ATTACH_2_19-0021_SOO_Helium_Final_8Aug19_v3.pdf

PR 19-0021

STATEMENT OF OBJECTIVES

8 Aug 2019

1. DESCRIPTION: Defense Logistics Agency (DLA) Energy, as the Department of Defense (DoD) Integrated Materiel Manager (IMM) for Aerospace Energy products and related services requires delivery of gaseous helium f.o.b. origin. The Contractor shall provide all product, supplies, management, tools, equipment, and labor necessary for the production of gaseous helium and subsequent filling of Government-provided helium containers. The Contractor shall also provide equipment storage and repairs for bulk helium containers.

2. PRODUCT SPECIFICATION FOR GASEOUS HELIUM:

2.1 Bulk gaseous helium offered under this contract shall conform to Type I, Grade A, of MIL- PRF-27407D, dated 01 Aug 2014. Testing the gaseous helium for neon and hydrogen content is waived.

2.2 One copy of a Certificate of Analysis (COA) for each sample required by the specification shall be submitted as an attachment to the applicable Invoicing, Receipt, Acceptance, and Property Transfer (iRAPT) Combo document. Also, a copy of the Quantity Load Sheet and shipment quality COA shall accompany each shipment.

3. DELIVERY:

3.1 Product delivery stipulated herein shall be accomplished IAW a DD Form 1155 Delivery Order (DO) issued by the Contracting Officer (CO). The CO shall issue a DO that obligates funds for all product orders under the Contract. The filling of empty Government-provided containers shall be directed by the CO under the authority of the DO.

3.2 Delivery of gaseous helium shall be into Government-provided compressed gas tube bank trailers, International Organization for Standardization (ISO) tube module containers, and High Pressure Cylinder Assemblies (HPCAs).

3.3 Contractor shall be able to fill a minimum of one (1) helium compressed gas tube bank trailer or helium ISO tube module container per business day. Unless a longer period is specified in the DO, each container shall be filled within three (3) days of completion of repairs or within five (5) days of receipt of containers if no repairs are required. The Contractor shall also be able to fill a minimum of eight (8) HPCAs within three (3) days of completion of repairs or within five (5) days of receipt of containers if no repairs are required, unless a longer period is specified on the DO. The estimated average capacity of a helium compressed gas tube bank trailer is 1600 Nm3, a helium ISO tube module is 2700 Nm3, and a HPCA is 291.5 Nm³. Contractor shall fill containers to their maximum allowable working pressure (MAWP). In no case will the MAWP exceed 4500 psig for any container.

3.4 Product Heel. Helium containers returned to the Contractor’s fill point may have residual product inside. Contractor shall have capability to perform laboratory analysis and determine the volume of remaining product (heel) in compressed gas tube bank trailers, ISO tube module containers, and HPCAs returned to the fill plant. The remaining product heel shall be analyzed for compliance in accordance with paragraph titled “PRODUCT SPECIFICATION FOR GASEOUS HELIUM”. Product heel, which conforms to the specification, shall be retained within the compressed gas container for refilling and the quantity reported as a credit on the Helium Quantity Load Sheet after refilling. The heel and net fill quantities shall be identified on the applicable DD Form 250 or commercial shipping document. Should the product heel fail the analysis, Contractor shall contact the DLA Energy CO immediately for further guidance.

3.4.1 When a compressed gas tube bank trailer or ISO tube module container must be emptied and released from the Contractor for reasons such as re-certification, turn-in, or repair, the Contractor shall be required to analyze the heel for compliance in accordance with paragraph titled “PRODUCT SPECIFICATION FOR GASEOUS HELIUM”. If the product conforms to the specification, the Contractor shall withdraw as much helium from the compressed gas tube bank trailer or ISO tube module container as possible and provide credit to DLA Energy on a DD Form 250 or commercial shipping document for the amount of product removed. Should the product heel fail the analysis, the Contractor shall contact the DLA Energy CO immediately for further guidance.

3.4.2 Product heel credits shall be documented by the Contractor. The block at the lower portion of DD Form 250 or applicable invoice, “16. STOCK/PART NO. DESCRIPTION” or “23. CONTRACTOR USE ONLY” or separate area of the commercial shipping document shall include the following:

TRAILER /ISO STATUS BEFORE FILLING:

Trailer/ISO Number _________________ Arrival Date: ________________ Product Heel (Nm3) __________________

TRAILER/ISO STATUS AFTER FILLING:

Total Volume of Helium (Nm3): ______________ Less: Product Heel Credit (Nm3): ______________ Net Purchase (Nm3): ______________

3.5 Container Purge. Contractor shall have the capability to purge compressed gas tube bank trailers and ISO tube module containers. Contractor shall notify the Government whenever contamination is suspected and ask for guidance from the DLA Energy CO. Procedures for cleaning/purging the compressed gas tube bank trailer or ISO tube module container shall be developed by the Contractor and presented to the DLA Energy CO for approval. Procedures should include steps for verifying contamination in the tubes is low enough to ensure that, upon loading with product, the loaded product will meet specification requirements.

3.6 Contractor shall provide all material handling equipment (MHE) required to download/upload all helium containers from flatbed trailers or wheeled chassis, and locally move within the plant the different types of Government-provided helium containers.

4. QUANTITY DETERMINATION:

4.1 Quantity determination for gaseous helium shall be by calculation using pressure and temperature data at time of filling and the container water volume (see Aerospace Energy Provision F1.36, Determination of Quantity (Propellants, Cryogenics and Gases)). Contractor shall ensure a calibrated pressure gauge is available for quantity determination of the gaseous helium at time of filling. The formula included in the attachment entitled “Quantity Load Sheet” shall be utilized by the Contractor for calculating the quantity utilizing pressure/temperature data. Each container must be filled to the maximum capacity.

4.2 The Contractor shall notify the assigned Government representative in sufficient time to permit Contract Quality Assurance by the Government (see Quality Assurance Provision E1.15, Contractor Inspection Responsibilities)

5. MISCELLANEOUS SERVICES:

5.1 It is the Government’s intent that each piece of equipment will be in a roadworthy and serviceable condition upon arrival at the Contractor’s facility. However, on occasion damage may occur to equipment during transport. As a result, the Contractor shall implement a maintenance program to bring equipment to a serviceable, roadworthy condition immediately after arrival.

5.2 The Contractor shall inspect each piece of equipment within 24 hours of arrival at Contractors facilities, and shall utilize the attachment titled “Inspection Report” to document the condition of equipment by container number. The inspection reports shall be submitted to the DLA Energy Contracting Officer via email within three days of receipt of equipment. Digital photographs must be taken of equipment requiring repairs in accordance with paragraphs below and sent along with Inspection Report.

5.3 Upon container arrival, Contractor shall perform initial inspection as described above. In the event additional repairs, which were not identified on initial inspection, are required at the time equipment is to be moved from the Contractor’s facility, DLA Energy may consider that the damage occurred while in control of the Contractor and any cost associated with the repairs will be the responsibility of the Contractor.

5.4 Repairs estimated at less than $500 per container may be performed by the Contractor without prior approval of the DLA Energy CO. However, a detailed description of the repairs, digital photographs of the needed repairs along with an itemized cost of these repairs shall be included with the applicable DD Form 250 that pertains to the filling of the helium container.

5.5 Repairs estimated at $500 or greater per container may be performed by the Contractor. The Contractor shall submit via email a detailed description of the repairs, estimated time to completion, digital photographs of the needed repairs, and an itemized cost of repairs to the DLA Energy Contracting Officer for pre-approval. The Contractor shall not begin the repairs until a written authorization is received from the DLA Energy Contracting Officer. If the Contractor chooses to not submit a proposal and otherwise not perform these repairs, DLA Energy will move the container at Government expense to a commercial repair facility.

5.6 The Contractor shall provide on-site equipment, tools, parts, and personnel to perform repair procedures to bring bulk helium equipment to a serviceable condition for filling and transit.

Repair and replacements may include, but is not limited to the following items; pressure gauges, valves, fittings, rupture discs, manifolds and pigtails/lines, lighting devices, reflectors, and wiring, replacement and installation of new lighting and wiring system and associated components. Repair flat tires and/or re-inflate tires. If tire(s) are un-repairable, the Contractor shall replace tires with new 11XOOX22.5 Steel Radial Tires, or equivalent (Standard rims for these tires are up to 10 holes with steel bud. Tire disposal fee shall be included in tire replacement cost). Replace placarding for hazardous material (UN1046 Non-Flammable Gas).

Replace the marking and labeling of proper shipping name. Repair/replace brake air valves and glad hands. Service, adjust, or replace brake components including trailer brake hose connections. Lubricate landing gear and fifth wheel skid plate with grease. Replace and/or install new license plates as requested (Removed license plates must be returned to DLA Energy) and perform miscellaneous minor repairs not previously identified as needed to bring container to a serviceable condition.

5.7 The Contractor shall have material handling equipment (MHE) available for loading/unloading of HPCAs, and ISO containers from flatbed trailers or chassis trailers. This may also include repositioning of HPCAs on trailers. It is recommended a forklift with a 6000

lb. or greater capacity be utilized for loading/unloading and movement of HPCAs. In addition, it is recommended a 50,000 lb. crane be utilized for loading/unloading and movement of ISOs containers.

5.8 If emergency repairs are required, the Contractor will proceed with repair and notify the CO as soon as possible.

5.9 The Government reserves the right to inspect the container relative to the repair the Contractor identifies prior to approval by the CO. The CO will advise the Contractor of approved repairs.

5.10 Depending upon the services to be performed on the helium container, the required completion date will be stated on each DO as proposed and awarded under the basic contract(s).

5.11 In the event a container is returned for filling and contamination is suspected due to exposure to the atmosphere (e.g., valves open or no pressure in the cylinders/tubes), the Contractor shall decontaminate the container utilizing procedures necessary to ensure the product in the container after filling will meet specification requirements. Prior to performing this service, the Contractor shall notify the CO of the reasons contamination is suspected and shall proceed when the CO provides approval.

5.12 All removed parts and/or hardware shall be retained until offered to the Government for inspection. The Government will make the determination of which removed components will be sent for Government reutilization or disposal through the Defense Reutilization and Marketing

Service (DRMS). The Contractor shall dispose of removed parts that are determined by the Government to be scrap and not worthy of shipment to DRMS. The cost of scrap disposal shall be included in the service cost.

6. STORAGE SERVICES:

6.1 The Contractor shall be capable of storing a maximum of 4 compressed gas tube bank trailers or ISO tube module containers with/without chassis and 10 HPCAs while the containers which are ready to fill. In addition, Contractor shall be capable of storing an additional 4 compressed gas tube bank trailers or ISO tube module containers with/without chassis and 10 HPCAs while the containers are in repair status or pending repair.

6.1.1 Compressed gas tube bank trailers, chassis-mounted ISO tube module containers, and ISO tube module containers not mounted on a chassis will have lengths ranging from 20 ft. to 42 ft., widths of 8 ft., and heights up to 10 ft. HPCA dimensions are length 5.2 ft. x width 4.6 ft. x height 6 ft. The maximum weight for an HPCA is 6,000 lbs and the maximum weight for an ISO tube module container without a chassis is 45,000 lbs.

6.2 Contractor may be required to send digital photos of each container received to show the overall condition of the container. Digital photos of the data plate will also be required of the trailer, ISO, chassis, and HPCA. Occasionally, a HPCA will require a new data plate due to a change in pressure or water volume. This calculation and installation will be provided by the Contractor.

6.3 The Contractor shall provide a secure facility 24 hours a day, seven days a week to safeguard and maintain equipment and prevent loss, vandalism or theft of equipment with zero incidents while in Contractor’s custody. Loss, theft and/or vandalism shall be reported to the DLA Contracting Officer within 24 hours after discovery.

7. REPORTS AND RECORDS:

7.1 In addition to the reporting requirements identified herein, the Contractor shall provide the documents, reports, and records listed below by e-mailing each to descsa.helium@dla.mil at the end of each week.

7.1.1 Inventory Log Sheet. The Contractor shall submit an Inventory Log Sheet at the end of each week. The Inventory Log Sheet identifies each incoming, outgoing, and stored helium container (ISO, trailer, and HPCA) and chassis by serial number and status.

7.1.2 Quantity Load Sheet. The Contractor shall submit a Quantity Load Sheet at the end of each week for each helium container filled. A copy of the Quantity Load Sheet shall be attached to the helium container prior to release to the Government. The Quantity Load Sheet determines total helium quantity per container and helium residual from turn-in.

8. CONTRACTOR POST AWARD RESPONSIBILITIES:

8.1 If the primary Contractor utilizes sub-contractors to accomplish any portion of this contract, it shall be the primary Contractor’s responsibility to ensure all requirements and responsibilities contained in the contract are met and that sub-contractor employees meet and comply with the requirements stated above.