS): (Key) The contractor shall provide a Regional Superintendent located on Camp Humphreys. This individual will be responsible for contract compliance for all terminals under this contract. All Terminal Manager(TM) will report to the RS. This employee CANNOT be subject to National Recall and this cannot be a collateral duty.

C-5.1.3 Terminal Manager(TM): (Key) To ensure on-site management of PWS requirements, the Contractor shall have Terminal Managers (TM) onsite to oversee and manage operations at the following locations; Gunsan, Pohang, Yechon, and Camp Humphreys. Two additional TMs must oversee and manage operations at the remaining Army locations; Camp Casey, Yongsan, K-16, Camp

Red Cloud, Camp Walker, and Camp Carroll with one (1) TM located and managing facilities north of Camp Humphreys and one (1) TM located and managing facilities south of Camp Humphreys. All TMs shall have a minimum of 5 years of specialized commercial and/or military experience in fuel terminal management, operations, and maintenance. This experience shall include receiving, storing, issuing, sampling and shipping petroleum products via Barge, ocean going tanker, tank truck, pipeline, rail, or as appropriate to the installation’s mode of receipt and issue where they are to be assigned. TMs must have comprehensive knowledge of maintenance and repair of bulk petroleum storage terminals, systems, and equipment. TMs shall have relevant fuel terminal supervisory experience and a minimum of 1 year of specialized supervisory experience in fuel terminal operations and maintenance within the last 5 years.

The TM must be available to respond to emergencies and supervise operations as needed; therefore, the position cannot be a collateral duty. A resume for the candidate for this position must be submitted for review by DLA Energy no less than 30 days prior to being appointed. If the TM is absent for periods of 10 days or less (minor illness, vacation), an alternate must be designated and available to perform the TM duties. For absences greater than 10 days (hospitalization, temporary duty), the Contractor shall notify the Contracting Officer and provide a qualified temporary or permanent replacement at no additional cost. Replacement candidate’s resumes must also be submitted for review 30 days prior to assuming the duties as TM.

C-5.1.4 Assistant Terminal Manager (ATM): To assist the TM with on-site management of PWS requirements, the Contractor must provide one ATM at each manned facility. The ATM shall have commercial or military experience in fuel terminal operations and maintenance performing tasks that include receiving, storing, issuing, and shipping petroleum products via modes as appropriate to the facility’s capability and relevant maintenance and repair of bulk petroleum storage terminals, systems, and equipment. A resume for ATM is not required with the offeror’s proposal.

NOTE: All CFO, TMs and ATMs must be issued a contractor-provided cellular telephone to allow for recall. A Recall List is to be kept current at all times and a copy provided the COR within 3 day of the start of contract performance and when changed/updated.

NOTE: ATM may be a collateral duty position at all locations with the exception of the Camp Humphreys.

C-5.1.5 Fuel Distribution Systems Operator (FDSO): The FDSO shall have commercial or military experience in operating fuel bulk storage and distribution systems and related equipment. The FDSO also performs operator and preventive maintenance in accordance with paragraph C-5.4 and UFC 3-460-

03. The FDSO also performs general housekeeping and grounds maintenance for terminal, pipeline, service stations and other areas as required.

C-5.1.6 Fuel Distribution Systems Mechanic (FDSM): The contractor provide and station sufficient fuel distribution systems mechanics (FDSM) so they can respond to multiple trouble calls with a maximum four (4) hour response time for any service station and two (2) hours for any Bulk Storage Facility and continuously provide an aggressive preventive maintenance program which meets the requirements in paragraph C-5.4 to ensure the continuing operation of all fuel facilities. FDSMs shall have commercial or military experience in maintaining bulk fuel storage and distribution systems and equipment. The FDSM must be capable of maintaining, inspecting, troubleshooting, and repairing fuel storage and distribution systems and ancillary components, using hand and power tools and testing instruments. The FDSM will maintain records of inspections and repairs. This may be a collateral duty position. The proposal must include the number of proposed FDSMs and where they will be stationed in order to meet this requirement.

NOTE: All FDSO and FDSM must be crossed trained and able to support the bulk DFSP’s located at Yechon, Gunsan, Pohang, Camp Casey, and K-16 in case of emergency. This training must be accomplished with 180 days of performance start date and the contractor shall provide a employee roster showing all facilities the employee is trained to operate. This roster shall be provided within 30 days of contract performance start date and updated on the 1st of every month thereafter. Once all cross training is accomplished, this roster shall be updated as required but not less than once per year on the first business day of October. This requirement will include Camp Humphreys once construction is complete.

C-5.1.7 Quality Surveillance Operator Gunsan QSO: Specialized experience in tanker/barge receipts and pipeline shipments including fuel loss investigations and knowledge of laboratory test procedures required by MIL STD 3004 (most current version) and the specifications for turbine fuels.

Must be knowledgeable of Government and Commercial specifications for petroleum products. Must be physically capable of accomplishing quality and quantity functions on board tankers/barges. Must be able to speak, read and write English. This may be a collateral duty position. A resume is not required with the offeror’s proposal. If the QSO is absent for short periods (minor illness, vacation), an alternate must be designated and available to perform the QSO duties. For extended absence (hospitalization, temporary duty), the Contractor shall notify the Contracting Officer and provide a qualified temporary or permanent replacement at no additional cost.

C-5.1.8 Contractor Administrative Capabilities and Functions (Camp Humphreys, DFSP’s Pohang, Yechon, and Gunsan): The Contractor shall provide for administrative capabilities at the facilities. The administrative functions shall not be accomplished solely by the terminal superintendent.

Administrative functions include, but are not limited to the following; Telephone answering capability 7:00 a.m. to 4:00 p.m., Monday through Friday, unless an approved holiday. The Contractor's telephone answering personnel must be capable of understanding and speaking English and have the capability to reach and/or recall the facility operating personnel. This may be a collateral duty position. A resume is not required with the offeror’s proposal. At all other times the Contractor shall provide a designated point of contact and an alternate point of contact which shall serve as a means of obtaining Contractor response to emergency situations/conditions such as operational requirements, product leaks, environmental cleanup, emergency repairs, and any other situation/condition deemed appropriate by the COR, ACO or the DLA Energy Korea office.

C-5.1.9 Laboratory Superintendent: (Key) The contractor must provide a Laboratory Superintendent with a minimum of six years’ experience in a petroleum fuels testing laboratory involving testing and analysis of petroleum fuels and additives. Three years of the experience must be supervisory experience gained within the five years just prior to the contract start date. Two years of the experience must be specialized supervisory experience in operation and maintenance of a petroleum fuels testing laboratory to include experience in the evaluation of test results for contamination/deterioration and environmental protection and compliance. One year may be general supervisory experience. The Laboratory Superintendent must have formal training and have obtained a Bachelor of Science degree in Chemistry or related degree (24 hours chemistry, 6 hours physics, and 6 hours calculus) or equivalent training/experience which is acceptable to the Contracting Officer. A resume relative to the required experience shall be submitted with the offeror’s proposal. If personnel for whatever reason become unavailable for work under this contract for a continuous period exceeding 30 work days or is expected to devote substantially less effort toward the work than indicated in the proposal, the Contractor shall propose a substitution of such personnel in accordance with the following: Any proposed substitution of the Laboratory Superintendent shall be submitted in writing to the Contracting Officer at least 15 days prior to the substation. Each request shall provide detailed explanation of the circumstances necessitating the proposed substitution, a complete resume for the proposed substitute and any other information required by the Contracting Officer to approve or disapprove the proposed substitution.

NOTE: In the event the Contractor determines that it is necessary to change laboratory superintendents, then the proposed substitution shall be submitted in writing to the Contracting Officer at least 15 days prior to the proposed substitution.

C-5.1.10 Laboratory Chemist: (Key) The contractor shall provide a Laboratory Chemist with a minimum of three years’ experience in petroleum fuels testing laboratory involving testing and analysis of petroleum fuels and additives. The experience must have been gained within the five years just prior to the contract start date. The Laboratory Chemist must have a Bachelor of Science degree or equivalent military laboratory training/experience which is acceptable to the Contracting Officer. A resume relative to the required experience shall be submitted with the offeror’s proposal.

C-5.1.11 Laboratory Assistant: The contractor shall provide a laboratory assistant with a minimum education of a high school diploma (or possess equivalent certificate). Be capable of performing with supervision non-complex routine testing after adequate training in test procedures and safety. Cleans laboratory glassware, cleans laboratory work areas and offices, performs building maintenance, and other corollary services.

C-5.1.12 Fuel Accountant (FA): The contractor shall provide a primary and alternate Fuel Accountant, who shall be capable of reading and writing in English and have accounting experience working with commercial accounting systems in order to allow for the processing of fuel management accounting data in US Government accounting systems. They shall possess sufficient computer skills to use client/server applications in a Microsoft Windows environment. Those skills shall include the ability to logon; shutdown; initiate modems; manipulate files and resolve technical issues and problems required to maintain a fully functional file, records, and reporting system; send and receive email; and to use web browsers to send and receive information. They must be able to use Microsoft standard office products such as Word, Excel, and PowerPoint. Other commercial off the shelf applications, utilities, and custom software may also be required. They shall become fully knowledgeable of DOD 4140.25M;

as well as, all DLA Business System Modernization Interim Policy and Procedural Guidance for the receipt, handling, issue, inventory, and accounting of petroleum products. Both the primary and alternate accountant shall complete the resident FMD training provided by DLA Energy within 180 days of hire. The Fuel Accountant will be responsible and available to perform End-of-Year reconciliation for the FMD account ledgers performed on 30 September of each year no later than 2400 hours.

C-5.1.13 Qualified Safety Representative (QSR): The contractor will provide a Safety Supervisor that is current in certification and licensing by the Gunsan Regional Office of Oceans and Fisheries to supervise the tanker/barge off loading at DFSP Gunsan.

C-5.1.14 Contractor Manpower Reporting: The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Logistics Agency via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecrnra.mil/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be http://www.ecrnra.mil/ reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2019. Contractors may direct questions to the help desk at help desk at:

http://www.ecrnra.mil.

C-5.2 Fuel Operations: The Contractor shall operate the fuel facilities listed in App A and maintain them in such a manner that they are fully operational at all times. Fuel operations must be conducted safely and efficiently. The Contractor shall maintain appropriate controls to ensure fuel quality, inventory, and accountability are maintained at all times. The procedures for fuel operations shall be detailed in the operations plan.

C-5.2.1 Hours of Operation: The required hours of operation for each facility are detailed in Appendix C. The Contractor’s staffing plan shall clearly illustrate the capability to provide all required support during the stated hours. During contingencies, exercises, emergency response, and natural disaster relief efforts, the contractor may be required to support operations beyond the hours of operation in Appendix C. The contractor must include all costs associated with meeting this requirement in the firm fixed monthly use charge (MUCG).

Note: All retail gas station sites are automated and do not require manning with the exception of the manning requirements for operator/preventive maintenance, inventory, housekeeping, escorting and receiving fuel delivery trucks, and cash sales at the designated locations.

C-5.2.2 After Hour Response: The Contractor shall establish an after-hours recall roster: as a means of contacting key employees in the event of emergencies or unscheduled operational requirements. All services required outside of the normal hours of operation without prior coordination/notification shall be met within two (2) hours as measured from the time the Contractor is notified until the operator is in position to perform the service required. Any after-hours support will be the contractor’s responsibility under this contract and must be included in the firm fixed monthly use charge (MUCG) without reimbursement by the government.

C-5.2.3 Emergency Response/Recall for Product Release, Fire, or Other Emergency Situation:

The contractor shall respond to all emergency situations and remain on duty until relieved. The contractor must be capable of providing an initial response (minimum of one qualified individual capable of reacting to the situation) within two hours of notification and increasing manpower and materials with a full response (minimum of at least one supervisor and sufficient qualified personnel to respond to the situation) within four hours of initial notification. Any emergency response support will be the contractor’s responsibility under this contract and must be included in the firm fixed monthly use charge (MUCG) without reimbursement by the government.

C-5.2.4 Product Receipt: There are different receipt modes listed in Appendix B (barge, pipeline, railcar, truck) for each facility. The Contractor shall be responsible for receiving fuel in modes per the facilities capabilities and determined by DLA Energy without causing operational delays or incurring demurrage. The employees assigned to each location must be capable of performing receipt operations as required for the location.

C-5.2.5 Product Storage: The Contractor shall be responsible for product accountability and quality while in contractor custody. Product will be maintained to preclude degradation, contamination, commingling, or other occurrences which render the product unsuitable for its intended use. Except for scheduled maintenance, quality hold after receipt, and other circumstances of which DLA Energy has http://www.ecrnra.mil/ been notified, the Contractor shall ensure all tanks are ready for bulk and retail dispensing at all times.

C-5.2.6 Product Issues: The Contractor shall issue fuel IAW hours of operation in App C and as instructed by DLA Energy. The Contractor shall be responsible for issuing fuel without causing operational delays or incurring demurrage. Where applicable, the Contractor shall coordinate bulk loading directly with receiving customers. The employees assigned to locations equipped for bulk loading per Appendix B must be capable of performing bulk loading operations as required. The Contractor shall respond to after-hour request IAW paragraph C-5.2 After-hours Response.

C-5.2.7 Cash Sales. The Contractor shall provide cash sale services at Camp Carroll and K16. The Contractor shall be capable of providing cash sale services at the other retail locations listed in Appendix C on an exception/emergency basis as directed by the Contracting Officer. Cash sales shall be performed and managed in accordance with DLA Energy Policy P-6, P-19, and DOD 4140.25M. The policies can be found on the DLA ENERGY website.

http://www.desc.dla.mil/DCM/DCMPage.asp?PageID=479

C-5.3 State of Emergency in the Republic of Korea

C-5.3.1 Continuance of Performance during any State of Emergency in the Republic of Korea:

The Contractor shall be responsible for performing all functions of this contract during any and all state of emergency declared by the United States (U.S.) or Republic of Korea (ROK), within or affecting the ROK, or during internal strife, rioting, civil disturbance, declaration of war or perils of any other type in the ROK until released by the Contracting Officer in writing. The Contractor shall assist and participate, as may be required by competent military authority, in any military or dependent evacuation plan. The contractor shall participate, at the direction of the ROK or U.S. local commander, in all local or site training exercises relating to U.S. Government preparation for any of the above incidents. The Contractor shall comply with Table B-2 of USFK Regulation 700-19, Contingency Conditions Clause.

This regulation will be provided by ARMY Korea. As part of the operations plan, the contractor shall provide a detailed contingency plan showing how they will continue to support sustained, 24 hour per day, 7 days per week, (24/7) operations any declared state of emergency of any duration. This plan must contain at a minimum:

1. Concept of operations for each facility showing how they will continue to operate on a 24/7 basis immediately and indefinitely once notified of a State of Emergency. This plan must detail how they will continue to operate 24/7 with maximum throughput initially using the peacetime staffing and how they will augment staffing to be capable of sustained maximum throughput operations indefinitely at each location.

2. The contractor shall provide a timeline allowing them to transform normal peacetime staffing to sustained indefinite 24/7 operations at each location.

3. This Concept of Operations must be included in the contractor’s initial offer proposal.

4. Costs associated with activation of this State of Emergency contingency plan shall be included in the offer under CLIN #### that will be activated by the Contract Officer, only if required.

All plans must address, at a minimum the following: All cash sales will be suspended for the duration of the contingency; Estimate five times the current annual throughput at each facility/location; and Possible Loss of current employees subject to military and/or national recall.

C-5.3.2 Wartime Utilization of Contract Vehicles (CONTINGENCY CONTRACT) (REPUBLIC OF http://www.desc.dla.mil/DCM/DCMPage.asp?PageID=479

KOREA)

(a) Within 30 days after contract award, the Contractor shall identify in writing to the Contracting Officer its transportation assets to be used in the performance of this contract to include those of any subcontracting agreements. Specific information required is: name, address and phone number of the Contractor and applicable sub-Contractor(s), number of vehicles used by Contractor and sub-Contractor to execute contract, license number, cargo capacity and type cargo ( JP8) of each vehicle; and name and telephone number of each driver. The Contracting Officer will provide this data to USFK J4 Wartime Host Nation Support Division to coordinate with the appropriate ROK ministries to ensure that these assets have been included in the Transportation Mobilization Designation Plan. Maintenance and overall responsibility for the Contractor's transportation assets shall remain with the Contractor. The Contractor shall cooperate with the Contracting Officer providing all information that is necessary to ensure that its transportation assets are designated to continue supporting U.S. requirements in the event of a ROK mobilization.

(b) Once ROK Mobilization is declared, the Contracting Officer or designee will provide the Contractor with a list of ROK-U.S. Movement Control Teams by area to coordinate clearances for hazardous cargo movement. The U.S. ordering officials will, if practicable, submit a requirement request a minimum of seven days in advance of delivery to allow the contractor adequate time to program and schedule the delivery.

(c) The Contractor shall process requests for highway/road clearance and for additional transportation assets through the appropriate local ROK-US Movement Control Team a minimum of 72 hours prior to scheduled pickup date. To obtain approval to use highways and roadways designated for military use, the Contractor must submit requests using the Combined Highway Clearance Request Form). To request additional trucks and drivers (beyond those previously allocated to support Contractor operations during mobilization), the Contractor must submit a Combined Movement Request (CMR). To ensure adequate security and protection for movements, the Contractor shall request military escort on CHQ Form 26EK.

(d) The Contractor shall assign a representative responsible for processing Combined Highway Clearances and Combined Movement Requests. This representative shall be responsible for becoming familiar with the Combined Highway Requesting procedures and attending all required training.

Training will be conducted in conjunction with Combined Forces Command Computer Aided Exercises (CAX) held each spring and fall. The U.S. Government will provide appropriate training to the Contractor representative in processing and monitoring requests for highway/road clearances and additional assets using the process as established in the current editi1n of the Command Logistics Policies and Procedures manual. The Government will notify the Contractor Representative when ROK mobilization occurs, when it must begin using Combined Movement Procedures, USFK priorities for shipments, and any changes that are required to Contractor shipping schedules.

C-5.4 Facility Maintenance: The Fuel Contractor shall be responsible for the normal and continuous use, operation, maintenance, and real time reporting of discrepancies applicable to all petroleum systems, facilities, and equipment listed and provided in this contract. Petroleum system means an underground or aboveground fuel storage tank, associated fuel piping, pump, pump house, filter separators, loading and unloading station, hydrant fuel system and associated hydrant outlets and pantographs, oil water separator, ancillary equipment and appurtenances, electrical power and controls, lighting, emergency generators, fire protection system, and containment system, if any. The Contractor shall manage, coordinate, oversee, and report as needed to ensure all required inspections, services, maintenance, and repairs of all facilities, equipment, and real property associated with this contract are performed as required to ensure compliance with all Army, Department of Defense (DoD), Host Nation, local, American Petroleum Institute (API), and Unified Facility Criteria (UFC) requirements throughout the life of the contract. This includes monitoring and tracking all maintenance being performed by Government agencies or other contractors to verify that it is requested in a timely manner, scheduled as required, coordinated with relevant offices, finished to completion, and recorded in the maintenance database (CMMS). The contractor will report maintenance conflicts, deficiencies, and delays to the COR and Contracting Officer as soon as possible for assistance and resolution.

C-5.4.1 Preventive Maintenance (PM): The Contractor is responsible for preventive maintenance at all locations listed in Appendix A. The preventive maintenance (PM) program shall ensure that all Government property is preserved and maintained in a safe working condition. PM is defined as maintenance work to preserve a facility by preventing its deterioration; such as, but not limited to, corrosion control, grounds keeping, pressure washing, cleaning, spot painting, housekeeping, etc. It is essential that the Contractor devote adequate effort to identifying future deficiencies and potential deficiencies in order to prioritize PM efforts. PM includes performing, at a minimum, the services recommended by the manufacturer or in accordance with commercially accepted practices, as well as the effort required to keep a facility, a piece of equipment or system functioning. The Contractor’s maintenance plan shall provide a systematic approach to identifying, planning, scheduling, documenting/reporting and providing (labor, materials and time) to perform those actions that contribute to the uninterrupted functioning of the fuel terminal.

C-5.4.2 Corrosion Control and Painting: The Contractor shall perform corrosion control and minor painting (of those systems requiring painting) as part of PM. Minor/spot painting consists of removing rust, dirt, and corrosion, preparing the surface, applying primer/corrosion inhibitor, and repainting small surface areas and small components, e.g., valves, strainer, and motors, to protect surfaces from mold, bio growth, corrosion, and to preserve appearances. The Contractor shall also re-apply color code bands and symbols as outlined in MIL-STD-161, Identification Methods for Bulk Petroleum Products Systems as needed. The Contractor will not be required to paint large horizontal/vertical surfaces such as buildings, entire tanks or entire pipeline systems, but is required to protect surfaces from mold, bio growth, corrosion, and to preserve appearances. Components needing more than 25% of its surface painted are not considered spot painting; however, the Contractor shall not allow any component to deteriorate to that extent. Areas more than 10ft above a stable footing surface will only be recorded in the CMMS and reported to the COR as work under the DLA Energy SRM program. Paint and primer used shall be an oil base type suitable for use on metal and exterior surfaces and shall match or be compatible with the existing paint scheme.

C-5.4.3 Operator Maintenance (OM): The contractor is responsible for operator maintenance at all facilities listed in Appendix A. This is maintenance performed by the operator and is the care and minor maintenance of equipment using procedures that do not require detailed technical knowledge of the equipment’s or system’s function and design. This category of maintenance normally consists of inspecting, cleaning, servicing, preserving, lubricating, and adjusting, as required. Such maintenance may also include simple parts replacement that can be performed with only basic mechanical skills and simple hand tools. The Contractor shall not provide maintenance or repair beyond aforementioned maintenance unless directed by the Contracting Officer.

C-5.4.4 Daily, Weekly, and Monthly Recurring Maintenance Requirements: The Contractor shall be responsible for daily, weekly, and monthly recurring maintenance checks and services of government fuel facilities in Appendix A and related fuel handling equipment in accordance with UFC 3-460-03 Unified Facilities Criteria (UFC) Maintenance of Petroleum Systems. The Contractor shall provide all manpower, expendable materials, tools, and equipment, not otherwise specified as provided by another source to accomplish all daily, weekly, and monthly recurring maintenance tasks required in UFC 3- 460-03.

C-5.4.5 Quarterly and Above Recurring Maintenance Requirements: Under the SRM Recurring Maintenance and Minor Repair (RM/MR) Program, the USACE-Huntsville will provide a separate RM/MR contract to perform all quarterly and above maintenance tasks and periodic testing in accordance with the UFC 3-460-03. The GOCO contractor (this contract) will monitor, track, and document all recurring maintenance performed by the RM/MR contractor and collect all documents related to the completion of recurring maintenance actions from the COR and record the completion in their CMMS database for tracking purposes. If Quarterly and Above Recurring Maintenance tasks are not being performed as required or sufficiently by the RM/MR contractor, the GOCO contractor (this contract) will report the problem to the COR and DLA Energy Contract Officer for assistance and resolution.

C-5.4.6 Repairs: The contractor will report deficiencies needing repair or maintenance required which exceeds the scope of this PWS to the COR/QAE for submittal to the RM/MR contract. The RM/MR contractor will take immediate action to assess emergency situations and minor repair once the requirement is submitted by the COR/QAE and approved under the RM/MR program. All deficiencies identified which require maintenance or repair work above that required in this PWS will be submitted to the RM/MR QAE to be performed by the RM/MR contractor or other construction agent designated through the DLA Energy SRM program. The GOCO contractor for this contract will monitor, track, and document all repairs performed by the RM/MR or construction agent contractor and collect all documents related to the completion of these maintenance actions from the COR or RM/MR QAE and record the completion in their CMMS database for tracking purposes. If repairs are not performed in a timely manner, the contractor will report the delay to the COR and DLA Energy Contract Officer for assistance and resolution. If requested by the contract officer, the contractor may provide a proposal for repairs which exceed the requirements of this PWS. If approved by the contract officer, these repairs may be performed under a contract modification.

C-5.4.7 Maintenance Records: Maintenance, repairs, inspections, and test findings will be electronically and manually recorded and maintained in permanent facility files.

C-5.4.7.1 Computerized Records: The Contractor is required to keep maintenance records using a Computerized Maintenance Management System (CMMS). Within 60 days of performance start, the contractor shall develop and maintain an electronic database on all systems and components, in order to track scheduled work, deficiencies and problem areas needing corrective work. Record keeping includes all noted deficiencies found and work performed at the fuel facility; even if performed by another organization or contractor. Information obtained from the RM/MR contractor, daily/weekly/monthly inspections and operator findings will be input into the CMMS as needed and used to schedule the required maintenance as appropriate. Records will be maintained for the duration of the contract and turned over to the Government at completion of the contract. In addition, the Government will be allowed unlimited/unrestricted access to the Contractor developed CMMS database.

The Contractor will track all maintenance and repair expenditures by DLA provided Real Property number. Real property numbers will be provided upon award.

C-5.4.7.2 Manual Records: The contractor shall establish a maintenance records file in hard copy in addition to the CMMS records. The hard copy records shall include, but not be limited to:

1. Facility Maintenance Plan including daily, weekly, monthly, quarterly, semi-annual, and annual maintenance requirements for each facility asset.

2. Manufacturer’s equipment manuals, warranty documents, and maintenance instructions for all equipment.

3. Guarantee/warranty on all equipment and materials furnished by the contractor.

4. As-Built Drawings provided by the installation.

5. Make, model, size, capacity, serial number, date installed, and age of each facility asset, including real property information.

7. Hard copies of completed daily, weekly, monthly checklists which can identify the inspectors, items inspected, and deficiencies noted.

8. Up to date maintenance, inspection, and repair schedule.

9. All recurring maintenance reports.

10. Facility deficiency list with repair status.

11. Copies of all permits, certifications, and regulatory inspection reports.

C-5.4.8 Site Map and Petroleum System Schematic: The government requires a site map and schematic of each petroleum system at each installation. Each facility shall be identified. All equipment and associated piping which is located on site shall be identified on the system schematics. This requirement may require a different level of effort for each installation. Some installations currently have a schematic on hand. For sites that already have a schematic, the contractor will review the schematic for correctness and provide the government with an up to date schematic. For sites that do not have a schematic, the contractor will develop a new one. The purpose of this schematic is to have a visualization of what equipment is located at the site. The following requirements shall be met:

1. The site map and system schematic shall be developed in AutoCAD.

2. The…