SPE60220R0706 Questions and Answers.pdf
PDF 159 KB Posted
- Attached to
- Western Pacific (WESTPAC) Program Solicitation Federal contract opportunity
- Solicitation number
- SPE602-20-R-0706
- Issued by
- Defense Logistics Agency Energy
About this file
This document contains questions and answers pertaining to Solicitation #SPE602-20-R-0706 from the Defense Logistics Agency Energy. Key details include:
The solicitation seeks annual bulk petroleum requirements including 300.7 million gallons of Fuel, Naval Distillate (F76); 128.7 million gallons of Turbine Fuel, Aviation (JP5); 155.4 million gallons of Turbine Fuel, Aviation (JA1) with additives; and 206.3 million gallons of Turbine Fuel, Aviation (JA1). Delivery is required from January 1, 2021 through December 31, 2021 plus a 30-day carryover period via tanker, barge, tanker truck, railcar, and pipeline to locations in the Western Pacific and Middle East regions. Offerors must use the Bulk Offer Entry Tool to submit electronic offers by June 2, 2020 at 1:00 pm local time in Fort Belvoir, VA. Pricing will be determined through negotiations and adjustment factors apply to all products regardless of delivery mode.
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QUESTIONS AND ANSWERS
Solicitation #SPE602-20-R-0706
Q: I am having issues accessing Beta.Sam.gov. Can you send me the solicitation?
A: Solicitation documents may be provided upon request as a courtesy; however, offerors are expected to access and obtain documents through Beta.Sam.Gov. Please contact the Federal Service Desk at https://fsd.gov/fsd-gov/home.do if help is needed to access this website.
Q: Can the Offer Submission Package (OSP) be provided in a Word Document format?
A: Yes; the OSP in Word Document form has been posted to Beta.Sam.Gov.
Q: Are we required to bid for the entire solicitation or can we bid for specific line items?
A: Offerors may choose to submit proposals under specific line items within the solicitation.
Q: What information is entered into the OET?
A: Refer to SF1449 Note 1 for information regarding the Offer Entry Tool (OET). Offerors are required to use the OET platform in order to submit offers under the solicitation.
Q: Please clarify the unit of measurement in the schedule?
A: For all items listed in B1 SUPPLIES TO BE FURNISHED (BULK) (DLA ENERGY JAN 2012), total quantity is measured in United States Gallons (USG) and parcel sizes are measured in barrels.
Q: What does the max parcel refer to? Is this the maximum volume per single delivery?
A: For all items listed in B1 SUPPLIES TO BE FURNISHED (BULK) (DLA ENERGY JAN 2012), the max and min parcel size is measured in barrels, and refers to the maximum and minimum volume for each delivery.
Q: Does “BULK: TANKER” mean Tanker Trucks in B1 SUPPLIES TO BE FURNISHED (BULK) (DLA ENERGY
JAN 2012)?
A: No; “Bulk: Tanker” refers to Ocean going tanker vessels. Trucks are annotated as “Bulk: Truck”.
Q: Can we offer (insert amount of USG) via (insert mode) to this destination?
Offerors may choose to submit offers for less than the full required volume under solicited items.
Offerors should submit offers for the solicited modes; however alternate modes may be considered. If an alternate mode of delivery is accepted, the solicitation will be amended as such.
Q: The throughput line in the schedule references one delivery mode, but an item line under that throughput line references a different delivery mode. Which mode is appropriate for delivery?
A: Refer to B1 SUPPLIES TO BE FURNISHED (BULK) (DLA ENERGY 2012), THROUGHPUT NOTE for descriptions and instructions on throughput line items.
Q: If a throughput line requires additives, but a destination beyond that throughput does not, what additives should the offeror submit?
https://fsd.gov/fsd-gov/home.do
A: Offerors should follow the delivery conditions per the item for which they are submitting an offer (including T lines). Refer to B1 SUPPLIES TO BE FURNISHED (BULK) (DLA ENERGY 2012), THROUGHPUT NOTE for descriptions and instructions on throughput line items.
Q: Please elaborate on the pricing mechanism contained in this solicitation?
A: Refer to B19.34 ECONOMIC PRICE ADJUSTMENT (OVERSEAS BULK) (DLA ENERGY JAN 2012) for pricing information.
Q: Do Adjustment Factors in pricing apply to PL deliveries?
A: Yes, Adjustment Factors apply to all products, regardless of the delivery mode. Refer to B19.34
ECONOMIC PRICE ADJUSTMENT (OVERSEAS BULK) (DLA ENERGY JAN 2012).
Q: What are the payment terms for this solicitation?
A: Net 30; refer to Solicitation Amendment 0001.
Q: Where can I find the specifications for Naval Fuel Distillate F76?
A: Please see the C and E QAPS Solicitation Attachment in the Beta.Sam post. QAP C1.02 ASSIST DATABASE OF SPECIFICATIONS (DEC 2016) contains instructions on how to retrieve the specifications;
QAP C16.23 FUEL, NAVAL DISTILLATE (F-76) (DLA ENERGY APRIL 2020) states the most recent specification.
Q: Is ASTMD6379 testing for Aromatics acceptable for JP-5 and JET A-1 for DLA instead of ASTMD1319?
A: QAP C1.02 ASSIST DATABASE OF SPECIFICATIONS (DEC 2016) includes instructions for accessing the specifications for products sought under this solicitation. The offeror only has to be able to perform one of the test methods listed for a test, and it does not have to be the referee method.
Q: In reference to QAP C16.23 FUEL, NAVAL DISTILLATE (F-76) (LDA ENERGY APRIL 2020): Grade C under governing spec MIL-PRF-32490 does not contain any information in the Qualified Products Database.
Could you please provide?
A: Grade C Lubricity Improver Additives (LIAs) are listed in the Qualified Products Database, as manufacturers have not submitted for the Grade C qualification process under MIL-PRF-32490. If an offeror intends to use an LIA not listed on QPL-32490 for Grades A, B, or C, it must request an exception for the use of the LIA in F76 as part of the OSP along with the traceability sheet requirement.
Q: For QAP C16.09 TURBINE FUEL, AVIATION (JET A1) (DLA ENERGY OCT 2017) Table 1 – Minimum Sampling and Testing Requirements; is Location 1 – Type Test “A” required for TRISTAR TERMINAL tank where delivery to DLA is via pipeline?
A: Yes, Type Test A is required for this item.
Q: Does QAP C16.01 TURBINE FUEL, AVIATION (JP5) (DLA ENERGY APRIL 2018), paragraph f apply to this solicitation?
A: No; the Deep Freeze Program is not solicited as part of WESTPAC.
Q: We would like to submit a waiver request for specifications on a product/procedure if the product drops below specifications, what is the procedure?
A: Please see M72 EVALUATION OF OFFERS (EXCEPTIONS/DEVIATIONS) (DLA ENERGY APR 1997) for instructions/information on how to submit a waiver request with your offer.
Q: Can an offeror provide Material Safety Data Sheets (MSDS) instead of Safety Data Sheets (SDS)?
A: Yes, provided the MSDS meets all the requirements for SDS in the solicitation.
Q: Can the solicitation be changed to add any small business set asides?
A: No; the solicitation does not contain any small business set asides, as the requirements primarily support customers in foreign locations and it is not anticipated that work performance will take place in the US or its outlying territories.
Q: Who is required to fill out the DL2019 Small Business Subcontracting Plan?
A: The DL2019 Small Business Subcontracting Plan is only applicable to U.S. entities that exceed the small business size standard in accordance with FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (BULK) (TAILORED) (DLA ENERGY) (MAY 2019), are offering product sourced from the U.S., and whose total estimated offer value exceeds $700,000.
Q: Who is required to fill out the AFRICOM vendor vetting form?
A: Refer to SF1449 Note 6 for applicability.
Q: Does the Equal Value Exchanges of Fuel document need to be filled out?
Q: No; this agreement may be mutually agreed upon and executed as a postaward action.
Q: What is DLA Energy’s plan for pricing rounds? How many rounds will be held, and when does DLA Energy expect to hold these rounds?
A: Refer to FAR 52.212-2 EVALUATION – COMMERCIAL ITEMS (MAR 2020) for information regarding pricing rounds. Offerors will be given notice as to upcoming rounds throughout the procurement process.
Q: What is the final point of a possible withdrawal before award?
A: Refer to FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (BULK) (TAILORED) (DLA ENERGY) (MAY 2019), paragraph (f) for information pertaining to withdrawal of offers.
Q: Please clarify the language under FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (BULK)(TAILORED) (DLA ENERGY) (MAY 2019), paragraph (g)?
A: Offerors should present their best offer as the contracting officer retains the right to award without discussions per FAR 52.212-1 (g).
Q: Where can I find last year’s contract award notice/BEM summary of awards?
A: You can search for last year’s solicitation, #SPE602-19-R-0707, or you can follow the link provided.
Please note if you search via the solicitation number, the award pattern is posted on a separate notice from the RFP:
https://beta.sam.gov/opp/81f018a910b2689d40cd57316acb4ddb/view?keywords=SPE60219R0707&so rt=relevance&index=opp&is_active=true&page=1&opp_response_date_filter_model=%7B%22dateRang e%22:%7B%22startDate%22:%22%22,%22endDate%22:%22%22%7D%7D&date_filter_index=0&inactive _filter_values=false
BEM Summary Data can be found on last year’s original solicitation posting, which is posted separately and under the same number on Beta.Sam.Gov:
https://beta.sam.gov/opp/49e497093ab742a08614b6f202814d44/view?keywords=SPE602-19-R- 0707&sort=-relevance&index=opp&is_active=true&page=1 https://beta.sam.gov/opp/81f018a910b2689d40cd57316acb4ddb/view?keywords=SPE60219R0707&sort=relevance&index=opp&is_active=true&page=1&opp_response_date_filter_model=%7B%22dateRange%22:%7B%22startDate%22:%22%22,%22endDate%22:%22%22%7D%7D&date_filter_index=0&inactive_filter_values=false https://beta.sam.gov/opp/81f018a910b2689d40cd57316acb4ddb/view?keywords=SPE60219R0707&sort=relevance&index=opp&is_active=true&page=1&opp_response_date_filter_model=%7B%22dateRange%22:%7B%22startDate%22:%22%22,%22endDate%22:%22%22%7D%7D&date_filter_index=0&inactive_filter_values=false https://beta.sam.gov/opp/81f018a910b2689d40cd57316acb4ddb/view?keywords=SPE60219R0707&sort=relevance&index=opp&is_active=true&page=1&opp_response_date_filter_model=%7B%22dateRange%22:%7B%22startDate%22:%22%22,%22endDate%22:%22%22%7D%7D&date_filter_index=0&inactive_filter_values=false https://beta.sam.gov/opp/81f018a910b2689d40cd57316acb4ddb/view?keywords=SPE60219R0707&sort=relevance&index=opp&is_active=true&page=1&opp_response_date_filter_model=%7B%22dateRange%22:%7B%22startDate%22:%22%22,%22endDate%22:%22%22%7D%7D&date_filter_index=0&inactive_filter_values=false https://beta.sam.gov/opp/49e497093ab742a08614b6f202814d44/view?keywords=SPE602-19-R-0707&sort=-relevance&index=opp&is_active=true&page=1 https://beta.sam.gov/opp/49e497093ab742a08614b6f202814d44/view?keywords=SPE602-19-R-0707&sort=-relevance&index=opp&is_active=true&page=1
Q: Does DLA Energy utilize any other form of communicating with vendors? Such as Whatsapp, skype, etc.?
A: At this time, DLA Energy uses OET, email, and telephone calls for communications.
Q: Is there any chance that DLA Energy will change the response due date for this solicitation?
A: Offerors should expect to meet the deadline of June 02, 2020 at 1:00 pm local time Fort Belvoir, VA.
Any changes to the solicitation closing date/time will be published via Amendment to Beta.Sam.Gov.
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