SPE60117R0313,_Amendment_0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO.

See Block 14

4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

6. ISSUED BY CODE SPE601 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE FACILITY CODE

SPE60117R0313

X

2017 APR 17

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of OffersX is extended, X is not extended.

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

12. ACCOUNTING AND APPROPRIATION DATA (If required)

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc. ) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A NAME AND TITLE OF SIGNER (Type or print)

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

16B. UNITED STATES OF AMERICA15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

(a) By completing Items 8 and 15, and returning

DLA ENERGY AEROSPACE ENRGY-DLAE-M

BLDG 1621

1014 BILLY MITCHELL BLVD

SAN ANTONIO TX 78226

15C. DATE SIGNED 16C. DATE SIGNED

D. OTHER (Specify type of modification and authority)

MAY 4, 2017

3. EFFECTIVE DATE

See Attached Continuation Sheet(s).

(X)

CHECK ONE

PAGE OF PAGES

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

13. THIS APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CONTINUED ON NEXT PAGE

This is amendment 0001 issued to update the following, closing date remains the same.

Request for Proposal:

CLINs: Updated 0004, 0005, 0011 & 0012

Contract Clause - Added DFARS 252.216-7006 ORDERING (MAY 2011)

Statement of Objectives

PAGE 2 OF 13 PAGESCONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

SPE60117R0313

SECTION B

SUPPLIES/SERVICES: X1NA-V20000266

ITEM DESCRIPTION:

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT .

0001 X1NA-V20000266 144.000 MO $ ________________ $ ________________

Storage

PRICING TERMS: Firm Fixed Price

PREP FOR DELIVERY:

SERVICES, MONTHLY STORAGE FEE

For Helium Tube Bank Trailers, ISO containers mounted on chassis in support of NSN 9135-00-890-2011 and NSN 9135-01-525-1620, IAW SOO paragraph titled "Storage" titled "Storage" (Estimated Quantity = 12 Containers Per Month X 12 Months)

PERIOD OF PERFORMANCE: 10/01/2017 - 09/30/2018

0002 X1NA-V20000266 720.000 MO $ ________________ $ ________________

SERVICES, MONTHLY STORAGE FEE

For OCONUS HPCA in support of NSN 9135-00-890-2011 and NSN 9135-01-525-1620, IAW SOO paragraph titled "Storage"

PAGE 3 OF 13 PAGESCONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

SUPPLY/SERVICE: X1NA-V20000266 CONT'D

(Estimated Quantity = 60 Containers Per Month X 12 Months)

0003 X1NA-V20000266 120.000 MO $ ________________ $ ________________

SERVICES, MONTHLY STORAGE FEE

For OCONUS wood shoring kits in support of NSN 9135-00-890-2011 and NSN 9135-01-525-1620, IAW SOO paragraph titled "Storage"

(Estimated Quantity = 10 Containers Per Month X 12 Months)

GOVT USE

External External External Customer RDD/ ITEM PR PRLI PR PRLI Material Need Ship Date .

0001 0068194705 0001 N/A N/A N/A N/A 0002 0068194705 0002 N/A N/A N/A N/A 0003 0068194705 0003 N/A N/A N/A N/A

PAGE 4 OF 13 PAGESCONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

SUPPLY/SERVICE: M1NA-V20000256 CONT'D

SUPPLIES/SERVICES: M1NA-V20000256

0004 M1NA-V20000256 50.000 EA $ ________________ $ ________________

Miscellaneous Services

Services, Maintenance Repairs

OCONUS services for Helium Tube Bank Trailers, ISO containers mounted on chassis and HPCA in support of NSN 9135-00-890-2011 and NSN 9135-01-525-1620, IAW SOO paragraph titled "Maintenance and Repair"

To be negotiated

0005 M1NA-V20000256 20.000 EA $ ________________ $ ________________

PAGE 5 OF 13 PAGESCONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

Services, Disposal

OCONUS services for Helium Tube Bank Trailers, ISO containers mounted on chassis and HPCA in support of NSN 9135-00-890-2011 and NSN 9135-01-525-1620, IAW SOO paragraph titled "Disposal Preparation"

ITEM PR PRLI PR PRLI Material Need Ship Date .

0004 0068194705 0004 N/A N/A N/A N/A 0005 0068194705 0005 N/A N/A N/A N/A

SUPPLIES/SERVICES: V001-V20000255

0006 V001-V20000255 36.000 EA $ ________________ $ ________________

Regular Transportation

Services, Tow Away - one way; Pricing to and/or from

OCONUS services for Helium Tube Bank Trailers, ISO containers mounted on chassis and HPCA in support of NSN 9135-00-890-2011 and NSN 9135-01-525-1620, IAW SOO paragraph titled "Transportation"

(EQ =3 Trips per month x 12 months)

PAGE 6 OF 13 PAGESCONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

SUPPLY/SERVICE: V001-V20000255 CONT'D

0007 V001-V20000255 15.000 EA $ ________________ $ ________________

Services, Tow away - one way; pricing to and/or from

40" Flatbed trailer for OCONUS HPCA ins Services, Maintenance Repairs in support of NSN 9135-00-890-2011 and NSN 9135-01-525-1620, IAW SOO paragraph titled "Transportation"

PAGE 7 OF 13 PAGESCONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

ITEM PR PRLI PR PRLI Material Need Ship Date .

0006 0068194705 0006 N/A N/A N/A N/A 0007 0068194705 0007 N/A N/A N/A N/A

0008 X1NA-V20000266 144.000 MO $ ________________ $ ________________

SERVICES, MONTHLY STORAGE FEE

For Helium Tube Bank Trailers, ISO containers mounted on chassis in support of NSN 9135-00-890-2011 and NSN 9135-01-525-1620, IAW SOO paragraph titled "Storage" titled "Storage" (Estimated Quantity = 12 Containers Per Month X 12 Months)

PERIOD OF PERFORMANCE: 10/01/2018 - 09/30/2019

0009 X1NA-V20000266 720.000 MO $ ________________ $ ________________

PAGE 8 OF 13 PAGESCONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

SERVICES, MONTHLY STORAGE FEE

For OCONUS HPCA in support of NSN 9135-00-890-2011 and NSN 9135-01-525-1620, IAW SOO paragraph titled "Storage" titled "Storage" (Estimated Quantity = 60 Containers Per Month X 12 Months)

0010 X1NA-V20000266 120.000 MO $ ________________ $ ________________

SERVICES, MONTHLY STORAGE FEE

For OCONUS wood shoring kits in support of NSN 9135-00-890-2011 and NSN 9135-01-525-1620, IAW SOO paragraph titled "Storage" titled "Storage" (Estimated Quantity = 10 KitsPer Month X 12 Months)

ITEM PR PRLI PR PRLI Material Need Ship Date .

0008 0068194705 0008 N/A N/A N/A N/A 0009 0068194705 0009 N/A N/A N/A N/A 0010 0068194705 0010 N/A N/A N/A N/A

PAGE 9 OF 13 PAGESCONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

0011 M1NA-V20000256 50.000 EA $ ________________ $ ________________

Services, Maintenance Repairs

OCONUS services for Helium Tube Bank Trailers, ISO containers mounted on chassis and HPCA in support of NSN 9135-00-890-2011 and NSN 9135-01-525-1620, IAW SOO paragraph titled "Maintenance and Repair"

To be negotiated

0012 M1NA-V20000256 20.000 EA $ ________________ $ ________________

Services, Disposal

OCONUS services for Helium Tube Bank Trailers, ISO containers mounted on chassis and HPCA in support of NSN 9135-00-890-2011 and NSN 9135-01-525-1620, IAW SOO paragraph titled "Disposal Preparation"

PAGE 10 OF 13 PAGESCONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

ITEM PR PRLI PR PRLI Material Need Ship Date .

0011 0068194705 0011 N/A N/A N/A N/A 0012 0068194705 0012 N/A N/A N/A N/A

0013 V001-V20000255 36.000 EA $ ________________ $ ________________

Services, Tow away - one way; pricing to and/or from

OCONUS Helium Tube Bank Trailer and ISO Container mounted on chassis in support of NSN 9135-00-890-2011 and

(EQ = 3 trips per month x 12 months)

PAGE 11 OF 13 PAGESCONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

0014 V001-V20000255 15.000 EA $ ________________ $ ________________

Services, Tow away - one way; pricing to and/or from

40" Flatbed trailer for OCONUS HPCA ins Services, Maintenance Repairs in support of NSN 9135-00-890-2011 and

ITEM PR PRLI PR PRLI Material Need Ship Date .

0013 0068194705 0013 N/A N/A N/A N/A 0014 0068194705 0014 N/A N/A N/A N/A

PAGE 12 OF 13 PAGESCONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

SECTION J - LIST OF ATTACHMENTS

List of Attachments

Description File Name ATTACH.Questions and Answers, 4 May 2017

Questions and A

ATTACH.Revised SOO Statement of Ob

PAGE 13 OF 13 PAGESCONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

1. What is the value of each of the “Helium Tube-Bank Trailer” & the “ISO Container”?

RESPONSE:

Helium Tube-Bank Trailer: Estimated cost $35,000 - $326,967

ISO Containers: The ranges for DLA Energy’s different sets of ISO Containers are $191,360 - $206,360;

$199,830 - $215,330; and $99,359.76 - $140,000.

2. How old are these existing units?

RESPONSE:

Helium Tube-Bank Trailers: Most of the Helium Tube-Bank Trailers were manufactured between 1950 and 1960s, some in 1980s and two in 1995.

ISO Containers: Manufactured between 2010 and 2011.

3. Per Statement of Objectives, #8 Transportation, “All deliveries of equipment shall be in accordance with the DO issued by the DLA.” Please confirm how many trailers are anticipated in each trip / movement – for the Regular Transportation (Clin 0006)? Kindly define ‘Each Trip’.

RESPONSE: The number of Helium Tube Bank Trailers (“trailers”) for each trip for CLIN 0006 will be established in the delivery order(s) issued under the anticipated contract. The Government estimates that the number of trailers required in a trip likely will not exceed 6, however customer or mission needs may require more than 6 trailers on any given trip.

The Government does not know where in the RFP the questioner refers in referencing “Each Trip”.

However a “Trip”, as used in “Trips per month” in CLIN 0006, is generally intended to refer to the transportation of ISO containers, Helium Tube Bank Trailers, and/or other equipment to or from a designated fill point location, water port, or aerial port, as specified in the paragraph titled “Transportation” in the Statement of Objectives. For example, and without limitation, a “Trip” may consist of (i) moving ISO Containers from the Contractor’s storage facility to a fill point location and then to an aerial port, (ii) the transportation of Helium Tube-Bank Trailers from a water port to the Contractor’s storage facility, (iii) the transportation of ISO Containers from a fill point to the Contractor’s storage facility, or (iv) the transportation of equipment from a fill point location to a water port. The origin and destination(s) for any trip will be established in the applicable delivery order(s) issued under the anticipated contract. The origin and destination for a trip will not be the same.

4. For Clin 0004, clarify unit of measurement – for 50 “Each”. Is it each container / or each occasion’s Repair cost / each Monthly charge?

RESPONSE: The unit of measure is for each repair. Refer to Paragraph 4 of the Statement of Objectives.

Each offeror shall indicate “To Be Negotiated” for price for both CLIN 0004 and CLIN 0011.

5. Clin 0005, Since this is a “To Be Negotiated” clin; please advise what is the price that you would require here now? Can we submit as “At Cost” since it’s a Case-by-Case basis line item?

RESPONSE: Each offeror shall indicate “To Be Negotiated” for price for both CLIN 0005 and CLIN 0012.

6. How many annual trips can be expected to each of these locations (i.e) to the Water port / Aerial port (US Military) / Aerial port (Commercial) / and Fill points.

RESPONSE: Scheduling is set by the requirements at time of order, total estimated trips per location is

12. The number of trips is based on customer or mission needs and is subject to change.

7. Do we have the opportunity to visit the existing facility and understand the scope of the requirement?

RESPONSE: This contract is for storage, inspection, maintenance and transportation of Government-owned helium equipment. Refer to the Statement of Objectives for scope of the requirement. The current facility is a contractor-owned and operated facility, and as such, the Government cannot grant access for other contractors.

8. Who is the incumbent contractor?

REPONSE: This information is publicly available and can be found on Federal Procurement Data System

– Next Generation, https://www.fpds.gov/fpdsng_cms/index.php/en/. The incumbent is Global Gases Group.

9. Please clarify if client would arrange Material Handling Equipment at delivery point including slings / shackles and spread bars.

RESPONSE: As per the Statement of Objectives paragraph 8 TRANSPORTATION – The Contractor shall be responsible for the preparation of the equipment for shipping. Also to include on paragraph 3.3, the Contractor shall be responsible for the material handling equipment (MHE) available for loading/unloading of HPCAs, ISO containers and Shoring Kits from flatbed trailers or chassis trailers. The Contractor shall provide all supplies, management, tools, equipment and labor to provide transportation services for movement of equipment.

10. At a given point of time what are the maximum units that will be required to be stored?

RESPONSE: The maximum units are: 10 ISO Containers & 2 Helium Tube Bank Trailers (CLIN 0001 & 0008), 60 High Pressure Cylinder Assemblies (CLIN 0002 & 0009) and 10 wood shoring kits (CLIN 0003 & 0010).

11. The Maintenance of equipment during transport by mobile technician – Under which Clin should we charge this?

RESPONSE: If there are any issues while in transport of a Helium Tube Bank Trailer or ISO container, the maintenance this will be charged against is Item No. 0004 (Miscellaneous Services) or Item No. 0011 (Miscellaneous Services), as applicable, and as provided in the paragraph titled “Maintenance and Repair” in the Statement of Objectives.

12. Kindly provide the Brand / Manufacturer / Origin / Model number of equipment including Maintenance Manual / Parts Catalogue / Drawings complete with technical details.

RESPONSE: DLA Energy currently doesn’t have any Manuals, part listing for the Helium Tube Bank Trailers or ISO containers.

ISO Manufacture – FIBA , WELDSHIP and GTM TRAILER Manufacture – Unknown HPCA Manufacture - National Welders, Global Gases, Air Liquide Pure Helium

13. Please provide us the List of approved vendors and contact for parts replacement.

RESPONSE: DLA Energy does not have an approved vendor list or contact for part replacement. The Contractor shall only use replacement parts equivalent to the parts being replaced.

14. The worksheet indicates that only 3 trips per month are needed whereas the required storage of assets is much larger. Can you please confirm that this is the estimated number of trips?

https://www.fpds.gov/fpdsng_cms/index.php/en/

RESPONSE: Scheduling is set by the requirements at time of order, total estimated trips per month is 3.

The number of trips is based on customer or mission needs and is subject to change. Crane support will only be required if repositioning of the ISO / Chassis is required to be fixed. The HPCA's can be lifted with a standard forklift.

15. Are the Helium Tube Bank ISO containers expected to be empty or full?

RESPONSE: Helium Tube Trailer, ISO, HPCA may be full or have residual product. Industry standard to be considered EMPTY would be a new container.

16. Will “Filled tanks” be stored at Warehouse at any given point of time?

RESPONSE: Yes, the Contractor may have to store Helium Tube Trailer, ISO, HPCA being returned back from the field that may contain residual product, estimated at 10%. Our customers are directed to keep a small amount of pressure when returning these trailers.

17. In the event maintenance need to be carried out on filled equipment’s while in transit; how will the Gas be transferred?

RESPONSE: Depending on the nature of the repair, the Contractor may not be required to offload a Helium Tube Trailer, ISO each time a repair is required. Example, if the Contractor is required to repair a flat tire or signal light, the Contractor wouldn’t be required to offload a full Helium Tube Trailer, ISO provided there is no law or regulation requiring otherwise. If the Contractor is required to replace a valve then we would direct you to move this Helium Tube Trailer, ISO to one of DLA’s fill points for a purge, and we would likely make alternate arrangements to fill the customer’s order for additional helium.

18. Are the equipment's insured? Does this fall under Client’s or Contractor’s responsibility?

RESPONSE: The equipment is not insured. To the extent insurance is required by applicable law or regulation, it is the Contractor’s responsibility to obtain insurance. Otherwise, it is within the Contractor’s discretion whether to obtain insurance.

19. If Contractor should take insurance; please advise who is responsible of Insuring the equipment at the filling point or drop off point?

RESPONSE: The Government cannot speak to the specific terms of any potential insurance a Contractor may obtain. To the extent insurance is required by applicable law or regulation, it is the Contractor’s responsibility to obtain insurance. Otherwise, it is within the Contractor’s discretion whether to obtain insurance.

20. If during the transit, repair is required and we have to bring empty cylinders to transfer Gas from the filled cylinder, is this treated as a "Trip cost"?

RESPONSE: Yes, this is considered trip cost and will require a modification to the delivery order.

PR 16-0017

STATEMENT OF OBJECTIVES

19 Jan 2017

1. DESCRIPTION OF REQUIREMENT: Defense Logistics Agency Energy (DLA Energy), as the Department of Defense (DoD) Integrated Materiel Manager (IMM) for Aerospace Energy products and services, requires storage, inspection, maintenance, and transportation of Government-owned helium equipment Outside Continental United States (OCONUS), specifically in the Middle East. The equipment includes Helium Tube-Bank Trailers, International Organization for Standardization (ISO) containers with or without a chassis, High Pressure Cylinder Assemblies (HPCAs) and wood shoring kits utilized for bulk compressed gas service, hereafter referred to as “equipment”. The Contractor shall provide all supplies, management, tools, equipment and labor necessary to store, inspect the equipment, and to implement a minor maintenance management program to ensure Government-owned equipment is maintained in a roadworthy and serviceable condition. In addition, Contractor shall provide transportation services for movement of equipment to and from a designated fill point location, vessel port, and aerial ports.

2. INSPECTION: The Contractor shall inspect each piece of equipment within 24 hours of arrival at the storage location and shall utilize the attachment titled “Inspection Report” to document the condition of equipment by container number. The inspection reports shall be submitted to the DLA Energy via email (DESCSA.HELIUM@DLA.MIL) within three days of receipt of equipment. Digital photographs must be taken of equipment requiring repairs in accordance with paragraph below titled “Maintenance and Repair” and sent along with Inspection Report.

3. STORAGE: The Contractor shall meet the following requirements for storage.

3.1 The Contractor’s storage location shall be of sufficient space to accommodate the equipment’s height, wheels and landing gear for safe movement. Storage area requirement at the Contractor’s facility for each type of equipment is as follows.

3.1.1. Tube Trailer and ISO with chassis: Length 34.5 ft. X Width 8 ft. X Height 12 ft.

3.1.2. HPCA: Length 5.2 ft. X Width 4.6 ft. X Height 6 ft.

3.1.3. Wood Shoring kits: Length 84 in. X Width 15 in. X Height 31 ½ in. The kits will be inventoried, maintained and used only for this mission.

3.2. Equipment will be rotated in and out of the storage facility in accordance with the user’s requirements and as coordinated by the DLA Energy Transportation Specialist (TS). The tube trailers, ISO containers, and HPCAs will contain pressurized helium gas.

3.3. The Contractor shall have material handling equipment (MHE) available for loading/unloading of HPCAs, ISO containers and Shoring Kits from flatbed trailers or chassis trailers. It is recommended a forklift with a 6000 lb. or greater capacity be utilized for loading/unloading and movement of HPCAs.

In addition, it is recommended a 50,000 lb. crane be utilized for loading/unloading and movement of ISOs containers. The maximum weight of ISO containers is estimated at 38,000 lbs. The cost of MHE shall be included in the monthly storage fee.

3.4 The Contractor shall provide a secure facility 24 hours a day, seven days a week to safeguard and maintain equipment and prevent loss, vandalism or theft of equipment with zero incidents while in

Contractor’s custody. Loss, theft and/or vandalism shall be reported to the DLA Energy Contracting Officer (CO) within 24 hours after discovery.

3.5 The Contractor’s facilities shall be available to DLA Energy personnel and their contracted carriers for access of equipment during standard business hours.

3.6 The Contractor shall provide a facility point of contact and hours of operation to the DLA Energy CO and TS. The DLA Energy TS will notify the Contractor within 24 hours via phone or email of any incoming or outgoing equipment to/from the facility. The DLA Energy TS will also notify the Contractor within 48 hours if there is a requirement to deliver or ship equipment outside of the Contractor’s normal business hours.

4. MAINTENANCE AND REPAIR: It is the Government’s intent that each piece of equipment will be in a roadworthy and serviceable condition upon arrival at the Contractor’s storage facility. However, on occasion damage may occur to equipment during transport to the Contractor's facility. As a result, the Contractor shall implement a minor maintenance program to bring equipment to a serviceable, roadworthy condition immediately after arrival. In the event additional repairs are required at the time equipment is to be moved from the Contractor’s storage facility, DLA Energy may consider that the damage occurred while in control of the Contractor and any cost associated with the repairs will be the responsibility of the Contractor.

4.1 Upon initial inspection as identified in paragraph above titled “Inspection”, the Contractor shall notify the DLA Energy CO via email or in writing of any equipment that requires minor repair. At the Government’s option, a U.S. Government Representative may perform source contract quality inspection of the repaired equipment.

4.1.1 Repairs may be performed by the Contractor with prior approval of the DLA Energy CO.

A detailed description of the repairs, digital photographs of the needed repairs along with an itemized cost of these repairs shall be included with the applicable DD Form 250 that pertains to the filling of the helium container.

4.1.2 The Contractor shall not begin the repairs until a written authorization is received from the DLA Energy CO. Repairs will be on a case-by case basis “To Be Negotiated” (TBN) under the SERVICES, MAINTENANCE, REPAIRs Contract line item. If the Contractor chooses to not submit a proposal and otherwise not perform these repairs, DLA Energy will move the container at Government expense to a commercial repair facility. If emergency repairs are required, the contractor will proceed with repair and notify the Contracting Officer as soon as possible.

4.1.3 The Contractor shall retain the parts/equipment that were replaced for Government Representative verification for the repairs described above. After verification and approval from the CO, the Contractor may dispose of the scrap materiel resulting from the repairs.

4.2 The Contractor shall provide minor maintenance and repair of helium equipment during transport to/from delivery points as listed below in paragraph titled “Transportation”. In the event a tube trailer, ISO chassis, or related helium equipment becomes damaged during transport, the Contractor shall provide a mobile technician to service the equipment to allow continued transport.

4.3 Common repairs and part replacements may include, but is not limited to the following: repair lighting devices, reflectors, and wiring; replacement and installation of new lighting and wiring system and associated components. Repair flat tires and/or re-inflate tires. If tire(s) are un-reparable, the Contractor shall replace tires with new 11XOOX22.5 Steel Radial Tires, or equivalent (Standard rims for these tires are up to 10 holes with steel bud. Tire disposal fee shall be included in tire replacement cost). Replace placarding for hazardous material (UN1046 Non-Flammable Gas). Replace the marking and labeling of proper shipping name. Repair/replace brake air valves and glad hands. Service, adjust, or replace brake components including trailer brake hose connections. Lubricate landing gear and fifth wheel skid plate with grease. Replace and/or install new license plates as requested (Removed license plates must be returned to DLA Energy) and perform miscellaneous minor repairs not previously identified.

5. GOVERNMENT PROPERTY RECORDS AND REPORTING: The Contractor shall prepare and provide a weekly Storage report in accordance with the attachment titled “Defense Logistics Agency (DLA) Inventory Weekly Storage Report.” This weekly report shall encompass all the Government-owned equipment currently stored at the Contractor’s storage facility. The reports shall be submitted to the DLA Energy TS via email (DESCSA.HELIUM@DLA.MIL) every Wednesday.

6. SHIPPING DOCUMENT: The Contractor shall affix shipping documentation as provided by the DLA Energy TS in order to initiate or complete container movements. The shipping documentation may also include labels and Customs documents. The Contractor shall remove old labels and replace them with new labels provided by the DLA Energy TS. The Contractor shall complete and sign transportation documents required in United Arab Emirates (UAE). The Contractor shall complete the documentation and provide a copy via e-mail to the DLA Energy TS.

7. DISPOSAL PREPARATION: The Contractor shall be required to prepare helium equipment for disposal in accordance with DLAI 4145.25, Storage and Handling of Liquefied and Gaseous Compressed Gases and Their Full and Empty Cylinders. This requires each valve and rupture disc be removed from each tube or each tube trailer, ISO container, and HPCA. This also requires each tube have a ½” or greater hole be drilled or cut into each tube. The Contractor shall submit via facsimile or email an itemized cost for disposal preparation to the DLA Energy CO for pre-approval. The Contractor shall not begin disposal preparation until a written authorization is received from the DLA Energy CO.

Disposal preparation will be on a case-by case basis “To Be Negotiated” (TBN) under the SERVICES, DISPOSAL Contract line item. Once equipment has been prepared for disposal, the Contractor shall prepare equipment for shipment in accordance with instructions provided by the DLA Energy TS.

8. TRANSPORTATION: All deliveries of equipment shall be in accordance with the DO issued by the DLA Energy CO. The Contractor shall be responsible for the preparation of the equipment for shipping, to include all Marking, Labeling and Washing of equipment to meet export requirements. In addition, the Contractor shall coordinate shipments with the designated DoD transporter. In accordance with the DO, the Contractor shall be responsible for moving equipment to and/or from the following Water Port, Aerial Ports, and Fill Points.

8.1 Water Port: Jebel Ali UAE

8.2 Aerial Port: U.S. Military

8.2.1 Al Dhafra Air Base, UAE

8.2.2 Security Requirements: For authorized entry to Al Dhafra Air Base the Contractor shall provide the drivers Name, Passport Number and Nationality to the DLA Energy Transportation Office at least 96 hours prior to delivery or pickup. The drivers shall also be registered with the Defense

Biometric Identification System (DBIDS) prior to being allowed on base IAW USAFCENTI 31-105, paragraph 6.5.2 and USAFCENTI 31-105, 380 AEW Sup, paragraph 6.5.2.

8.3 Aerial Ports: Commercial

8.3.1 Abu Dhabi International Airport

8.3.2 Dubai Airport

8.3.3 Al Maktoum International Airport

8.4 Fill Points:

8.4.1 Air Products, Dubai (Free Zone)

8.4.2 Air Liquide, Dubai (Free Zone)

8.4.3 Linde, Dubai (Free Zone)

8.4.4 Global Gases, Dubai (Free Zone)

9. QUALITY ASSURANCE SURVEILLANCE PLAN: Reference Federal Acquisition Regulations (FAR) Part 46, Subpart 46.4, Government contract quality assurance requirements require a Quality Assurance Surveillance Plan (QASP). See attachment titled “Quality Assurance Surveillance Plan”.